General aspects

The checks issued by a company are pre-numbered forms supplied

by a bank and are usually contained in remittances. Remittances must be
log into SAP with the range of numbers corresponding to the received checks.
Remittances serve the purpose of controlling the issuance and allocation of checks in
the payments.

In SAP, there are two ways to record checks; when they are manual, they are assigned in
the system copying the data from the physical check, the second option is to assign
automatically and print from SAP. For either case,
we need the shipment to have been registered in the system.

The FCHK transaction opens the complete menu for check management allowing
access the transactions of creation, modification, cancellation, viewing and
many others that are so important for the processing of issued checks.

Features / Transactions with Checks

The Treasury Analyst during the check payment process must have
count the different options that the system offers to provide a solution to any
event that occurred during the transaction. For example, invalidate a check for
printing problems, void a check due to signature errors, reprint a check
old, manually assign a check number for payment purposes without
printing among other activities and managements that can be developed.

The activities/functions contemplated in the system for management of

checks are the following:

FCHI - Create check remittance

The checks provided by a banking institution or a printing house are divided

Normally in remittances (Range of check numbers), as they can be issued
or printed in different processes. In the SAP System, a range of numbers
check represents a range of numbered checks.

The Treasury Analyst begins their check control process in the SAP system when
create the remittances in transaction FCHI. The remittance code is assigned
intervals of check numbers (ranges of numbers) that correspond to the
real check number intervals.

The printing program uses this range of numbers to link the check to
payment.

With the remittances of checks created and correctly classified by bank and account
current, payments can be made with printed check forms or with
individual assignment in the scenario that does not require printing.

Now yes, let's analyze the parameters to execute said Trx FCHI, which definitively
allows us to create the checkbooks in the system.
When executing the transaction, we must complete the following information:

Paying society
Own Bank
Account ID

With these tools it is possible to view and modify the

checks entered for this combination of mentioned fields.

To create a checkbook, we press the Create icon (Shift+F5).

Entonces aparecerá una pequeña pantalla que se debe completar de la siguiente

manner

Remittance number: Number that is internally assigned to the remittance or checkbook.

Check number: The first check number from the checkbook being created is entered.
Until: The last check number from the checkbook being created is entered.
Next shipment: The system is instructed which checkbook to continue with after
what is checkbook finished.
Non-sequential: This indicator must be marked when the check numbers
they should not be used in sequential order, but in optional order.
Once the data entry is completed, the Save icon is pressed and the registration is saved.
from the checkbook.
The corresponding fields must be completed with the following tools.
the corresponding updates can be made.

By double-clicking on any of the desired lines, one can obtain the

checkbook information in a table format.

Note: once the checks have been used, the checkbook cannot be canceled.
It is only possible to cancel a checkbook if it has never had any activity (the activity it...
indicates the counter.
FCH1 - View by check

Through this transaction, the system allows viewing the issued checks.
(manuals and prints) in SAP.

Upon entering the transaction, the following information must be completed:

Paying company
Own bank: bank from which the check was issued
- ID de cuenta: ID de cuenta del banco seleccionado
- Check number: select from the match Code the issued check number you want
visualize

Press Enter.
FCH2 - View by Payment Accounting Document

Through this transaction, the system allows viewing the issued checks.
(manuals and prints) through the payment document.

Upon entering the Trx, we must complete the following information

Subsequently, press 'Run'

The system will display a screen like the following with all the information
related to the check with which the payment was made.
FCH3–Invalidate unissued checks

Through this transaction, the system allows for the invalidation of unused checks (manual and
printed materials).

When executing it, we must complete the following information:

1- Paying society: the identifying code of the society that manages the
payments.
2- Check number: enter the unused check number that you wish to invalidate.
Likewise, SAP allows us to enter a range of check numbers to be invalidated.
3-Cause of invalidity: canceled checks are accompanied by a description of
why they cannot be used as means of payment: are the so-called reasons of
invalid
These reasons are identified with a two-digit code and we can visualize them when
click on the tab that accompanies the field in question
One of them must be selected: if the reason for invalidity is not found, it is feasible.
to create it.

Once the information is entered, click on Invalidate

A message will be sent, the checks XXXXX to XXXXX have been canceled.
FCH4–Reissue Checks

Function: Through this transaction, the system allows for the renumbering of checks.
(manuals and printed materials) in case of an error when assigning the number of the same.

Situation: The Treasury Analyst may be presented with, for example, the scenario
where the numbers on the checks in the payment execution and printing will no longer be
used. This transaction cancels one or more existing checks and creates (assigns)
new in their place.

When executing it, we must complete the following information:

1- Paying society: the identification code of the society that manages the
payments
2- Check number: the check number that you wish to reimburse is established.
Likewise, SAP provides us with the ability to impose a range of check numbers.
3- Cause of invalidity: the cancelled checks are accompanied by a description of
why they cannot be used as means of payment: these are the so-called reasons of
no validity, which are identified with a two-digit code.
4- Check number: this field is filled in with the first number of the new check.
Once the information is loaded, click on Remunerate

The message will appear: The numbering of check xxxx was changed to check xxxx.
FCH5–Assign Manual Checks

Function: Through this Transaction, the system allows associating a document of

payment with a manual check.

Situation: It is used to manually assign a check number to a payment document.

generated. The Treasury Analyst in the SAP System checks if it is necessary for a
payment document that has been created without a check print is assigned a
check manually through transaction FCH5.

