INTRODUCTION OF THE STUDY:
An organization is a social arrangement which pursues collective goals,
controls its own performance, and has a boundary separating it from its
environment. Management is interested in organization mainly from an
instrumental point of view . For a company, organization is a means to an end to
achieve its goals – which are to create value for its stakeholders (stockholders,
employees, customers, suppliers, community).
Organizational studies encompasses the study of organizations from multiple
viewpoints, methods, and level of analysis. An organization study involves the
study of the structure and functioning of its department. Organizing or
organization is one of the important function of the management. Generally, all
the organizations are different but, they have certain common features.
They are group of people linked together by formal and informal relationship, in
hierarchical order that are engaged in co-operative activities and everyone has
identical boundaries. So the study of people in organization is important for future
manager.
IMPORTANCE OF THE STUDY
• To familiarize with a business organization.
• To understand the operations of the various departments within the
company.
SCOPE OF THE STUDY
• Internship training will help Management graduates to know about the
functioning of an organization.
• The scope of the study is confined to a few selected departments and their
functions.
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COMPANY PROFILE
Kovai Maruthi Papers & Boards Pvt. Ltd is a Company providing solution
to specific requirements of Specialty grade of Paper to Consumers in South India.
It manufactures international quality of Coated Paper and Boards. It markets
these products in Tamil Nadu. As the name indicates, it specializes in tailor made
products like Carbonless Paper from Glatfelter, USA (formerly part of Meadwest
Vaco). It produces for One Time Carbon Base Paper and White Tissue Paper for
Dip Dying and for packaging in Garment Industry and Shoe Packing. It also
represents Color Copier Paper from Mondi, Austria and a range of Book Binding
Products from Favini, Italy.
It is one of the trusted Manufacturers, Suppliers, and Exporters of different
types of Paper Products. It offers include Paper Boards such as Coated Board,
Uncoated Board, and Cup Paper Board, Kraft Papers such as Absorbent Kraft
Paper Liner Kraft Paper, Ribbed Kraft Paper, and Sack Kraft Paper, Poster Paper,
and Writing & Printing Paper. All the products are manufactured in different
GSMs with recycled fiber.
Owing to the state-of-the-art technology, team work, and the zeal of
committed people, it has reached the zenith of success in this field. It constantly
endeavor to continue the chain of technological development with a vision to be
globally acclaimed as a competitive company, growing at a steady pace. It
incorporates the changing trends of this industry in the manufacturing process to
make sure that what its clients procure from it is the best quality available in the
markets.
Aim / Vision / Mission
We aim to maintain high standards of professionalism in the industry,
regularly presenting innovative products in global markets and consistently
outperforming the expectations of the clients by delivering superior quality.
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Team / Manpower
It employs 100 men and 30 underprivileged rural women, all of whom are
given the required skill training. All the employees of the company, including the
managerial staff stand by the company‟s aim of attaining complete client
satisfaction.
Kovai Maruthi Papers & Boards Pvt. Ltd employees are committed to
making quality products and delivering excellent value to our customers, while
operating in a manner that maintains the integrity of the environment. It takes it
as a promise and a challenge to prove itselves everyday, to continually raise the
standards it sets for itselves and to keep our unfailing commitment to customers
by being the best provider of Coated, Uncoated and Thermal sensitive Papers in
India.
RESPONSIBILITIES
Guided by its basic philosophy, the Company believes in discharging its
responsibility towards:-
• Stake Holders
By protecting and safeguarding the investment of Stake Holders.
• Employees
By providing adequate wages, good working conditions, job
security, suitable opportunities for promotion and self-development.
By promoting feelings of trust and loyalty and creating a sense of
belongingness and Team-spirit through their closer association with
Management at various levels.
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It Imports and wholesales a wide range of imported paper and Board
because of its increasing demand in various industries. Its all imported paper and
Board are made from premium quality of [Link] quality of these products
are checked and tested by the team of experts for its quality assurance.
It aims to maintain high standards of customer's care. Its each product is
timely examined in more details under the guidance of visionary professionals.
Its reliable services are briskly admired by our honored clients .Lastly, It has
systemic and integrated approach in the planning process.
It as a group, provide a complete range of services by leveraging our
domain and business expertise and strategic alliances with leading paper
manufacturers and suppliers world over. It caters to all kinds of clients: traders,
printing houses, corporate and retail customers. It recognizes the needs,
limitations and expectations of all our clients. Therefore, It customizes to the last
detail so that its customers not only get the best deal possible but also in the most
effortless manner.
