Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At

Bhopal Smart City Development Corporation Limited

REQUEST FOR PROPOSAL

FOR

“Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled

and Highly-Skilled) At Bhopal Smart City Development Corporation
Limited”

December 2025

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

BHOPAL SMART CITY DEVELOPMENT CORPORATION LIMITED

(BSCDCL)
NOTICE INVITING TENDER (NIT)
BSCDCL invites online tender as per schedule as under:
Tendering Document No. MPBSCDCL/TENDER No. 310
Tender ID : 2025_UAD_466686_1

Rate Contract for Providing Manpower (Skilled, Un-

Name of the Work skilled, Semi-Skilled and Highly-Skilled) At Bhopal Smart
City Development Corporation Limited.

Providing unskilled, Skilled, Semi-Skilled and Highly

Brief Scope of Work Skilled manpower based on requirement as and when
basis.

Twelve (12) Months which is further extendable for 12

Period of Contract
months based on performance and Mutual consent

Earnest Money Deposit Rs. 1,00,000/- (One lakh) to be paid only through e-
procurement portal [Link]
Non-refundable cost of E- Tender Rs. 10,000 (Ten Thousand) to be paid only through e-
Document procurement portal [Link]
RFP Publish Date 09/12/2025 06:00 Hrs.

Document Download / Purchase Start Date 09/12/2025 06:30 Hrs.

Bid Submission Start Date 09/12/2025 06:30 Hrs.

Document Download / Purchase End Date 29/12/2025 12:00 Hrs.

Bid Submission End Date 29/12/2025 12:00 Hrs.
Bid Opening Date 30/12/2025 12:15 Hrs.

Date of Opening of Financial Bid Will be intimate later

Validity of offers 180 days Form the Last date of submitting Bid

Last date for sending pre-bid queries At [Link]@[Link] 16/12/2025 11:00 Hrs.
(Pre-Queries shall be submit as per Annexure ‘F’ )
16/12/2025 15:00 Hrs. at 3rd Floor Smart City Building ,
Pre-Bid Meeting & Venue Near Tatpar Petrol Pump, BHEL Bhopal

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Note: -

1. Bidders (authorized signatory) shall submit their offer on-line in Electronic formats both for
technical and financial proposal.

2. Bid Security/Earnest Money Deposit (EMD) of the amount specified for the Project/Work(s) in
the table above shall be paid online only as prescribed and applicable above to avail the
participation rights in Bidding.

3. The cost of the bidding documents (non-refundable) shall be paid online through Net
Banking/NEFT/RTGS at portal [Link]

4. Any subsequent addendum/corrigendum shall be published only at the website

[Link] and will not be published in newspapers. In case there is a holiday on
the day of opening of bids, activities assigned on that date shall be carried out on the next working
day.

5. Before electronically submitting the bids, it should be ensured that all the bid documents
including conditions of contract are digitally signed by the Bidder with Digital Signature
Certificate (DSC).

6. Department will not be responsible for delay in online submission due to any reason. For this,
Bidders are requested to upload the complete bid well advance in time so as to avoid technical
and last-minute issues like slow speed; chocking of website due to heavy load or any other
unforeseen problems.

7. All the prospective Bidders are encouraged to participate in the pre-bid meeting and it is advised
that the work sites are visited and bid documents are studied thoroughly.

8. The procuring entity reserves the sole right to cancel the bid process and reject any or all of the
Bids without assigning any reason.

9. Procurement entity disclaims any factual/ or other errors in the bidding document (The onus is
purely on the individual Bidders to verify such information) and the information provided therein
are intended only to help the Bidders to prepare a bid-proposal.

10. No conditional bids shall be accepted and such bids shall be summarily rejected forthwith.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure-I
MEMORANDUM

Cl. No. of
NIT/ITT/
Clauses of Values/Description to be
S. No. Description
Contract Applicable for Relevant Clause (S)
(CC)

1. Name of Rate Contract for Providing Manpower (Skilled, Un-

Work/Service skilled, Semi-Skilled and Highly-Skilled) to Bhopal
Smart City Development Corporation Limited
2. Client Bhopal Smart City Development Corporation Limited
(BSCDCL)
Term of Rate
Twelve (12) Months which is further extendable for
3. Contract 12 months based on performance and Mutual consent

4. Validity of Bid 180 days from the last date of Bid Submission.

Rs 5,00,000/- (Rs Five Lacs Only) within 10 days

from the issue of Letter of Award before Signing
Performance Rate Contract in the form of E-Bank
5. Guarantee/FDR from nationalized or commercial
Guarantee bank in the favor of Chief Executive Officer, Bhopal
Smart City Development Corporation Limited which
shall be valid up to 3 months after the date of
completion of term of rate contract.
Time allowed for The date of start of contract shall be reckoned from 10
6. days after the Contract Rate Contract
starting the work

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

1. Manpower Requirement

The manpower as shown below is tentatively required for BSCDCL, Bhopal, Madhya Pradesh: -

