Effective Data Collection Methods
Effective Data Collection Methods
0)
Keywords ABSTRACT
data collection, data validity, This research examines data collection methods in
quantitative and qualitative quantitative and qualitative approaches, with a focus on in-
research depth understanding of the data collection, analysis and
validation processes. The main objective of this study is to
increase understanding of effective data collection
techniques and identify methods that can increase the
validity and reliability of research data. The methodology
applied is a literature study, which involves theoretical
analysis of data collection techniques, research
instruments, and data validity. The research results show
significant differences in data collection methods between
quantitative and qualitative research, each with its
advantages and disadvantages. The study's conclusion
emphasizes the importance of selecting appropriate data
collection methods to ensure data validity, which is crucial
for analysis in follow-up studies.
INTRODUCTION
In the research methodology, data collection is a series of procedures that are urgent in taking
systematic steps. The data collection process will certainly involve research objects, research subjects,
research instruments, and data collection techniques.
Data collection techniques are the way researchers take to obtain information or research data,
and are also a strategic step in research methodology. In order to use research techniques and
instruments better, it is necessary to pay attention to data collection steps such as:1 identification of
informants and research locations, ease of access to individuals and the community by bringing permits,
determination of information types to obtain saturated data, stimulation of instrumental research
protocols and tools, and administration of research data that has been obtained.
The validity of the data ensures that the results of the study accurately reflect the phenomena
being studied, reduce bias, support the generalization of results, facilitate informed decision-making,
and improve scientific integrity. Validity analysis is essential to maintain credibility and reliability,
validity in research.
METHODS
In this study, the author uses a library research method. Literature research is research that is
carried out using literature in the form of books, notes, journals, etc. Literature research is a method of
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collecting data by reviewing books, journals, and previous research that are relevant to the problem to
be researched. In the search for theories, researchers collect as much information as possible from
related literature. After obtaining relevant literature, the researcher immediately compiles it in an
orderly manner to be used in research. Therefore, literature research includes general processes such
as systematically identifying theories, finding literature, and analyzing documents that contain
information related to the research topic.
RESULTS
Data Collection Techniques
In general, the researcher carries out data collection to obtain and collect information based on
the supporting facts that exist in the research site and the technique chosen is highly determined by the
research methodology chosen by the researcher. Because the quality of research is highly determined
by the accuracy of the use of data collection techniques, researchers must really understand and master
data collection techniques. The right technique determines the validity of the data obtained.
In data collection techniques, of course, there is a process that must be carried out. In order for
the collected data to be validated, the process must be carried out systematically and purposefully. This
is because basically the data collection process in this data collection technique must later be able to
prove the hypothesis of the data that has been collected by the researcher. The data collection process
includes:
1. Review the literature and consult with an expert
The initial stage in collecting data is to collect various information related to research problems.
This data was obtained through literature review and consultation with experts, so that researchers
fully understand the relevant issues, concepts, and variables in the study
2. Approach to community groups
The second stage is that the researcher must study and approach community groups which then
the research can be accepted and also related to the figures concerned.
3. Build good relationships with respondents
Next is to build relationships with respondents and their environment. This includes studying
respondents' habits, how they think, act, and use language, among other things, to support the continuity
of the research.
4. Trial or pilot study
Furthermore, the research instrument should be tested on community groups that are part of the
population, not samples. The goal is to determine if the instrument used is well understood, easy to use,
communicative, and so on.
5. Formulate and structure questions
Furthermore, the instruments that have been collected are compiled into questions relevant to
the research objectives. The question must have a substantive and significant meaning.
6. Recording and coding
After the research instrument is prepared, the data needed from each respondent is recorded.
This various information obtained needs to be recorded to facilitate the analysis process.
7. Cross checking, validity, and reliability
After that, a cross-checking method is carried out on the data obtained to re-test its correctness
and check so that there is no doubt about its validity and reliability.
8. Data organization and recoding
Finally, after the data is collected, the author must coordinate the various data that has been
collected, and the author can start analyzing the data so that there is no less valid data.