Electro Static Precipitators for its boilers to control dust emissions, an
anaerobic lagoon for high BOP liquid effluents, a secondary treatment system for
liquid effluents and an Electro Static Precipitator and cascade Evaporator to the
recovery boiler. These facilities will ensure sustained compliance by the company
of the pollution control norms prescribed by the Pollution Control Authorities.
ADDRESS OF THE COMPANY
Kovai Maruthi Papers & Boards Pvt. Ltd.
Contact Person : Mr. M. Rajagopalan, Mr. P. Ramasamy, Mr. K. Soundararajan
Address
Sf-524/1, Lrukkur, Kabilarmalai Paramathy Velur, Distt. Namakkal, Tamil Nadu
Pin 637208
Country India
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ORGANIZATION CHART
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FUNCTIONS OF DEPARTMENT
PRODUCTION DEPARTMENT
The function of Production Management depend upon the size of the firm.
But the production planning and control and purchase and stores may be under
the control of Production Management Department. The function is as follow:
i) Materials:
The selection of material for the product. Production manager must have
sound knowledge of materials and their properties, sol that he can select
appropriate materials for his product. Research on materials is necessary to find
alternatives to satisfy the changing needs of the design in the product and
availability of material resumes.
ii) Methods:
Finding the best method for the process, to search for the methods to suit
the available resources, identifying the sequence of process are some of the
activities of Production Management.
iii) Machines and Equipment:
Selection of suitable machinery for the process desired, designing the
maintenance policy and design of layout of machines are taken care of by the
Production Management department.
iv) Estimating:
To fix up the Production targets and delivery dates and to keep the
production costs at minimum, production management department does a through
estimation of production times and production costs.
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v) Loading and Scheduling:
The production Management department has to draw the time table for
various production activities, specifying when to start and when to finish the
process required. It also has to draw the timings of materials movement and plan
the activities of manpower.
vi) Routing:
This is the most important function of Production Management
Department. The Routing consists of fixing the flow lines for various raw
materials, components etc., from the stores to the packing of finished product, so
that all concerned knows what exactly is happening on the shop floor.
vii) Dispatching:
The Production Management Department has to prepare various
documents such as Job Cards, Route sheets, Move Cards, Inspection Cards for
each and every component of the product. Activity of releasing the document is
known as dispatching.
viii) Expediting or Follow up:
Once the documents are dispatched, the management wants to know
whether the activities are being carried out as per the plans or not.
ix) Inspection:
Here inspection is generally concerned with the inspection activities during
production, but a separate quality control department does the quality inspection,
which is not under the control of Production Management.
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Beating
The pulp is next put through a pounding and squeezing process called
appropriate enough, beating. Inside a large tub, the pulp is subjected to the effect
of machine beaters. At this point, various filler materials can be added such as
chalks, clays of chemicals such as titanium oxide. These additive will influence
the opacity and other qualifies of the final product. Sizing are also added at this
point. Sizing affects the way the paper will react with various inks. Without any
sizing at all, a paper will be too absorbent for most uses except as a desk blotter.
A sizing such as starch makes the paper resistant to water-based ink (inks
actually sit on top of a sheet of paper, rather than sinking in). A variety of sizing,
generally rosins and gums, is available depending on the eventual use of the
paper. Paper that will receive a printed design, such as gift wrapping requires a
particular formula of sizing that will make the paper accept the printing properly.
Materials:
The main source of wood fiber used in the manufacture of paper is
harvested from scientifically grown plantations of either hard, (gum), or
softwoods, (pine) for conversion into a number of varying grades of paper.
No indigenous trees are used and the siting and planning of plantations
takes cognizance of the fact that they need to co-exist with the indigenous
environment with minimum impact.
Fiber for papermaking is also sourced from sawmills in the form of wood
chips from off- cuts as well as from the recovery of used paper of all types. This
“recycled fiber” ensures that the cellulose content, carbon, remains in a form that
postpones degradation, (and hence carbon dioxide generation), for as long as
possible.
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In addition to fiber, a number of chemicals are used to convert the raw
cellulose into a form that can be converted into the plethora of paper grades
required by the end user:
Other materials used in the paper making process are listed below:
• Pulping chemicals consisting of sodium hydroxide, sodium sulphate,
sodium carbonate and calcium oxide are the main constituents. The bulk of
these chemicals are recovered in the recovery section of the pulp mill and
re-used in the process.
