STANDARDS OF PROFESSIONAL PRACTICE (SPP) Annex “A”

Promulgated as Part of the IRR of

R.A. No. 9266, known as “The Architecture Act of 2004” and to be known hereinafter as the

SPP Documents

(replacing the 1979 UAP Docs. 201 through 209)

A. GENERAL DEFINITIONS

1. State shall refer solely to the National Government of the Republic of the Philippines.

2. Standards of Professional Practice (SPP) is a required document under Sec. 41 of R.A. No.
9266 (The Architecture Act of 2004) and its Implementing Rules and Regulations (IRR).

3. Commission as used for this SPP and the succeeding SPP documents shall refer only to the
Professional Regulation Commission (PRC), duly created under R.A. No. 8981 (The PRC
Modernization Act of 2000).

4. Board as used for this SPP and the succeeding SPP documents shall refer only to the
Professional Regulatory Board of Architecture (PRBoA), duly created under R.A. No. 9266 and its
IRR and under the supervision and administrative control of the Commission.

5. Architect as used for this SPP and the succeeding SPP documents shall refer only to a
Registered and Licensed Architect (RLA), a natural person under Philippine law and
jurisprudence with a valid certificate of registration and a valid professional identification card
(representing the renewable 3-year license) for the lawful practice of the State-regulated
profession of Architecture. Depending on the SPP, the term Architect may also refer to Architect-
of-record (Aor), Architect in charge of construction (Aicc), Consulting Architect (CA) as provided
for under R.A. No. 9266.

6. Architectural Firm (AF) as used for this SPP and the succeeding SPP documents shall refer
only to a juridical person under Philippine law and jurisprudence, duly registered with the
Department of Trade and Industry (DTI) as a sole proprietorship for individual architectural
practice or registered with the Securities and Exchange Commission (SEC) and with the
Professional Regulation Commission (the PRC or hereafter the Commission) as a professional
partnership or as an architectural corporation for group architectural practice by RLAs, subject to
full compliances with Sec. 37 of R.A. No. 9266 and derivative regulations.

7. Architect and Architectural Firm (AF) may be used interchangeably for some of the succeeding
SPP.

8. Professional/s as used for this SPP and the succeeding SPP documents shall refer only to
Registered and Licensed Professionals (RLPs), all natural persons under Philippine law and
jurisprudence with a valid certificate and a valid professional identification card (representing the
renewable license) for the lawful practice of a State-regulated profession other than Architecture.

9. Client, Owner and Project Proponent may be used interchangeably for this SPP and some of
the succeeding SPP.

10. Contractor and General Contractor shall also mean Constructor or Builder, and may be used
interchangeably for this SPP.

11. Bid and Tender shall mean the same.

B. ACRONYMS

ADR - Alternative Dispute Resolution

AF - Architectural Firm

ADC - Architectural Design Competition

Aicc - Architect in charge of construction

Aor - Architect-of-record

BPO - Business Process Outsourcing

CA - Consulting Architect

CEC - Codes of Ethical Conduct

DoLE - Department of Labor and Employment

DTI - Department of Trade and Industry

FPCA - Filipino Professional Consulting Architects

IAPOA - Integrated and Accredited Professional Organization of Architects

KPO - Knowledge Process Outsourcing

MoP - Manual of Procedure

PACS - Professional Architectural Consulting Services

PCA - Professional Consulting Architect

PRC - Professional Regulation Commission

PRBoA - Professional Regulatory Board of Architecture

SEC - Securities and Exchange Commission

RLA - Registered and Licensed Architect

SPP - Standards of Professional Practice

TSP - Temporary/ Special Permit

C. GENERAL NOTES ON THE SELECTION OF THE ARCHITECT

(Part of the IRR of R.A. No. 9266, replacing the 1979 UAP Doc. 208)

1. INTRODUCTION

There are many ways by which a Client can engage the services of an Architect. The most
appropriate method of selecting an Architect will depend on the type and complexity of the project.

2. SCOPE OF SERVICES

The scope of services will depend on the method by which the Architect is selected.

3. METHODS OF SELECTION

3.1. Direct Selection is used when undertaking a relatively small project. The Client selects his

Architect on the basis of:

3.1.1. Reputation

3.1.2. Personal or business acquaintance or recommendation of a friend 3.1.3. Recommendation

of the Architect’s former Client

3.1.4. Recommendation of another Architect.

3.2. Comparative Selection may be conducted by committees representing institutions,

corporations or public agencies. The selection process involves:

3.2.1. Invitation. The Client issues an invitation which includes the Terms of Reference (ToR) for
the project which is based on the Design Brief prepared by another Architect. The selection
committee established by the Client may consist of representatives from other State-regulated
professions and/or the construction industry, as well as persons with related expertise.

3.2.2. Pre-qualification. Architects and/or PRC-registered Architectural Firms (AFs) submit

information regarding their qualification and expertise.

3.2.3. Interview. The Architect explains his methodology in translating the plan/design
requirements of the proposed project.
3.2.4. Verification. The selection committee may visit buildings designed by the Architects and
check references such as former clients and financial institutions.

3.2.5. Evaluation & Ranking. The selection committee may adopt its own procedure in evaluating
the entries and recommending the most capable firm.

3.2.6. Negotiation. The Architect explains to the Client the Scope of Services and the Architect’s
Fee as prescribed under the Architect’s Guidelines.

3.3. An Architectural Design Competition (ADC) is used for civic or monumental projects. The
competition may either be an idea competition, design or design build competition. Various
Architects or architectural firms (AFs) submit plan/design solutions to a particular design problem
and are judged on the basis of comparative excellence.

3.3.1. Advantages

a. Opportunities will be open only to all PRC-registered and licensed Architects (RLAs)

or PRC-registered Architectural Firms (AFs).

b. The Client/ Committee will have a wider range of options.

3.3.2. Disadvantages

a. Process may be expensive and time consuming

b. The time and effort required may discourage qualified firms from participating.

c. Some potentially unscrupulous prospective Clients will seek free services under the guise of
design competition. Architects must always be constantly aware that ownership and copyright
issues under Secs. 20 (4) and 33 of R.A. No. 9266 must be fully addressed under all architectural
competition rules.

3.3.3. Procedure. Competitions should be conducted:

a. With the assistance of the integrated and accredited professional organization of

architects (IAPOA) or one of its local chapters, and

b. In accordance with the Architect’s Guidelines.

3.3.4. Participants

a. Sponsor or Client – a natural or juridical person;

b. Competitors – Filipino/ Philippine-Registered and Licensed Architects (RLA) and IAPOA

members in good standing. A foreign architect as a competitor must be registered in his/her
country of origin and must secure a Temporary Special Permit (TSP) from the Commission (PRC),
a work permit form the Department of Labor and Employment (DoLE) and must work in
collaboration with a local/Filipino counterpart RLA who will assume the requisite professional
responsibilities and civil liabilities, in the case of a design or design-build competition;

c. Professional Adviser – Philippine-Registered and Licensed Architects (RLAs) who are IAPOA
members in good standing;

d. Jury – Composed of at least five (5) members who are known for their integrity, objectivity,
impartiality and honesty.

d.1 Architect – member in good standing of the IAPOA

d.2 Competition Sponsor or Client.

4. METHOD OF COMPENSATION

This will be covered by the respective type of services.

STANDARDS OF PROFESSIONAL PRACTICE (SPP) ON PRE-DESIGN SERVICES

(Part of the IRR of R.A. No. 9266)

SPP Document 201

(replacing the 1979 UAP Doc. 201)

1. INTRODUCTION

STANDARDS OF PROFESSIONAL PRACTICE (SPP) ON PRE-DESIGN SERVICES

(Part of the IRR of R.A. No. 9266)

SPP Document 201

(replacing the 1979 UAP Doc. 201)

1.1. The basic services provided by the Architect have remained relatively unchanged over the
years. However, the Architect must expand his services in response to the increasing demands of
his/her Clients, the evolution of new standards of regulated professional practice, the
advancement of technology and the enactment of new laws.

1.2. It will be most advantageous to the Client to involve the Architect in the earliest stages of the
project since the Architect, if suitably experienced, can provide the Client with objective project
analysis, establishing parameters to optimize building needs vis-à-vis available resources and
attendant constraints.
2. SCOPE OF PRE-DESIGN SERVICES

The Pre- Design Services cover a broad line of architectural services ranging from initial problem
identification to activities that would allow the Architect to initially conceptualize an array of
architectural and allied solutions. The Pre-Design Services nominally include consultation, pre-
feasibility studies, feasibility studies, site selection and analysis, site utilization and land-use
studies, architectural research, architectural programming, space planning, space management
studies, value management, design brief preparation, promotional services and other related
activities.

2.1 Consultation

When a Client calls upon the Architect to give oral or written advice and direction, to attend
conferences, to make evaluations and appraisals regarding a contemplated project and similar
activities, the Architect renders valuable inputs whether or not the Client pursues the project.

