Information and Communication Technology

(COMPUTER SKILLS IN NURSING PRACTICE)

(By Nomi Waqas Gul)

Chapter 5:
Microsoft PowerPoint and
Poster Designing

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 Information and Communication Technology
(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

Chapter 5: Microsoft PowerPoint and Poster

Designing
 Creating a New Presentation
 Using Design Templates and Slide Layouts
 Adding and Formatting Text and Images
 Applying Transitions and Animations
 Designing Health Education Posters
 Running a Slide Show
 Example: Presenting a Health Education Topic

1. Creating a New Presentation

Steps to Create a New Presentation
1. Open PowerPoint

 Click Start → Microsoft PowerPoint (or search for PowerPoint).

 When it opens, you’ll see the Home screen.

2. Choose How to Start

 Blank Presentation → Start from scratch (white slide).

 Template/Theme → Pre-designed style (colors, layouts, fonts).

�For beginners, select Blank Presentation.

3. Insert Title Slide

 The first slide is usually a Title Slide.

 Click Click to add title → Type your presentation title.
 Click Click to add subtitle → Add your name, subject, or date.

4. Add More Slides

 Go to Home → New Slide (or press Ctrl + M).

 Choose a Layout (Title & Content, Two Content, Comparison, etc.).

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

5. Insert Content

 Click inside a placeholder to add:

o Text
o Pictures (Insert → Pictures)
o Charts (Insert → Chart)
o SmartArt (Insert → SmartArt for diagrams)

6. Apply a Design Theme

 Go to Design Tab → Themes → pick a style.

 You can also change background colors.

7. Save Your Work

 Click File → Save As.

 Choose a location (Desktop, Documents, USB).
 File name: e.g., My Presentation.
 Save type: .pptx (PowerPoint) or .pdf (for sharing).

8. Present

 Press F5 → Start slideshow from the beginning.

 Use arrow keys or space bar to move through slides.
 Press Esc to exit slideshow.

� Quick Keyboard Shortcuts:

 Ctrl + M → New Slide

 Ctrl + S → Save
 F5 → Start slideshow
 Shift + F5 → Start slideshow from current slide

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 Information and Communication Technology
(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

2. Using Design Templates and Slide Layouts

🎨Using Design Templates
A Design Template (or Theme) controls the colors, fonts, and background of your slides so
your presentation looks professional and consistent.

Steps:

1. Open PowerPoint.
2. Go to the Design Tab (top menu).
3. In the Themes group, you’ll see several pre-made designs.
o Hover your mouse → it shows a preview.
o Click → applies the theme to all slides.
4. To change colors, fonts, or effects:
o In Design Tab → Variants (right side).
o You can adjust color scheme, font style, or background style.

�Example: If you choose a blue theme, all slides get matching fonts and colors automatically.

Using Slide Layouts

A Slide Layout decides how content (text, images, charts, etc.) is arranged on a slide.

Steps:

1. Go to the Home Tab.

2. Click Layout (in the Slides group).
3. Choose from options like:
o Title Slide → For the first slide (big title + subtitle).
o Title and Content → For text, bullets, or one picture.
o Two Content → Compare two items side by side.
o Comparison → Like Two Content but with separate titles.
o Blank → No placeholders (you design freely).
o Picture with Caption → Good for posters or image-heavy slides.

�You can apply a different layout to each slide.

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 Information and Communication Technology
(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

Quick Tips:
� Useone theme for consistency.
� Keeptext short (bullet points, not paragraphs).
� Usevisuals (charts, pictures, icons).
� For professional work → stick to simple themes (avoid too many colors).

3. Adding and Formatting Text and

Images
✍ Adding & Formatting Text
Adding Text

1. Click inside a placeholder → (like “Click to add text”).

2. Or, go to Insert → Text Box → click anywhere on the slide → type your text.

Formatting Text

Use the Home Tab (Font group):

 Font Style & Size → Choose readable fonts (e.g., Calibri, Arial).
 Bold, Italic, Underline → Highlight important points.
 Font Color → Use dark text on light background (or vice versa).
 Bullets & Numbering → Keep information short and clear.
 Alignment → Left, Center, Right, or Justify.

�Shortcut Keys:

 Ctrl + B → Bold
 Ctrl + I → Italic
 Ctrl + U → Underline
 Ctrl + A → Select all text

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 Information and Communication Technology
(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

Adding & Formatting Images

Adding Images

1. Go to Insert → Pictures.
o This Device → Upload from your computer.
o Online Pictures → Search on the web (if available).
2. Select image → click Insert.

Formatting Images

When you click the image, a Picture Format Tab appears:

 Resize → Drag corners (not sides, to keep proportion).

 Crop → Remove unwanted parts (Picture Format → Crop).
 Picture Styles → Add borders, shadows, frames.
 Corrections → Adjust brightness/contrast.
 Remove Background → Keep only main object.

�Quick Tips:
� Usehigh-quality images (not blurry).
� Avoid too many images → keep slides clean.
� Use icons/diagrams for better visual impact.