S. No Category Minimum Rates as per Labor law

(Monthly, In Rs.)
1. Un- Skilled Labour
As per the daily rates Norms issued by the collector
2. Semi-Skilled Labour (Bhopal) for Labour and subsequent revisions
Note-
3. Skilled Labour
1- Service charge towards Selection/Training/
4. Highly-Skilled Labour Deployment/ Monitoring/Uniform gears and
Equipment provisioning/Insurance/Leave replacement
to be quote by the service provider in % as per
financial bid format.
2- EPF Employer contribution and ESIC Employer
contribution on minimum labor rate shall be paid by
BSCDCL to service provider over and above
3- GST Shall be paid extra on entire bill amount

Note -

1. Requirement of labor shall be based on actual requirement to BSCDCL as and when basis.
2. Separate Instructions shall be issued for every requirement, service provider are expected to
deploy/provide the desired manpower within 3 days after received of afore mentioned
instructions .
3. Rate contract does not guarantee any specific labor numbers.
4. BSCDCL may reserve the right to increase or decrease the number of Manpower as per the actual
work requirement in any Category i.e. Unskilled, Semi-Skilled, Skilled and Highly Skilled vis-a-vis
resource type, as and when required.
5. BSCDCL on its discretion. has right to instruct the service provider to replace any individual
deployed By service provider.
6. In case the validity of any certificate which is mandatory to provide the services under this contract,
due to expire any time during the term of contract. The service provider shall be bound to
renew/obtain the same before it expire.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

7. MANDATORY PROPOSAL (Envelope A)

1. Proof of payment of Cost of Document

2. Proof of payment of earnest money deposit
3. Letter of Acceptance of tender condition as per format enclosed in Annexure-E.
4. Copy of RFP, All addendums sign and rubber stamp on each page.

TECHNICAL PROPOSAL (Envelope B)

[PRE-QUALIFICATION CRITERIA FOR BIDDERS]

Eligibility Criteria of Bidder

The bidders interested in bidding for the tender shou ld meet the minimum eligibility criteria as mentioned below:

SN Eligibility/Qualification criteria Documents required to be

Submitted
A Registration: Certificate of incorporation/Company registration
The Bidder should be a legally registered entity IT- PAN of Company/Proprietor
in India, &registered as Manpower IT Returns for the last 3 consecutive financial year
Outsourcing Agency since at least last Three (2022-23,2023-24, 2024-25)
(03) years as on the last date of submission of GST Registration Certificate.
this bid.
EPF Registration Certificate.
Consortiums/ Joint Ventures are not allowed. ESIC Registration Certificate
License issued by Government of Madhya Pradesh
under Private Security Agencies (Regulation) Act,
2005 and valid at the time of submission of bid.

In case the validity of certificate due to expire any

time before the award of work or during the term of
contract. The service provider shall be bound to
renew the same before it expire.
B Turnover: Turnover certificate issued by Chartered Accountant
The firm should have Minimum average who audited and verified, financials, Account, profit
annual turnover of Rs. 1.00 Cr (Rupees One and loss statement and balance sheets.
Crore rupees only) in manpower outsourcing/ (The Chartered accountant should specifically verify
security service business, during last 3 and state the amount of revenue/turnover from
manpower outsourcing/ security service business
financial years (FY 2022-23,2023-24, 2024-25)
during the period )
and during the Q1 and Q2 of financial year
The tern over Certificate must be authenticated by
2025-26 Chartered Accountant and carry UDIN.
C Experience 3:
The Bidder should have successfully completed
Assignment of providing manpower of similar 1- Copy of work order issued by Executing
nature in last Five (05) years from the date of Authority
bid submission for any Central/ State 2- Copy of satisfactory work completion or
Government/ Government Corporation/ PSU in successful operation certificate issued by the
any of the following categories: - Executing Authority

• One project assignment of provision of at

least 100 manpower per month for 1 year
or One project assignment Completed to
Rs. 0.80 Crore.
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

OR
• Two project Assignment of provision of at
least 70 manpower per month in each Note- Certificates may be verified by BSCDCL from
assignment for 1 year. or Two project issuing authority.
assignments Completed to Rs. 0.48 crore.
OR
• Three project Assignment of provision of at
least 50 manpower per month in each
assignment for 1 year. or Three project
assignment Completed to Rs. 0.32 Crore.
•
D Undertaking – NOT Blacklisted A notarized affidavit by bidder regarding
The bidder should not never be blacklisted by 1- Non blacklisting by State
any State Government, Government of India Government/Government of India/PSU or
or any of its agencies till the date of submission any of its agencies.
of this bid. 2- Non bankrupt by any agency.
E Undertaking – NOT Bankrupt 3- All the documents and information submitted in
There should not be any incidence in past of this bid is true as per knowledge and belief of
initiation of bankruptcy or winding proceedings bidder
or any legal action for violation of any 4- The person who signed the bid is duly
government rules/regulations against the authorized to submit the bid on behalf of
bidder. bidding firm.
Note: - To be submitted in form of Notarized
Affidavit on appropriate value of stamp paper as
per Annexure C
F Local support office:
The Bidder should have a local support office Declaration of office space on the letter head for
at Bhopal and should provide the supporting communication or undertaking on letter head that
documents for the same. If the Bidder does not the bidder shall open a local support office at
have any local support office at the time of Bhopal within one month from the date of award
Bidding then the bidder must submit an of contract, if selected.
Undertaking on his letter head that the bidder
shall open a local support office at Bhopal
within one month from the date of award of
contract, if selected.

