INVOICE RECEIPT PROCEDURE FOR SUPPLIERS

MODIFICATIONS
Section Page Topic: Revisado por: Aprobado por: Date

ELABORATED BY REVIEWED BY APPROVED BY

NOMBRE Maritza García Gloria Cabada Juan José Calle

CARGO General Accountant Administration Manager and General Manager

Finance
DATE March 2008 March 2008 March 2008
SIGNATURE
INDEX
I. Cover 1

II. Index 3

1. Objective 4

2. Scope 4

3. References 4

4. Definitions 4

4.1 Supplier 4

5. Responsibilities 4

6. Process 5

6.1 From Tax/Administrative Controls 5

6.1.1 Regarding the receipts to be received 5
6.1.2 Receipts that should not be accepted 6
6.1.3 Invoices for Material Purchases 6
6.1.4 Invoices for Services 6
6.1.5 Sales Receipt 7
6.1.6 Air Tickets 7
6.1.7 Receipt issued by Cash Register 8
6.1.8 Debit Notes and Credit Notes 8
6.1.9 Receipt for Lease 8
6.1.10 Public Services Receipt 8

6.2 Description of the Procedure 9

7. Annexes 9

ANNEX 01: Invoice Tracking. 11

8. Distribution 9-10

1. OBJECTIVE: Establish the controls that allow the Administration to ensure

that all payments made to suppliers correspond to goods
that have been acquired and received by the company, or by services
hired by this and received properly. These payments must
rely on payment receipts that meet the requirements
established by SUNAT.
2. SCOPE: This procedure applies to Treasury, Accounting, and Secretariat
the Management of Administration and Finance (M.A.F).

3. REFERENCE:
Payment Receipt Regulations.
Law and Regulations on General Sales Tax.

4. DEFINITIONS:

4.1PROVEEDOR:

Business or person that independently, without maintaining a connection

labor with CCP, AJPSC or Subsidiary Companies, provides goods or services
what is necessary for the company's operation through the staff
person in charge of purchases or those responsible for hiring services.

5. RESPONSIBILITIES:

5.1 THE STAFF:

The Accounting and Secretarial staff of the Administration Management
Finance is responsible for the implementation of this procedure with the
support from the purchasing manager and the people they hired
they received the services when necessary

5.2 ACCOUNTING:

5.2.1 Supervisory entity, responsible for ensuring compliance with the

company procedures.

5.2.2 Controls and supervises that costs and expenses are substantiated.
necessary to avoid future tax contingencies.

5.2.3 Additionally, it will be responsible for updating this procedure accordingly.

to the current tax regulations.

6. PROCESS:

6.1 OF TAX / ADMINISTRATIVE CONTROLS.

6.1.1 OF THE RECEIPTS TO BE RECEIVED

Upon receiving the supplier's payment receipt, the staff

assigned from accounting will verify:

[Link] That the supplier delivers the original "Acquirer or User"

and the SUNAT copy.
 [Link] That the payment receipt is issued in the name of
JOCKEY PLAZA SHOPPING CENTER ADMINISTRATOR or
PERU SHOPPING CENTERS S.A. or COMPANIES
SUBSIDIARIES as appropriate and that the RUC provided is
the correct one.

[Link] That the payment receipt meets the requirements

minimums established by the SUNAT must include the following
information
Supplier identification data: Name or Reason
Social address and RUC number.
Denomination of the receipt.
Numbering: Series and consecutive number.
Printing press details that carried out the printing: Name or
Razón Social, Numero de RUC, serie, numero inicial y final
of the documents and the date of their printing.
Description of the good sold or service provided.
Detail of the unit prices of the goods sold.
Value of the service provided.
Discriminated amount of VAT.
Purchase order number or service order number.
Agreed payment deadline.
In the case of receipts for professional fees, one ...
you must indicate the Income Tax Retention Rate
of Fourth Category.
Document issue date.
If it is a provided supplier.
If the service is subject to withholding.

[Link] That the calculation and summation operations of the document

be correct.

[Link] Ensure that the calculation of the taxes is correct.

[Link] Verify the approvals for each area respectively.

[Link] Warehouse receipt signature.

[Link] The copy of the contract.

6.1.2 Receipts that should not be accepted:

In the event that there are calculation errors in the receipt of
payment or in the data of CCP, AJPSC or Subsidiary Companies, this
it should not be accepted and will be returned to the supplier for them to
cancel and issue a new one in its place.

6.1.3 Invoices for Purchase of Materials:

 If it is an invoice for the purchase of materials,
Additionally to what is indicated in point 6.1.1, the provider must
attach to the invoice and take the following into account:

[Link] That the data recorded in the invoice such as

quantity, unit price and total price match the Order of
Compra original, la misma que deberá adjuntarse a la factura del
supplier.

[Link] The supplier must attach their Shipping Guide to the invoice.
from Materials in original, duly sealed by the warehouse, it
which is verified with the Materials Entry Report.

[Link] In case the supplier makes partial deliveries,

you must invoice according to the quantities delivered
attaching the original O/C.

6.1.4 Invoices for Services:

[Link] Receipts for fees will be accepted when the service
the service by the external provider is performed by
natural person.

