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Effective Writing Process Guide

The document outlines a structured writing process that includes analyzing the purpose and audience, adapting the message, researching information, organizing content, drafting, revising, editing, proofreading, and evaluating the message's effectiveness. Each step emphasizes the importance of clarity, audience awareness, and feedback to ensure successful communication. The process is designed to help writers create effective and engaging messages across various channels.

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cara.sunriseins
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4 views2 pages

Effective Writing Process Guide

The document outlines a structured writing process that includes analyzing the purpose and audience, adapting the message, researching information, organizing content, drafting, revising, editing, proofreading, and evaluating the message's effectiveness. Each step emphasizes the importance of clarity, audience awareness, and feedback to ensure successful communication. The process is designed to help writers create effective and engaging messages across various channels.

Uploaded by

cara.sunriseins
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Writing process

Analyse ●​ What is your purpose?


PREW ●​ What do you want the receiver to do or believe?
RITING ●​ What channel should you choose:
face-to-face conversation, group meeting,
e-mail, memo, letter, report, blog, Slack, tweet?
●​ What are the benefits or barriers of each channel?

Anticipate ●​ What is the audience profile?


●​ What does the receiver already know?
●​ Will the receiver’s response be neutral, positive, or
negative? How will the response affect your
organizational strategy?

Adapt ●​ What techniques can you use to adapt your message


to its audience?
●​ How can you promote feedback?
●​ What can you do to ensure positive, conversational,
and courteous language?

DRAF Research ●​ Have you gathered data to provide facts?


TING ●​ Have you reviewed previous correspondence?
●​ Have you searched company files for background
information?
●​ Have you talked with the boss and colleagues?
●​ Have you searched the Internet?
●​ What do you need to know to write this message?

Organize ●​ Organize direct messages with the big idea first,


followed by an explanation in the body and an action
request in the closing.
●​ For persuasive or negative messages, have you used
an indirect problem-solving strategy?
Draft ●​ Have you prepared a first draft usually writing
quickly?
●​ Have you focused on short, clear sentences using the
active voice?
●​ Have you built paragraph coherence by repeating key
ideas, using pronouns, and incorporating appropriate
transitional expressions?

REVISI Edit ●​ Have you edited your message to be sure it is clear,


NG concise, conversational, and readable?
●​ Have you revised to eliminate wordy fillers, long
lead-ins, redundancies, and trite business phrases?
●​ Have you considered using headings and numbered
and bulleted lists for quick reading?

Proofread ●​ Have you taken the time to read the message


carefully?
●​ Have you looked for errors in spelling, grammar,
punctuation, names, and numbers?
●​ Have you checked to be sure the format is
consistent?

Evaluate ●​ Will this message achieve its purpose?


●​ Does the tone sound pleasant and friendly rather than
curt?
●​ Have you thought enough about the audience to be
sure this message is appealing?
●​ Did you encourage feedback?

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