The notebooks

Exercises in
office automation: The

treatment of
text
Microsoft Word

Learn and train your skills

Very many exercises to

do it yourself

Grouped corrections afterwards

each exercise is explained step by step
Pass.

Professor: Bart Kimps

PREFACE

This book is a workbook: it offers you exercise statements and

their corrections. You will learn the software by practicing through
exercises grouped by theme.

Each statement presents you with an image of the document to be created.

Data files can be used for certain exercises. These are

will find on the class network.

METHODOLOGY

During the completion of the exercises, you will be able to address certain problems.
the help of corrections.

At the end of each chapter, you will have to complete a synthesis exercise that
situate your acquired skills. No solution for the synthesis exercise is
present in the correction notebook.

This one is graded by the teacher.

Discussions or recommendations may be present in certain

exercises. These will help you in your research. They should not be
reproduced in your work.

Each point of matter acquired in an exercise can be used in

following exercises without explanation.
 Table of contents

Chapitre 1 : Créer, saisir et mettre en forme.................................................................2

Exercise 1.1: DIY, a pastime?..............................................................3
Exercise 1.1: Correction: DIY, a distraction? ......................................4
Exercise 1.2: Curriculum Vitae.......................................................................................9
Exercise 1.2: Correction: Curriculum Vitaee ............................................................. 10
Exercise 1.3: Summary exercise of this chaptere ......................................................11
Chapter 2: The Tablesx ................................................................................................... 12
Exercise 2.4: The Arrays. 13
Exercise 2.4: Correction: The tables.... 14
Exercise 2.5: Summary exercise of this chapter.. 18
Chapter 3: The tables of contents step by step. 19
Exercise 3.6: Physics ............................................................................................ 20

1
 Chapter 1: Create, enter and set up
shape

Objective(s) of the exercises in this chapter.

At the end of this chapter, the student will be able to:

Choice of a font
Define a font size
Put the text in bold
Create borders around a paragraph
Add a background to a paragraph
Define indents and spacing below a paragraph, of a
framework
Define alignment
Define a line spacing
Define a withdrawal from 1eraline
Highlight text
Choose and add a bullet
General appreciation of the synthesis exercise

2
 Exercise 1.1: DIY, a distraction?

Here is the exercise to complete. Do not create the captions:

Title in Arial 18 centered and bold + line spacing of 1.5. Double border + background color.

The rest of the text is in Arial 12. The spacing below each paragraph is 0.28.
cm. Do not forget to highlight the selected text.

Indent before the text 2 cm. Chip insertion + removal before text 2.63
Withdrawal from 1erline 1 cm for cm + withdrawal of 1eraline - 0.63 cm
the second paragraph 3
Exercise 1.1: Correction: DIY, a distraction?

Creation of the title:

La police utilisée est en Arial avec une taille de 18 en gras et centré.

Do not insert a line break (ENTER) to move the words

from today below. Just continue the introduction of the text.

Type the text. Then click with the mouse pointer in it.

In the ribbon, click on the Home tab and then on the arrow next to the
button used to create borders in a paragraph.

Click on Border
and frame.

Creation of borders

Choose as type Framing

and as style a border
double

Click now on the tab

Background frame.

To break out of the frame:

double click outside of it
yes.
4
The background of the paragraph

Choose a color from

filling.

Press OK.

You could have also used the

paint pot

5
Withdrawals and spacing: Line spacing and spacing below the
paragraph

6
The spacing and indents of the 1eraline

The highlighting of the text

Text selection using the mouse.

Application of a color on the selected text.

7
The fleas

Also check the properties of the paragraph after introducing the text.

The last paragraph

The properties of this paragraph have been seen previously. So try to

find the solution on your own.

8
Exercise 1.2: Curriculum Vitae

Recommendations: The chosen font is Times New Roman. The spacing for-
The bottom of the paragraphs is at 0.30 cm.

The line spacing for the motivation paragraph of the application is 1.15 cm.

All the others are at 1 cm.

9
Exercise 1.2: Correction: Curriculum Vitae
Title in Arial 20 centered. Simple border + background color
plan.

All the spacing below the paragraph is set to 0.30 cm.