When executing it, we must complete the following information:

3
4

1- Payment document number: indicate the number of the document with which the payment was accounted for.
2- Paying society: indicate the code that identifies the society that manages the
payments
3- Own bank: with the key, all banking information is determined.
4- Account ID: in combination with the own bank key, this key identifies
uniquely a bank account.
5- Check number: enter the check number that you wish to assign to the document.
payment.
EndDoc. Corresponding and Payment Documents can be viewed.
payment document and the payment entry.

To finish, once the information is entered, press Save

FCH6–Additional check information

Likewise, the SAP Treasury Analyst after completing their payment process.
you have the option to have a list of checks that have been delivered to the
Third parties. In this list, the delivery date, recipient, and some details can be included.
reference.

Enter the society number

that manages the payments

Indicate the number of the check in question

Subsequently, press 'Run'

In addition to visualizing a greater degree of information related to the check, this transaction
gives us the possibility to modify certain aspects of the check, such as fields that are
are highlighted in the following image:
 Date on which the recipient
the payment has been collected by the

check at the bank.

Name of the payment receiver

After finishing the view/modification of data, press 'Save'

FCH7–Reprint checks

Function: Through this Trx, the system allows reprinting a check issued in
SAP, canceling the other one that has already been issued.

Situation: The assigned check is canceled, another one is reprinted in its place, and it is reassigned.
new check to the payment document. The Treasury Analyst then proceeded with
the payment, if the check for some reason is not issued at the appointed time or is left
unused for other reasons, a new one can be printed again.

When executing it, we must complete the following information:

2
3

4
5

1- Paying society: it is the society that manages the payments.

2- Own bank: with the key all banking information is determined
3- Account ID: in combination with the own bank key, this key identifies
unequivocally a bank account.
4- Check number: indicate the check number to be canceled
5- Reason for cancellation: the canceled checks are accompanied by a description of
why they cannot be used as means of payment: they are the so-called reasons of
no validity, which are identified with a two-digit code.
 6- Number of check remittance: checks are classified in separate remittances (physical and
logically). In this way, the checks issued by a bank of its own or a
printing can be distributed among different printers or can be planned in
part for automatic printing and partly to fill them out by hand. If they are to
multiple remittances should be employed in a specified order, one remittance must be indicated
next.
7- Printer for payment forms: here the printer must be indicated in which it has been
to print the payment forms.

To finalize, selectCheck Reprint

FCH8–Cancel Check

Function: Through this Transaction the system allows to cancel a payment made
by check issued in SAP.

Situation: The Treasury Analyst can cancel the check and reverse the entries.
paid by placing them again as pending payment in one step to
through the trx. FCH8.

When executing the transaction, the following information must be completed:

4
5

6
7

1- Paying society: it is the society that manages payments

2- Own bank: enter the three-digit identification code of the bank
3- Account ID: identification of the bank account
4- Check number: check to be canceled
5- Cause of invalidity: cancelled checks are accompanied by a description of
why they cannot be used as means of payment: these are the so-called reasons of
no validity, which are identified with a two-digit code. When clicking on the
tab, the following reasons are presented:
 6- Reason for cancellation: It is the reason to carry out the reverse accounting or the cancellation.
By clicking on the tab next to the field, the following options are available:

The two options that are always used are 01= Cancellation in the current period and 02= Cancellation
in closed period.

7- Accounting date: enter the date of the cancellation

8- Accounting period: period to which the cancellation will belong.

Finally, to carry out the cancellation, select The document is generated

for the cancellation of the payment and the cancellation of the check.
FCH9–Cancel Check

This transaction is used to cancel already issued checks.

Once the check is canceled, the payment document must be decompensated.

and cancel it.

Upon executing it, the system will display the following screen in front of us:

1- Paying society: the identification code of the society that manages the
payments.
2- Check number: enter the unused check number that you want to invalidate.
Asimismo, SAP nos permite introducir un rango de nº de cheques a invalidar.
3-Cause of invalidity: canceled checks are accompanied by a description of
why they cannot be used as means of payment: these are the so-called reasons of
no validity
These reasons are identified with a two-digit code and we can visualize them at
click on the tab that accompanies the field in question
One of them must be selected: if the reason for invalidity is not found, it is feasible.
create it.

Once the information is entered, click on Invalidate

The message will appear: The check xxxxx has been canceled, payment document no.
FCHN–Cancel Check

After having completed all the check procedures, such as payment,

cancellations, invalidations, etc., the Treasury Analyst proceeds to perform a
status analysis of all checks through the FCHN report. Here you have the
possibility of obtaining the following information: Check No., Payment, Date of
Pago, Moneda, Importe, Receptor del pago, Causas de no Validez, Cobro/Anulado
(Fecha de compensación), Sociedad, vía de pago, Usuario, entre otras.

When executing the transaction, we must complete the following information:

1- Paying society: the identifying code of the society is entered

responsible for the payment of the check
2- Bank key: it is the three-digit code that identifies the financial institution.
3- Check number: it is the identifying number of the check in question. In SAP, each
A unique cheque number is assigned by society, bank, and account number.
4- Currency: it is the currency in which the check was issued
5- List of pending checks: if this option is checked, only the checks that
they have not yet been collected.

Once the information is entered, press Execute. Next, a will appear

screen like the following: