Tracking Project Progress with MS Project
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ScribdTranslationsTracking Project Progress with MS Project
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ScribdTranslationsMONITORING OF PROJECT PROGRESS BY MS PROJECT SOFTWARE
Microsoft Project allows for computerized tracking of project progress.
the project consists of three stages:
1. Creation of an initial schedule based on preliminary forecasts.
An initial planning provides a basis for comparing costs, work, and dates.
scheduled for tracking the progress of your forecasts.
2. Periodic update of forecasts to reflect project progress by entering the
real values such as duration, start/end date, percentage of completion, etc.
3. Comparison of the updated forecasts with the initial planning in order to determine
if the progress is in accordance with the scheduling.
The progress of the project is monitored through task tracking. During the implementation phase...
Project work, its computerized management requires the following information (data):
1. The scheduled task data, which serve as the basis for tracking progress.
project
2. The planned task data, which represents the current situation of the project from the
start of the project tasks implementation;
3. The actual task data, which shows the situation at the completion of a task.
To do this, five pieces of information about the tasks will help analyze the progress of the project.
as you keep track of his tasks:
the duration
b) the work;
c) the start date;
d) the end date;
the cost.
The variations of each of these fields allow for comparing and evaluating progress: work
planned, scheduled work, actual work and remaining work.
For example, for the same task, information fields may contain planned work,
planned work, actual work, and remaining work. The contents of these fields may match
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or differ. You can also analyze the variations between certain fields to obtain
Useful tracking information. That is why these fields are called tracking fields.
1. Initial or planned scheduling information
The following fields contain scheduled information, also called information of
planification initiale :Travail planifié, Durée planifiée, Début planifié, Fin planifiée et Coût
planned.
When you create and refine your project to the point where you can start it, you
have a solid starting point that corresponds to your initial planning. If, at this stage,
you record scheduled information about the tasks, at later stages of the project, you
You can compare your current progress to this initial planning. The recording of your
Initial planning is essential for relevant project tracking and analysis.
To record initial planning information, click on Tools, point to Tracking, then
click on Save the initial schedule. When you save a schedule
initiale, les cinq données clés, à savoir le travail, le coût, la durée, la date de début et la date de fin
are recorded for each project task. Later, when you will track a
specific task, you will quickly notice if the workloads and costs are lower or
higher than your initial forecasts or if the task starts or ends before or after those
scheduled.
The initial planning information is used to calculate the variations compared to the
planned information. They are also used in many cost audit calculations.
You can save up to 11 different initial schedules and up to 11 schedules.
intermediaries, which allows you to record 11 start and end dates for tasks.
2. Planned Information
The provided information corresponds to the very latest current information on the tasks.
The fields containing this type of information are as follows: Duration, Work, Start, End, and Cost.
The duration, cost, and work fields represent the total amount of the task.
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When you start a project, the anticipated information is similar, if not identical, to that
of initial planning. However, as tasks are carried out, you make
adjustments and specify real data. You then realize that a task
requires three days more than what you originally planned, than another could have started a
a day earlier and that another has incurred an unexpected cost. You realize that you need to
modify a constraint at the task level and add a dependency to another. In
Based on these adjustments, the expected information is recalculated to reflect everything.
latest project data.
When you start entering real information about tasks that are currently being carried out,
this impacts the planned information, which is recalculated accordingly. For example, the
Planned work is calculated according to the formula Actual work + Remaining work. For completed tasks,
the expected information is identical to the actual information.
3. Real information
The actual information shows how a task ultimately finished. You start
by projections of duration, work, cost, and planned start and end dates. You
then specify progress or actual data for the tasks and you end up with a
exact image of the completed task. To determine the actual duration, for example, we multiply its
expected duration by its percentage of completion. The actual information indicates how much a
what the task actually cost, how many working days it took to complete it, its actual duration and the
actual start and end dates.
Les champs d'informations réelles sont les suivants :Travail réel, Durée réelle, Début réel, Fin
real and Actual Cost. If you specify real information in one or two fields, the others
real information can be calculated automatically. For example, if you enter the date of
the actual end, the actual duration, the actual start date, and other fields can be calculated. This is the case of
even if you enter other tracking information, such as the percentage completed.
4. Remaining information
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Tasks that have not yet started or those that are in progress involve work.
remaining, a remaining Cost and a remaining Duration. These fields assess the remaining duration and cost.
until the task is completed. The remaining value fields constitute a projection
in the future.
For tasks that have not yet started, the content of the Remaining Work field is identical to
that of the Planned Work field. For ongoing tasks, the value of the Remaining Work field is equal
Planned Work - Actual Work. The value of this field indicates what remains in terms of work for
complete a task. The Remaining Cost and Remaining Duration fields are calculated in the same way as
that of Remaining Work. However, you can modify the Remaining Work field in the same way
that the fields Actual Work and Planned Work.
5. Variation information
If you have recorded an initial schedule, you can use the calculations of the fields of
variations, notably the fields Work Variation, Cost Variation, Duration Variation,
StartVariationandEndVariation.
The current planned data is compared to that of the initial planning (planned).
The variation field indicates the difference calculated between the planned data and the expected data. By
For example, the Work Variation field shows the difference between the Planned Work and
Planned work.
The GANTT FOLLOW-UP display allows you to show variations in the Duration of a task for example
in the form of a chart, represented by GANTT bars.