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In research, of course, it is not unfamiliar with the terms data collection methods and data
collection instruments. These two terms have different meanings, although they are interconnected. The
data collection method is the way researchers collect data to obtain the information needed to achieve
the research objectives. Data collection instruments are tools used to collect data. Data collection
instruments can be checklists, questionnaires, interviews, and even cameras to record images or take
photos. In research, there are many different data collection methods that can be used. These methods
can be used separately, but they can also be used by combining two or more methods.
The data collected in the study can be divided into several categories based on their
characteristics:
a. Quantitative and Qualitative Data: Quantitative data is data that is expressed in the form of numbers,
while qualitative data is expressed in the form of narratives or images.
b. Primary and Secondary Data: Primary data is data collected directly by researchers for specific
research purposes. Secondary data is data that already exists, which is collected for other purposes
but used by researchers for further analysis.
c. Internal and External Data: Internal data comes from within the organization, such as financial
statements or operational data. External data, on the other hand, comes from outside the
organization, such as government data or industry data.
d. Time Series and Cross-Sectional Data: Time series data is data collected over a specific period of
time, allowing for trend analysis. Cross-sectional data is collected at a single point in time, reflecting
the conditions at that time
Some of these data collection methods/techniques include:
Interview
Interview is a data collection technique that involves direct interaction between researchers and
research participants, in other words, interview is a data collection technique that is carried out through
face-to-face and direct question and answer between researchers and resource persons (Berg, 2020;
Rubin & Rubin, 2011). The interview aims to gain an in-depth understanding of the individual's
experiences, views, and perspectives regarding the phenomenon being studied. Interviews can be
conducted in a structured, semi-structured, or unstructured manner, depending on a predetermined
level of skeletal (Creswell, 2014). Along with the development of technology, interview methods can
also be carried out through certain media, such as telephone, email, or video call via Zoom or skype.
According to experts, interviews are divided into several categories, namely structured, semi-structured
and unstructured interviews, open ended, open standard. Judging from the subject of the research or
participants, namely one-on-one interviews and focus group interviews and seen from the aspect where
the interviews are divided into two, namely onsite interviews and offsite interviews, the following is the
explanation:
a. Structured interviews
Structured interview is an interview technique used by researchers by asking several questions
to participants based on interview guidelines with limited answer categories. In this technique, the
researcher limits the variety of respondents' answers because they have estimated the respondents'
answers. This technique is usually used by researchers in data collection because they know the
certainty of the data that will be obtained at the research site.
b. Semi-Structured Interview
Semi-structured interview is an interview technique with the researcher giving a series of
questions to the respondent where the respondent is given a little space to vary his answer in the form
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of ideas and opinions. In this technique the researcher must be a good listener while taking notes on the
participant's station.
c. Unstructured interviews
Unstructured interviews are free, open, and informal interview techniques that do not use a
question sheet but rather an outline of research variables. This interview technique was used by the
researcher in the preliminary study to obtain preliminary data from the research location. The
advantage of using this interview technique is that the conversation is spontaneous and the problems
that arise are unlimited.
d. Open Interview
An open interview is an interview conducted with respondents who know and are aware of
themselves as the subject of the research and know the purpose of the interview.
e. Open Standard Interview
An open-ended standard interview is in which the researcher creates standard questions to
extract information from the informant with the same order of words, sentences and diction for all
respondents involved.
f. One-on-One Interview
One-on-one interviews are individual interviews that are conducted alternately with participants
so that it takes more time. Ideally, these interviews are used on articulate high-performance participants
who can share information.
g. Interview of the Pokus Group
Focus group interviews, also called FGD (focus group discution), are interview models by
presenting several participants as small groups to be asked for their responses from common questions
given by the researcher so as to obtain the best information.
h. Onsite Interviews
Onsite interview is a direct contact interview technique of the researcher with the participant at
the same time and place by involving the conditions and situations directly.
i. Offsite Interviews
Offsite interviews are interview techniques between researchers and participants that are not in
one place but at the same time and do not have direct contact such as interviews via phone, and via
social media chat or email.
As for the type of interview questions, there are several aspects that are often asked of
respondents such as experience, opinions, feelings, knowledge, capture of the five senses, demographics,
hypotheses, idealism, interpretation, suggestions, arguments, beliefs and directions. According to
Spradley, states that there are three types of interviews, namely descriptive, structural, and contrast.