2.2 Pre-Feasibility Studies

These preliminary studies involve the procurement, analysis and use of secondary information
gathered for the project to aid the Client in early decision-making. They represent the Architect’s
initial assessment of a project’s soundness, allowing the Client to promptly explore available/
readily identifiable directions / options. Researched / processed / validated secondary data are
generally used for such studies e.g. electronic, print, etc.

2.3 Feasibility Studies

Detailed analysis of the project based on pre-feasibility studies will determine the viability of a
proposed development. The studies will set the project against present and future trends to
forecast how it will perform over time. This requires primary data gathering and analysis.

2.4 Site Selection and Analysis

This entails the formulation of site criteria, assistance to the Client in site evaluation as well as

analysis to determine the most appropriate site/s for a proposed project or building program.

2.5 Site Utilization and Land-Use Studies

The detailed analysis of the site involves the identification of a site’s development potentials
through the proper utilization of land. The analysis covers the context of the site as well as that of
its surrounding environment and the development controls that apply to the site and its environs.

2.6 Architectural Research

Architectural research entails the conduct of primary and secondary researches and assembled

facts used as basis for conclusion.

2.7 Architectural Programming

This analytical problem-seeking process will lead to the statement and identification of both
horizontal and vertical requirements in offering a solution. It incorporates a space program with
characterizations of the envisioned spaces such as ambiance, cost range, etc.

2.8 Space Planning

The Architect determines the adequate size and appropriate configuration and assemblage for a
proposed project in consideration of the use, allocation and interface of spaces for given activities.
Space planning is done mainly through primary data gathering such as interviews, consultations,
interfaces, focus group discussions (FGDs), space planning surveys, space audits, etc. and
subsequent analyses i.e. spatial layouts with stacking concepts, particularly for multi-storey
structures.

2.9 Space Management Studies

An analysis of the space requirements of the project based on organizational structure and
functional set-up pinpoints linkages and interaction of spaces. The formulation of the space
program will serve as the basis for the development of the architectural plan / design.

2.10 Value Management

This technique is applied in the cost management process to minimize the negative effect of
simplified operations associated with many cost-reduction programs. The goal of value
management is to achieve an unimpaired program at minimum cost. Thus, a plan, design or
system that has been successfully value-managed will still satisfy the same performance criteria
as the costlier alternatives.

2.11 Design Brief Preparation

Under design brief preparation, the Architect states the project terms of reference (ToR) including
the concept, objectives and other necessary requirements to bid out architectural services
(whether public or private).

2.12 Promotional Services

Projects may require promotional activities in order to develop and generate financial support and
acceptance from governing agencies or from the general public. In such cases, the Architect can
act as the agent of the Owner by producing and coordinating the additional activities necessary to
complete the services. In all such activities, the Architect must maintain his professional status as
the representative of the Owner.

MANNER OF PROVIDING SERVICES

3.1 After the initial meeting / conversation / correspondence with the Client, the Architect must
submit his proposal for pre-design services, stating the following:

3.1.1 Scope of Work

3.1.2 Manner of Payment

3.1.3 Owner’s Responsibilities

3.1.4 Other Conditions of Services

3.2 The Architect can render services in any of the following ways:

3.2.1 As an individual Architect he must have special training and be knowledgeable in different
fields to supplement his skills.

3.2.2 Architect’s Own Staff

It is possible for Architects (as natural persons) working in a single firm to specialize in a variety of
ways. Many Architects and firms (juridical persons) specialize without losing the generalist
approach of the Architect or firm.

3.2.3 By Association, Consultation or Networking

Another common practice is consultation between an Architect and a firm of other disciplines,
under the extended terms of the Owner-Architect Agreement.

METHOD OF COMPENSATION

The Architect’s compensation is based on the Architect’s / architectural firm’s talents, skill,
experience, imagination, and on the type and level of professional services provided.
Compensation for Pre-Design Services may be based on one or more of the following:

4.1 Multiple of Direct Personnel Expenses

This cost-based method of compensation is applicable only to non-creative work such as

accounting, secretarial, research, data gathering, preparation of reports and the like. This method
of compensation is based on technical hours spent and does not account for creative work since
the value of creative design cannot be measured by the length of time the designer has spent on
his work. The computation is made by adding all costs of technical services (man hours x rate)
and then multiplying it by a multiplier to cover overhead and profit.

The multiplier ranges from 1.5 to 2.5 depending on the office set-up, overhead and experience of
the Architect and the complexity of the Project.

Other items such as cost of transportation, living and housing allowances of foreign consultants,
out-of-town living and housing allowances of the local consultants and the like, are all to be
charged to the Client. At the start of the commission, the Architect shall make known to the Client
the rate of professionals and personnel who will be assigned to the Project and the multiplier that
has to be applied before agreeing on this method of compensation.

FORMULA Assume:

A=C=T=

Architect’s rate / hour

Consultant’s rate / hour

Rate per hour of Technical Staff, Researchers and others involved in the Project

AN, CN, TN = No. of hours spent by Architect, Consultants and Technical Staff

M= Multiplier to account for overhead and reasonable profit. The value may range from 1.5 to 2.5
depending on the set-up of the Architect’s office and the complexity of the Project.

R= Reimbursable expenses such as transportation, housing and living allowance of Consultant,

transportation, per diem, housing and living allowance of local consultants and technical staff if
assigned to places over 100 km. from the area of operation of the Architect.

Cost of printing of extra set of drawings, reports, maps, contract documents, etc. over the five (5)
copies submitted to the Client, overseas and long distance calls, technical and laboratory tests,
licenses, fees, taxes and similar cost items needed by the Project.

Direct cost = AN + CN + TN Fee = Direct Cost x M

Total Cost of Service charged to Client = Fee + R

4.2 Professional Fee Plus Expenses

This method of compensation is frequently used where there is continuing relationship involving a
series of projects. It establishes a fixed sum over and above the reimbursement for the Architect’s
technical time and overhead. An agreement on the general scope of the work is necessary in
order to set an equitable fee.

4.3 Lump Sum or Fixed Fee

This method may be applied to government projects since they entail more paper work and

time-consuming efforts.

4.4 Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which will require his personal time
such as:

4.4.1 attending project-related meetings, conferences or trips;

4.4.2 conducting ocular inspection of possible project sites; and

4.4.3 conferring with others regarding prospective investments or ventures and the like.

For these particular activities, the Architect as agent of the Owner may be paid on a per diem and
honorarium basis plus out-of-pocket expenses such as but not limited to travel, accommodations
and subsistence.

4.5 Mixed Methods of Compensation

The SPP provides for more than one method of compensation on a project. Each project should

be examined to determine the most appropriate and equitable method of compensation.

STANDARDS OF PROFESSIONAL PRACTICE (SPP) ON REGULAR DESIGN SERVICES

(Part of the IRR of R.A. No. 9266)

SPP Document 202

(replacing the 1979 UAP Doc. 202)

1. INTRODUCTION

1.1 Applicability of this Document

1.1.1 While these implementing rules and regulations specifically refer to the “individual”
professional practice of the Architect as a natural person, the same may also apply to the
Architect’s “group practice” as part of a juridical entity i.e. as a DTI-registered sole proprietorship
or as a SEC-registered partnership or corporation, subject to full compliances with Sec. 37 of R.A.
No. 9266 (The Architecture Act of 2004) and its implementing rules and regulations and derivative
regulations including resolutions of the Board and the Commission.

1.1.2 Foreign Architects offering services under this service are subject to full compliances with
Sec. 38 of R.A. No. 9266 and its implementing rules and regulations (including resolutions of the
Board which calls for a “local counterpart Architect” for any foreign architect) and other periodic
issuances of the Board and the Commission as well as procedures/requirements of the
Department of Labor and Employment and the Bureau of Immigration and Deportation governing
such foreign architects. Therefore, a foreign architect practicing architecture in the Philippines for
projects on Philippine soil must first secure a Temporary/ Special Permit (TSP) and a work permit
from the Department of Labor and Employment (DoLE) and must work in collaboration with a local
counterpart Architect who is a Registered and Licensed Architect (RLA) under Philippine law.
1.1.3 Business Process Outsourcing (BPO) and Knowledge Process Outsourcing (KPO) firms
which have been DTI- or SEC-registered in the Philippines to provide services for overseas
clients are not authorized to provide architectural services for projects located on Philippine soil
unless they are PRC-registered architectural firms satisfying Sec. 37 of R.A. No. 9266 and its
implementing rules and regulations (IRR) and its derivative regulations including resolutions of
the Board and other periodic issuances of the Board and the Commission.

1.1.4 The Architect’s outputs described / listed under this SPP may be expanded or increased
depending on the requirements of the project or the Architect’s experience, capabilities and
specialization/s.

