SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
TABLE OF CONTENTS
1.0 SCOPE ............................................................................................................... - 25 -
2.0 PROJECT ORGANIZATION......................................................................... - 25 -
3.0 PROJECT EXECUTION PLAN AND SCHEDULE ......................................... 25
4.0 PROJECT EXECUTION PROCEDURES / PLAN ...................................... - 26 -
5.0 CONSTRUCTION EXECUTION PLAN AND SCHEDULE ........................... 27
6.0 CONSTRUCTION EXECUTION PLANS/PROCEDURES ............................. 28
7.0 CONSTRUCTION QUALITY CONTROL AND QUALITY ASSURANCE . 28
8.0 PROJECT CLOSE-OUT ...................................................................................... 28
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SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
1.0 SCOPE
This document outlines the COMPANY’S minimum requirements pertaining to
the Project Management services to be provided by CONTRACTOR for the
execution of the Works.
2.0 PROJECT ORGANIZATION
After the award of the Contract, CONTRACTOR shall prepare a Project
Engineering and Procurement Organization Chart, indicating the name of the
individuals in key positions in the various disciplines, their functions and
responsibilities and submit to COMPANY in the “Kick-Off Meeting” as outlined
in para.3.0 here below. The Project Engineering and Procurement Organization
Chart shall be updated in the event of any changes made to the assignment of
personnel in key positions. At a later date a similar Project Construction
Organization Chart shall be developed and submitted to COMPANY for review
and approval.
A copy of the resumes of the key personnel in the various disciplines shall be
submitted to COMPANY for review and acceptance.
Other Procedures, required by CONTRACTOR for the execution of the Contract
shall be prepared by CONTRACTOR in accordance with the requirements of
COMPANY’s Job Specifications and submitted to COMPANY for review and
acceptance.
CONTRACTOR’s project execution plan, procedures, project organization charts,
submitted by CONTRACTOR as part of the Technical Proposal in their Bid
Proposal, must be revised and tailored to include the requirements of the Contract
and COMPANY’s relevant Job Specification, before it is submitted to
COMPANY for discussion in the Kick-Off Meeting as defined hereunder.
3.0 PROJECT EXECUTION PLAN AND SCHEDULE
No later than four weeks after the effective date of the Contract, CONTRACTOR
shall meet with COMPANY in a “Kick-Off Meeting”.
CONTRACTOR shall be represented in the Kick-Off Meeting by
CONTRACTOR’s project team consisting of:
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SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
1. Project Manager
2. Project Construction Manager
3. Lead Discipline Engineers
Contractor’s Project Management shall meet with the Company’s Project
Management team to discuss:
1. The Project Execution Plan
2. The Project Organization Plan
3. The Project Master Schedule
4. The Project Quality Control and Quality Assurance Plan
In the Kick-Off Meeting, the CONTRACTOR shall discuss and clarify with
COMPANY any queries CONTRACTOR may have pertaining to the Contractual
and Technical requirements / conditions of the Contract, etc.
All matters discussed and agreed upon by both parties in the Kick-Off meeting
shall be recorded in Minutes of Meeting, signed by both COMPANY’s and
CONTRACTOR’s Project Managers and incorporated in the relevant and
applicable project document.
4.0 PROJECT EXECUTION PROCEDURES / PLAN
CONTRACTOR shall prepare and issue the various project execution procedures /
plan for the Works.
The project execution procedures / plan may be CONTRACTOR’s standard
project execution procedures / plans, including forms, to be used in the procedures
/ plans, modified as required and necessary to include / incorporate the
requirements of the Contract.
The Project Execution Procedures / Plans shall be submitted to COMPANY for
review and acceptance and shall include, but not limited to:
4.1 Correspondence Procedure
CONTRACTOR shall prepare and issue a Correspondence Procedure for the
mode and channel of communication between COMPANY / CONTRACTOR
Vendor.
The Correspondence Procedure shall incorporate the requirements of
COMPANY’s Job Specification: JS-PM-0001: Correspondence Procedure.