Times 14

Touch TAB on the keyboard

(tabulations)

Times 11 italic: Times 11

No spacing at-
below the first line
(paragraph)

Centered text

Withdrawal before and

after the text 1 cm

Line spacing: 1.15

Withdrawal before
text 1.90 cm

10
Last Name + First Name: Classe : Date :

Exercise 1.3: Summary exercise of this chapter

Here is the synthesis exercise of chapter 1 to complete:

11
 Chapter 2: Tables

Objectives of the exercises in this chapter.

At the end of this chapter, the student will be able to:

Creation of a table
Use of a formula
Introduction of a Date field
Change the format of a numeric value to monetary
General appreciation of the synthesis exercise

12
Exercise 2.4: Arrays

Recommendation: The chosen font is Comic Sans MS.

Mr. Paul Salomon's line spacing is 1.5.

Line spacing 1.5

Withdrawal 10 cm

The date is a field

Table: 2 columns and 6

lines

Enter the values in €

For the calculation: Tools of

table - Arrangement
Formulas

13
Exercise 2.4: Correction: The tables

Withdrawal and field Date

Insertion of a date field

Creation of a table

Selection of the number of rows and columns using the

mouse

14
Or here is another technique

Table with 2 columns and 6 rows.

Modification of the column width of the table

Once created, the table will take the entire width of the sheet or in this case
take a defined magnitude.

With the ruler, you will be able to modify the left and right tabs.

You need to select the entire table because the changes must apply to
its entirety.

And now in the rule move the tabs to the left or right
as below.

15
Introduction of values and alignment

Background color

Select the targeted cells.

16
The formula

Position your cursor in cell B6. In the Table Tools ribbon

click on the Layout tab and on the Formulas button located in the group
Data.

Here is the formula to insert and the format of numbers in monetary:

Press OK.

If changes are made to the values in the table, press F9

in order to update the result.

17
First Name + Last Name : Class: Date :

Exercise 2.5: Synthesis exercise of this chapter

18
Chapter 3: The tables of contents not
at steps

Objective(s) of the exercises in this chapter.

At the end of this chapter, the student will be able to:

Use predefined styles

Edit styles
Create a table of contents and put it in
day
Insert a numbering in the footer
page.

No corrections or synthesis exercises for this chapter because

The exercise is explained step by step.

19
Exercise 3.6: Physics

Creation of a document containing several pages in order to have a

table of contents containing at least a few lines.

Name of the Word document: Physics.

Nothing on the first page, it must remain blank because there we will find
the table of contents.

On the second page: search in Wikipedia for the word:

Astrophysics. Select and copy-paste (using the mouse and
right-click) the text + image in the document as below:

Go to the next page (CTRL + ENTER).

20
Search for this term now: Geophysics. Select and
copy-paste the text on the third page as below.

Go to the next page.

Search for this term: Medical physics. Select and copy-

paste the text on the fourth page as below.

21
Go to the next page (CTRL + ENTER)..

Search for this term: Nuclear physics. Select and copy-

paste the text on the fifth page as below.

Still in this article and on the same page. Copy-paste the

following research:

22
Here are some aids for the rest of the exercise:

To generate a table of contents, it is necessary to define and use

styles for main titles and for subtitles
(Titre 1 et Titre 2 à définir) :
How to create and assign custom styles:

Créer un titre et lui attribuer des propriétés (police, couleur, souligné,

highlight, ...) and stay with your mouse cursor on this title.
Then click on Home in the ribbon. Then customize the styles.
by clicking on this area.

Click on Update Title 1 to match the selection.

Your properties for Title 1 are now assigned.

Later, when you create another level 1 title, it will be enough to

just type it, then
select and finally click
on Title 1 in the properties of
the Styles tab.
Don't forget to do the same
actions for defining style
Title 2.

23
How to insert a page number at the bottom right
document for example:
Click on the Insert ribbon - Header and Footer tab
page–Page number–Footer–you just have to
choose a style and you're all set.

24
 Generate the table of contents on the first page now.

Ribbon References - Table of Contents tab. Press on the small

flèche afin de faire apparaître le menu déroulant.

Choose Automatic Table.

If you add titles in your

work, here is how to update the
table of contents.

Right-click on the table of

subjects or left click on Update the
table.

Select Update the entire table and

then left click on OK.

25