Best Practice Example

 Title Slide → Text only (title + subtitle).
 Content Slide → Text (bullet points) + 1 Image on the right.
 Comparison Slide → Two images side by side with captions.

4. Applying Transitions and Animations

Transitions
�Transitions are effects that happen when moving from one slide to another.

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

How to Apply:

1. Select the slide you want.

2. Go to the Transitions Tab (top menu).
3. Choose an effect (e.g., Fade, Push, Wipe, Morph).
4. In the Timing group, you can:
o Set Duration (speed of transition).
o Choose On Click or After [time].
5. Click Apply To All (if you want the same transition on every slide).

�Best Practice:
� Usesimple transitions (Fade, Wipe, Push).
� Avoid overusing flashy ones (Bounce, Glitter).

Animations
�Animations control how text, images, or objects appear, move, or disappear within a slide.

How to Apply:

1. Select the text or object.

2. Go to the Animations Tab.
3. Choose an effect (Entrance, Emphasis, Exit, or Motion Path).

Examples:

o Entrance → Appear, Fade, Fly In.

o Emphasis → Spin, Grow/Shrink.
o Exit → Fade Out, Disappear, Fly Out.
o Motion Paths → Custom movement (line, curve, shape).
4. Use the Animation Pane (Animations → Advanced Animation → Animation Pane) to
control order, timing, and multiple effects.
5. Set Start Options:
o On Click (when you click).
o With Previous (together with another effect).
o After Previous (automatically after another effect).

Quick Tips:
� Useanimations only to highlight important points.
� Keep it professional (Fade, Appear, Fly In).
� Avoid too many effects → distracts audience.
� UseAnimation Pane to adjust sequence smoothly.

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 Information and Communication Technology
(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

5. Designing Health Education Posters

🎨Steps for Designing a Health Education
Poster
1. Choose a Clear Topic

Examples:

 Hand Hygiene
 Balanced Diet
 Exercise Benefits
 Smoking Hazards
 Vaccination Awareness

�Pick one clear message per poster.

2. Decide Poster Size

 A3 (11 × 17 in) → Common for classrooms/hospitals

 A1 or A0 → Used in conferences/exhibitions

3. Layout & Structure

A health poster should be easy to read at a glance. Common structure:

1. Title / Heading (Big, bold, eye-catching)

2. Images / Graphics / Icons (Relevant to the message)
3. Main Content (Short points, not long paragraphs)
4. Call to Action (e.g., “Wash Your Hands Frequently”)
5. Footer (Logo, source, contact info)

4. Design Principles

 Keep it simple → 3–5 key points only

 Use large fonts (Title 85–120 pt, Text 24–36 pt)
 Colors → Use health-related tones (green = wellness, blue = trust, red = warning)
 Visuals → Use pictures, charts, or infographics
 Contrast → Dark text on light background for readability

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

5. Tools You Can Use

 Microsoft PowerPoint → Easy for beginners (set custom poster size).

 Canva → Free templates for health posters.
 Adobe Illustrator/Photoshop → For professional-level design.

Example: “Hand Washing Poster”

 Title: “Wash Your Hands – Stop Germs!”
 Image: A person washing hands with soap
 Text (short bullets):
o Before eating
o After using toilet
o After coughing/sneezing
 Call to Action: “Protect yourself and others”
 Footer: Hospital/Organization logo

Quick Tips
 Avoid too much text → use infographics.
 Place important message at the top.
 Keep plenty of white space → makes poster easy to read.
 Always cite credible sources (WHO, CDC, hospital guidelines).

6. Running a Slide Show

Starting the Slide Show

1. Open your presentation.

2. Go to the Slide Show Tab (top menu).
3. Options to start:
o From Beginning → Starts at slide 1.
o From Current Slide → Starts at the slide you’re on.
o Or simply press:
 F5 → From beginning
 Shift + F5 → From current slide

Navigating During the Slide Show

 Arrow Keys / Spacebar → Move to next slide

 Backspace / Left Arrow → Go to previous slide
 Esc → Exit slide show
 Right-click → Access navigation menu (jump to slides, pointer options)
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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

Useful Tools While Presenting

 Laser Pointer / Pen

o Press Ctrl + Left Click (mouse) = Laser pointer
o Or right-click → Pointer Options → choose Pen/Highlighter
 Slide Navigator
o Right-click → “See All Slides” to jump quickly
 Presenter View (if using projector)
o Shows notes and upcoming slides on your screen, but only current slide on
audience screen.

Setting Up Slide Show

 Go to Slide Show Tab → Set Up Slide Show

 Choose:
o Presented by a speaker (full screen)
o Browsed by an individual (windowed)
o Loop continuously until Esc (good for kiosk displays)

Quick Tips

� Always rehearse once before presenting.

� Keep animations/transitions simple for smooth flow.
� UsePresenter View if you need notes.
� Have a backup copy (USB or PDF).