And no less important associative questions. Here's the explanation:
a. Descriptive questions, are types of questions that ask respondents to describe their experiences,
opinions, knowledge, etc.
b. Structural questions are a type of question that asks respondents to form and organize their
experiences, opinions, knowledge, etc.
c. Constructive or comparative questions are types of questions that ask respondents to be able to
differentiate aspects of experience, opinions, knowledge, etc.
d. Associative questions are a type of question that asks respondents to relate experiences, opinions,
knowledge, etc.
As for the general steps of the interview, they are:
a. Identify participants as a place to ask questions.
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Observation
Observation is the main basis of all disciplines. Every discipline is faced with the reality of objects
that can be observed as material for study and research. Observation is a sensory activity based on
observation of the behavior of the research subject in the accompanying social conditions.18
Observation is the most familiar type of data collection in research activities, it is an effective way to
collect a lot of information. According to Creswell, observation is a data collection technique by
observing and seeing directly the events from the behavior of the research subject or the situation at the
place where the event occurred.
Observation only collects data through the senses of the eyes, not that actually all five senses can
be involved in the form of taste and touch. So observation can collect impressions by using the
absorption of all five senses even though it is through a long distance by recording using media. And the
main principle of observation is not to intervene (non-intervisionism) that has the effect of manipulating
and stimulating the research subject (Denzin & Lincoln, 2009).
Observation is a complex data collection method because it involves various factors in its
implementation (Adler & Adler, 2012; Creswell, 2013). The method of collecting observation data not
only measures the attitude of the respondents, but can also be used to record various phenomena that
occur. Observational data collection techniques are suitable for research that aims to study human
behavior, work processes, and natural phenomena. This method is also appropriate for respondents
whose quantity is not too large.
Types of Observations in Sugiyono (2017) quotes the opinion of Faisal20 who mentions various
types of observations, namely participatory, frank and camouflaged, and structured. He also quoted the
opinion of Spradley (1980) who mentioned various types of observation, namely passive, moderate,
active and complete. However, the four types of observations are included in the participatory
observation section. Here's the explanation.
Participant observation is an observation technique in data collection with the researcher directly
involved with the social life of the research subject so that the data obtained is more complete and
detailed, even understanding the meaning of each behavior that appears. Observation is carried out by
the researcher directly participating in the activities carried out by the research group. The researcher
then carried out the activities carried out by the group being studied, so that even though they were only
making observations, the researcher participated in the activity. This method is very suitable for
research that contains psychological aspects, such as impressions, meanings, what is felt, and others.
However, this study is considered less objective because the researcher only knows the person being
studied or the participants generally know that they are being researched.
Straightforward observation is an observation technique with the researcher declaring himself
for observation, in contrast to disguised observation, the researcher does not declare straightforward
for observation because he wants to get hidden and confidential data.
Unstructured observations are observations made without a clear research focus and without an
observation sheet.
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Documentation
Documentation involves collecting data from documents, archives, or other written materials
related to research phenomena. The documents used can be records, reports, letters, books, or other
official documents. Documentation studies provide insights into the historical context, policies, events,
and developments relevant to the phenomenon being studied (Creswell, 2014). Document study is a
data collection method that is not directly aimed at the research subject (Bowen, 2009; Ritchie & Lewis,
2003). Document studies are a type of data collection that examines a wide variety of documents that
are useful for analysis materials. Documents that can be used in data collection are divided into two,
namely:
1) Primary document: The primary document in the data collection technique is the main
document or main document used in the research. Usually, this primary document can be
described as a type of data obtained directly from the first hand of the research subject or
respondent or resource person, and so on. Examples of primary documents include:
autobiography, conducting an interview census, observation, and so on.
2) Secondary documents: Secondary documents are data in data collection techniques that
become complementary data (Bryman, 2016; Hart, 1998). This means that the data is obtained
not through the first hand of the respondent or resource person, but from the second hand,
third hand, and so on. Usually, researchers will give examples of various documents, such as
literature or academic manuscripts, newspapers, magazines, pamphlets, and so on as the right
medium to get secondary data.
