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Internal Regulations Model for Companies

The document presents a model of internal regulations for companies. It establishes entry conditions such as presenting personal documentation and undergoing medical examinations. It also regulates attendance and schedules, requiring punctuality. Regarding illnesses, it requires notifying the company and undergoing medical verifications. The regulations aim to organize work according to the needs of the company within the legal framework.

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0% found this document useful (0 votes)
20 views13 pages

Internal Regulations Model for Companies

The document presents a model of internal regulations for companies. It establishes entry conditions such as presenting personal documentation and undergoing medical examinations. It also regulates attendance and schedules, requiring punctuality. Regarding illnesses, it requires notifying the company and undergoing medical verifications. The regulations aim to organize work according to the needs of the company within the legal framework.

Translated by

ScribdTranslations
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

INTERNAL REGULATIONS - MODEL -

COMMENT: The internal regulations model that we present, we understand that it


perfectly adapts to the needs of companies of any size and
also -with the necessary adjustments- to the most diverse activities, whether they are
commercial, industrial, service or mixed.

The Regulation has a normative character of the employment relationship, as it is indiscriminately


addresses all current and future employees of the company, allowing
fundamentally organize the work of the same according to its particulars
needs, establish the behaviors required from the staff and at the same time determine them
own obligations, always obviously within the framework of current legislation.

Before going to the text of the Regulation, we consider it necessary to remember the following:

The Labor Contract Law grants the employer the authority of organization and
address. We remind you that the article65ºit says verbatim:

The managerial powers granted to the employer must be exercised "with


functional character, addressing the purposes of the company, to the demands of the
production, without prejudice to the preservation and improvement of personal rights
"worker's assets."

The company regulation is then issued by it in exercise of its powers.


of direction, organization, and discipline, to which the worker must adhere, but their
provisions shall be valid as long as they comply with the laws or collective agreements
de trabajo y no vulneren derechos de su personal en relación de dependencia.

For example, there is case law in cases of dismissal for alleged just cause.
indicated in an internal regulation as serious offenses that were not later
considered such: "The rules of an internal regulation are not binding that
establish specific assumptions of just cause for dismissal that apply
automatically, since a higher order standard - article242ºL.C.T.-
define, in general terms, the profile of the legitimizing injury of dismissal without
indemnity responsibility.

The Labor Contract Law, in its article68ºreferring to the modalities of


exercise of the direction powers that assist the employer says:

the employer in all cases, must exercise the powers that are granted to him
granted in the previous articles, as well as the ability to impose suspensions "for
economic reasons, within the limits and in accordance with the conditions set by the "law,"
the professional statutes, the collective labor agreements, the 'councils of
company and, if any, the internal regulations that they establish. "Always be
will take care of meeting the demands of the work organization in the company and the
respect due to the dignity of the worker and their "property rights, excluding
all forms of abuse of rights.

It must also take into account the provision for the waiver of rights that
the L.C.T. carries out in its article12ºindicating: "any convention will be null and void
of parts that suppress or reduce the rights provided for in this law, the statutes
professionals or collective agreements, whether at the time of their celebration or of
its execution, or the exercise of rights resulting from its extinction.

Observing these limits and with the modifications, additions, or innovations that
Each interested party may make, we consider that the model of the Regulation that
The following we offer will be of important usefulness.
INTERNAL REGULATIONS

The present rules constitute the Internal Regulations for the staff and each
worker of this company upon receiving a copy of it, is obliged to
compliance with each and every one of its clauses.

These provisions may be modified by the Company, which will be communicated in advance.
be in direct and written form to each of the dependents or by means of
notes or service orders that will be inserted into special notifiers located
in visible places to all staff.

ADMISSION CONDITIONS:

Article 1: Indispensable requirements to enter as an employee or worker


in this Company:

a) Justify identity and age with legal documents. Those over 18 years old with
identity card, enrollment booklet or national identity document; the
minors of that age -in addition to the identification document- must present a
medical certificate that proves your fitness for work as provided in the article
188ºfrom the Labor Contract Law.

b) Present previous employment certificates, if you have had another occupation, and
registration number to the respective Pension Fund.

c) Submit to the pre-employment examination conducted by the Company's doctor or at the


establishment that indicates the same, providing all the required information
that will have the value of a sworn statement. It must be subject to the recognitions
periodic medical examinations provided by the Company.

d) Provide the necessary and legally required receipts in the time that the
the same establishes, especially the documentation for the payment of the assignments
relatives, for which purpose they must sign the relevant forms and attach the
copies that are requested immediately.

e) Subscribe and complete the job application and the forms that the Company
indicate, before and during the contractual relationship, those that will have the character of
sworn declaration not holding the employer responsible - under any circumstances - for the
consequences that could arise from false statements or malicious omissions,
without prejudice to the right it has to apply the relevant sanctions one
once they have been verified.

f) To submit, when the Company so decides, to capability examinations that


they may serve as a basis for the setting of new salaries or wages, bonuses or transfers
category.

g) Commit to producing with the highest efficiency and commit to performing of


good faith the functions entrusted to him.

h) Establish your domicile

i) To know the present regulation and commit to its compliance.


