INTERNAL ENVIRONMENTAL CONTROL QUESTIONNAIRE

NAME OF THE AUDITED COMPANY.

DATE OF THE INTERVIEW.
INTERVIEWED OFFICIAL
INTERVIEWEE POSITION

NAME OF THE AUDITOR

No. Environmental Internal Control Situation IF

1 There is a formal Planning Program in the company. x

strategic that covers at least a period of five years?

2 There is an annual Budgeting Program in the company. x

clearly defined in relation to medium-term objectives
long-term goals set in the strategic plan?

3 Budget execution analyses are carried out periodically. x

monthly, quarterly, semi-annually or annually clearly explaining the
about the sub-execution of the operating budget?

4 The mission and vision have been formally defined in a document. x

audited company?

5 Is there an approved and updated organizational chart? x

6 There are work regulations taking into consideration the topics x

legal contents in the current legal regulations in Costa Rica?

7 All work permits, health permits, and... x

Other types of municipal permits for the operation of the company?

8 The company has legally registered with the tax authorities. x

from Costa Rica in each and every one of the different types of taxes
according to the nature of the operations performed?

9 A properly functioning Internal Control Unit exists and operates. x

internal audit?

Are external audits conducted annually? x

Formal follow-up is given to the recommendations from both the audit x
internal as well as external audit?

The management of the company is carried out by duly qualified

x personnel.
trained?

13 The salaries of public officials at all administrative levels, x

do they fall within the industry averages?

There are guarantees for key administrative personnel. x

and from the Administrative Board of the business?

There is a formal continuing education program for the staff. x

key to the management and operational area of the audited company?

16 There is a limit of liability and amount for the operations x of the

General Management?

17 The General Management formally issues periodic reports on xthe

both operational and financial management?

The Accounting department is led by a Private Accountant.

Incorporated into the College of Accountants of Costa Rica?

19 The Incorporated Private Accountant formally signs the Financial Statements

monthly issued closures?

The legal accounting books are kept properly updated. x

two within the limits permitted by tax law? (three months)

There is an adequate filing system for the documents. x

legal frameworks that support the company's operations?

Does the company have properly armed daytime surveillance? x

Does the company have properly armed night surveillance? x

Are there alarm systems for burglary and fire?

25 Fire extinguishers are strategically located at
length of all the company's facilities?

There are periodic training programs for the use of

the fire extinguishers by 100% of the staff of the
company?

Periodic emergency drill programs are in place for possible events.

danger situations?

28 Inspections are carried out on bags that enter or exit the x

company facilities?

29 There are internal monitoring systems (via closed circuit television

x
closed or something similar) to constantly monitor operations?

There are insurance policies that cover 100% of the assets

property of the company?

There is a formal program for reviewing the insurance policies xin which
to coverages and expirations?

Invoices are the only accepted proof of payments. x

stamped, issued in the name of the audited company and without any
special situation that raises doubts about its legitimacy?

Periodic and surprise audits are conducted on the deposited funds.

x
in the Petty Cash?

Are the audits carried out adequately documented? x

There is an adequate separation of functions regarding custody x

of assets and the control or registration of the same?

There is a system of joint signatures for the issuance of checks

x or
the issuance of Electronic Funds Transfers?

Periodic and surprise inventories are conducted on the forms of x

checks to use?
Access keys are provided that are restricted to current accounts.x
other liquid assets?

All checks are made out by a person different from the

who approves the disbursements?

40 The Accountant is prohibited from having the power to issue checks or

access to Electronic Funds Transfers?

Are bank reconciliations carried out monthly? x

At the time of the interview, all the bank reconciliations of thex

different current accounts with which the business operates are properly
updated?

Handwritten signatures are available to document the processes ofx

preparation, review, and authorization of bank reconciliations?

The current accounts in currency are duly valued. x

foreigner?

45 Inactive bank accounts are presented under Other items

Assets?

Auxiliary bank books are available for each checking account. x

individual?

There is an auxiliary list of all accounts receivable that x

Do you have the company?