Note: -
1. Compliance of all the above-mentioned criteria is compulsory for all the bidders to qualify for the technical evaluation.
2. For assessment of turnover/average annual turnover/turnover from manpower outsourcing security services business the valid
proof will be “Turnover certificate issued by Chartered Accountant who audited and verified, financials, Account,
profit and loss statement and balance sheets.
(The Chartered accountant should specifically verify and state the amount of revenue/turnover from manpower
outsourcing/ security service business during the period )
The turnover Certificate must be authenticated by Chartered Accountant and carry UDIN. ”
3. A bidder would be disqualified if any of the above criteria is not complied.
4. The BSCDCL has right to verify the document(s) submitted by the bidder along with bid proposal for its authenticity.
5. If two or more bidder quotes same rate of service charge then the bidder whose revenue/turn over during the last three financial
year (FY 2022-23,2023-24, 2024-25) plus revenue earned up to 30th September 2025 from manpower outsourcing &
security service business is higher shall be considered for award of contract

3.1.2 Tender Evaluation Process

The Evaluation Committee shall evaluate the bids as per the following process:

i. The BSCDCL will evaluate and compare the bids that have been determined to be substantially responsive.
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

ii. Technical Evaluation Committee shall review the Proposal along with Eligibility/ Qualification/Technical criteria.
To assist in the examination, evaluation, and comparison of the bids, and qualification of the Bidders, Technical
Committee may, at its discretion, ask any bidder for a clarification of its bid, if required.
iii. Compliance of Eligibility Qualification criteria is must for all bidders. In case of noncompliance bidder would be
declared as disqualified.
iv. Technically qualified bidder would be shortlisted for financial bid opening.
v. Financial Proposal of only those bidders shall be opened, who are declared as
‘Technically Qualified Bidder’.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Financial Bid

As per the daily rates Norms issued by the collector (Bhopal) for Labour and subsequent revisions
Note-
1- Service charge towards Selection/Training/ Deployment/ Monitoring/Uniform gears and Equipment
provisioning/Insurance/Leave replacement to be quote by the service provider in % as per financial bid format.
2- EPF Employer contribution and ESIC Employer contribution on minimum labor rate shall be paid by BSCDCL
to service provider over and above
3- GST Shall be paid extra on entire bill amount.

Instructions for quoting financial bid-

1. Bidder has to quote only service charges in percentage (in figure and words) on minimum rates issued by collector in
financial bid format provided on portal.
2. The service charges will be up to two decimal places only.
3. Bidder should quote minimum 1% Service charge. The service charges less than 1% shall be rejected.
Note: - The minimum 1% service charge rate is arrived based on the consideration of selected bidder’s charges towards
hiring & deployment of manpower, payment of salaries, billing, SLA compliances, other administrative and overhead
charges. Therefore, it is derived actual payment as service charges of 1 % minimum to be provisioned for this assignment
considering the risk and stability involved.

4. The service charges shall be computed on the collector rate manpower cost.

5. The insurance coverage against the risks shall include Party liability insurance, with a minimum coverage of in accordance
with the applicable law to Madhya Pradesh Government shall be in service provider’s scope.
6. The service charges shall be quoted taking into account of all overhead expenses envisaged by the bidder for efficient
functioning /execution of Contract.

7. If there is a discrepancy between words and figures of quoted service charges as per the value mentioned in words will be
considered.

FINANCIAL PROPOSAL
(Envelope C)

1. Bidders who are found Eligible in Mandatory & Technical Proposals, the financial proposals of
only those bidders will be opened.
2. The rate contract will be executed with the Bidder quoted lowest service charge.
3. If two or more bidder quotes same rate of service charge then the bidder whose revenue/turn over
during the last three financial year (FY 2022-23,2023-24,2024-25) plus revenue earned up to 30th
September 2025 from manpower outsourcing & security service business is higher shall be
considered for award of contract.
4. For assessment of turnover/average annual turnover/turnover from manpower outsourcing security
services business the valid proof will be “Turnover certificate issued by Chartered Accountant who
audited and verified, financials, Account, profit and loss statement and balance sheets.
(The Chartered accountant should specifically verify and state the amount of revenue/turnover from
manpower outsourcing/ security service business during the period )
The turnover Certificate must be authenticated by Chartered Accountant and carry UDIN. ”

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Terms & Conditions:

1. Bids shall be submitted online at M.P. E-Procurement website [Link] No

hardcopy of financial bid is to be submitted.
2. The complete bidding process is online. Bidders should be in possession of valid digital
Signature Certificate (DSC) of appropriate class for online submission of bids. Prior to bidding
DSC need to be registered on the website mentioned above.
3. Bidder/Service provider are advised to follow the instructions provided in the ‘Instructions to the
Service providers/Bidder for the e-submission of the bids online through the M.P. E-Procurement
Portal ([Link])
4. Not more than one tender shall be submitted by one entity having business relationship. Under no
circumstance will father and his son(s) or other close relations who have business relationship
with one another (i.e. when one or more partner(s)/director(s) are common) be allowed to tender
for the same contract as separate competitors. A breach of this condition will render the tenders of
both parties liable to rejection.

5. The bids submitted in physical copy or by Telegram/Fax/email shall not be considered. No

correspondence will be entertained in this matter.

General Instructions:

1. A pre bid meeting shall be held at Office of the Chief Executive Officer, Bhopal Smart City
Development Corporation Limited 3rd Floor, Smart City Building, Near Tatpar Petrol Pump,
Zone-14 Nagar Nigam Office, Bhopal Madhya Pradesh-462023 to clarify any queries of the
Bidder. The date and time of pre bid meeting is given in NIT.

2. Period of Contract: The initial period of contract shall be for 1 year which may be further
extendable for One Year at a time, depending on Performance of the Agency and at discretion
of CEO, Bhopal Smart City Limited.

3. All the Technical Bid will be scrutinized, by the evaluation committee constituted by the
authority to check all relevant documents for their authenticity and the Bidder whose Technical
tenders are accepted will be informed about the date and time for opening the Financial Bid.

4. No Bidder will be allowed to withdraw after submission of the tenders within the bid validity
period. Otherwise his bid should be cancelled.

5. In case the successful Bidder declines the offer of contract, for whatsoever reason(s), bid
should be cancelled. In this case the EMD shall be forfeited and further action of debarment
and/or blacklisting proceeding shall be initiated.

6. The Bidder is expected to work out their own rates based on the detailed description of items,
the specifications and conditions and finally arrive at the cost of the Work/Service.

7. The Bidder shall be deemed to have satisfied itself before bidding as to correctness and
sufficiency of its Tender. The rates and prices quoted shall, except as otherwise provided, cover
all its obligations under the contract and all matters and things necessary for proper completion
and maintenance of the Works/Services. Where necessary, before submitting its Commercial Bid
the Bidder should inspect and examine the site and its surroundings and shall satisfy itself about
form and nature of the Site, the quantities and nature of the Work/Service and materials necessary for the
completion of the Works/Services, means of access to the site, the accommodation it may require, and in
general, obtain all necessary information as to risk, contingencies and other circumstances which may
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

influence or affect its Tender.

8. No extra charges consequent on any misunderstanding or otherwise shall be allowed.

9. A formal rate contract shall be entered into with the successful Bidder. In this contract, the
successful Bidder shall be defined as service provider.
10. The successful Bidder will have to deposit E-Bank Guarantee or FDR Rs. 5,00,000/- of issued by
scheduled bank in favor of Chief Executive Officer, Bhopal Smart City payable at Bhopal valid
for 90 days beyond the expiry period of contract.

11. The successful Bidder will have to deposit the E-Bank Guarantee/FDR and execute the contract
and commence the work within 10 days of acceptance of tender otherwise the award of contract
may be cancelled and the work will be awarded to the next bidder.

12. In event of successful bidder fails to deposit the E-Bank Guarantee/FDR and execute the rate
contract in given time his EMD shall be forfeited and the firm shall be placed in a list of
debarment/blacklisted.

13. Each page of the tender documents and papers submitted along with number and must be
Digitally Signed by the authorized signatory in acceptance of the terms and conditions laid down
by the BSCDCL

14. The BSCDCL reserves the right to withdraw/relax/modify any of the terms and conditions
mentioned in the tender document if it is felt necessary in the benefit of the Institute.

15. The BSCDCL reserves the right to reject all or any tender in whole, or in part, without assigning
any reasons thereof.
Note:

i. Work referred above should be in the name of a firm as a single entity and not aggregates of
Joint Venture firms/associates or cartels.
ii. Concluded or should have been more than one-year-old live contracts with extension/s, if
any. In case of running contract, value of payment received till date of issue of certificate
shall be the qualifying amount.

16. Bidders have to produce supporting documents/certificates in the form of Completion

certificates from the clients and copies of work orders for the subject work

17. Bidder should not have been blacklisted by any Central/State/Govt. agency and submit an
affidavit in this respect.
18. Bidder should enclose Certified Copy of registration certificate under Employees State
Insurance Act, and under Employee Provident Fund Act.
19. The authority will award the contract to the successful bidder/Service provider whose bid has
been determined to be in full conformity to the bid document and the lowest evaluated bid.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

SCOPE OF WORK
Details of Manpower Require:-

[Link]. Category Manpower Require

1. House Keeping staff (Male/Female)
2. Cleaning Worker (Male/Female)
3. Un-Skilled Labour (Male/Female)
4 Office Boy/Peon
5 Garden Labour
6 Dak runner With Driving License
7 Security Guard (without Arms)
8 Semi-Skilled Trained Gardener
9 Housekeeping Supervisor
10 Skilled Computer Operator/Data entry
Operator (without CPCT)
11 Trained Driver with LMV Driving
License (Commercial)
12 Computer Operator (with CPCT)
13 Highly Skilled Security Guard (with Arms)
14 Security Supervisor (with Arms)

Note- 1-Detailed Scope of work for each requirement will be provided with the requirement letter.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

INSTRUCTIONS FOR SERVICE PROVIDER:

1. Requirement of labor shall be based on actual requirement to BSCDCL as and when basis.
2. Separate instructions shall be issued for every requirement, service provider shall avail
manpower within 3 days after the issuance of instructions.
3. The persons deployed by the service provider should carefully selected (Based on the scope of
work provided by BSCDCL) be properly trained, have requisite experience and having the
skills.