ASSISTANCE, SCHEDULES AND PERMISSIONS:

Article 2: All personnel are required to adhere to the schedules.


the Company has established or may establish according to the season
whatever is worked on, the tasks that are carried out, and the needs of the work.

Article 3: Personnel must be at their workstation at the scheduled time.


for your initiation.

Article 4: The provisions related to entry and exit must be


strictly fulfilled by the staff except in cases of force majeure or permission
granted by the Company.

Article 5: Personnel who, for special reasons, must miss work, will request
the corresponding written permission to the Company, which will endorse the reasons for it
granting or denial. The same procedure will be followed for the permits of
leave before the end of the workday.

The first ones should be requested one day in advance and the second ones in
first hour of work. After those terms, no further action will be taken on any
order, except in cases of force majeure.

Article 6: In all shifts there will be a tolerance of five minutes for arrival without
time discount, and up to a maximum of three times per calendar month. Exceeded
this tolerance, any employee who arrives late must first explain the
reason that caused the delay, reserving the Company the right to allow or
deny entry, without prejudice to the corresponding salary deduction and the loss of
awards for attendance and punctuality, in addition to the application of sanctions
appropriate corrective actions.

UNBLAMEWORTHY DISEASES:

Artículo 7º:Todo empleado u obrero deberá someterse en cualquier momento a los


medical exams and/or verifications that the Company provides individually or
collective, whether in compliance with legal provisions or by its own determination
from the employer.

Article 8: The worker who must miss their tasks due to illness or
unavoidable accident, must notify the Company within the first four
hours of the start of their work shift, indicating the place where they are located.

The notice can be made in person or by phone by the same employee.


and if this person were unable due to a family member, friend, or neighbor.

If the notice is by phone, any of the mentioned individuals must report to the Company.
to personally confirm the illness or accident where he will sign the Notebook of
Absences for the employer's certificate, within that workday.
Article 9: The omission of the notice will result in the loss of the right to
remuneration due to illness or accidental injury for the entire time
of their absence, without prejudice to the disciplinary sanctions that for the same reason
impose the employer due to the breach of the duty of diligence and
collaboration, unless the illness or accident -taking into account its
character and severity - will later be unequivocally proven.

Article 10: If the worker reports being ill and the company's doctor
in charge of carrying out the verification of the disease will not find him in your
It will notify at that address of its visit for that purpose.

In such a case, the worker must prove where they were at that moment.
a schedule. The lack of evidence will make the employee liable for the loss of his
remuneration, consideration of the absences as unjustified for the purposes of
perception of attendance awards and application of corrective sanctions
relevant.

Article 11: In case the medical certificate presented by the worker does not
would coincide with the professional criteria, days of leave and/or date of service reinstatement
company doctor, it will request a Medical Board from the governing authority to the
relevant effects.

In such circumstances, this Board will also be requested to indicate the days of leave.
for the relevant illness and grant discharge at the appropriate time.

Article 12: In all cases of chronic diseases, of long duration or


infectious-contagious diseases, etc., the reintegration of the worker will not be accepted before
having gone through the company's medical service, which will determine your admission.

Article 13: The worker is not obliged to follow the prescriptions that
eventually the company's doctor could give, but he has the obligation to
allow the verification of your health status and monitor the course of the disease or
unavoidable accident. Otherwise, subsequent absences will not be justified.
last recognition.

A tales fines deberá someterse al contralor médico, permitiendo la revisación clínica,


relevant analysis and the case radiographs, which will be the responsibility of the employer.

Article 14: If the worker leaves work due to illness, this alone does not
it means that he is ill. If he deems it so, he will comply with the provisions
in articles 7 to 13 of this Regulation.

ABSENCE FROM WORK:

Article 15: The employee who cannot attend work for any reason
force majeure is subject to the same rules set forth in articles 7 to 13
of this Internal Regulation.
Article 16: Any absence from work for more than one day without prior notice or not
bringing together the communication the formalities stated in article 8 of this
Regulations will lead the Company to urge the employee to return to
I work within the term of 24 hours, with the warning of considering your absence as
abandonment of work.

