Competency-Based Job Profile: Purchasing Assistant
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COMPETENCY-BASED JOB PROFILE
I. GENERAL DATA
Título:Asistente de compras.
General Purpose
Plan and coordinate local and foreign purchases, make projections and control resources
available. Keep the inventory up to date with the necessary products for carrying out the activities
of the company and following up with the head of the Financial Resources Department regarding the variations
in the prices of said products. Update the record of all suppliers and the sales conditions
of each one.
Mission of the Position
Organize, coordinate and control the acquisition and delivery of goods, supplies, assets, and others.
necessary elements for the normal development of Melher's activities.
Organizational Structure
Job hierarchical level: Operational Level
Position reporting to: Manager of the Purchasing Department
Positions that report to him: None
Number of people in your charge: None
Internal communication: Purchasing Department Manager
Warehouse
Collection and delivery
Sales
External Communication: Suppliers
Courier companies
II. JOB REQUIREMENTS
Schooling
Required qualification: Bachelor's degree in Business Administration, International Business,
Administrative or related
Preferred specialization: None
Languages
English Basic Medium Advanced
Edad:
From 25 years onwards
Work Experience
An average of 1 year is considered in purchases, customs, supplier care.
Required percentage of the language.
Spoken: 80% Written: 80% Reading Comprehension: 90%
Functions
Develop and maintain the company's supplier registry and provide information.
to the Purchasing Management.
Confirm in writing to the suppliers the allocation of the purchase.
Request quotes for the purchase of equipment, goods, and materials required for the
development of the objectives.
Prepare and process the purchase orders approved by the Purchasing Management.
Prepare a monthly purchasing program for the Purchasing Management and inform them of its execution.
Prepare the company's purchasing budget.
Search and Negotiation of Suppliers (National and International)
Supervision of customs agents' fees.
Negotiation with local and foreign suppliers
Coordination and monitoring of import shipments.
Receive the articles and goods delivered by the suppliers ensuring that they are in accordance.
with the specifications, quality and quantity stipulated in the orders.
Maintain feedback on information with suppliers through written communication;
about rejections, returns, and other observations regarding your products and/or materials.
III. JOB COMPETENCIES
Personal Skills.
Bajo Medio Alto
Communication: Exchange points of view, opinions, or any other type of
information clearly and effectively. X
Self-control: To dominate and guide appropriately and in favor of the needs
from the Institution, feelings and emotions. X
Motivation: General willingness to participate in the tasks assigned to them.
commissioned. X
Adaptability: To behave effectively in new performance contexts. X
Safety: Self-confidence to carry out activities and solve problems with
the certainty of being able to face possible difficulties. X
Creativity: Propose and undertake relevant alternatives to make more efficient
one's own work and that of others. X
Adherence to regulations: Understand and fulfill your obligations as a Public Official in
compliance with the applicable regulations and rules. X
Intellectual Competencies.
Low Medium High
Learning orientation: Willingness to acquire and establish new guidelines
conduct or modify the existing ones through experience. X
Attention and concentration: Select and give prominence to information
specific, across a continuum of stimulation, based on pre-established criteria. X
Analysis and synthesis: Ability to make decisions starting from the general to
the particular and vice versa, as it suits in certain situations. X
Logical articulation: Defining facts or processes based on consistent premises and
ordered. X
Abstraction: Recognizing and conceptually synthesizing the main aspects of
events, approaches, and processes. X
Mathematical reasoning: Correctly solve operations and problems
arithmetic and identify numerical relationships in different situations and processes. X
Selective memory: Support and enhance current performance based on performance
successful and effective deployed in other situations of its interpersonal history. X
Labor Competencies.
Bajo Medio Alto
Planning: Define appropriate courses of action in correspondence with the routines and
challenges faced. X
Organization: Structuring processes and tasks in general in advance, based on
their interrelations, arranging them according to criteria of effectiveness. X
Follow instructions: Comply with operational provisions
defined by hierarchical superiors, in order to contribute to compliance with
institutional objectives, even if they oppose personal viewpoints. X
Analytical skill: This competency relates to the type and scope of
reasoning and the way a candidate cognitively organizes the work. It is the
general ability that a person has to perform logical analysis. The ability
to identify problems, recognize significant information, seek and coordinate
the relevant data X
Responsibility: To take charge of activities and assume the positive consequences
or negatives derived from the actions taken. X
Simultaneous execution: Performing effectively in various tasks and projects
fulfilling the objectives of all of them. X
Reliability: The degree of trust that a person shows through their behavior and actions.
in tasks performed. X
Conflict management: Understand and appropriately resolve issues related to
his work exercise or, where appropriate, minimize its impact in order to comply
to the institutional objectives. X
Performance under pressure: meeting institutional goals despite doing
their work tasks in potentially stressful conditions. X
Assertiveness: To express your convictions, needs, and viewpoints without aggression or
to submit, by virtue of the characteristics of the context in which it operates. X
Control and management of material and financial resources.
Do you manage financial resources and real estate? Do you handle and control confidential information?
NO YES NO
Specify: Specify:
Data on the businesses conducted with the
suppliers of the organization.
Salary
$600.00