4. The service provider shall ensure Character/ Police verification of each manpower deployed.

5. The service provider must employ the manpower of appropriate age as per law.

6. BSCDCL on its discretion. has right to instruct the service provider to replace any individual
deployed By service provider.

7. BSCDCL however, reserves the right to terminate the contract by serving one months’ notice, in writing if
the Company is not satisfied about the services of the service provider. The service provider may also ask
for the same by giving three months’ notice.

8. In case of breach of any terms and conditions attached to the contract, the Performance Guarantee
of the service provider will be liable to be forfeited by BSCDCL besides annulment of the
contract.

9. The service provider has to provide standard liveries to its staff. The staff shall be in proper
uniform provided by the service provider but approved by Bhopal Smart City with their identity
properly displayed, samples of liveries will have to be submitted by the Service provider for the
approval of competent authority.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

CLAUSES OF CONTRACT

1. Performance Guarantee:
As a guarantee towards due performance and compliance of the contract work, the successful
bidder (agency) will deposit an amount Rs. 5,00,000/- (Five Lakh) fixed value towards Security
Deposit by way of E- Bank Guarantee/ FDR in favor of Chief Executive Officer, Bhopal
Smart City. Drawn on any Nationalized Bank/Scheduled Bank and payable at Bhopal. Bank
Guarantee Bond of a nationalize bank in the prescribed format is also acceptable in this
regard.

2. Work Order/Request to Deploy:

This is rate contract for Un-skilled, Semi-skilled, Skilled and Highly-skilled Manpower. Separate
work order shall be given as per requirement of manpower with category and detailed scope of work
as and when basis for each assignment.
Service provider is expected to maintain a trained pool of manpower and deploy them within 3 days
of issue of work order. If agency is failed to provide the manpower within 7 days a penalty equal to
daily wage rates shall be imposed for delayed period. Further If service provider failed to provide the
manpower within 15 days contract may be terminated.

3. Quality of Services:
All Services to be supplied by the service provider shall be in conformity with the specifications
laid down in the Contract. The services supplied under the Contract must be of the highest
quality and standard.
If the manpower deployed by service provider found Non performer/ Under performer then
service provider shall replace the same within 24 hours of intimation from BSCDCL.

4. Inspection of Services:
The Competent Authority will carry out continuous inspection of the Services supplied to
confirm their conformity to the Contract specifications. The supervisor deployed by the service
provider will be sole responsible for attendance of the manpower at desired duty station and
task assigned the scope of work.
Attendance – Shall be maintained in the format as Annexure - A
Competent Authority shall be entitled at any time to inspect the services.

5. Daily Attendance:
The Competent Authority will carry out attendance in the below mentioned format: -
Attendance – Shall be maintained in the format as Annexure- A if a person fails to attend the
office even after a delay of 30 minutes from the scheduled duty time his/her attendance shall be
mark “absent”issued be mark
6. Billing Format: -
Service provider may submit the GST Invoice supported by the following
a- Proof of payment of EPF amount released in last bill.
b- Proof of payment of ESIC amount released in last bill
c- Attendance sheets in original duly verified by BSCDCL authority
in indicative format of bill is given in Annexure – B
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

7. Payments: -
Service provider is expected to maintain below mentioned schedule-
Particular Schedule
st th
Payment of wages to the from 1 to 5 day of a month
deployed staff by service
provider
Payment of EPF, ESIC, GST by from 5th to 10th day of a month
service provider to concerned
departments
Service provider shall raise the from 10th to 15th day of a month
bill to BSCDCL
Processing of Bill by BSCDCL Within 15 days of receipt of bill subject to
satisfaction conformity of Rate Contract
clauses and acceptance of compliances by
BSCDCL.

The rates quoted shall be inclusive of all statutory obligations, all types of taxes or any taxes levied by
the Central or State Govt. or Local Body but excluding GST which shall be paid extra. The rates shall
be firm and fixed and shall not be subject to any change on any condition of whatsoever nature, and
shall hold well till completion of supply of the Services. Bills for Services supplied under this contract
shall be prepared in triplicate by the Service provider at the end of every month. The payment of bills
and other claims arising out of the Contract will be made by Account Payee Cheque drawn in the
name of the Service provider or through E.C.S. It may be noted that under the provision of the Income
Tax Act. The Successful agency should ensure that all components of minimum wages (ESI, PF,
Bonus etc.) are to be paid to the staff engaged as per the Min. Wages Act, 1948.

8. Forfeiture and /or Deduction amount of Performance Security Deposit:

If during the term of this Contract the Service provider is in default of the due and faithful
performance of its obligations under this Contract, or any other outstanding dues by the ways of
fines, penalties and recovery of any other amounts due to it, the Bhopal Smart City shall, without
prejudice to its other rights and remedies hereunder or at the Applicable Law, be entitled to call in,
retain and appropriate the Performance Security. Nothing herein mentioned shall debar the Bhopal
Smart City from recovering from Service provider by a suit or any other means any such losses,
damages, costs, charges and expenses as aforesaid, in case the same shall exceed the amount of the
Performance Security.