1.2 Regular Design Services of an Architect

1.2.1 In regular practice, the Architect acts as the Owner’s/ Client's/ Proponent’s Adviser and/or
Representative. He translates the Owner's needs and requirements to spaces and forms in the
best manner of professional service.

1.2.2 The Architect’s work starts at the inception of the project when the Owner outlines his
requirements to the Architect. The work covers the various aspects of the project, from analysis
and study of the needs and requirements, to the preparation of the necessary instruments of
service, and finally to the supervision during project implementation. It ends only when the
general contractor or builder turns over the completed project to the

Owner.

2. SCOPE OF SERVICES

2.1 Project Definition Phase

This phase involves the definition of the requirements of the project by the Owner. The Architect in
turn informs the Owner of the technical requirements of the project and the concomitant
professional fees. In this phase, the Architect:

1.2.1. consults with the Owner to ascertain the conceptual framework and related requirements of
the project and confirms such requirements with him.

1.2.2. gathers relevant information and data leading to the definition of the requirements of the
project, including the scope of the Architect’s services.

1.2.3. reviews and refines the owner’s space requirements and translates them into an
architectural program.

1.2.4. prepares an initial statement of probable construction cost.

2.2 Schematic Design Phase

This phase consists of the preparation of schematic design studies derived from the Project
Definition Phase, leading to conceptual plans. The Architect:

2.2.1 evaluates the Owner’s program, schedule, budget, project site and proposes methods of
project deliveries.

2.2.2 prepares the initial line drawings representing design studies leading to a recommended
solution, including a general description of the project for approval by the Owner.

2.2.3 submits to the Owner a Statement of the Probable Project Construction Cost (SPPCC)
based on current cost parameters.

2.3 Design Development Phase

Based on approved schematics and conceptual plans, the Architect prepares:

2.3.1 the Design Development documents consisting of plans, elevations, sections and other
drawings,

2.3.2 outline specifications to fix and illustrate the size and character of the entire project as to type
of materials, type of structural, electrical, mechanical, sanitary, electronic and communications
systems.

2.3.3 diagrammatic layout of construction systems, and

2.3.4 an updated SPPCC for submission to the Owner.

2.4 Contract Document Phase

Based on the approved Design Development Documents, the Architect:

2.4.1 prepares the complete Contract Documents consisting of detailed designs and construction
drawings, setting forth in detail the work required for the architectural, structural, electrical,
plumbing/ sanitary, mechanical, electronic and communication works prepared by the Architect
and the respective professionals involved.

2.4.2 prepares Technical Specifications describing type and quality of materials, finish, manner of
construction and the general conditions under which the project is to be constructed.

2.4.3 submits to the Owner seven (7) sets of all construction drawings and technical specifications
for purposes of obtaining a building permit.

2.4.4 updates the SPPCC based on changes in scope, requirements or market conditions.

2.4.5 assists the Owner in filing the required documents to secure approval of government

authorities having jurisdiction over the design of the Project.

2.5 Bidding or Negotiation Phase

2.5.1 In this phase, the Architect:

a. prepares the Bid Documents such as forms for contract letting, documents for construction,
forms for invitation and instruction to bidders, forms for bidders’ proposals, general / specific
conditions of contract, etc.

b. assists the Owner from the early stage of establishing a list of prospective Contractors to
awarding of the construction contract.

2.5.2 For

competitive bids / procurements, the Architect:

a. furnishes complete sets of the Bid Documents for purposes of bidding in as many sets as may
be required to conduct a successful bidding. The said documents are loaned to bidders at an
amount sufficient to cover direct and indirect costs attendant to the preparation, packaging,
reproduction and delivery of the said documents.

The Bid Documents are the intellectual property of the Architect (Sec. 33 of R.A. No. 9266), and
must be returned by all entities acquiring bid documents. A bond may be required to assure the
return of the Bid Documents.

The Architect retains the sole ownership and copyright to the said documents (Sec. 33 of R.A. No.
9266). As such, bidders must not reproduce nor use the documents for unauthorized purposes.
The Owner also must not use the documents for any other purpose other than the project for
which the Owner and Architect signed an agreement.

b. helps in organizing and conducting pre-bid conferences,

c. responds to questions from bidders,

d. assists the Owner in obtaining proposals from Contractors, analyzes bid results and prepares
abstract of bids, notice of award, notice to proceed and other construction contracts.

2.5.3 For negotiated contracts, the Architect performs similar functions as in item 2.5.2 but
negotiates with one Contractor instead of many bidders.

2.6 Construction Phase

In this 2.6.1

2.6.2 2.6.3

2.6.4
2.6.5

phase, the Architect performs the following:

makes decisions on all claims of the Owner and Contractors on all matters relating to the
execution and progress of work or the interpretation of the Contract Documents.

prepares change orders, gathers and turns over to the Owner written guarantees required of the
Contractor and Sub-Contractors.

makes periodic visits to the project site to familiarize himself with the general progress and quality
of work and to ascertain that the work is proceeding in accordance with the Contract Documents.
The Architect shall not be required to make exhaustive or continuous 8-hour on-site supervision to
check on the quality of the work involved and shall not be held responsible for the Contractor's
failure to carry out the Construction work in accordance with the Contract Documents. During
such project site visits and on the basis of his observations, he shall report to the Client defects
and deficiencies noted in the work of Contractors, and shall condemn work found failing to
conform to the Contract Documents.

determines the amount owing and due to the Contractor and issues corresponding Certificates for
Payment for such amounts based on his observations and the Contractor's Applications for
Payment. These Certificates will constitute a certification to the Client that the work has
progressed to the state indicated and that to his best knowledge, the quality of work performed by
the Contractor is in accordance with the Contract Documents. The Architect shall conduct the
necessary inspection to determine the date of substantial and final completion and issue the final
Certificate of Payment to the Contractor.

Should more extensive inspection or full-time (8-hour) construction supervision be required by the
Client, a separate full-time supervisor shall be hired and agreed upon by the Owner and the
Architect subject to the conditions provided in the SPP Document on Full -Time Supervision.
When the Architect is requested by the Owner to do the full time supervision, his services and
fees shall be covered separately in conformance with the applicable and appropriate SPP
Document.

3. MANNER OF PROVIDING SERVICES

There are two ways by which the Architect may enter into contract with the Owner as the Lead
Professional working with other professionals in the engineering and allied professions:

3.1 with a single contract between the Architect and Owner, and sub-consultancy contracts
between the Architect and the other professionals working with the Architect.

3.2 with the Architect and the engineering and allied professionals executing separate contracts
with the Owner.
In both cases, the professional responsibilities and civil liabilities of each State-regulated
professional remains separate. The Architect does not assume any of the responsibilities and
liabilities of the other professionals (RLPs).

4. PROJECT CLASSIFICATION

Professional architectural work is classified in accordance with the degree of complexity and the
creative skill required to meet the requirements of the Client within technical, functional, economic
and aesthetic constraints. Based on these groupings, the corresponding scale of charges shall be
prescribed in the Architect’s Guidelines to determine the fair remuneration to the Architect.

4.1 Group 1

Buildings of the simplest utilization and character which shall include but not be limited to the

following:

Armories

Bakeries

Habitable Agricultural Buildings Freight Facilities

Hangars

Industrial Buildings

Manufacturing / Industrial Plants Other similar utilization type buildings

Packaging and Processing Plants Parking Structures

Printing Plants

Public Markets

Service Garages

Simple Loft-Type Buildings Warehouses

4.2 Group 2

Buildings of moderate complexity of plan / design which shall include but not be limited to the

following:

Art Galleries

Banks, Exchange and other Buildings Financial Institutions

Bowlodromes

Call Centers

Churches and Religious Facilities City/Town Halls & Civic Centers College Buildings

Convents, Monasteries & Seminaries Correctional & Detention Facilities Court Houses/Halls of
Justice Dormitories

Exhibition Halls & Display Structures Fire Stations

Laundries & Cleaning Facilities Libraries

Malls / Mall Complexes

Motels & Apartels

Multi-storey Apartments

Nursing Homes

Office Buildings / Office Condominium Park, Playground and Open-Air

Recreational Facilities Residential Condominiums

Police Stations

Postal Facilities

Private Clubs

Publishing Plants

Race Tracks

Restaurants / Fastfood Stores Retail / Wholesale Stores Schools

Serviced Apartments Shopping Centers Showrooms / Service Centers Specialty Shops

Supermarkets / Hyper-marts Welfare Buildings

Mixed Use Buildings

Other buildings of similar nature or use

4.3 Group 3

Buildings of exceptional character and complexity of plan / design which shall include but not be
limited to the following:

Airports / Wet & Dry Ports & Terminals Aquariums

Auditoriums

Breweries

Cold Storage Facilities Convention Facilities Gymnasiums

Hospitals & Medical Buildings Hotels

Laboratories/ Testing Facilities Marinas and Resort Complexes Medical Arts Offices & Clinics

Mental Institutions

Mortuaries

Nuclear Facilities

Observatories

Public Health Centers

Research Facilities

Stadia

Telecommunication Buildings Theaters & Similar Facilities Transportation Facilities & Systems
Veterinary Hospitals

Other buildings of similar nature or use

4.4 Group 4

Residences (single-detached, single-attached or duplex; row-houses or shop-houses), small

apartment houses and townhouses 4.5 Group 5

Monumental buildings and other facilities

Exposition & Fair Buildings Mausoleums, Memorials,

& Monuments

Museums

Specialized decorative buildings Buildings of similar nature or use

4.6 Group 6

Projects where the plan / design and related Contract Documents are re-used for the repetitive

construction of similar buildings without amending the drawing and the specifications

4.7 Group 7

Housing Project involving the construction of several residential units on a single site with the use
of one (1) set of plans / design, specifications and related documents

4.8 Group 8

Projects involving extensive detail such as designs for built-in components or elements, built-in
equipment, special fittings, screens, counters, architectural interiors (AI), and development
planning and/or design

4.9 Group 9

Alterations, renovations, rehabilitations, retrofit and expansion / additions to existing buildings

belonging to Groups 1 to 5

4.10 Group 10

The Architect is engaged to render opinion or give advice, clarifications or explanation on

technical matters pertaining to architectural works.