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SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
4.1 Expediting Procedure
CONTRACTOR shall prepare and issue an Expediting procedure for expediting of
the material and other construction related activities deemed necessary
4.5 Inspection Procedure
CONTRACTOR shall prepare and issue an Inspection Procedure for:
• Source Inspection
• Field Inspection.
The Inspection Procedure shall incorporate the requirements of COMPANY’s Job
Specification: JS-PM-0006: Inspection Procedure.
4.6 Change order Procedure
CONTRACTOR shall prepare a change order Procedure for the identifying reporting and
processing of change orders, initiated by COMPANY and l0r CONTRACTOR.
Such Change Order Procedure shall incorporate the requirements of the Main Contract
Documents; Condition of Contract and as per the requirements of COMPANY’s Job
Specification: JS-PM-0007: Change Order
4.7 Project Control Procedures
CONTRACTOR shall prepare the project control procedures for the effective
monitoring and control of the project.
4.7.1 Document Control
CONTRACTOR shall prepare a Document Control Register, indicating
all documents and drawings that will be prepared by CONTRACTOR and
Vendors, their planned / scheduled date of issues, actual date of issues and status.
The Document Control Register shall be updated and issued to COMPANY on a
monthly basis.
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SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
4.7.2 Planning and Scheduling
CONTRACTOR shall prepare a Project Schedule to monitor the progress of the
Works.
Such Project Schedule shall incorporate the requirements of COMPANY’s Job
Specification: JS-PM-0008: Project Schedule and shall be updated and issued to
COMPANY on a monthly basis.
4.7.3 Progress Reporting
CONTRACTOR shall prepare a procedure for the measurement, method and
format of reporting progress of the Works.
Such Progress Report shall further incorporate the requirements of the
COMPANY’s Job Specification: JS-PM-0009: Progress Report.
The Progress Report shall be updated and issued to COMPANY on a monthly
basis.
4.7.4 Material Control
A computerized Material Control System shall be developed by CONTRACTOR
for the Works.
Such computerized Material Control System shall track the material and from the
issue of the Bill of Material through Material Requisition –– Issue for
Construction and enable CONTRACTOR to take the required and necessary
actions in the event of impending delays in the project schedule.
The computerized Material Control System shall further provide the timely
information of shortages of materials and late delivery at work site and alert
CONTRACTOR of impending delays as a result thereof.
5.0 CONSTRUCTION EXECUTION PLAN AND SCHEDULE
Prior to site mobilization CONTRACTOR shall develop a detailed Construction
Plan and a Construction Schedule and submit to COMPANY including an
Organization Chart.
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SIRTE OIL COMPANY - MARSA EL BREGA - LIBYA
INTERCONNECTION 42 INCH GAS PIPELINE FROM ZUITEINA 103 A TO SOC KM 91.5 JUNCTION SITE
CONSTRUCTION CONTRACT
TP- 225313GT
EXHIBIT ‘A’ – SPECIAL PROVISION OF SCOPE OF WORK
SECTION 2: PROJECT MANAGEMENT
6.0 CONSTRUCTION EXECUTION PLANS/PROCEDURES
CONTRACTOR shall prepare all necessary construction activity procedures by
discipline and work activities and submit to COMPANY.
7.0 CONSTRUCTION QUALITY CONTROL AND QUALITY ASSURANCE
CONTRACTOR shall prepare all necessary procedures and forms to be
implemented to control construction quality and quality assurance. Such
procedures and forms shall be submitted to COMPANY for approval and
acceptance.
8.0 PROJECT CLOSE-OUT
CONTRACTOR shall prepare a project close-out report.
The Project Close-out Report shall highlight the significant occurrences during the
execution of the construction and commissioning of the Works, which has
impacted the project schedule and cost such as:
• Problems encountered during the execution of construction and commissioning
phases of the project.
• Significant problems encountered in the procurement of specific material.
• Significant problems encountered with specific sub-contractors, vendors.
• Significant problems and other special precautionary measures taken during the
transportation of the material to construction site.
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