9. Price Variation: -
The Service provider shall be responsible for compliance of all statutory provisions relating to
Minimum wages, Provident Fund, and Employees State Insurance etc. in respect of the persons
deployed by it in the Institute.

Rates quoted by the firm will include all statutory obligations of the service provider under Minimum
Wages Act. Minimum wages for all purposes of tendering and execution thereof shall be rates as
notified by Labor Commissioner (State of MP). Revision of rates will be acceptable against
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

submission of order/notification from time to time with authentic proof of having paid the same.
Only Minimum wages for number of persons deployed will be revised as and when Minimum wages
revision is notified by Labor Commissioner (State of MP). Apart from this no other escalation on any
component on any component is payable whatsoever.” This clause shall be operational for decrease
in quoted/awarded amount on same analogy as above in case there is decrease in labor rates.

10. Disputes & Arbitration:

The Bhopal Smart City and the Service provider shall make every effort to resolve amicably by
direct informal negotiation, any disagreement or dispute arising between them under or in connection
with the Contract. If a dispute of any kind whatsoever that cannot be resolves the same shall be
referred to the sole arbitration of the Executive Director, Bhopal Smart City it is also a term of this
Contract that no person other than a person appointed by the Executive Director, Bhopal Smart City
it as foresaid should act as an Arbitrator. As aforesaid the provisions of the Arbitration and
conciliation Act 1996 or any statutory modification or re- enactment thereof and the rules made there
under and for the time being in force shall apply to the arbitration proceedings under this clause.

11. Legal Jurisdiction:

No Legal suit or other proceedings relating to performance or breach of Contract shall be filed or taken
by the Service provider in any Court of Law except principal court of Ordinary Civil Jurisdiction at
Bhopal which shall have exclusive jurisdiction to the exclusion of any outside court.

12. Rights of the Bhopal Smart City.

Bhopal Smart City it reserves the right to suitably increase/ reduce the scope of work put to this
Tender. In case item rate contract, the Bhopal Smart City it does not in any way guarantee the
quantity for which an order may be placed and the Tender quantity may only be treated as indicative.
In case of any ambiguity in the interpretation of any of the clauses in Tender Document or the Contract
Document, interpretation of the Clauses by the Bhopal Smart City it shall be final and bindings on
all Parties.

13. Service provider’s Responsibilities

a) Service provider shall provide uniform, belt, shoe, cap, baton (Danda), Torch, Photo ID
Card, Umbrella (for rainy session) to their Security guard.
b) Service provider shall provide its staff, a minimum of two sets of uniforms. The
employees shall also display a photo identity card on their person clipped to the shirt at
all times.
c) Service provider shall be responsible for the watch and ward of the material provided
by him against pilferage and breakage during the period of execution and thereafter till
the work is physically handed over to the department.
d) Service provider shall ensure that the person deployed are disciplined and shall enforce
in prohibition of consumption of alcoholic drinks, paan, gutkha, smoking, loitering and
shall not engage in gambling, satta or any immoral act.

e) All staff deployed by service provider shell required to reach duty station before 5
minute of time scheduled for them. And work as per duty time.

f) Service provider is responsible to provide one paid Weekly off to all staff deployed. In
case of leave/off taken(other then weekly off) the service provider shell liable to deploy
alternate staff with its own cost. If staff or alternate staff fail to join the duty on time his
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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

her attendance will be marked as “Not present” and liable to deduct salary.

g) Normal Shift/Duty time for staff is 8 hr., However supervisor staff is required to
maintain the 24 X7 Monitoring /supervision of staff under him.

h) For security deployment is 6:1 i.e., for duty staff and Leve/reliver staff.
i) It will be the responsibility of the service provider to meet transportation, food, medical
and any other requirements in respect of the persons deployed by him.
j) This Office shall not be responsible for any damages, losses, claims, financial or other
injury to any person deployed by the service provider in the course of their performing
the functions/duties, or for payment towards any compensation.
k) Manpower deployed by the service provider shall not have any claim or be entitled to pay,
perks and other facilities admissible to casual, ad-hoc, regular/ confirmed employees of
this Department during the term or after expiry of the contract

14. Deployment of Manpower

Service provider is expected to maintain a trained pool of manpower and deploy them within 3 days
of issue of work order. If agency is failed to provide the manpower within 7 days a penalty equal to
daily wage rates shall be imposed for delayed period. Further If service provider failed to provide
the manpower within 15 days contract may be terminated.

15. Working Hour

 All staff deployed by service provider shell required to reach duty station before 5 minutes of
time scheduled for them. And work as per duty time.
 Service provider is responsible to provide one paid Weekly off to all staff deployed. In case of
leave/off taken (other than weekly off) the service provider shell liable to deploy alternate
staff with its own cost. If staff or alternate staff fail to join the duty on time her attendance
will be marked as “Not present” and liable to deduct salary.
 Normal Shift/Duty time for staff is 8 hr., However supervisor staff is required to maintain the
24 X7 Monitoring /supervision of staff under him.
 For security deployment is 6:1 i.e., for duty staff and Leve/reliver staff

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

FINANCIAL
BID

Name of the Agency: M/s………………………………………………….………………

Address of the Firm: ……...………………………………………………………………

The requirements as mentioned in Page no.5 are tentative. BSCDCL may increase or
decrease the number of Manpower vis – a- vis resource type, as and when required.