5. METHOD OF COMPENSATION

The Architect’s compensation is based on the Architect’s / architectural firm’s talents, skill,
experience, imagination, and on the type and level of professional services provided.
Compensation for Regular Design Services may be based on one or more of the following:

5.1 Percentage (%) of Project Construction Cost (PCC)

The Architect’s Fee based on the PPC shall be detailed in the Architect’s Guidelines.

5.2 Multiple of Direct Personnel Expenses

This cost-based method of compensation is applicable only to non-creative work such as

accounting, secretarial, research, data gathering, preparation of reports and the like. This method
of compensation is based on technical hours spent and does not account for creative work since
the value of creative design cannot be measured by the length of time the designer has spent on
his work. The computation is made by adding all costs of technical services (man hours x rate)
and then multiplying it by a multiplier to cover overhead and profit.
The multiplier ranges from 1.5 to 2.5 depending on the office set-up, overhead and experience of
the Architect and the complexity of the Project.

Other items such as cost of transportation, living and housing allowances of foreign consultants,
out-of-town living and housing allowances of the local consultants and the like, are all to be
charged to the Client. At the start of the commission, the Architect shall make known to the Client
the rate of professionals and personnel who will be assigned to the Project and the multiplier that
has to be applied before agreeing on this method of compensation.

FORMULA Assume:

A=

C=

T=

Architect’s rate / hour

Consultant’s rate / hour

Rate per hour of Technical Staff, Researchers and others involved in the Project

AN, CN, TN = No. of hours spent by Architect, Consultants and Technical Staff

M= Multiplier to account for overhead and reasonable profit. The value may range from 1.5 to 2.5

depending on the set-up of the Architect’s office and the complexity of the Project.

R= Reimbursable expenses such as transportation, housing and living allowance of Consultant,

transportation, per diem, housing and living allowance of local consultants and technical staff if
assigned to places over 100km. from area of operation of the Architect.

Cost of printing of extra set of drawings, reports, maps, contract documents, etc. over the seven (7)
copies submitted to the Client, overseas and long distance calls, technical and laboratory tests,
licenses, fees, taxes and similar cost items needed by the Project.

Direct cost = AN + CN + TN

Fee = Direct Cost x M

Total Cost of Service charged to Client = Fee + R

5.3 Professional Fee Plus Expenses

This method of compensation is frequently used where there is continuing relationship involving a
series of Projects. It establishes a fixed sum over and above the reimbursement for the Architect’s
technical time and overhead. An agreement on the general scope of the work is necessary in
order to set an equitable fee.

5.4 Lump Sum or Fixed Fee

This method may be applied to government projects since they entail more paper work and

time-consuming efforts.

5.5 Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which will require his personal time
such as:

5.5.1 attending project-related meetings, conferences or trips;

5.5.2 conducting ocular inspection of possible project sites; and

5.5.3 conferring with others regarding prospective investments or ventures and the like.

For these particular activities, the Architect as agent of the Owner may be paid on a per diem and
honorarium basis plus out-of-pocket expenses such as but not limited to travel, accommodations
and subsistence.

5.6 Mixed Methods of Compensation

The SPP provides for more than one method of compensation on a project. Each project should

be examined to determine the most appropriate method of compensation.

6. OWNER’S RESPONSIBILITIES

6.1 Provide full information as to his requirements for the Project.

6.2 When necessary, designate a representative authorized to act on his behalf.

6.3 Promptly examine and render decisions pertaining to documents submitted by the Architect to
avoid unreasonable delay in the progress of the Architect’s work. The Owner should issue orders
to the General Contractor only through the Architect.

6.4 Furnish or direct the Architect to obtain at his expense, a certified survey of the site, giving, as

may be required, topographical and/or relocation surveys covering grades and lines of streets,
alleys, easements, encroachments and related information, boundaries, with dimensions and
complete data pertaining to existing buildings, structures, trees, plants, water bodies, wells,
excavations / pits, etc. and other improvements and full information as to the available utility /
service lines both public and private; zoning compliances, clearances, deed/s of restrictions,
encumbrances and annotations to titles, association guidelines and standards, and soil
investigations / tests, borings and test pits necessary for determining soil and sub-soil conditions.

6.5 Promptly pay for architectural and all other engineering and allied services required for the
project.

6.6 Pay for the design and consulting services on acoustic, communication, electronic, and other
specialty systems which may be required for the project.

6.7 Arrange and pay for such legal, auditing, insurance, counseling and other services as may be
required for the project.

6.8 Pay for all reimbursable expenses incurred in the project as called for in Section 7: “Other
Conditions on Services” and all taxes including VAT (but not including income tax) that the
government may impose on the Architect as a result of the services rendered by the Architect on
the project, whether the services were performed as a natural person i.e. an individual practitioner
or as a juridical entity i.e. as a sole proprietorship, partnership or corporation.

6.9 If the Owner observes or otherwise becomes aware of anything that may impair the successful
implementation of the project, he shall give prompt written notice to the Architect.

7. OTHER CONDITIONS ON SERVICES

7.1 Conditions for the Architect’s Fee

The Architect’s Fee is based on the Project Construction Cost. Where the Architect has to render
additional services, additional compensation shall be required.

7.2 Other Services

Other services that may be needed in order to complete the project such as services of acoustic
and illumination engineers / specialists, mural painters, sculptors, and other service providers are
to be recommended by the Architect for the Owner’s approval. Costs for these services are to be
paid for separately by the Owner and shall be subject to a coordination fee payable to the
Architect.

7.3 Scale Models, 3D Models and Walk-Thru Presentations

Should a scale model, 3D models and/or walk-thru presentation of the architect’s design be
necessary, they are to be recommended by the Architect for the Owner’s approval. Costs for
these services are to be paid for separately by the Owner and shall be subject to a coordination
fee payable to the Architect.

7.4 Per Diem and Traveling Expenses

A per diem plus traveling and living expenses shall be chargeable to the Owner whenever the
Architect or his duly authorized representative is required to perform services at a locality beyond
50.0 kilometers (air, straight line or radial distance) from his established office as it appears in the
Architect’s letterhead.

7.5 Extra Sets of Contract Documents

The Owner shall pay the Architect for additional sets of Contract Documents.

7.6 Change/s Ordered by the Owner

If the Architect renders additional professional services due to changes ordered by the Owner
after approval of the Architect’s outputs, the Owner shall pay the Architect for extra time,
resources/ drafting, or other office expenses.

7.7 Work Suspended or Abandoned

If the work of the Architect is abandoned or suspended in whole or in part, the Owner shall pay the
Architect for the services rendered corresponding to the amount due at the stage of suspension or
abandonment of the work.

The primary service of the Architect is the preparation of architectural plans/designs,

specifications and other building construction documents. These are sets of detailed instructions
that shall serve as the basis for the General Contractor to implement the project. Once the
Architect has prepared all these documents, the Architect has completed the Detailed Design and
Contract Documents Phase of his services, which is equivalent to Ninety percent (90%) of his
work.

When the Owner therefore fails to implement the plans and documents for construction as
prepared by the Architect, the Architect is entitled to receive as compensation the sum
corresponding to ninety percent (90%) of the Architect’s fee.

7.8 Different Periods of Construction

If portions of the building/s are erected at different periods of time, thus increasing the
construction period and Architect’s burden of services, charges pertaining to services rendered
during the Construction Phase shall be adjusted proportionately. When the suspension of
construction exceeds a period of six (6) months, the fee for the remaining works shall be doubled.

