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Alphabetical Ordering System Guide

This document describes the rules for sorting names alphabetically using onomastic systems. It explains that people's names are sorted first by last names and then by first names, and includes examples. It also covers the rules for sorting company names and business names.

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11 views13 pages

Alphabetical Ordering System Guide

This document describes the rules for sorting names alphabetically using onomastic systems. It explains that people's names are sorted first by last names and then by first names, and includes examples. It also covers the rules for sorting company names and business names.

Translated by

ScribdTranslations
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

ALPHABETICAL ONOMASTIC ORDERING SYSTEM

They rely on a universal knowledge base: the Alphabet. They have


how I base the alphabetical order of all the letters of the name or
about the matter, It is a direct system because the documents are
they can consult y archive in the drawers del
directly to the file holder (folder, bag, binder, among others).
Rules for ordering alphabetically:
are used directly or indirectly in almost all systems of
archiving, as they constitute the fundamental basis of all systems.
There are several basic rules for classification, which are in use.
universal. Here, the most used will be studied in our country.

Reglas de clasificación:

1- Names of individuals. The name of each individual is reversed.


considering first the father's surname, followed by the name
of the first name and in third place the second name or initial, if it exists.
Example: Maria Elena Salas. will remain like this:

Last name, in this case, Salas;


2- Nombre de pila: María;
3- Segundo nombre: Elena;
that is to say it would be like this: Salas, María Elena, always the investment of
name must be preceded by a comma. (If both appear
last names, the maternal surname would constitute the second unit of
file, it is advisable to clarify that Archive Unit IS EACH
WORD, NAME, LETTER OR ACRONYM THAT APPEARS IN THE
NAME OF AN INDIVIDUAL, COMPANY OR INSTITUTION.
The alphabetical sorting systems are:
onomastic

Onomastic
-This system is used to sort names, which can be:

Names of Natural Persons: according to the Civil Code, 'are persons


all individuals of the human species, whoever they are
regardless of their age, sex, lineage or condition.

Names of Reasons or Social Firms: It is the name under which


know the company. This corresponds to the Registry at the Chamber of
Trade.

The rules that apply for the sorting of names must be applied.
described below:

Rules for Ordering Names of Natural Persons The Civil Code


establishes that 'every person has the right to their individuality and for
consequently, the name that corresponds to it by law. This includes,
the name, the surnames and in his case the pseudonym. If we interpret
this definition for archival purposes, the names of the people
naturals consist of two units: given names and the
last names (father's and mother's).

First rule:
Individual names consist of two units:
First Unit: surnames,
Second Unit: names.
Each unit is composed of elements, for example:

The first surname is the first element of the first unit and is the
password.

Some people only carry one surname, in such cases


In cases, the first unit will only have one element. The same happens.
with the names.

To sort, it is necessary to compare letter by letter, as can be observed.


in the following example; that is, following a total and correct order
alphabetical
Surnames are separated by a comma (,) from first names.

let's see how it turns out:

Telephone directories use the following criteria to organize the


individual names:
let's see how it turns out:

Second rule

If the names have the first unit the same, the second one is considered.
example
third rule

If the names of individuals are exactly the same, it will be considered the
respective identity document to differentiate them.. This new
data does not represent a unit, but rather an additional element, in order to
carry out the sorting.
Example:
fourth rule

Surnames with prefix y last names compounds: the


prepositions, contractions, articles, and other words that are part of
some surnames are not considered separate elements within
not just from each unit, but are an integral part of each element.
Example:

Carlos Díaz -Granados Pérez


Carlota Cuesta-Duque
Rafael García-Herreros Gil
Abelino Del Corral Rojo
Leopoldo De la Ossa Pardo
Alonso De la Barrera Cano
Leonel De León León
Belinda De Bedout Bedoya
Queen of Kings King
Dalia De la Rosa
Leonela D'León Bravo
Angelica D'Angelo Angel
Abel De la Pava Colorado

The arrangement will be:


fifth rule:

Academic, religious, military, noble titles.: When the


people are requested by their title, it is written at the end between
Parenthesis. It is considered a sorting element if there are homonyms.

Example
sixth rule:

Married women's names: there are two Hispanic criteria: In the


Spanish-speaking countries, the paternal surname does not disappear, for
legal or commercial effects. From this norm, it is taken as
first surname paternal.
Rules for Ordering Names of Companies or Business Firms:

According to the Civil Code, 'a legal person is a fictitious person,


capable of exercising rights and entering into civil obligations, and of being
"represented judicially and extrajudicially." The rules for reasons or
social firms refer not only to legal entities, but to
All organized economic activity for profit or not.

first rule
the names of the reasons or social firms are ordered as follows
appear registered.

This standard applies to all kinds of companies such as hospitals,


hotels, restaurants, taverns, bookstores; religious institutions,
civil, political, military, educational, official or private.

Companies have as many units as they result, except in the case of


the articles, prepositions, and conjunctions that are not considered as
classification units. The articles will be considered
only when they go to the beginning of the business name.

second rule
In the reasons or corporate names, all abbreviations that should be avoided must be avoided.
may lead to error, unless it is registered in that form,
Similarly, the abuse of acronyms should be avoided. When the company does not
known by its acronym, it can be placed at the end, between
parenthesis as a clarifying note.

third rule

When there are numbers in a company name, they must


to be treated as if they were written in letters. However, when in
the name of a business entity there is a number that is consecutive,
as is the case with notaries, courts, department stores, among others
others, this one keeps the order and the numeric writing.
fourth rule

When the full names of natural persons are part of


The business name takes the first last name as the unit of order.

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