7. Example: Presenting a Health Education Topic

Example Presentation: Hand Hygiene –
Protect Yourself from Germs
Slide 1: Title Slide

 Title: “Hand Hygiene – Protect Yourself from Germs”

 Subtitle: Health Awareness Program
 Image: Hands with soap + water

Slide 2: Why Hand Hygiene?

 Germs spread easily through touch

 Prevents infections (flu, diarrhea, COVID-19, etc.)
 Saves lives, especially in hospitals
 Image: Germs spreading via handshake

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

Slide 3: When Should You Wash Hands?

 Before eating or cooking

 After using the toilet
 After coughing/sneezing
 After touching animals or dirty surfaces
 Image: Clock with different scenarios

Slide 4: 5 Steps of Proper Hand Washing

1. Wet hands with clean water

2. Apply soap and lather well
3. Scrub for at least 20 seconds
4. Rinse thoroughly
5. Dry with clean towel or air dry

 Image: Step-by-step icons

Slide 5: Benefits of Hand Hygiene

 Reduces risk of illness

 Protects family and community
 Keeps hospitals safer
 Promotes healthy lifestyle
 Chart/Infographic: Drop in infection rates

Slide 6: Call to Action

 Message: “Clean Hands Save Lives ��”

 Encourage audience: Practice and Promote Hand Hygiene Every Day!
 Footer: Hospital / Organization logo

Presentation Style
 Use Fade or Wipe transitions between slides.
 Use simple animations (bullet points appear one by one).
 Keep design clean, bright, and readable.
 Present confidently:
o Start with a question: “Do you know how many germs are on your hands right
now?”
o End with a strong call: “Together, we can stop the spread of infections.”

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

MCQs – Microsoft 7. To add text to a slide, you use:

A. Text Box
PowerPoint and Poster B. Image Tool
Designing C. Chart Tool
D. Insert Table
�Correct Answer: A
1. Which application is used to create
8. Which option is used to insert a
presentations?
picture into a slide?
A. Microsoft Word
A. Home > Picture
B. Microsoft Excel
B. Insert > Picture
C. Microsoft PowerPoint
C. View > Picture
D. Adobe Photoshop
D. Design > Picture
�Correct Answer: C
�Correct Answer: B
2. What is the default file extension for
9. To apply animation to text or images,
PowerPoint presentations?
use the:
A. .docx
A. Transitions tab
B. .xlsx
B. Home tab
C. .pptx
C. Animations tab
D. .pdf
D. View tab
�Correct Answer: C
�Correct Answer: C
3. To create a new presentation, you
10. Transitions in PowerPoint are used
should:
for:
A. File > New
A. Moving between slides
B. Insert > Slide
B. Changing font colors
C. Home > Open
C. Editing spelling
D. View > Presentation
D. Creating charts
�Correct Answer: A
�Correct Answer: A
4. What is a slide in PowerPoint?
11. Which of the following adds
A. A background image
movement to content within a slide?
B. A text document
A. Transition
C. A single page of a presentation
B. Animation
D. A chart layout
C. Design
�Correct Answer: C
D. Review
5. Design templates in PowerPoint help
�Correct Answer: B
with:
12. To present a slideshow from the
A. Printing documents
beginning, use the shortcut key:
B. Formatting audio
A. F2
C. Applying a consistent visual style
B. F5
D. Sending emails
C. Ctrl + S
�Correct Answer: C
D. Esc
6. Slide layouts determine:
�Correct Answer: B
A. The font color only
B. Where text and images are placed
C. Sound effects
D. File names
�Correct Answer: B

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(COMPUTER SKILLS IN NURSING PRACTICE)
(By Nomi Waqas Gul)

13. Poster designing in PowerPoint is 17. Which slide layout is best for
useful for: comparing two pieces of
A. Creating invoices information?
B. Designing webpages A. Title Slide
C. Making health education posters B. Title and Content
D. Calculating medicine doses C. Two Content
�Correct Answer: C D. Blank
14. Which of these elements is most �Correct Answer: C
important in a health education 18. Which tool helps you align items in a
poster? poster?
A. Long paragraphs A. Ruler and Gridlines
B. Decorative fonts B. Animations tab
C. Clear text and relevant images C. Slide Sorter
D. Background music D. File tab
�Correct Answer: C �Correct Answer: A
15. To format text in PowerPoint, you 19. During a slideshow, pressing the 'Esc'
should use the: key will:
A. Review tab A. Add a new slide
B. Design tab B. Open the File menu
C. Home tab C. Exit the slideshow
D. Animations tab D. Insert an image
�Correct Answer: C �Correct Answer: C
16. Which tab allows you to change the 20. Why is PowerPoint useful for nursing
background design of a slide? students?
A. View A. To create patient records
B. Home B. To write long essays
C. Insert C. To present health topics visually
D. Design D. To manage hospital staff
�Correct Answer: D �Correct Answer: C

_____________
End of Chapter 5

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