DOMICILIO:

Article 17: Upon entering, the worker must inform the Company
immediately and in writing any change of your address and/or phone number.

The address recently reported in the record that the Company will maintain is
the only thing that will be taken into account for all purposes related to the employment relationship and
its extinction, any notification made in it is valid, is found
the worker is not present.

CONTROL OF INCOMINGS AND OUTGOINGS:

Article 18: It is prohibited for personnel to bring any foreign object into the plant.
unauthorized work expressly.

To remove materials, elements, tools, etc. from the establishment - although


they were personal property and have not been declared upon entry - they must request
to the person in charge the relevant authorization in advance. Anyone who attempts
taking out materials owned by you without regular authorization will be liable to
disciplinary sanctions. In case those materials were the property of the
Company, such non-compliance may be a justified cause for dismissal.

LOCKER ROOMS:

Article 19: Staff who need to change clothes to work have the
a dressing room with individual lockers, where you can store clothes and your belongings
personal effects, it is recommended not to leave valuables as the Company does not
holds accountable for any lack or theft.

The cabinets may be inspected at any time in the presence of the


interested, by a person authorized by the Company, being prohibited to keep in
the same other items that are not essential personal effects.

Periodically, and when the Company deems it necessary, the cabinets must be left
open and empty, in order to proceed with their disinfection. To this end, the
necessary notices in visible places.

TOOLS AND OTHER WORK ELEMENTS:

Article 20: It is the primary obligation of the worker to properly use and preserve the
good condition the machines, tools, instruments, furniture, clothing and others
elements that are entrusted to them for the provision of their services, which they must return
when it is pertinent - under the same conditions as those that were delivered to it,
except for natural deterioration, destruction arising from fortuitous events, defects of the thing or
facts of third parties unrelated to the will of the worker.

You must inform your immediate supervisor of any faults you notice in them in order to ...
to be remedied immediately.

SAFETY AND HYGIENE:

Article 21: The personnel must strictly observe the measures established by the Company.
establish to prevent accidents and in particular to ensure good
The conservation of the imposed security devices will be subject to sanctions.
relevant disciplinary action configuring serious fault due to his negligence.

REUNIONES:

Article 22: Personnel may not hold meetings of any kind inside
of the establishment, except with the express authorization of the Management.

WARNING BOARDS:

Article 23: Notes or service orders that concern the staff will be
inserted into special notifications or delivered personally. All the
workers must comply with them strictly, just as those given verbally
or by any other means.

It is prohibited for staff to post any type of notice without authorization from management.
except for those of a union nature that will be posted on the designated bulletin board for that purpose.
end.

CLEANING:

Article 24: Workplaces must be kept clean and organized.


tools and other elements. The Section Head will personally take charge
the responsibility for this, having to deliver in good conditions of cleanliness to the
who follows in the turn, who will receive the same leaving a record in the report of
any abnormality.

COLLECTIONS:

Article 25: Lists requesting contributions are prohibited and non-compliance


this provision will be considered a serious offense. Only such actions may be carried out.
lists or any form of collections with explicit authorization from the Company.

HOLIDAYS:

Article 26: The Management sets the dates for the commencement of the annual vacations.
in accordance with legal provisions and the current collective labor agreement,
taking into special consideration the needs of the work.

Anyone who wishes or needs to take their annual leave on a specific date,
it must be requested in writing, with at least 30 days' notice so that the
The company's management will study whether it is possible within the scope of the work.
grant as required by the worker.

PERSONAL FILE AND CHANGE OF FAMILY STATUS:

Article 27: For each employee or worker, the Company shall keep up-to-date a file where
in addition to your personal data and the initial forms, it will contain the following
annotations:

Attendance and punctuality.

b) Offenses committed and the respective measures applied.

c) Initiatives, facts, or actions that serve as an example and encouragement for the staff.
in general.

medical folder

e) Qualifications that he/she deserves from his/her superiors for various reasons.

f) Promotions and salary or wage increases.

Article 28: Any employee or worker who has a change in their family status,
You must notify the Company immediately, accompanying documentation.
corresponding documentation that certifies it.

SECTION REGULATIONS:

Article 29: All personnel must strictly comply with the


internal regulations of each section that are issued, and to the orders that the
The company imparts through the responsible staff.

REMUNERACION:

Article 30: The payment of salaries or wages corresponding to each worker will be
subscribed by the Company in accordance with the provisions of Law No.20.744of
Employment Contract Regime.

ADVANCES OF REMUNERATIONS:

Article 31: Any employee wishing to request an advance on their salary


you must fill out the form that the company will provide, where you must note,
In addition to your personal data, the reason/s for which you require such advance, to
effects that the request is properly analyzed and a resolution is made.