• Water – the bulk of the water is used in the paper making process to dilute
cellulose fiber to be formed on the paper machine. Virtually all this water
is recovered and recycled back to the machine
Paper making chemicals – such as starches, dyes, and strengthening and
water proofing agents – impart a number of different and important properties to
the sheet of paper being formed on the machine.
Paper and paper board can be manufactured by using different types of raw
materials. Raw materials account for 45-50 per cent of the total cost of production
and form an important segment of manufacturing paper and paper board. Of the
total installed capacity, 43 per cent is dependent on forest based raw materials,
28 per cent on agro based raw materials and the remaining 29 per cent on other
materials including waste paper.
Bamboo:
Generally speaking 2.3 to 2.4 tonnes of bamboo is required for producing
one tonne of paper. The paper industry uses bamboo to the extent of 60-70 per
cent of the total requirements of cellulosic raw materials. Bamboo has the
advantage of the possessing long fibre, dense stands and quick regeneration.
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It reaches maturity in 2-3 years and provides continuous flow of renewable
source of raw material. However, there is danger of this source of important raw
material being depleted if the rate of exploitation exceeds the rate of regeneration.
The total supply of bamboo at the current rate is estimated at 20-30 lakh tonnes
per annum.
Sabai Grass:
This is another important raw material for manufacturing paper. It was the
sole raw material before introduction of bamboo as a significant raw material, but
its use has decreased considerably since then. It now constitutes 7 to 9 per cent of
the total cellulosic raw material in the country.
Although sabai grass has long fibre and requires low chemical
consumption, it grows in tufts intermixed with other vegetation and it is often
difficult to separate impurities from it. Moreover, its supplies are much less than
those of bamboo.
Bagasse:
It is a fibrous residue of the sugarcane stalk, mainly from the sugar mills,
obtained after sucrose is extracted by crushing the sugarcane. On an average 50-
60 lakh tonnes of bagasse is produced in the country, half of which is used for
manufacturing paper.
Other materials:
Paper is also manufactured by using materials other than those mentioned
above. These include waste paper, rags, straw from rice and wheat, jute sticks and
soft wood obtained from eucalyptus, pine-wood, wattle and mulberry trees.
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Chemicals:
In addition to the above mentioned cellulosic raw materials, certain
chemicals are also used in the manufacture of pulp, paper and paper board. The
important chemicals are caustic soda, soda ash, sodium sulphate, chlorine,
sulphuric acid, sulphur, lime, ferric alumina, ammonium sulphate, resin and clay.
A variety of sizing and colouring agents are also used. Coal is also an
important input in paper industry. Normally, 3.5 to 4.1 tonnes of coal is required
for producing one tonne of paper. Large quantity of soft water is also needed.
Pulp to paper
In order to finally turn the pulp into paper, the pulp is fed or pumped into
giant, automated machines. One common type is called the Fourdrinier machine,
which was invented in England in 1807. Pulp is fed into the Fourdrinier machine
on a moving belt of fine mesh screening.
The pulp is squeezed through a series of rollers, while suction device s a water-
mark, a device called a dandy moves across the sheet of pulp and presses a design
into it. The paper then moves onto the press section of the machine, where it is
pressed between rollers of wool felt. The paper then passes over a series of steam-
heated.
Recycling process
Recycling programs encourage the public to collect as much waste paper
as possible from their homes and neighbor hoods. They take this paper to their
nearest recycling center where they are paid according to the weight of the paper.
Agents then collect the paper from these recycling centers. Each recycling
center can provide employment for at least 100 people in the informal sector.
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HUMAN RESOURCE DEPARTMENT
Human resources planning is one of the important part of overall human
resources system of the organization. The quality of this system decides the
overall human resources quality in the organization. It is very important to study
and evaluate human resources planning process in order to understand the overall
status of human resources system in an organization. This is a forward looking
process which decides future requirement and quality of manpower to achieve
organizational goals. This 76 process is a helps the organization decide and
achieve the human resources for future needs.
The process involves planning and forecasting of human resources on the
basis of organizational needs and how to arrange the human resources. It is very
important to have right kind of people at the right time and right place in order to
meet the individual and organizational goals completely. Human resources plan
is part of the overall business or corporate plan of the organization. In order to
make an optimal human resources plan it is necessary to study the organization‟s
objectives for the given period.
