Integrated Management Systems Overview
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ScribdTranslationsIntegrated Management Systems Overview
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ScribdTranslationsUNIT 2: INTRODUCTION TO NATIONAL STANDARDS AND
INTERNATIONAL QUALITY MANAGEMENT SYSTEMS.
2.3 INTEGRATED MANAGEMENT SYSTEMS
A Management System is a tool that establishes the protocol to be followed in
the day-to-day of a productive activity. Its implementation will optimize the
available resources, improve the organization, a reduction in costs and improve the
company performance.
The most common system integration is that related to quality, environment
environment, occupational health and safety, and information security according to ISO
9001, ISO 14001, OHSAS 18001 and ISO 27001 respectively, but it is not the
unique.
The extent of the integration of management systems may depend on the
stakeholders of an organization, although we have already seen what is more common,
we can find sectors that are required to meet other international standards
more rigorous and strict for their performance.
It may happen that the integration is partial, that is to say that the integration
the systems are formed only by two of the management systems we were talking about
at the beginning.
As time goes by, they are going
emerging new norms
international how the
relative to Responsibility
Corporate Social of ISO
26000, which can form
part of a GIS
Integrated Systems could be
expand o how
we mentioned before
reduce.
Structure of Integrated Systems
The structure of Integrated Systems is made up of a trunk and so many branches.
how systems are integrated.
The trunk corresponds to the common management system of the areas to be integrated, for
example of quality, environment and occupational safety, and will be included the
policy, resources, planning, performance control, audit and review of
system.
Each branch will accommodate the particular elements of each of the systems that
they want to implant.
Normally, an Integrated Management System consists of the following
structure:
Integrated management policy.
Organization.
Planning.
Integrated management system.
Training and qualification.
System documentation and control.
Implementation.
Evaluation and control of the integrated system.
System improvement.
Communication.
How System Integration is Performed
Currently, many ISO standards are under review and awaiting
publication. These updates and Annex SL allow the standards to have
with a compatible and coherent structure, facilitating the integration process of
systems.
These standards have common management foundations such as orientation.
to the satisfaction of stakeholders, the philosophy of continuous improvement promoted
through the PHVA cycle and the process-based approach. In addition to these fundamentals,
they have analogous requirements and a common structure.
ISO, through Annex SL, has provided its standards with an identical structure,
with definitions and common terms to form management system standards
of the future. The SL Annex simplifies the creation of new standards and the review of the
already existing, and allows for the implementation of multiple standards, that is
of SIG or HSEQ, in an organization to be easier.
Future structure of Integrated Management Systems
The structure of GIS is conditioned by the high-level arrangement that
in accordance with Annex SL:
Scope of application.
Normative references.
Terms and definitions.
Context of the organization.
Leadership.
Planning.
Support.
Operation.
Performance evaluation.
Improvement.
Annex SL will be of great help to organizations that decide to implement
the integration of systems, which will result in significant time savings and
money. Currently, although standards such as ISO-9001 and ISO-14001 consider
similar intentions, have different structures, terminology, and text, which
it complicates the joint implementation of the same.
Integrated Management Systems (IMS) or HSEQ Systems help the
organizations to permanently improve the quality of products and services,
establish and evaluate programs, policy, control and objectives. The creation of a
integrated management system simplifies the development, maintenance, and utility of
various management systems.
The integration of management systems based on standards
international
The success in the dissemination of
so many standards of
management has led to
the organizations to which
its implementation is
focused on achieving a
unique management system
integrated. In this regard, in
the academic field is
he
published research
they analyze the aspects
most relevant about the
system integration
of management
mainly based
in the definition
of Integrated System
Management(SIG) the
methodology of
integration, the levels
of integration of the
company and its advantages and
disadvantages.
The integration of management systems: advantages
The following advantages derived from the integration can be pointed out:
management systems:
Simplification of system requirements.
Optimization of resources.
Cost reduction.
Conducting integrated audits.
Reduction of documentation.
Alignment of the objectives of the different standards and systems.
Creation of synergies.
Reduction of policy and procedure duplications.
Increase in employee motivation.
Improvement of the organization's effectiveness and efficiency.
Improvement of stakeholder satisfaction.
The integration of management systems: difficulties
An organization may encounter various difficulties during the process.
of integration, such as:
Difficulties arising from resistance to change on the part of management
address and staff of the organization.
Need for specific additional resources to plan and execute the
integration plan.
Difficulty in choosing the appropriate level of integration according to the level of maturity of
the organization.
Greater need for training of personnel involved in the integrated system
of management.
The integration of management systems: a guide
The process of integrating management systems can be facilitated by the
norm UNE 66177:2005. Management systems. Guide for integration of the
management systems. This non-certifiable standard provides guidelines for the
development and implementation of an Integration Plan focused on creating a GIS of
third generation, helping management in the design and establishment (although
without specifying its scope or content) with a series of tools of
self-assessment and selection of an appropriate integration plan and method for the context
organizational. This model is strongly inspired by the ISO 9004:2000 standard.