N. de R:-see expanded note at the end of the text about the reasons why we estimate
it is convenient to include in the Internal Regulations, publications on boards or other means
communication with the staff the way in which orders should be made
salary advances

PROHIBITIONS:

Article 32: In addition to observing the general rules of discipline, education and
reciprocal respect, which fosters collaboration and solidarity between the parties, the
staff must strictly comply with the following provisions.

The statement of these facts is merely informative and not limiting, that is to say, that
does not exclude other situations that undermine the authority of the Company or threaten
against the proper or normal course of it.

Article 33: Personnel must refrain in particular from carrying out the acts or
subsequent actions, considering non-compliance a serious offense;

a) entering or exiting the establishment through a location other than the one designated by the
company provisions;

b) smoking in the areas of the establishment where it is prohibited;

c) to converse or distract oneself during work hours or to divert the attention of their
companions. Contact between personnel should be limited exclusively to the
working hours related to work matters;

d) sleeping during work hours;

e) leaving the taps open once the water service has been used;

f) throw papers or other waste outside the containers designated for that purpose;

g) to approach the hierarchical superior to make inquiries or complaints without doing so


previously before the immediate supervisor;

h) sell any type of merchandise within the establishment;

i) wear political, religious, etc. badges in plain sight and inside the facility;

j) repeatedly failing to comply with attendance and punctuality rules;

k) make inscriptions or drawings of any kind on furniture or real estate


property of the Company;

I) to annoy, to fight, to intrude, to direct jokes or to disrespect each other and/or their
superiors;

m) tear down signs or notices placed by the Company, dirty them or amend them;
n) to play, bet or engage in any type of game of chance, or to incite others to do so;

to remove packages of goods or effects belonging to the Company, such as


example: tools, raw materials, scraps of any value and condition in which
is found, etc. etc. For this reason, the company reserves the right to carry out
staff exit the inspections and checks that it deems appropriate and of
in accordance with legal provisions;

p) to collect funds, to carry out subscriptions, to distribute flyers, to take lists of any
nature, without authorization from the Company;

q) commit acts of indiscipline, sabotage or defamation;

r) enter the establishment with weapons or with any type of alcoholic beverages;

s) abandon tasks before the established working hours;

t) not to use or stop using the elements that the Company provides and whose use is
mandatory and essential to prevent work-related accidents or illnesses;

u) provoke, facilitate or participate in controversies or discussions about politics, sports


religion or other issues that could disturb the order that must exist in the Company
during working hours;

v) to introduce unauthorized persons into the establishment;

w) attend to or make phone calls during work hours, except for those related to
to the same urgent cases and duly justified;

x) receive visits during working hours;

y) perform tasks that are not indicated by superiors;

z) have other people mark their card on the time clock;

PERSONAL HYGIENE:

Article 34: Staff must report to work in hygienic conditions.

Those who are provided with work clothes for the performance of their tasks will be
requires that this be washed and ironed at least once a week before
to be used, with the management being able to oppose the entry of the dependent in case that
does not meet these requirements.

OFFENSES AND DISCIPLINARY SANCTIONS:

Article 35: The non-compliance with any of the rules contained in this
Internal Regulations authorize the Company to impose the relevant sanctions, which
will consist -according to the severity of the offense or recurrence- in

a) verbal warning, with a call for attention;


written warning;

c) suspension;

d) dismissal.

The preceding enumeration is not exhaustive, but merely declarative, not


also signifying a hierarchy, since the Company will apply the sanction
-as previously indicated- in accordance with the seriousness and/or
reiteration of the offenses.

SUPPLEMENTARY REGULATION
(for companies that use dangerous tools)

Article 35.1: In order to preserve the health of the worker and also their own
Colleagues, due to the type of activity that is being carried out, by mutual agreement with the
consultations made with the Department of Hygiene and Safety (if applicable) and with
the Work Risk Insurer; the Company declares a mandatory examination of
blood alcohol level of the workers at the time of entry to it, during the periods
that will be implemented in due time.

It will not be carried out selectively to avoid discrimination.


no type.

The worker is obliged to comply with the exam every time it is requested.
by the Company. The refusal will be considered a serious offense and sanctioned as such.

The Company, for its part, commits to ensuring that the method used is simple,
quick and painless, carried out in all cases by qualified personnel.

The worker who decides to appeal the exam must accept a new exam of
immediate, which will also be determined by the Company.

Entry to the Company will not be allowed, resulting in a loss of salary.


worker who, after taking the exam, surpasses the level of ......