An aging analysis of accounts receivable balances is available. x

individually?

49 The company records a provision for doubtful accounts.

recoverability?

The company reclassifies an independent item to accounts receivable.

x
administrative and judicial?
Periodic balance confirmation work is carried out with the x
debtors?

There are some type of guarantees for accounts receivable.

different from the commercial ones?

Interest is charged on the balances of accounts receivable that are presented

any type of delay in your payment installments?

54 The accounts receivable assistant is managed by an official who

Do you not have access to the recovered funds from the periodic collections?

Are monthly account statements issued to debtors? x

Is there a documented system for granting new credits? x

57 There is and operates a formal committee for the subscription and administration of
short-term investments?

58 Investments are presented in accordance with the International Standards.

financial information (IFRS)?

The person in charge of registering the investments and their interests

Do you not have access to the accounting records?

60 Are there formal tables for amortizing deferred assets? x

Are there auxiliary lists of depreciable assets? x

Do the auxiliary listings present the information individually?

There are lists of assets that for some reason are found x
out of service in the normal operations of the company?

Depreciable assets are properly identified with a number. x

Are individuals plaqueed?

65 The identification plates have been adhered to the asset with a mechanism
that ensures durability and resistance?
There are individual invoices to support the ownership of the x
assets (in a separate individual file) easily accessible?

Periodic and surprise inventories are conducted regularly to

check the status of each asset?

68 The responsibility for custody is duly individualized and

management of each of the assets?

A formal document has defined the procedure for acquisition of x

new assets?

A formal document has defined the procedure for the withdrawal x of opera-
asset write-offs (low value assets)?

The accounting registration procedure has been defined in a formal document.

from those assets that are transferred from one responsible party to another?

72 Formal criteria have been established for the recording of expenses

x that for
Could their nature be capitalizable or assignable to expenses?

73 Only the depreciation rates approved by law apply in x

the income tax code?

74 Formal criteria have been defined for the recording of depreciation

x
the assets acquired in fractional periods of time?

Periodic registration studies are conducted to update the ownership.

x
dad and the valuation of real estate and vehicles?

Are there detailed files of the company's liabilities? x

Long-term liabilities are subjected to an approval process. x

by the Board of Directors or Member Assemblies?

78 The interests generated (accumulated) by long-term liabilities x

Are they recognized monthly and recorded in the accounting?
Are there amortization tables for liabilities? x

80 assets have been pledged as collateral for financial operations.

x
liabilities of the company or of third parties?

All employees who work in the company have been included inx the
respective forms presented to the Costa Rican Social Security Fund
Social?

The forms are reviewed by an official different from the one who
x
makes?

Are the corresponding withholdings made on the payrolls? x

Is there a proper assistant for accounts payable? x

Are there formal purchasing procedures in place? x

86 There are analytical studies on the age of liabilities, both x

short-term as well as long-term?

Are periodic confirmation tasks for liabilities carried out? x

88 There is a requirement to present periodic accounting reconciliations.

x
for all accounts that have auxiliaries?

Is there an assistant and reconciliation for the social capital accounts?

x

Is there an updated shareholder register? x

Is there an updated minutes book? x

Decisions made in the Board meetings are properly documented. x

Directives or Shareholders' Assemblies?

There is a formal file of the tax declarations. x

newspapers?
Tax account statements are periodically requested from the Directorate
x
Director of Direct Taxation of Costa Rica?

Special assistants are available for income items. x

What expenses should be included in the annual informative declaration D-151?

There is a special program to monitor the presentation. x

opportune of all types of declarations that the company must
present according to its tax nature?

Has the Tax Administration carried out any intervention within x

the audited company?

98 Advances or partial payments of the tax have been presented on

rent in the audited period?

99 The Private Accountant has prepared the Statement of Changesx in the

Heritage?

100 Has the Private Accountant prepared the Cash Flow Statement? x

80
NO Compliance
x

x
x

x
x

x
x

x
x

x
x

20