S. No. Particulars Rate of service

charge (% only)
Service Charges for Staff/Personnel as per Terms
and Condition given in the Tender Document.

1. The service charge, calculated from the quoted

percentage, will be added to the labor rate for the
respective resource mentioned in the tender
document for the no. of resources deployed. No other
charges except EPF Employer contribution ESIC
Employer Contribution Admin Charges levied by
EPFO ESIC and Applicable GST shall be paid over
and above.

 Financial Bid need to be submitted online only.

 Financial bid should not be below 1 (ONE) % .

The firm, who will fail to comply any of the above said tender conditions, their bid will
summarily be rejected.

Declaration by the Bidder:

This is to certify that I/We before signing this tender have read and fully understood all the terms and
conditions contained herein and undertake myself/ourselves to abide by them.
a. Under no circumstances should financial bid be put in Technical Bid document; else his tender
will be summarily rejected.
b. There would be no increase in rates during the Contract period except provision under the terms
and conditions.

Place:………………………………… (Signature of Bidder with seal)

Date:………………………………… Name: Address:
Phone No (O):
Fax No. (O):

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure- A
(Format of Daily Attendance )
<Name of Firm>
<Date>
<Location>

Sr, Name Time Sign. Remark

Sign of Supervisor
Remark of In charge officer
Sing of In charge officer

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure -B
DATE
To,
The CEO,
Bhopal Smart City Development Corporation
Bhopal
Sub.: Submission of Bill fot thr period of …………………….
Ref.: [Link] Contract Dated………………..
With Ref to the subject mentioned above we hereby submit our bill for Providing manpower to you
services to you as per work orders. we hereby submit the bill for month…………..Year………….
Billing period………to…………….2023
No of Manpower Collector Service EPF/ESIC Total
Deployed(Total rate Per Day Charge Employer
Man-days as per Contribution
Attendance Amount
Sheet)
Work Un skilled
No. Semi Skilled
Skilled
Highly Skilled
SGST
CGST
Total

Attached:
A. Verified Attendance Sheet…………Pages.
B. Proof of ESIC Payment released in last Bill……..Pages
C. Proof of EPF Payment released in last Bill……….Pages
You are requested remit the amount pl

Signature

Bank Account Details

IT PAN
GST

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure – C
(on the stamp paper of appropriate value and notarize)

To
The CEO
Bhopal Smart City (BSCDCL)

Subject: Declaration for not being blacklisted and there was not any incidence in past of initiation of
bankruptcy or winding proceedings or any legal action for violation of any government rules/regulations
by any Government Entity.

Reference: Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-

Skilled and Highly-Skilled) At Bhopal Smart City Development Corporation
Limited (Tender No: Dated: / / )
Dear Sir,

In response to the above mentioned tender, I/We, , as <Designation>_

of M/s , hereby declare that our Firm is having unblemished past record and is
not declared blacklisted or ineligible to participate for bidding by any State/Central Govt., Semi-government
or PSU due to unsatisfactory performance, breach of general or specific instructions, corrupt / fraudulent or
any other unethical business practices and is having unblemished past record and there was not any
incidence in past of initiation of bankruptcy or winding proceedings or any legal action for violation of
any government rules/regulations against us..

Yours Faithfully
[Authorized Signatory]
[Designation]
[Place] [Date and Time]

[Seal and Signature] [Business Address]

Note: to be submitted in separate pdf file

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure - D
Preform of Performance Bank Guarantee
(IN LIEU OF SECURITY DEPOSIT)
(Judicial Stamp paper of appropriate value as per stamp Act)
The CEO,
Bhopal Smart City Development Corporation Ltd.,
Near Natraj Petrol Pump, Sector A,
Berkheda, Bhopal

Whereas the Bhopal Smart City Development Corporation Limited, having its Registered Office at BSCDCL
Near Tatpar Petrol Pump Sector A, Berkheda, Bhopal (hereinafter called "BSCDCL" which expression shall
include its successors and assigns) having awarded a work order/contract / supply order No. dated
(hereinafter called Contract) to M/s ………………………(hereinafter called the Service provider/supplier)
at a total price of Rs..............................subject to the terms and conditions contained in the contract.

WHEREAS, the terms and conditions of the contract require the service provider to furnish a bank guarantee
for Rs……………..(Rupees …………………) being .............. % of the total value of the contract for proper
execution and due fulfillment of the terms and conditions contained in the contract.
We, the Bank, (hereinafter called the “Bank”) do hereby unconditionally and irrevocably undertake to pay to
immediately BSCDCL on demand in writing and without protest/or demur all moneys payable by the service
provider/supplier to BSCDCL in connection with the execution/supply of and performance of the
works/equipment, inclusive of any loss, damages, charges, expenses and costs caused to or suffered by or
which would be caused to or suffered by BSCDCL by reason of any breach by the service provider/supplier
of any of the terms and conditions contained in the contract as specified in the notice of demand made by
BSCDCL to the bank. Any such demand made by BSCDCL on the bank shall be conclusive evidence of the
amount due and payable by the bank under this guarantee. However, the Bank's liability under this guarantee,
shall be limited to Rs ............ in the aggregate and the bank hereby agrees to
the following terms and conditions:-