Questionnaire or questionnaire
Questionnaire or questionnaire is a data collection technique that involves questions that have
been systematically arranged. Respondents are asked to provide measurable responses through
predetermined answer options or by filling in the blanks. Questionnaires or questionnaires are used to
collect data from a larger sample in quantitative research (Creswell, 2014). Questionnaire Questionnaire
is a method of data collection that is carried out by giving a set of questions or written statements to
respondents to answer (Dillman, Smyth, & Christian, 2014; Oppenheim, 2000). Questionnaires are a
more efficient data collection method if the researcher has known exactly the variables to be measured
and knows what to expect from the respondents. In addition, questionnaires are also suitable for use
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when the number of respondents is large enough and spread over a large area. Based on the form of the
questions, questionnaires can be categorized into two types, namely open questionnaires and closed
questionnaires. An open questionnaire is a questionnaire that gives the research object the freedom to
answer. Meanwhile, a closed questionnaire is a questionnaire that has provided a choice of answers for
the research object to choose. Along with development, several current studies also apply a
questionnaire method that has a semi-open form. In this form, the choice of answer has been given by
the researcher, but the object of the research is still given the opportunity to answer according to their
wishes.
There are several principles in questionnaire data collection techniques, namely:
1) The content and purpose of the question is intended to measure which one should be on a clear
scale and in the choice of answers.
2) The language used must be in accordance with the respondent's ability, so it is impossible to
use a language full of foreign terms or a foreign language that the respondent does not
understand.
3) Determine the type and form of the question, it can be open or closed.
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Table 1. Different Types, Options, Advantages, and Disadvantages of Qualitative Data 1/2
Table 1. Different Types, Options, Advantages, and Weaknesses of Qualitative Data, 2/2
Research Instruments
Research Instruments in Qualitative Research are:
1) The interview guide contains a list of questions or topics that will be discussed in a qualitative
interview. The interview guide provides a framework for researchers to ask relevant and in-
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depth questions to research participants. Interview guidelines can also contain examples of
questions that can be used as a guide for researchers (Merriam, 2009).
2) An observation checklist is a tool used to record and pay attention to the aspects that are
important in the observation process. The observation checklist contains categories or variables
that the researcher will observe during the observation process. Observation checklists assist
researchers in organizing and collecting data relevant to the phenomenon being studied
(Creswell, 2014).
3) Documentation study guidelines contain guidelines for collecting data from documents or written
materials related to research phenomena. Documentation study guidelines can contain clues
about the relevant document types, data collection strategies, and aspects that need to be
considered in analyzing documentation data (Merriam, 2009).
4) The case study plan contains plans and strategies that will be used in carrying out the case study.
The case study plan includes data collection steps, data analysis processes, and stages in
reporting case study findings. Case study plans assist researchers in designing and organizing in-
depth case studies (Bogdan & Biklen, 2017).
5) The group focus guide contains a framework and questions to be asked in the group focus
discussion. Group focus guides provide direction for researchers to facilitate effective discussions
and direct attention to topics relevant to the research phenomenon. Group focus guides can also
contain techniques or strategies for managing interactions in groups (Creswell, 2014).
Research Instruments in Quantitative Research:
1) Questionnaires or questionnaires are also used as instruments in quantitative research. This
instrument contains a series of questions that are used to collect data from respondents.
Questions can be closed-ended questions with predetermined answer choices or open-ended
questions that allow respondents to give free responses (Creswell, 2014).
2) A structured observation checklist is an instrument used in structured observation. This
instrument contains predetermined observation items. Researchers use this checklist to record
and measure the variables observed during the observation process (Creswell, 2014).
3) Measurement instruments in experiments include tools or methods used to measure the
variables involved in the experiment. These instruments can be measuring scales, electronic
devices, or other measuring devices used to collect the necessary numerical data (Creswell,
2014).
4) Survey questionnaires are instruments used in survey studies. This instrument contains a series
of questions that are sent to respondents to fill out. Survey questionnaires are designed to collect
numerical data that can be statistically analyzed to gain an understanding of the characteristics
of a broader population (Creswell, 2014).