La prescripción de proceso de integración de sistemas de gestión establecida en la
the standard follows the PDCA cycle, as this structure enjoys effectiveness
proven and facilitates the development of projects of this kind. Therefore, the process of
The recommended integration consists of three main stages. These three chapters
they detail the guidelines for the design, implementation, and maintenance of the plan
integration and are the following:
1. Development of the integration plan
2. Implementation of the integration plan
3. Review and improvement of the GIS
1. Development of the integration plan
To develop the integration plan, the standard recommends documenting three aspects.
essentials:
Expected benefits
Analysis of the context
Selection of the integration method
For the first aspect, it is essential to consider the relationship between costs and
benefits expected from the project, as it is considered necessary to know with
in advance the balance between the expected benefits and the resources needed in order
to assign the integration project the appropriate priority and managerial support.
The last two aspects require analyzing elements such as complexity and
extension of management systems, but requires greater attention to analysis
what should be done regarding the level of maturity or capacity for management by
processes. There are various possible maturity levels of management systems,
according to the characteristics they present regarding experience and effectiveness in
use of management systems and tools, the organizational structure and the level
of the competencies of the organization's personnel.
2. Implementation of the integration plan
This phase consists of answering the question 'how am I going to do it?' The norm
provides guidelines here on two aspects:
Project team for the integration of management systems. The document
it is advisable to form a committee or integration team from which
they are part of the heads of the different departments or systems
integrate.
Monitoring of the integration plan, with a frequency that allows
to control the compliance with the set objectives and, in the case of
deviations, introduce the appropriate changes in the plan by updating it. The
follow-up must be documented in review reports, which must
to be distributed to all parties involved in the integration process.
3. Review and improvement of the ISG
The standard adopts the philosophy of continuous improvement following the PDCA cycle. The latter
The phase intends to answer two questions: is integration effective and profitable?
Adopted? And does it need improvements? The advantages indicated by the norm of the review
joint review of each system are three: a global view of
the facts and the results, the improvement of the coherence of the decisions and the
determination of priorities in the different elements of the GIS taking advantage of
the synergies.
Software for Integrated Systems
The ISOTools Platform facilitates system integration
TheTechnological Platform allows the integration of standardized systems of
management and models of excellence. ISOTools is a tool designed to make
more effective management of documentation, improve communication and reduce
times and costs.
[Link]
Integrated Management Systems
Common questions
Powered by AIAnnex SL simplifies the integration process of management systems by providing a unified structure across different ISO standards, with definitions and common terminology. This consistency helps organizations implement multiple standards more easily and saves time and money . The high-level structure includes components like scope, normative references, terms and definitions, context of the organization, leadership, planning, support, operation, performance evaluation, and improvement, which streamline integration efforts .
The UNE 66177:2005 standard provides guidelines for developing and implementing an integration plan for Integrated Management Systems, although it doesn't specify the scope or content. It advises on considering expected benefits, analyzing the context, and selecting an integration method . The standard assists in the design and establishment of integration plans by providing self-assessment tools and aids in choosing the appropriate integration strategy for organizational contexts .
The structural components of Integrated Management Systems include an integrated management policy, organization, planning, an integrated management system, training and qualification, system documentation and control, implementation, evaluation and control of the integrated system, system improvement, and communication . These components ensure that the system operates cohesively: the trunk represents common elements across different management areas, and branches accommodate specific requirements of individual systems, facilitating a holistic approach to management .
The primary benefits of integrating management systems include simplification of system requirements, optimization of resources, cost reduction, conducting integrated audits, reduction of documentation, alignment of objectives from different standards and systems, creation of synergies, reduction of policy and procedure duplications, increased employee motivation, and improvement of the organization's effectiveness and stakeholder satisfaction . Challenges include resistance to change among management and staff, the requirement for additional resources for planning and execution, selecting appropriate integration levels based on the organization's maturity, and increased need for personnel training .
Integration of management systems can enhance employee motivation by reducing duplication of policies and procedures, thereby clarifying roles and responsibilities . This streamlining of processes helps increase operational efficiency, enabling more coherent and effective organizational operations. Furthermore, integration aligns objectives of different systems, fostering a sense of unity and shared direction among employees, which can be motivating .
The PDCA (Plan-Do-Check-Act) cycle is central to the integration process as it provides a structured framework for continuous improvement. It is used in various stages of integration, including designing, implementing, and reviewing the integration plan. The cycle ensures systematic progress and adaptation, facilitating effective management system integration .
When selecting an integration method, it is important to consider the expected benefits, complexity, and scope of existing management systems, as well as the level of organizational maturity and capacity for process management . Additionally, conducting a cost-benefit analysis to prioritize the integration project and secure managerial support is crucial for successful method selection and implementation .
System integration significantly reduces documentation requirements by creating synergies among various management systems and eliminating duplications of policies and procedures . This consolidation simplifies compliance with standardized processes, streamlining the documentation process. Consequently, organizations can manage documents more effectively, which saves time and reduces the risk of inconsistencies or redundancies .
Implementing an integration plan involves several essential steps: forming a project team, typically comprised of department heads and key personnel; monitoring the integration plan regularly to ensure compliance with set objectives; and updating the plan as necessary in case of deviations . The process follows the PDCA cycle, ensuring systematic action and consistent adaptation and improvement throughout the integration process .
The ISOTools Platform supports the integration of standardized management systems by providing a technological solution designed to enhance documentation management, improve communication, and reduce time and costs associated with integration processes. It aids in making the integration process more efficient and effective by offering tools that streamline system management and promote excellence .