SUPPLEMENTARY NORM
(for internet-intensive companies)

Article 35.2: The company expressly states herein that the email
electronic (e-mail), personalized or not, available at each of the terminals
used by the workers are for exclusive professional use, remaining
the sending or receiving of personal emails is strictly prohibited
or activities unrelated to the company. It is noted that there is no intention to alter
the employee's right to privacy, but rather regulates the use of a
work tool.

The company also reserves the right to verify, by any means it deems appropriate
convenient, the web pages frequented by each employee to determine
specifically the professional use of the Internet service owned by this
employer and connected to its activities.
GENERAL NORM:

Article 36: This Regulation repeals and renders ineffective any other
contrary provision that may have been issued by the Company or may have been permitted
by the same, either verbally or in writing.

-COMPANY SEAL-

THE ADDRESS

MODEL OF RECEIPT OF THE REGULATION

Senior Manager of

"METALURGICA X.X" S.A.

CITY.

The undersigned,..... ,identity document.. ,employee of v/signature, notifies having


received

a copy of the Company's Internal Regulations, whose clauses he/she knows and agrees to
commits to developing its

tasks in the establishment in accordance with what is stipulated there.

place and date.

employee signature

ADVANCE OF REMUNERATIONS

In Article 31 of the Internal Regulations model, we mention the way of


implement the requests for salary advances. In the following note, we elaborate on
the particular

It is very common -and we could even say everyday- for a company to advance
remunerations to personnel concerning salaries not yet earned or for periods
not yet worked, running the risk that the worker may not be able to return such
amounts and, what is even worse, creating a vicious circle as discounting such
advance of salary the employee finds that there is not much balance left
your favor forcing him again to request new advances to survive for the
month.

The Labor Contract Law addresses this situation in the article130°that


establishes, in its relevant part:

The employer may make salary advances to the worker up to a


FIFTY (50%) PERCENT of the same, corresponding to no more than one
"payment period" can be advanced, in cases of special gravity and urgency,
other amounts that exceed that limit.
How to make the employee manage financially and get paid at the end of the month
his total salary without the deductions for the advances granted?

Here we are, not in the presence of workers who need, due to an unforeseen event or of
force majeure, a certain amount of your salary is advanced to you, if not what
We want to overlook the continuous request from the same employee who, as soon as he gets paid, comes back.
to request an advance because his salary is deducted (precisely for having
pre-order) thus creating a vicious circle that is very difficult for him to escape.

We understand that a first measure will be to establish that the order is made in
special forms in which the name and surname must be included -at a minimum-
of the applicant, the category in which they are registered, the seniority in the Company, the earnings
perceived in their last fortnight, the overtime hours and the corresponding amount
charged, the reason why you need the required amount and any other information that
it may interest the employer to know in order to have a broad overview of the
employee's need and their situation within the establishment.

With this, the Company will have a written record of each and every order.
detailed form and may, even over time, analyze the causes
main requirements with the aim of reaching a comprehensive solution of the
problem.

Once this application has been submitted, the next step may be to set a day
a week to decide on whether to grant the required advance or not,
in full or in a lesser amount, which would gradually yield a
normal reflow in the perception of salaries thus benefiting not only the
Not only the company but also the employee himself who will gradually be leaving the habit.
often encouraged by the employers themselves who do not put any obstacles
to request advances due to the ease with which it is obtained.

The Company is not prevented from bypassing all this procedure in urgent cases, but
It is also necessary for that Company to have enough willpower -about
everything in sole proprietorships - how to strictly adjust to these
rules that, if applied, it will be very useful to make them known in advance and
with sufficient notice and through postings on bulletin boards with news, even,
to the Union itself for the knowledge of the affiliates and the general personnel.

This minimal regulation, which has already been applied in companies, has yielded optimal results.
results because after several months it has been proven that the mere fact
to comply with minimal regulations and have to wait for the salesperson
a few days to collect such advance - which were granted on several occasions
for an amount lower than requested - made the staff finally give up on
his request demonstrated that the need was not so great and redirecting the
total collection of your salary.

On the other hand, the loss of time that the staff experienced was largely avoided
In charge of paying the salaries, he not only had to make the deductions but also
everything, in personally attending to the advance requests without considering the time
-also lost- that the worker himself used when requesting such advances.

It is clear - on the other hand, and this is important - that the result will be positive or
negative insofar as the members of the Company do not deviate from
this line advancing the money themselves or anticipating a favorable resolution
upon request, because if that is the case, it will be worth nothing to impose a procedure of
this nature, but the exceptions that could be made will bring about the
discontent of others who will consider themselves harmed because for some it
it is fulfilled and for others it is not fulfilled.
-

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