7.9 Services of Specialist Consultants

If the Owner requires the services of specialist consultants, they shall be engaged with the
consent of the Architect. The cost of their services shall be paid for separately by the Owner and
shall not be deducted from the Architect’s fee.

7.10 Separate Services

Should the Owner require the Architect to design movable or fixed pieces of cabinets and other
architectural interior (AI) elements, site development plan (SDP) components, urban design
elements, and other items of similar nature, the Owner shall pay the Architect in addition to the
Architect’s fee. The compensation shall be based on the Project Construction Cost as provided
for under SPP Document 203.

7.11 Fulltime Construction Supervision

Upon recommendation of the Architect and with the approval of the Owner, full-time construction
supervisors as will be deemed necessary shall be engaged and paid by the Owner. If no Project /
Construction Manager is present, the full-time construction supervisor shall be under the technical
control and supervision of the Architect and shall make periodic reports to the Owner and to the
Architect regarding the progress and quality of the work done.

7.12 Estimates

Any SPPCC or any Cost Estimate submitted by the Architect can attain only a certain degree of
accuracy. As the Architect has no control over the cost of labor and materials, or the many factors
that go into competitive bidding, he does not assume any professional responsibility for such cost
estimates, unless glaring errors or discrepancies are clearly evident.

7.13 Government Taxes and Services

The Architect’s Fee is a net amount. Any tax (exclusive of income tax) that the national and/or
local government/s may impose on the Architect as a consequence of the services performed for
the project shall be paid by the Owner.

7.14 Ownership of Documents

All designs, drawings, models, specifications and other contract documents and copies thereof,
prepared, duly signed, stamped and sealed and furnished as instruments of service, are the
intellectual property and documents of the Architect, whether the work for which they were made
is executed or not, and are not to be reproduced or used on other work except with a written
agreement with the Architect (Sec. 33 of R.A. No. 9266).

7.15 Cost Records

During the progress of work, the Owner shall furnish the Architect a copy of the records of
expenses being incurred on the construction. Upon completion of the project, the Owner shall
furnish the Architect a copy of the summary of all cost of labor, services, materials, equipment,
fixtures and all items used at and for the completion of the construction.

7.16 Design and Placement of Signs

All signboards of the General Contractor, sub-contractors, jobbers and dealers that shall be
placed at the project site during the progress of construction shall be approved by the Architect as
to size, design and contents. After the completion of the project, the Owner or his building lessee
shall consult the Architect for the design, size of all signboards, letterings, directories and display
boards that will be placed on the exterior or public areas attached to the building project in order to
safeguard the Owner’s interest. Nothing should be installed inside or outside of the building that
would compromise its safety and aesthetics.

7.17 Project Construction Cost (PCC)

Project Construction Cost (PCC) as herein referred to, means the cost of the completed building
to the Owner, including the structure, plumbing/sanitary and electrical fixtures, mechanical
equipment, elevators, escalators, air-conditioning system, fire protection system, alarm and clock
system, communications and electronic system, elements attached to the building and all

items indicated in the plans, designs, drawings and specifications prepared by the Architect and
his consultants. The construction cost of other items planned and designed by the Architect, such
as architectural interiors (AI) and site development plan elements and other items of similar
nature, additionally planned / designed by the Architect are also part of the PCC.

The cost of materials used and the labor for their installation are part of the PCC. If these items
are furnished by the Owner below its market cost, the cost of the material and labor shall
nonetheless be computed on the basis of the current (and fair market value) costs.

The PCC does not include any of the fees for the Architect, the Engineer, the Specialist
Consultants or the salaries of the construction inspectors.

7.18 Project Development Cost

Project Development Cost shall include cost of the construction as well as all professional fees,

permits, clearances and utilities and cost of acquiring the project site / lot, cost of money, etc.

STANDARD OF PROFESSIONAL PRACTICE (SPP) ON SPECIALIZED ARCHITECTURAL

SERVICES

(Part of the IRR of R.A. No. 9266)

SPP Document 203

(replacing the 1979 UAP Doc. 203)

1. INTRODUCTION

1.1 Time and technology have evolved to a level where specialized architectural services are
needed to complete, complement or supplement the necessary work for the totality of a project.

1.2 Apart from the legal definition/s supplied under R.A. No. 9266, Architecture may also be
defined as the blending of aesthetics, functions, space, materials and its environment resulting
from the application of various technologies and skills in different fields.
1.3 Specialized Architectural Services deals with specific expertise for further enhancement of the
architectural interior and exterior components of a project.

1.4 The Architect’s responsibility to man and society is to make sure that both the building and its
physical environment enhance the lives of people by strictly adhering to national and international
standards with regard to public health, safety and welfare.

1.5 The architectural plan and design of the building properly falls under the Architect’s Regular
Design Services (SPP Document No. 202).

1.6 Design services needed within and outside the building which fall under Specialized
Architectural Services as listed under the pertinent provisions of R.A. No. 9266 and its 2004 IRR,
include but are not limited to the following:

1.6.1 Architectural Interiors (AI)

1.6.2 Acoustic Design

1.6.3 Architectural Lighting Layout and Design

1.6.4 Site Development Planning (SDP)

1.6.5 Site and Physical Planning Services (including Master Development Planning, Subdivision
Planning and Urban Design)

1.6.6 Comprehensive Development Planning

1.6.7 Historic and Cultural Heritage Conservation and Planning

1.6.8 Security Evaluation and Planning

1.6.9 Building Systems Design

1.6.10 Facilities Maintenance Support

1.6.11 Building Testing and Commissioning

1.6.12 Building Environmental Certification

1.6.13 Forensic Architecture

1.6.14 Building Appraisal

1.6.15 Structural Conceptualization

1.6.16 Preliminary Services

1.6.17 Contract Documentation and Review

1.6.18 Post-Design Services (including Construction Management Services)

1.6.19 Dispute Avoidance and Resolution

1.6.20 Architectural Research Methods

1.6.21 Special Building / Facility Planning and Design

1.6.22 Building Components

1.6.23 Management of Architectural Practices

The term Consulting Architect (CA) shall refer only to a RLA who may also be a separately
Registered and Licensed Professional (RLP) i.e. a natural person under Philippine law and
jurisprudence with a valid certificate of registration and a valid professional identification card
(representing the renewable license) for the lawful practice of one or more State-regulated
profession other than architecture.

For this SPP, the term Architect refers to the Consulting Architect (CA) who may be the holder of
a valid Specialist Certificate that may be issued by the Board and/or the Commission, upon due
qualification or accreditation by the IAPoA.

ARCHITECTURAL INTERIOR (AI) SERVICES

1. INTRODUCTION

1.1 Architectural Interiors (AI), specifically mentioned under Secs. 3 (4) (g) and 14 (3) of R.A. No.
9266, involves the detailed planning and design of the indoor / enclosed areas of any proposed
building / structure, including retrofit, renovation, rehabilitation or expansion work which shall
cover all architectural and utility aspects, including the architectural lay-outing of all building
engineering systems found therein.

1.2 Depending on the complexity of the Project, the Architect undertaking professional AI services
must be sufficiently experienced in the planning, design and detailing of AI elements.

2. SCOPE OF SERVICES

2.1 In the design of a building, the Architect works on a development concept. To realize this, the
Architect develops the design by determining the size and interrelationship of interior spaces,
laying out the furniture, movables, equipment, built-ins and fixtures to support the required
activities, thus making both the exterior and interior spaces contribute to the total concept.

2.2 The Architect plans and designs the architectural interiors (AI) of buildings such that they
contribute to the physical, visual, intellectual and emotional comforts of the intended end-users.

2.3 As such a specialist, the Architect:

2.3.1 prescribes space plans, stacking diagrams / sections and computations of areas for the
different activities and spaces to be integrated in a building Project.

2.3.2 lays out and prescribes furniture / built-ins / equipment for the project and prepares
specifications of AI components including all floor / wall / ceiling finishes, doors and partition
systems, hardware, modular or ready-assembled furniture pieces/ systems, equipment,
furnishings, built-ins, fixtures, signages and graphic devices, etc.

2.3.3 assists the Client in conducting bids or negotiations with General Contractors, sub-
contractors and suppliers of building materials, furniture, equipment, fixtures, etc.

2.3.4 checks and approves samples of materials and shop drawings of AI components.

2.3.5 reviews and approves billings of AI components.

2.3.6 conducts final inspection and approves installed AI components and related items.

3. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for AI services.

3.2 Working as Consulting Architect for AI services only.

4. METHOD OF COMPENSATION

4.1 For projects involving extensive detailing of AI components such as custom floor, wall, ceiling
construction and finishes, cabinet design, built-in components, equipment and special fittings, the
Architect’s Fee shall be a percentage of the cost of the AI work. This excludes the fee of any
Engineering and / or Specialist Consultants (SCs) working with the Architect.

4.2 Should the Client separately hire the services of Specialist Consultants (SCs), their
professional fee shall be for the account of the Client.

4.3 For this Specialized Service, the payment of the Architect’s services shall be as stated in the
Architect’s Guidelines.

203.2 ACOUSTIC DESIGN SERVICES

1. INTRODUCTION

1.1 Acoustic design services involves the detailed planning and design to control sound
transmission for compatibility with the architectural design concept.

1.2 Throughout architectural history, one of the limiting criteria in building design has been the
need to control sound in an enclosed space. The continuing evolution of products and techniques
in sound management and control has provided a wider flexibility in the design of the interior
environment. This allows the Architect to build an environment that answers the acoustical
demands of varied activities within an enclosed space.

2. SCOPE OF SERVICES

2.1

2.2

The Architect is the prime professional commissioned by the Owner/Client to plan and design the
building/structure and all its utilities and to coordinate the works of all allied design professionals
involved in the project including all inter-disciplinary and specialized works. He shall make certain
that these inputs comply with the requirements of the project and are compatible with the
architectural design concept.

As a 2.2.1

2.2.2

2.2.3 2.2.4 2.2.5

specialist for acoustic design, the Architect:

prepares the drawings and specifications for acoustic design and treatment, sound control and
reinforcement, sound absorption, reflectance, insulation, etc.

assists the Owner/ Client in bidding out the work or in negotiating with a specialty sub- contractor

checks and approves samples of materials and equipment

conducts final inspection of work and equipment

assists Owner/ Client in evaluating the amount due the sub-contractor.

3. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for acoustic
design services.

3.2 Working as Consulting Architect for acoustic design services only.

4. METHOD OF COMPENSATION

4.1 The Architect’s Fee for acoustic design services shall depend on the complexity of the works
to be undertaken.
4.2 Should the Owner/Client hire separately the services of other Specialist Consultants (SCs),
their fee shall be for the account of the Owner/ Client and shall be paid directly to the SC.

4.3 For this Specialized Service, the payment of the Architect’s services shall be as stated in the
Architect’s Guidelines.

203.3 ARCHITECTURAL LIGHTING LAYOUT AND DESIGN

1. INTRODUCTION

1.1 Architectural Lighting Layout and Design Services involves the detailed planning and design
of light transmission, timing and control for compatibility with the architectural design concept.

1.2 One of the limiting criteria in building design has been the need to control light in an enclosed
or defined space. The continuing evolution of products and techniques in lighting has provided a
wider flexibility in the design of the building’s interior and exterior environments. This allows the
Architect to build an environment that answers the lighting demands of varied activities within and
outside a building.

2. SCOPE OF SERVICES

2.1 The Architect is the prime professional commissioned by the Owner/Client to plan and design
the building / structure and all its utilities and to coordinate the works of all allied design
professionals involved in the project including all inter-disciplinary and specialized works. He shall
make certain that these inputs comply with the requirements of the project and are compatible
with the architectural design concept.

2.2 As a specialist for lighting layout and design, the Architect :

2.2.1 prepares the drawings and specifications for lighting design, illumination, fixture placement,
efficiency, energy considerations, etc.

2.2.2 assists the Owner/ Client in bidding out the work or in negotiating with a specialty sub-
contractor

2.2.3 checks and approve samples of materials and fixtures

2.2.4 conducts final inspection of work and fixtures

2.2.5 assists Owner/ Client to evaluate the amount due the sub-contractor

3. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for architectural
lighting and layout design services.
3.2 Working as Consulting Architect for architectural lighting and layout design services only.

4. METHOD OF COMPENSATION

4.1 The Architect’s Fee for lighting layout and design services shall depend on the complexity of
the works to be undertaken.

4.2 Should the Owner/Client hire separately the services of Specialist Consultants, the fee shall
be for the account of the Owner/Client and shall be paid directly to the Consultant.

4.3

4.4

203.4

“Cost of the Work” means the total cost of all fixtures and accessories, which were either designed,
specified or procured by the Specialist Architect and/or his Specialist Consultants (SCs) for the
Owner/ Client, and that were used or installed in the project.

For this Special Service, the payment of the Architect’s services shall be as stated in the

Architect’s Guidelines

SITE DEVELOPMENT PLANNING (SDP) SERVICES

1. INTRODUCTION

1.1 The space planning, architectural lay-outing and utilization of spaces within and surrounding a
specific building / structure in relation with the existing natural and/or built environments have to
be a well-coordinated effort so that both the building / structure and the host environment shall act
as one. Arising from his concept of the total environment, the Architect is not merely concerned
with the building / structure he creates but with the grounds and surrounding space as well. He
studies the existing environment in relation to the building / structure and consequently lays out
the areas / grounds immediately surrounding the building / structure.

1.2 Ordinarily, the landscaping layout of small building projects could be done by the Architect as
part of the site development planning (SDP) effort. However, if the project is large in scale, the
Architect must hire other State-regulated professionals (RLPs) as qualified Specialist Consultants
(SCs).

2. SCOPE OF SERVICES

2.1 The Architect, upon designing a building / structure, complements this with the design of the
surroundings that will make the space fit for a specific mood and for the required activities. He lays
out the open spaces in and around the structure such that they contribute to the totality of the
project.
2.2 In order to achieve a well-balanced design of the environment enveloping a specific building /
structure, the Specialist Architect:

2.2.1 conceptualizes the entire site development plan (SDP) including the generic scope of civil
works and the general scope of softscape and hardscape requirements.

2.2.2 conceptualizes the specifications for the needed civil works and utility lines.

2.2.3 assists the Owner/Client in bidding out the work or negotiating with landscape,

waterscape, rock formation contractors, etc., but mainly when no SC is available.

3. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for site
development planning services.

3.2 Working as Consulting Architect for site development services only.

4. MANNER OF COMPENSATION

4.1 The Architect’s Fee for site development planning (SDP) services shall depend on the
estimated cost of the civil works and landscaping works i.e. hardscape and softscape, depending
on the magnitude and complexity of the work required by the project. If the Architect is also
certified and licensed as a separate RLP e.g. a Landscape Architect, and is suitably experienced,
the Architect’s fee shall increase correspondingly, depending on the magnitude and complexity of
the work required by the project.

4.2 Should the Owner/ Client separately engage the services of a Landscape Architect, the fee of
the said Specialist Consultant shall be for the account of the Owner/Client and paid directly to the
SC.

4.3 For this Specialized Service, the payment of the Architect’s services shall be as stated in the

Architect’s Guidelines.

203.5 SITE AND PHYSICAL PLANNING (INCLUDING MASTER DEVELOPMENT PLANNING,

SUBDIVISION PLANNING AND URBAN DESIGN) SERVICES

1. INTRODUCTION

1.1 Physical planning refers to the orderly arrangement within a piece of land or property on which
vertical structures such as buildings, monuments and the like, as well as horizontal developments
such as rights-of-way (ROWs), open spaces and activity spaces are to be proposed.
1.2 Planning, as we know it today, started with physical planning, with Architects performing the
lead role. The great cities of the world have taken shape mainly through the activities of visionary
Architects who actively engaged in physical planning.

1.3 The Architect is concerned not merely with a building / structure but with its immediate
surroundings as well. In planning for a building, he studies its interrelationship with other
structures, the surrounding environment, and their effect and impact on the neighboring areas.

1.4 If the Architect is commissioned to do physical plans for specific site, he has to go beyond the
study of human behavior and activities and must undertake an in-depth study of the host site’s
economic systems, its laws and regulations, tax structure, infrastructure, utilities, and all other
components that will have a bearing on the project.

2. SCOPE OF SERVICES

2.1 All ideas and concepts have to be translated into physical plans before they can be
implemented. It is the Specialist Architect who provides a multi-dimensional point-of-view to a 2-
dimensional physical plan. By virtue of the Architect’s training and experience in coordinating the
works of a multi-disciplinary team, the Architect becomes the logical Prime Professional
responsible for directing team efforts to deal with the required physical planning work.

2.2 Physical planning is concerned with the general quality of the settings for people and their
activities, buildings and other natural and man-made phenomenon.

2.3 The Architect undertakes the site planning of a project that requires a composite arrangement
of several buildings/ structures and their requisite amenities, facilities, services and utilities within
a natural or built setting.

2.4 Should other services be required by the project, such as environmental studies, feasibility
studies, market analysis, access / movement systems, impact analysis and others, said services
should be performed by duly-qualified professionals with the Architect acting as the Lead
Professional of the physical planning team.

2.5 Depending on the complexity of the project, the Architect may hire additional Specialist
Consultants (SCs) whose expert advice may be needed to validate certain features of the
physical plan. The fee of any additional SC needed in the project must be paid separately by the
Owner/Client.

2.6 When the Architect is commissioned to do physical planning for building sites such as
Industrial Estates, Commercial, Religious, Institutional and Government / Civic Centers, Sports
Complexes, Tourist Centers / Tourism Estates / Resorts, Amusement Parks, Educational
Facilities, Residential and Housing Subdivisions and the like, the Architect:

2.6.1 confers with the Owner/ Client on project requirements, secures sufficient primary and
secondary data to generate reliable projections and analyses which are to be used as basis for
the preparation of physical plans/designs.
2.6.2 examines laws, ordinances, rules and regulations affecting the project i.e. code searches,
and considers the best industry practices applicable.

2.6.3 prepares framework and conceptual master development plans (FRDPs and CMDPs) and
report/s from relevant information gathered by other disciplines.

2.6.4 prepares Preliminary up to Detailed Master Development Plans (PMDPs/ DMDPs) showing
the physical layout / distribution of areas, road network/s, vehicular and pedestrian movement /
access systems, legal easements, basic utility layouts / corridors, landscape layouts, lot pad
elevations, lot primacy matrices, deed of restrictions (DoR), development standards and
guidelines (DSG), lot counts and typology, land use tabulations, building footprints, roof-prints,
basement level-prints, view corridors, building cast shadow projections and/or reflected light /
heat projections from buildings, etc., and presents the same to the Owner/Client, the Government
and at public consultations as needed.

2.6.5 prepares the SPPCC for the total physical development.

2.6.6 undertakes modifications, revisions and changes as may be required by the Owner/

Client and the project within the engagement period.

2.6.7 prepares the finalized plans, reports and specifications needed for approval by Owner/
Client or proper government agencies concerned.

2.6.8 prepares the phasing of the construction with the concurrence of the Owner/Client.

2.6.9 prepares Project Cost Estimates (PCE) based on current cost parameters.

1. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

1.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for site and
physical planning services.

1.2 Working as Consulting Architect for site and physical planning services only.

2. MANNER OF COMPENSATION

The fee structure for Site and Physical Planning Services by the Architect shall be as stated in the
Architect’s Guidelines.

203.6 COMPREHENSIVE DEVELOPMENT PLANNING (CDP) SERVICES

1. INTRODUCTION
1.1 Comprehensive Development Planning (CDP) Services are based on the concept of
expanded physical planning services to include other activities necessary for the proper handling
of the numerous components considered in the formulation, implementation and realization of a
Master Development Plan (MDP). Comprehensive Development Planning (CDP) covers the
range of all services from primary data gathering through the formulation of the MDP and the
parallel preparation of the environmental impact assessment / statement (EIA/S).

1.2 While the planning team is multi-disciplinary, the CDP Services may place heavy emphasis on
the non-physical / non-engineering components of the development plan i.e. financial, economic /
market demand / forecast, administrative-political-institutional-legal, socio-cultural, environmental,
and the like. In contrast, MDP Services puts a premium on the physical planning and engineering
components of the development plan, which are the direct or sequential physical translations of
the inputs from the initial stages of the CDP effort.

1.3 If suitably trained and experienced, the Architect’s ability to synthesize and organize into a
whole (the various information relating to the user’s needs, perception and expectations, site and
climatic conditions, construction technology, materials, cost and other information) qualifies him
to take the lead role in an undertaking that cuts across various disciplines.

1.4 The Consulting Architect is concerned with the management and use of land as well as the
conservation, preservation and upgrading of the human environment. Since the Architect,
particularly if a separate RLP i.e. Environmental Planner (EnP) with suitable training and
experience in physical and land use planning, has the social commitment and technical
experience as coordinator of several disciplines, he is qualified to lead the multi-disciplinary team
in offering Comprehensive Development Planning (CDP) Services.

1. SCOPE OF SERVICES

1.1 If the Architect (an RLA) is separately qualified and suitably experienced as an Environmental
Planner, the range of all services offered by the Architect from data base gathering, to the
preparation of environmental impact assessments/statements (EIA/S), up to the formulation of
the Comprehensive Development Plan (CDP), may include the following components:

1.1.1 Physical Component - land use and the changes which occur within the physical
environment (within the space where such activities take place), represented mainly by the MDP.

1.1.2 Economic Component - the nation’s assets and its management.

1.1.3 Socio-Cultural Component - the people, their living conditions and the seeking of ways to
ameliorate it.

1.1.4 Transport Component - road and transit networks, land-sea-air linkages, the movement of
people and goods from one place to another.

1.1.5 Legal and Administrative Component - the relationship of adopted development proposals
and policies to existing laws.
1.2 Comprehensive Development Planning (CDP) calls for the detailed study of physical, social,
economic and administrative components and as such requires the expertise and knowledge of
Specialist Consultants (SCs).

1.3 When the Consulting Architect is commissioned to do a Comprehensive Development

Planning effort, he performs the following:

1.3.1 identifies existing land use, resources, social behavior and interaction;

1.3.2 undertakes environmental analysis, demographic analysis and feasibility studies;

1.3.3 examines existing laws, ordinances, political/ social constraints;

1.3.4 prepares the conceptual development plans, policies, implementing strategies to arrive at
the desired comprehensive and/or master planning solution/s.

2. MANNER OF PROVIDING SERVICES

The Architect may enter into contract with the Owner in two possible ways:

2.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for

comprehensive development planning services.

2.2 Working as Consulting Architect for comprehensive development planning services only.

3. MANNER OF COMPENSATION

Compensation for the foregoing specialized architectural service shall be through man-months i.e.
22 man-days multiplied by 8 man-hours, and multiplied by a factor to cover other direct and
indirect costs e.g. overhead, etc. or as prescribed by the Architect’s Guidelines.

203.7 HISTORIC AND HERITAGE CONSERVATION AND PLANNING

The suitably trained and experienced Consulting Architect in this area of architectural practice
provides research, assessment, recording, management, interpretation and conservation of
historical heritage.

203.8 SECURITY EVALUATION AND PLANNING

The Consulting Architect in this area of practice arranges and formulates methods of rating and
ascertaining the value of structures or facilities which must be fully secured, kept safe, protected,
assured, guaranteed and provided sufficient safeguards for the conduct of any work or activity.

203.9 BUILDING SYSTEMS DESIGN

The Architect in this area of practice engages in methods of producing building components in a
highly engineered, efficient and cost-effective manner, particularly for residential and commercial
applications.

203.10 FACILITIES MAINTENANCE SUPPORT

The Consulting Architect in this area of practice provides the Owner/Client with means and
measures to ensure the proper function and maintenance of the building / structure and site after
final inspection.

203.11 BUILDING TESTING AND COMMISSIONING

The Architect in this area of practice recommends the systematic process of ensuring that a
building / structure’s array of systems is planned, designed, installed and tested to perform
according to the design intent and the building’s operational needs. If the building materials,
equipment and systems are not installed properly or are not operating as intended, the
effectiveness, efficiency, productivity and other benefits of high performance plans/designs will
not be achieved.

203.12 BUILDING ENVIRONMENT CERTIFICATION

A building environment rating system is needed to evaluate the environmental performance of a

building and to encourage market migration towards sustainable design. The rating system must
be:

• credit-based, allowing projects to earn points for environment-friendly use of the building /
structure and actions taken during planning, design, construction and occupancy.

• flexible, such that projects need not meet identical requirements to qualify.

• consensus-based and market-driven in order to accelerate the development and

implementation of green building practices.

The Consulting Architect in this area of practice must have much more than the basic knowledge
of Green Architecture and Environmental and/or Sustainable Design and sufficient knowledge of
the governing environmental laws and environmental investigation processes and procedures
under international protocols such as the Philippine Solid Waste, Clean Air and Clean Water Acts,
DENR administrative issuances and the like.

203.13 FORENSIC ARCHITECTURE

The Architect in this area of practice undertakes a scientific study on the built environment’s
well-being, which allows the Architect to focus on the ways in which the building/structure can
best maintain itself and prolong its life in a cost-efficient manner, and finally provide
recommendations to the Owner/ Client. The forensic study may include:
• determination as to the causes of building, building component and/or building material
deterioration

• the causes of observed building deficiencies e.g., non-compliance with planning and building
laws, deviations from original use or function of spaces

• research on possible faulty activities and operations during the project implementation phase

• determination of faulty plan/ design and/or construction methodology.

203.14 BUILDING APPRAISAL

Appraisal is defined as an act or process of estimating value. The Consulting Architect in this area
of practice places value on the building / structure condition and defects, and on its repair and
maintenance, including the required improvements.

203.15 STRUCTURAL CONCEPTUALIZATION

The Architect in this area of practice conceives, chooses and develops the type, disposition,
arrangement and proportioning of the structural elements of an architectural work, giving due
considerations to safety, cost-effectiveness, functionality and aesthetics.

203.16 PRELIMINARY SERVICES

The Consulting Architect in this area of practice must have much more than the basic knowledge
of Site Analysis, Space Planning and Management, Architectural Programming, and the other
services under SPP Document 201.