• Specialties: Manpower Planning,
• Talent Development,
• Retention Strategies,
• Areas of Compensation and Benefits Management,
• Employee Relation
• Training programs,
• Employee Engagement Indexing,
• Performance evaluation,
• Industrial Relations
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The Changing Role of the HR Function
Of all the support functions, the HRM (Human Resource Management)
function is a critical component of any organization. Apart from finance, which
serves as the lifeblood of the organizational support functions, the HRM function
more than any other support function, has the task of ensuring that the
organizational policies and procedures are implemented and any grievances of
the employees are taken care of.
For instance, it is common for the HRM function in many organizations to
combine hiring, training, providing assistance during appraisals, mentoring
employees, and deciding on pay structures and grades. This means that the HRM
function has its task cut out wherein it has to take care of the “people” side of the
organizational processes.
Considering the fact that the ascent of the services sector (IT, Financial
Services, BPO) has meant that people are the key assets for organizations, the
importance of the HRM function has grown by leaps and bounds thanks to the
preponderance of the services sector. This has given impetus to many aspiring
HR professionals to try and make a career for themselves in the HR field thanks
to the burgeoning demand for HR professionals.
The following are the various HR processes:
1. Human resource planning (Recruitment, Selecting, Hiring, Training,
Induction, Orientation, Evaluation, Promotion and Layoff).
2. Employee remuneration and Benefits Administration
3. Performance Management.
4. Employee Relations.
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The efficient designing of these processes apart from other things depends
upon the degree of correspondence of each of these. This means that each process
is subservient to other. You start from Human resource Planning and there is a
continual value addition at each step. To exemplify, the PMS (performance
Management System) of an organization like Infosys would different from an
organization like Walmart. Lets study each process separately.
Human Resource Planning
Generally, we consider Human Resource Planning as the process of people
forecasting. Right but incomplete! It also involves the processes of Evaluation,
Promotion and Layoff.
• Recruitment: It aims at attracting applicants that match a certain Job
criteria.
• Selection: The next level of filtration. Aims at short listing candidates who
are the nearest match in terms qualifications, expertise and potential for a
certain job.
• Hiring: Deciding upon the final candidate who gets the job.
• Training and Development: Those processes that work on an employee
onboard for his skills and abilities upgradation.
Employee Remuneration and Benefits Administration
The process involves deciding upon salaries and wages, Incentives, Fringe
Benefits and Perquisites etc. Money is the prime motivator in any job and
therefore the importance of this process. Performing employees seek raises, better
salaries and bonuses.
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Performance Management
It is meant to help the organization train, motivate and reward workers. It
is also meant to ensure that the organizational goals are met with efficiency. The
process not only includes the employees but can also be for a department, product,
service or customer process; all towards enhancing or adding value to them.
Nowadays there is an automated performance management system (PMS)
that carries all the information to help managers evaluate the performance of the
employees and assess them accordingly on their training and development needs.
Employee Relations
Employee retention is a nuisance with organizations especially in industries that
are hugely competitive in nature. Though there are myriad factors that motivate
an individual to stick to or leave an organization, but certainly few are under our
control.
Functions
➢ Recruitment and placement of human assets in various positions.
➢ Personal establishment work and Personal records maintenance.
➢ Administering employee welfare programs
➢ Organizing employee related functions.
➢ Formulating and monitoring employee motivation schemes.
➢ Payroll processing.
➢ Time office administration.
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India paper Industry Forecast & Opportunities
The paper industry in India has become more promising as the domestic demand
is on the rise. Increasing population and literacy rate, growth in GDP,
improvement in manufacturing sector and lifestyle of individuals are expected to
account for the growth in the paper industry of India. BILT and ITC are among
the largest producers of paper and paperboard in India. Many of the existing
players are increasing their capacity to meet the growing demand.
Key elements of a successful marketing strategy
One of the key elements of a successful marketing strategy is the
acknowledgement that you‟re existing and potential customers will fall into
particular groups or segments, characterized by their "needs". Identifying these
groups and their needs through market research, and then addressing them more
successfully than your competitors, should be the focus of your strategy.
You can then create a marketing strategy that makes the most of your
strengths and matches them to the needs of the customers you want to target. For
example, if a particular group of customers is looking for quality first and
foremost, then any marketing activity aimed at them should draw attention to the
high quality service you can provide.