i) This guarantee shall be a continuing guarantee and irrevocable for all claims of BSCDCL as
specified above and shall be valid during the period specified for the performance of the contract
including the period of maintenance/warranty i.e upto …………
ii) We, the said bank further agree with BSCDCL that BSCDCL shall have the fullest liberty without
our consent and without affecting in any manner our obligations and liabilities hereunder to vary
any of the terms and conditions of the said contract or to extend time for performance of contract
by the service provider from time to time or to postpone for any time or from time to time any of
the powers exercisable by BSCDCL against the service provider/supplier under the contract and
forbear or enforce any of the terms and conditions relating to the said contract and we shall not be
relieved from our liability by reason of any such variations or extension being granted to the service
provider or for any forbearance, act or omission on the part of BSCDCL or any indulgence by
BSCDCL to the service provider or by any such matter or thing whatsoever, which under the law
relating to the sureties would, but for this provision, have effect of so relieving us.
This guarantee/undertaking shall be in addition to any other guarantee or security whatsoever BSCDCL may
now or at any time have in relation to the performance of the works/equipment and the company shall have
full re-course to or enforce this security in performance to any other security or guarantee which the
BSCDCL may have or obtained and there shall be no forbearance on the part of the company in enforcing or

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

requiring enforcement of any other security which shall have the effect of releasing the Bank from its full
liability. It shall not be necessary for BSCDCL to proceed against the said service provider/supplier before
proceeding against the Bank.
This guarantee/ undertaking shall not be determined or affected by the liquidation or winding up, dissolution
or change of constitution or insolvency of the supplier/ service provider, but shall in all respects and for all
purposes be binding and operative until payment of all moneys payable to BSCDCL in terms thereof are paid
by the Bank.
The Bank hereby waives all rights at any time inconsistent with the terms of this Guarantee and the
obligations of the bank in terms hereof, shall not be otherwise effected or suspended by reasons of any
dispute or disputes having been raised by the supplier/service provider (whether or not pending before any
Arbitrator, Tribunal or Court) or any denial of liability by the supplier/service provider stopping or
preventing or purporting to stop or prevent any payment by the Bank to BSCDCL in terms hereof.
We, the said Bank, lastly undertake not to revoke this guarantee during its currency except with the previous
consent of BSCDCL in writing. Unless a claim is made in writing within three months from the date of
expiry of this guarantee i.e. .............. (three months after the date of
expiry) we shall be relieved from all liabilities under this guarantee thereafter. Signed this ................... day of
..................... at……….

For and on behalf of Bank

WITNESS.

1.
2.

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure - E
ACCEPTANCE OF TENDER CONDITIONS
From: (On the letter head of the company by the authorized officer having authority to sign and submit the
bid on behalf of bidding entity)
To
CEO
Bhopal Smart City
Bhopal (MP)

Sub: Tender of bid under “Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled
and Highly-Skilled) to Bhopal Smart City Development Corporation Limited”
Sir,
This has reference to above referred tender. I/We are pleased to submit our tender for the above
work/service and I/We hereby unconditionally accept the tender conditions and tender documents in its
entirety for the above work/service.
I/we are eligible to submit the tender for the subject tender and I/We are in possession of all the documents
required.
I/We have viewed and read the terms and conditions of this RFP carefully. I/We have downloaded the
following documents forming part of the tender document:
a. Notice Inviting Tender
b. Request for proposal (all pages)
c. Financial Bid
d. Pre bid responses issued by Client
e. Corrigendum/Addendum issued by Client

if any I/we have uploaded the mandatory scanned documents such as cost of tender document, EMD, e-
Tender Processing Fee and other documents as per Notice Inviting e-tender AND I/We agree to pay the cost of
tender document, EMD, e- Tender Processing Fee (only receipt/proof of online payment) and other documents in
physical form in the form and manner as described in NIT/ITB.

Should this tender be accepted, I/We agree to abide by and fulfill all terms and conditions referred to
above and as contained in tender documents elsewhere and in default thereof, to forfeit and pay
BSCDCL, or its successors or its authorized nominees such sums of money as are stipulated in the
notice inviting tenders and tender documents.

If I/we fail to commence the work within 10 days of the date of issue of Letter of Award and/or I/we fail
to sign the Rate Contract as per Contract and/or I/we fail to submit performance guarantee as per of
Clauses of Contract, I/we agree that BSCDCL shall, without prejudice to any other right or remedy,
be at liberty to cancel the Letter of Award and to forfeit the said earnest money as specified above.

Your faithfully,
(Signature of the Bidder with Rubber stamp)
Dated

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Name of Work:- Rate Contract for Providing Manpower (Skilled, Un-skilled, Semi-Skilled and Highly-Skilled) At
Bhopal Smart City Development Corporation Limited

Annexure – F

Template for Pre-Bid Queries

Bidder shall submit all pre-bid queries in MS excel in the following format to be emailed at
[Link]@[Link] clearly specifying in the subject column- ‘Queries for Selection of Man Power
agency.
Work Name ……………………………………
Bidder’s Company Name …………………….

SL # RFP Section and sub- Page No Clause/ Content Clarification sought from
section in the RFP Bidder

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