2) Minimizing Bias: Analyzing the validity of data helps in identifying and mitigating any biases
that may arise during data collection or analysis. In quantitative research, the validity of
instruments such as content validity and construct can reduce measurement bias. In
qualitative research, techniques such as triangulation and member checks help verify data
from multiple perspectives, minimizing researcher bias.
3) Supporting the Generalization of Results In quantitative research, the validity of the data is
essential to allow the generalization of the results to a wider population. If the data is invalid,
the conclusions made may be inaccurate or not applicable to other situations. In qualitative
research, although generalization is not the primary goal, the validity of the data is still
important to guarantee that the insights and findings are trustworthy and have external
relevance. Facilitating Informed Decision Making The validity of the data ensures that the data
used in the analysis is an accurate representation of the variables being studied, which is
essential for effective data-driven decision-making. In applicable contexts such as public
policy, education, and health, decisions informed by valid data can have a significant impact
on the quality and effectiveness of the interventions implemented.
4) Improving Scientific Integrity The validity of data is key to maintaining scientific integrity in
the research process. Research conducted with high integrity, in which the validity of the data
is maintained, tends to make a greater contribution to the scientific community and related
practices, building confidence in the scientific findings and recommendations produced. Data
validity analysis should be an integral part of the research process to ensure that all phases of
the research — from planning to data collection to analysis and reporting — are conducted to
the highest standards. Doing this not only improves the quality of research results but also
increases trust and reliance on the findings of the study
By adding information about the validity of the research data, it will provide a more complete and
useful guide on how to manage and assess data in quantitative and qualitative research.
b. Validity (Validity and Reliability) in Quantitative Data Collection To ensure that the data of the
research results are usable and feasible for further analysis, there are several steps and methods
that must be followed.
1) Initial Data Check: Ensure there is no missing data and identify outliers.
2) Reliability Measurement: Use Cronbach's Alpha to ensure internal consistency.
3) Validity Measurement: Use loading factors and AVE to measure the validity of constructs.
4) Normality Test: Ensure that the data is normally distributed before performing parametric
statistical analysis.
5) Selection of Analysis Method: Select the appropriate analysis method based on the results of
the data reliability, validity, and normality checks.
6) By following these steps, it can be ensured that the data obtained is usable and feasible for
further analysis.
Validity and reliability are two critical components that determine trust in research data. Data
validation techniques include initial data examination, reliability measurement using Cronbach's Alpha,
validity measurement with loading factor and Average Variance Extraction (AVE), and data normality
test. Quantitative research requires the validity of the instrument to ensure that the measuring tool
actually measures what it is supposed to measure and produces consistent data if repeated under the
same conditions
c. Validity of Qualitative Research Data
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The validity of data in qualitative research refers to the level of confidence that can be given to the
researcher's interpretation of the data collected. In a qualitative context, validity is often associated with
concepts such as credibility, transferability, dependability, and confirmability, which are designed to
provide equal strength to validity and reliability in quantitative research.
Credibility indicates the extent to which the results of the study accurately describe the subject
being studied. Ways to increase credibility include the use of triangulation techniques, peer checks,
member checks, and long periods of time in data collection.
1) Transferability refers to the extent to which the results of the study can be applied to other
contexts. Researchers can improve transferability by providing detailed descriptions of the
context and assumptions underlying the research, so that readers can assess the relevance of
those results to other situations.
2) Dependability indicates that the research process is consistent and will produce the same
results if repeated under similar conditions. To achieve dependability, researchers often
conduct process audits, where an outside researcher reviews the research process and
methods to ensure consistency.
3) Confirmability refers to the extent to which the results of the study are free from the
subjective bias of the researcher. This can be achieved through transparency in data collection
and analysis methods, as well as providing sufficient evidence so that conclusions can be
reviewed by other parties.
4) Qualitative researchers must use a variety of strategies to ensure that their data is valid, which
ultimately affects the strength and confidence of the research findings. Given the unique
characteristics of qualitative research, validity includes not only the techniques and
procedures used but also the researcher's deep understanding and reflection on its data.