203.17 CONTRACT DOCUMENTATION AND REVIEW SERVICES

The Architect in this area of practice must have much more than the basic knowledge of
Specification Writing, Estimation and Quantity Survey, Architectural Production, Architectural
Software, Architectural Support Services and Contract Document Review.

203.18 POST-DESIGN SERVICES (INCLUDING CONSTRUCTION SERVICES)

The Consulting Architect in this area of practice must have much more than the basic knowledge
of Pre-Construction, Construction, Post-Construction and the other services under SPP
Documents 204, 206 and 207.

Included under this specialized practice is the preparation of the Fire Safety and Life Assessment
Report (FALAR) required by R.A. No. 9514, the 2008 Fire Code of the Philippines and its 2009 IRR.

203.19 DISPUTE AVOIDANCE AND RESOLUTION

The Architect in this area of practice must have much more than the basic knowledge of the
various modes of Alternative Dispute Resolution (ADR) prescribed under R.A. No. 9285, the ADR
Act of 2004 and its IRR i.e. Construction Arbitration, Mediation and Conciliation, Negotiation and
of Contract Administration, Quality Surveys, Appraisals and Adjustments and Expert Testimony.
An Architect specializing in ADR must preferably be State-accredited.

203.20 ARCHITECTURAL RESEARCH METHODS

The Consulting Architect in this area of practice must have much more than the basic knowledge
of Research Methods, Philippine Architecture and its History, Architectural Materials and Finishes,
Building Types and Standards, Architectural Design Trends, Architectural Writing and
Architectural Photography.

203.21 SPECIAL BUILDING/ FACILITY PLANNING AND DESIGN

The Architect in this area of practice must have much more than the basic knowledge of the
Planning and Design Processes required for Housing Developments, Recreational and Tourism
Estates, Health Care and Hospitality Facilities, Transportation and Telecommunications Facilities,
Production and Extractive Facilities, Utility-related Developments, Secure Facilities, Business
and Industrial Parks, Economic Zones and Community Architecture and the like.

203.22 BUILDING COMPONENTS

The Consulting Architect in this area of practice must have much more than the basic knowledge
of Building Materials and Finishes, Construction Methodologies, Building Envelopes including
cladding and roofing systems, Architectural Fenestrations and Architectural Hardware, Fixtures
and Fittings.

203.23 MANAGEMENT OF ARCHITECTURAL PRACTICES

The Architect in this area of practice must have much more than the basic knowledge of the Types
of Architectural Office Operations, Architectural Office Management, Accounting / Finance /
Taxation / Audit, Labor Code, Architectural Marketing and Project Development, Proposals /
Negotiations / Contracts, Contract Administration, File Management and Limitations of Business
Process Outsourcing (BPO) and Knowledge Process Outsourcing (KPO) Operations.

General Notes:

METHOD OF COMPENSATION FOR SPECIALIZED ARCHITECTURAL SERVICES

Compensation for the foregoing specialized architectural services, all of which may be classified
as additional or extra services, shall be through man-months i.e. 22 man-days multiplied by 8
man-hours, and multiplied by a factor to cover other direct and indirect costs e.g. overhead, etc. or
any other applicable mode of determination of the Architect’s fee as stated in Doc. 201, Doc. 202
and the Architect’s Guidelines.

STANDARD OF PROFESSIONAL PRACTICE (SPP) ON FULLTIME SUPERVISION SERVICES

(Part of the IRR of R.A. No. 9266)

SPP Document 204-A

(replacing the 1979 UAP Doc. 204-A)

1. INTRODUCTION

1.1 For the past 50 years, four principal members were involved in the design and building
construction process:

1.1.1 The Owner who orders for the implementation of a project;

1.1.2 The Architect and his Specialist Consultants (SCs) who render plan / design services and

limited inspection work;

1.1.3 The Contractor who performs the construction work;

1.1.4 The individual or group of individuals who assist in the supervision and delivery of the work.

1.2 The Architect-in-charge of construction (Aicc) is directly and professionally responsible and
liable for the construction supervision of the project.

1.3 When projects were still manageable in size, the Architect was then assisted by a construction
inspector, traditionally called Clerk-of-Works. As projects became more complex, it became
necessary for a construction supervision group to do the full-time inspection at the project site.

1.4 The Construction Supervision Group (CSG) is normally recommended by the Architect based
on their performance, and hired by the Owner. They are answerable to both the Owner and
Architect.

2. SCOPEOFSERVICES

2.1 Quality Control

2.2 Evaluation of Construction Work

2.3 Preparation of Daily Inspection Reports

2.4 Filing of documents

The detailed tasks shall be as specified under the Architect’s Guidelines.

3. MANNER OF PROVIDING SERVICES

There are two ways by which the Architect may enter into contract with the Owner:
3.1 Working in a dual capacity as Architect-of-record and as Consulting Architect for fulltime
supervision services or as the Construction Supervision Group (CSG). As the Architect-of- record
(Aor) of the project, the Aor is in a better position to interpret his drawings and documents and to
assure conformity by the Contractor. He can assign his staff to undertake the fulltime supervisory
work to perform the works as enumerated in the Architect’s Guidelines.

3.2 Working as Consulting Architect for fulltime supervision services only or as the CSG.

4. METHOD OF COMPENSATION

The Architect’s compensation is based on the Architect’s / architectural firm’s talents, skill,
experience, and on the type and level of professional services provided. Compensation for
Fulltime Supervision Services may be based on one or more of the following:

4.1 Percentage (%) of Project Construction Cost (PCC)

The Architect’s Fee for Fulltime Supervision as based on the PPC shall be detailed in the

Architect’s Guidelines.

4.2 Multiple of Direct Personnel Expenses

This cost-based method of compensation is applicable only to non-creative work such as

accounting, secretarial, research, data gathering, preparation of reports and the like. This method
of compensation is based on technical hours spent and does not account for creative work since
the value of creative design cannot be measured by the length of time the designer has spent on
his work. The computation is made by adding all costs of technical services (man hours x rate)
and then multiplying it by a multiplier to cover overhead and profit.

The multiplier ranges from 1.5 to 2.5 depending on the office set-up, overhead and experience of
the Architect and the complexity of the Project.

Other items such as cost of transportation, living and housing allowances of foreign consultants,
out-of-town living and housing allowances of the local consultants and the like, are all to be
charged to the Client. At the start of the commission, the Architect shall make known to the Client
the rate of professionals and personnel who will be assigned to the Project and the multiplier that
has to be applied before agreeing on this method of compensation.

4.3 Professional Fee Plus Expenses

This method of compensation is frequently used where there is continuing relationship involving a
series of projects. It establishes a fixed sum over and above the reimbursement for the Architect’s
technical time and overhead. An agreement on the general scope of the work is necessary in
order to set an equitable fee.

4.4 Lump Sum or Fixed Fee

This method may be applied to government projects since they entail more paper work and

time-consuming efforts.

4.5 Per Diem, Honorarium Plus Reimbursable Expenses

In some cases a Client may request an Architect to do work which will require his personal time
such as:

7.18.1 attending project-related meetings, conferences or trips;

7.18.2 conducting ocular inspection of possible project sites; and

7.18.3 conferring with others regarding prospective investments or ventures and the like.

For these particular activities, the Architect as agent of the Owner may be paid on a per diem and
honorarium basis plus out-of-pocket expenses such as but not limited to travel, accommodations
and subsistence.

4.6 Mixed Methods of Compensation

The SPP provides for more than one method of compensation on a project. Each project should

be examined to determine the most appropriate method of compensation.

5. LIMITATION OF AUTHORITY

5.1 The Construction Supervision Group (CSG), which may be a qualified architectural firm, or
which the Architect is only part of, shall not assume the responsibility of the Contractor’s project
superintendent.

5.2 The CSG shall not make decisions on matters that are the sole responsibility of the
Architect-of- record (Aor).

6. LEGALRESPONSIBILITY

6.1 The Construction Supervision Group (CSG) is responsible to the Owner only for administrative
matters. For technical matters, the CSG is responsible to the Architect-of-record (Aor).

6.2 Under Article 1723 of the present Civil Code, the CSG may appear not to have any legal
responsibility since the Architect-of-record (Aor) and Engineers-of-record (Eors) are responsible
for the design while the Contractor is responsible for the construction. However, a Service
Contract / Agreement between the CSG and the Owner may stipulate certain professional
responsibilities and civil liabilities of the CSG, particularly if the CSG is party to the review of the
Contract Documents and their subsequent evaluation and interpretation during the course of
construction.
6.3 If the Aor (and Eors) and the Contractor are sued by an Owner for civil liabilities due to the
performance or non-performance of certain acts traceable to the CSG, the Aor and Eors may file
cross claims against the CSG.

7. QUALIFICATIONS

Inspectors of the Construction Supervision Group (CSG) must have the ff:

7.1 A Bachelor of Science in Architecture (B.S. Arch.) degree

7.2 Extensive experience in design and building construction and must be very knowledgeable in
building materials and construction detailing.