MICROSOFT WORD
• INTRODUCTION
Definition of terms
Word processor- a program used for creating,editing saving and printing a document eg
letters,cv etc
Word processing –the act of creating,editing saving and printing a document eg letters,cv
etc
EXAMPLES OF WORD PROCESSOR PROGRAMS
• Microsoft Word.
• Word perfect.
• Word star.
• Amipro.
• PC-Write
• Etc.
BASIC FEATURES OF WORD PROCESSOR
Have ability to create and import tables, text
and graphics from other programs.
Word wrap – a feature that automatically
moves a word to a new line if it does not fit at
the end of the current line.
FACTORS TO CONSIDER WHEN CHOOSING A W.P.
• Type of operating system.
• It’s user friendliness.
• It’s formatting and edition features.
• NB; W.P. stands for Word Processor
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Allow the user to create, save, open and
format files.
Have spell checker, thesaurus and grammar
checker.
Provide headers and footers, indexing.
LOAD/OPEN MICROSOFT WORD
• Click start button
• Click all programs
• Click Ms Office
• Click Microsoft office word
• Click
PARTS OF MS WORD
PARTS/FEATURES OF M/S WORD
Title bar
Quick access tool bar
Ribbon
Vertical and horizontal ruler
Scrool bar
Working area
Minimize
Maximize
Close
Status bar
Zoom
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• The Title Bar Next to the Quick Access toolbar is the Title bar. The Title bar displays
the title of the document on which you are currently working.
• The Quick Access Toolbar In the top left hand corner of the window is the Quick
Access toolbar. The Quick Access toolbar provides you with access to commands you
frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar.
• The Ribbon You use commands to tell Microsoft Word what to do. , you use the Ribbon
to issue commands.
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The Ruler The ruler is found below the [Link] can use the ruler to change the
format of your document quickly. If your ruler is not visible, follow the steps listed here:
• 1. Click the View tab to choose it.
• 2. Click the check box next to Ruler in the Show/Hide group. The ruler appears below
the Ribbon.
The Text Area Just below the ruler is a large area called the text area. You type your
document in the text area.
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The Vertical and Horizontal and Vertical Scroll Bars The vertical and horizontal
scroll bars enable you to move up, down, and across your window simply by dragging the
icon located on the scroll bar
The Status Bar The Status bar appears at the very bottom of your window and provides
such information as the current page and the number of words in your document.
ADVANTAGES /BENEFITS OF MS WORD
• Formatting Options:
• It offers a wide array of formatting tools, including font styles, sizes, colors, and paragraph
alignment, allowing for customized and visually appealing documents.
• Editing Tools:
• Advanced editing features like spell check, grammar check, and a thesaurus help users
refine their writing and improve the overall quality of their documents.
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• File Format Support:
• Word supports various file formats, including DOCX, PDF, and RTF, making it easy to share
documents with others
• Ease of Storage and Retrieval:
• Documents can be easily saved and retrieved, making it convenient to access and manage your
work
• User-Friendly Interface:
• MS Word's intuitive design makes it easy for users of all skill levels to create and edit
documents
CREATING A DOCUMENT BASED ON A TEMPLATE
• You may want create a professional or elegant document such as resume, fax, letters,
memos or reports based on existing Word templates.
SAVING A DOCUMENT
• This is the process of making a document exist in your PC storage media, or on
secondary storage.
ASSignment
Difference between save and save as
STEPS OF “SAVE AS” A DOCUMENT (F2 ON KEYBOARD)
• On the “File” menu.
• Click the “Save as” (Save
• as dialog box is displayed.)
• Select location from save in.
• Type file name in the box.
• Click the “Save” button
SAVING WITH PASSWORD
TEXT FORMATTING FEATURES IN WORD
Italizing
Underline
Super script and superscript
Bolding
Font size and font style
Strikethrough
Font colour
Word art
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• Changing the case
Uppercase: automatically changes the highlighted text into capital letters.
Lowercase: automatically changes the highlighted text into small letters.
Sentence case: automatically makes the fast letter of a sentence to a capital letter.
Toggle case: automatically changes capitalized letters to small letters and vice versa.
PARAGRAPH FORMATTING FEATURES
• Alignment or Justification
• Full: All lines in a paragraph start at the same point and end at the same point.
• Left: All lines in a paragraph start at the same point but end at different point.
• Right: All lines in a paragraph start at different points but end at the same point.
• Centres: All lines in a paragraph are centered along the page.
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• Line spacing
• Tab setting and Indents
• Indenting a paragraph from the left margin
• Indenting the first line of a paragraph from the left margin
• Hanging indent
• Indenting a paragraph from the right margin
• Indenting from both margins
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• Drop cap
Formatting the first letter of a paragraph to appear bigger and occupy several lines.
• Bullet and numbering column page and column breaks.
• Find and replace
PAGE SETUP
• Page margins- These are spaces left at the edges of the document.
• Header It is the space allowed just below the top margin to facilitate header
• Footer It is also a space allowed just below the bottom margin to the footer.
• Orientation This is positioning of the paper when typing I. e either portrait (upright) or
landscape (oblong)
• Page size Depending on the document being created paper size may chose. The size
include A1, A2, A3, A4, A5, B1, B2, and B3, legal, letter, envelop, etc.
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• Layout This would among other things involve line numbering either on even or odd
pages or on both.
• Zoom This is a command that diminishes or enlarges the working area
• Page colour
• Water marks
• Margins
• etc
PROOOFREADING TOOLS IN WORD
• Spelling and grammar checker
• Thesaurus
• Autocomplete
• Auto correct
INSERTING OF OBJECTS IN MS WORD
• Shapes
• Word arts
• Pictures
• Tables
• Textbox
• Charts
PRINTING
• Open the document to print
• • Click office button
• Click print
• • Select the name of printer to be used
• • Indicate the range of pages to be printed
• • Indicate the no. of copies for each page
• • Click ok