The data credibility test was carried out as follows:
a) Extension of observation.
b) Increased observation diligence
c) Trianguiasis.
d) Peer checking.
e) Member checking.
f) Negative case analysis.
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Table 2. Example of Qualitative Data Collection Method at IEBC Sragen Islamic Boarding School
The data collection method carried out was through the methods of Observation, Interview,
Documentation and Triangulation with Education Related Parties at IEBC, according to the Research
Object.
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Table 4. Phenomonological Method Questions to Subjects at IEBC Sragen Islamic Boarding School
The data collection method is carried out by giving a set of questions or written statements to the
subject.
The results of data collection are continuously excavated and repeated so as to obtain the validity
of the data according to the requirements so that further analysis can be carried out with a maximum
resultof 31
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Figure 3. Diagram of the Influence of Marketing Mix on Purchase Decisions and Purchase Loyalty.
The conceptual framework of this study is built based on the relationship between variables
obtained from references to previous research journals and theories regarding the marketing mix,
purchase decisions and consumer loyalty. From these variables, the operational definition is given, and
then the indicators to be measured are determined. From this indicator, it is then elaborated into items
of questions or statements. Questionnaire is a method of data collection that is carried out by giving a
set of questions or written statements to respondents to answer.32
The steps of the Data Collection Process are as follows: 1) Preparation of Questionnaire Questions
(Likert scale); 2) Questionnaire Distribution; 3) Documentation of Questionnaire Results; 4) Initial
Screening of Questionnaires; 5) Measurement of Reliability, Validity of the Questionnaire Results Data
Table; and 6) Document Data Results.
The Data Questionnaire was addressed to 100 Correspondents, the results of the measurement
were unreliable and invalid. Analysis of the use of PLS, so that the number of correspondents is
increased to 150 consumers
The results of Reliability with Crombachs Alpha between 0913-0.942 >0.7, and Load Factor
between 0.8390, 0>9560.7 are very good, AVE between 0.791-0.990>0.5, means that the measurement
results of the variable instrument are reliable and valid, the Research Proposal can be continued.
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1. Initial Data Check: Ensure there is no missing data and identify outliers.
2. Reliability Measurement: Use Cronbach's Alpha to ensure internal consistency.
3. Validity Measurement: Use loading factors and AVE to measure the validity of constructs.
4. Normality Test: Ensure that the data is normally distributed before performing parametric
statistical analysis.
5. Selection of Analysis Method: Select the appropriate analysis method based on the results of
the data reliability, validity, and normality checks.
By following these steps, it can be ensured that the data obtained can be used and is feasible for
further analysis of Reliability and Validation of Quantitative Research Data Results Hinton et al. (2004)
provide four categories of reliability, namely: excellent (0.90 and above), high (0.70 0.90), medium
(0.50-0.70), and low (0.50 and below). Load Factor Validity Requirements >0.7 with Average Variance
Extracted (AVE)AVE >0.5.
Table 7. Data Characteristics and Data Analysis in Quantitative, Qualitative and Mixed Research
CONCLUSION
This study reveals the importance of selecting the right data collection methods and techniques
in quantitative and qualitative research to ensure the validity and reliability of the results. The data
collection method should be selected based on its suitability to the nature of the research question,
where quantitative research uses methods that generate numerical data and qualitative research
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focuses on in-depth descriptive data. The selection of accurate data sources is also crucial, as credible
sources ensure the authenticity and accuracy of the data collected.
Research instruments should be carefully designed to measure the desired variables effectively,
with validity and reliability that have been tested to avoid misinterpretation of the data. The validity of
data collection methods and instruments is fundamental in determining the reliability of study results,
as this directly affects the ability of researchers to generalize findings beyond the sample studied.
In conclusion, the validity of the data, in both quantitative and qualitative research, determines
the general success in reaching reliable and evidence-based conclusions. Therefore, the selection of the
right data collection techniques, credible data sources, and verification of research instruments are the
keys to obtaining valid and reliable results. The implementation of these steps in research will help in
the development of broader science and practical applications of such research.
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International Journal of Social Service and Research [Link]
Copyright holder:
Gagah Daruhadi, Pia Sopiati (2024)
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