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FINANCE DEPARTMENT
Finance management is an integral part of overall management and not a
staff function. It is not only confined to find raising operations but extends beyond
is to cover utilization of funds to monitoring its uses.
These functions influence areas of other crucial functional of the firm such
as production marketing and personnel. In view of this overall survival of the
influenced by finance operations.
Finance statement is primarily for decision making. It is an organized
collection of data according to logical and consistent accounting procedures.
Information provided in the financial statement are immense use is making
decision through analysis and interpretation of financial analysis is the process of
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identifying the financial strength and weakness of the firm by property
establishing relationship between the item of balance sheet and profit and loss
account.
Functions of finance and accounts Department
• Exercise control over cash.
• Passing and settlement of all miscellaneous advances.
• Performing all works connected with insurance of fixed assets.
• Settlement of telephone and electricity bill.
• Keeping personnel files of employees relating to salary computation and
annual increment.
• Preparation and maintains of accounts and book up-to-date, that are
required under different acts.
• Preparation of Financial Statement.
• Over view of internal and external purchase
• Preparation of profitability trend report and wage analysis
• Preparation of monthly profit and loss account and cash flow statement and
present them monthly to top level managers.
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SWOT ANALYSIS
Financial analysis is a powerful tool to ascertain in strength and weakness
in the operation and financial position of an enterprise. The analysis of financial
statements useful to:
• Management
• Investors
• Creditors
• Bankers
Financial Institutions the financial statement is an organized collection of
data according to logical and consistent accounting procedures. Its purpose is
convey and understanding of same financial aspects of business firm. It may show
position at a movement of time as in either case of the balance sheet or may reveal
a serious of activities over a given period of time as in the case of an income
statement.
• Thus the financial statement is generally refers to the basic statement.
• The income statement
• The balance sheet.
• The statement of retained earnings.
• The statement of change in financial position in addition to the above two
statement.
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AREA OF TRAINING
SWOT ANALYSIS Strengths
• Products manufactured to international standards.
• The company enjoys a technical advantage by the appropriate investment
in fixed assets especially in the complete range of manufacturing, testing
and captive-power infrastructure.
• Flexible manufacturing systems
• Standard quality of the product.
Weakness
• There is inadequacy production capacity utilization
• It has to depend on few suppliers of critical raw materials
• Imports of cheap textiles from other Asian neighbors
• Use of outdated manufacturing technology
• Poor supply chain management
Opportunities
• Competitor’s product’s quality is considered to be inferior as compared to
our company
• Growing power sector machinery.
• Export potential growing.
Threats
• Competition in Domestic Market
• Ecological and Social Awareness
• Cut throat competition given the demand-supply imbalances in the
markets.
• Frequent changes in government policies.
• Some of the critical raw materials to be imported
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SUGGESTIONS
1. The company has to make the workers comfortable during the works
without any disturbance.
2. To make cordial relationship between workers, supervisors and managers.
3. To induce people (employee) by providing some incentives according their
performance for better performance.
4. The company has to provide better safety measures for labours as well as
contract employees
5. The organization can conduct counseling to the labors once in a week for
identifying their problem.
6. The management should focus on both domestic and international market.
7. Possibilities of installing solar panel for power generation, which may
occur initial expenses but profitable at long run.
8. Providing some good opportunities to the employees to improve their
values.
9. Encouraging the individual performance by the way of motivation.
[Link] workers should know about their roles and responsibilities in the
concern.
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CONCLUSION
The Kovai Maruthi Papers & Boards (P) Ltd is one of the internship
training specify with production, Personnal Management and Promotional
Strategy Management. Then the department analysis with SWOT (Strength,
Weakness, Opportunity, Threat) with increase student knowledge attitude and
skills.
The internship study is helped to make a valuable conclusion through the
analysis of different functional departments of the paper boards presently with
the prominent niche in the market.
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REFERENCE
1. Ashwatappa.K, Human Recourse and Personnel Management Fourth
Edition2004 - Page no 225 to 269.
2. Richard I Henderson Second Edition 1984 - Performance Appraisal– Page
no 1 to 325.
3. Philip Kotler, Marketing Management, Printice Hall of India [Link].,
4. [Link], Financial Management Principles and Practices, 10th
Edition, Sultan Chand & sons publishers New Delhi.
Website:
[Link]
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