[Link] The services that involve invoices and/or receipts

fees must be accompanied by a contract in advance
Service Location signed by an authorized official, in which
the conditions under which it will be provided are established and the
agreed consideration, or O/C.

[Link] No withholding of Income Tax will be made

Fourth Category in the fee receipts starting from the
communication from SUNAT, when attaching a photocopy of the
form 509.

[Link] It will be verified that the amount of the invoice or receipt is

agreement with the service provision contract. Likewise, it
will attach the settlement or report that demonstrates the work
completed. The receipts for fees and invoices must be
signed by the person who received the service and endorsed by the
Corresponding Manager and Controller.

6.1.5 Sales Invoice:

[Link] It is a payment receipt exclusively for being
delivered by individuals and/or companies under special regime (RUS)
when operations are carried out with final consumers
(natural and/or legal persons). Does not generate credit for payment
of the VAT.
 [Link] To the extent that CCP, AJPSC, and Subsidiary Companies
they are companies generating third category income, which
within the general VAT regime, a request must be made
the supplier the delivery of the corresponding Invoice and never of
Sales Receipt.

[Link] If the supplier is not authorized to issue

invoices, operations with it should be avoided
provider.

[Link] For the purposes of the Income Tax, the deduction of the
costs or expenses supported by sales receipts, are subject to a
percentage limit of the total purchases recorded in the Register
Shopping and additionally with a maximum limit of UIT in the
year.

[Link] Accepting a sales receipt instead of an invoice is

harmful to the company since the VAT paid to
supplier, it must be charged to the acquisition cost, instead of
apply it to the tax credit.

6.1.6 Air Tickets:

[Link] The Airline Company Ticket or passage
aerial, it is a proof of payment that is valid for
sustain the tax credit (VAT) and deduct the expense. From there the
importance of attaching to the collection document that is issued by the
travel agency, the original of the ticket.

6.1.7 Receipt issued by Cash Register:

[Link] The Ticket or Tape issued by the cash register supports
disbursements that grant us the right to use the tax credit. These
payment receipts must meet the following requirements.
Identify the buyer with their RUC number.
Issue at least one original and one copy.
The amount must be broken down from the Tax (VAT).

6.1.8 Debit Notes and Credit Notes:

[Link] Debit Notes will be issued to recover costs or

expenses incurred by the supplier of goods or services with
subsequent to the issuance of the invoice or sales receipt, such as
interest for delays or others.

[Link] Debit and Credit Notes must always be referred to

to a specific invoice and must expressly indicate the number
of the invoice that is being modified.
 6.1.8.3Credit Notes are issued for the concept of
cancellations, returns of materials, discounts, for
purchase volumes and bonuses.

6.1.9 Lease Receipt:

[Link] The Rental Receipt is the proof of payment

(Form 1083) that supports the expense of renting an asset
property (house, room, land, office).

[Link] In no rental contract should it be agreed that CCP,

AJPSC or Subsidiary Companies assume the payment of the tax that
it is the responsibility of the property owner. The tax paid by
a third party account is a non-deductible expense for tax purposes
the Income.

6.1.10 Public Services Receipt:

[Link] They are issued by companies that provide public services.
such as electricity, water, telephones, etc.

[Link] Upon receiving these receipts, Accounting sends a

copy to treasury. On the other hand, it is recorded and sent to
Secretariat of the Management of Administration and Finance for
las áreas aprueben el gasto con su VºB.

6.2 DESCRIPTION OF THE PROCEDURE:

6.2.1 The reception of invoices takes place during office hours.

established by the Accounting department.

6.2.2 Once the Accounting department has verified that

the receipt meets the conditions stated above
it will proceed to its accounting registration and review, otherwise it will be returned to the
provider.

6.2.3 Upon concluding the review, the SUNAT copy is separated from the invoice and is
archive in the order according to the payment receipt number assigned to you
system.

Invoices will be processed independently in the system.

accounting, which generates the corresponding entries; this is attached to the
Original invoice, as well as the SUNAT RUC consultation sheet, O/C
and Income Part in the case of materials, plus a copy of
contract if there were one.

6.2.5 It is the Accounting policy to receive invoices, record them and

send them to the secretary of the G.A.F the same day or first thing in the morning
 next day for your approval attaching charge. (Follow-up on invoices
See Annex 01)

6.2.6 After the accounting entry, they are sent to the Secretariat of the G.A.F
for the procedures of the corresponding approvals: from the Managements
involved in the spending and then to the Controller.

6.2.7 With these approvals, it is sent to Treasury for the respective payment.

In the case of services subject to withholding, the system

the accountant issues a journal entry, which is sent directly to
Treasury, with a copy of the invoice.

7. ANNEXES:

ANNEX CONT02– 01: Invoice Tracking.

.

8. DISTRIBUTION:

General Management.
Management of Administration and Finance.
Commercial Management.
Operations Management.
Accounting.
Controller.
Treasury.
 INVOICE TRACKING
Date to Treasury - from ___/___/____ - Until __/__/____

No. Number of Date Date Shipping to Sent to Shipping to

Emp. O/C Provider Invoice Document Emission Provision Amount of the Headquarters
Management Management Controller Treasury

Annex 01: Invoice Tracking