Sample Management Procedure Guide
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ScribdTranslationsSample Management Procedure Guide
Translated by
ScribdTranslations1/Subject
This procedure aims to ensure the effective collection, storage, and management of samples.
to ensure their integrity and traceability throughout the process.
2/Application domain
This procedure applies to the Development and Quality Control department of the company.
MATS ALGERIA.
3/Responsibilities
Function Responsibilities
Le département de laAQest souvent chargé de la gesson des échansllons pour
ensure that the products meet the established quality standards. They can
Quality assurance
conduct tests, inspections, and evaluations on samples to ensure
compliance with specifications.
The D&CQ department can collect and manage samples of industrial products.
Development and
for analysis purposes, research for new formulations, product improvements
Quality Control
or prototype development.
4/Definitions/Abbreviations
NA
5/Reference document
Document Title DocumentNo.
Guide to Good Practices of apricot ISO 22716/2007
Procedure 'Establishment and management of procedures' [Link].001 in effect
6/Content
1. Initial preparation:
- Labeling: Each sample must be labeled clearly and precisely. The label must
contain information such as the sampling date, the type of product, the batch number, and
any other relevant information.
2. Sample collection:
Make sure to wear gloves and use clean instruments to avoid any
contamination.
Collect the sample according to the appropriate protocols.
3. Storage of samples:
Temperature: Store the samples at the appropriate temperature according to the
product specifications. For example, cosmetic products may require a
ambient temperature, while other products may require refrigeration.
Containers: Use appropriate containers, such as glass vials, bottles in
hermetically sealed bags or sealed pouches.
Protection against light: Some products are sensitive to light, so store them in
opaque containers or in a dark place.
Separation: Store each type of sample (denser, soap, wipes) separately to avoid
all cross-contamination.
Avoid moisture: Keep the samples protected from moisture to prevent any damage.
potential
4. Documentation:
Keep a detailed record of each sample, including its collection date,
its sample number, its origin, its storage location and any other information
percentage.
[Link] access:
Limit access to the samples only to authorized personnel, and ensure that they
understand the importance of preserving the integrity of the samples.
6. Periodic control:
- Regularly monitor the condition of the samples to detect any signs of deterioration or
contamination. Replace the samples if necessary.
7. Utilization of samples:
When you use samples for analysis or reference purposes, make sure to
document their use appropriately. Only take a minimal amount necessary
for the analysis.
8-Management of expired samples:
The management of expired industrial product samples is important to ensure the
compliance, safety, and respect for regulations. Here are some essential steps to
effectively manage expired samples of industrial products:
A. Inventory:
Identify all expired items stored in the company. Make sure to keep a record.
complete inventory, including the expiration date, product description, number
of the rating and the storage location.
B. Risk assessment:
Classify the expired samples based on their level of danger. Some products
may become unstable or dangerous after the expiration date, while others may not
present only quality problems.
C. Regulatory compliance:
Ensure compliance with local and sectoral regulations regarding management.
chemicals and hazardous waste. Some expired industrial products may be
considered as hazardous waste and require specific disposal.
D. Secure deletion:
For hazardous expired samples, engage a qualified professional for their disposal.
They must be eliminated in accordance with the regulations in force to avoid any impact on
human health and the environment.
E. Reassessment of stocks:
- If expired products are still usable or resalable, consider reevaluating them.
In certain cases, an extension of the lifespan may be considered after an adequate assessment.
F. Documentation:
Maintain detailed records of the disposal of expired samples, including evidence.
regulatory compliance. Also document any reassessment or reconditioning of
products.
9. Staff training:
Make sure that the staff involved in the sample preservation is trained in the
specific procedures and safe handling of samples.