Macroprocess Human Talent Management

Human Talent Management Process

Titulo Guía Programa de Mantenimiento de Instalaciones
Locations

MAINTENANCE PROGRAM GUIDE FOR FACILITIES

LOCATIVES

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1. General Information of the Document

Object: Generate the guidelines for the development of the Maintenance Program
the Local Facilities, of the physical plant in each of the Locations.
This document is aimed at identifying and facilitating the development of activities.
of preventive and corrective maintenance of the Campuses and Buildings of the
National University of Colombia.

Scope: Applies to all University Campuses and buildings of the headquarters of the
National University of Colombia.

Justficación (Opcional): Falls at the same level represent one of the leading causes that generates the most
accidents, mainly generated by the local conditions of the
Campus and buildings, as well as the local conditions, are the ones with the highest risk.
and that are directly related to work and/or study environments,
therefore it is important to generate strategies that allow to reduce the
incidents and work-related accidents, as well as improving the conditions of workplaces
of work, which are affected by the local conditions of the Campuses,
facilities and buildings of the National University of Colombia in all its
Headquarters, which makes it necessary to establish guidelines that allow
maintain safe conditions in the workplace.

Definitions: Deterioration due to normal use: It is what occurs in the infrastructure.

university student due to the daily usage activity.
Deterioration due to lack of recurring, preventive, and predictive maintenance:
It is the one that is presented in the educational infrastructure due to the lack of actions.
for the proper maintenance at an acceptable level of the infrastructure
university; the omission of these procedures typically leads to
corrective maintenance of greater cost and dimension.
Deterioration due to natural wear: Caused by normal use, generally it
presents in coatings and movable elements, such as doors, windows,
provisions for technology changes, compliance with usage cycles.
Deterioration due to accidents: Caused by third parties in an external event
Damage to the infrastructure is generated by control.
Deterioration due to inappropriate use of infrastructure: Within normal use
the infrastructure presents situations of misuse by the
users caused by ignorance of the operation, actions
malicious intent or vandalism.
Deterioration by environmental factors: The deterioration by environmental factors
It is recurrent due to rain, harmful effects of sunlight, high
moisture and abrasive effects in desert areas or salinity in zones
coastal. This deterioration specifically depends on the geographic areas.
Where is the university building located?
Inspection: It is the activity of reviewing the condition and conservation of the

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facilities to assess the need and type of maintenance required.

Intervention: They are the actions aimed at providing a solution to the
requirements submitted by an interested party that will not be part of a
corrective or preventive maintenance
Maintenance: A set of periodic and systematic actions carried out with
the purpose of ensuring, guaranteeing or extending the useful life of the infrastructure,
necessary to maintain the original conditions of normal operation
and adequate, its safety, productivity, comfort, corporate image,
health and hygiene.
Corrective Maintenance: It corresponds to the actions and tasks that must be taken.
to carry out with the purpose of renewing, recovering, repairing or restoring damages or
deterioration caused by normal use, due to lack of maintenance
predictive, recurrent, and preventive, due to natural wear, due to accidents, due to
inappropriate uses of the infrastructure or other external factors. Requires
significant investments and specialized labor; within this
maintenance can include what we call improvement works, for
example: replacement of roofing, floors, sanitary appliances, changes of
supplies for obsolete technology, renovation of furniture, etc.
The expansions and new constructions are outside the scope of
execution of corrective maintenance.
Comprehensive maintenance: refers to recurring maintenance,
preventive and corrective of the installations.
Preventive maintenance: They are the conservation processes of the
physical conditions of the infrastructure; they include those actions that
must be carried out in a planned, periodic, permanent, and scheduled manner, to
prevent, delay or avoid its deterioration and premature spoilage, product
from normal use, to thus extend its useful life.
Corresponds to a systematic program of inspection, minor repair and
verification of the status of physical conditions regarding:
- Electrical installations
- Lighting installations
- Hydrosanitary installations
- Gas installations
- Telecommunications infrastructure
- Covers and waterproofing
- Carpentry
- Paintings
- Coatings
- Outdoor areas
- Emergency facilities and equipment
- Safety facilities and equipment
- Foundations
- Structures
Recurring maintenance: These are all the processes or cleaning tasks

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tasks that must be scheduled to be carried out daily and at intervals of

regular times with the purpose of ensuring that school facilities are
always operational. Emphasis is placed on the cleaning of floors, walls
perimeter walls, internal walls of classrooms and laboratories, bathrooms, windows,
benches, green areas, parking lots, among others.
Qualified Personnel: person or team of people who have the
knowledge and experience necessary to carry out a task effectively
efficient.
Record: Document that contains important information about the status
Physical and functional of a specific inspected area.
SST: Occupational Safety and Health

Documents of 1. Ministry of National Education, 2015. Manual of Use, Conservation and

Reference (Optional): Mantenimiento de Infraestructura Educatva. 1st ed. Bogotá D. C: Ministerio
of National Education.
2. Ministry of Education of Ecuador, 2013. Maintenance Manual
Recurrent and Preventive of Educational Spaces. Quito.

Conditions 1. In the analysis of the identified preventive maintenance needs, it

General: it will prioritize those considered most urgent, according to the impact
negative that may generate the deterioration of the asset in question.
2. The analysis will also include whether the maintenance can be performed by
staff of the University, or on the contrary, if it should be hired with
external technicians, as appropriate to ensure the provision of
service with the required quality. In this decision, among others, will participate the
financial and administrative areas, the Directorate of Planning and Development
Physical or those who serve their role in the venues.
3. The SST areas of the Sites, in the development of their intervention programs to the
work environments and investigation of work accidents, when identified
risks conditions of local and electrical, hydraulic, data or facilities
others will send these conditions and reports that correspond to the Management of
Organization and Physical Development and Maintenance Area or whoever acts in their place in
las Sedes, con el fin de que estas puedan ser intervenidas y realizar el seguimiento
corresponding to the improvements made.

Content development

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For the design of the preventive, corrective, and recurrent maintenance program of local facilities, it
they must take the following criteria into account:

1. General Objective

Generate the guidelines for preventive, corrective, and recurring maintenance of local facilities.
of the Campuses and Buildings of the National University of Colombia in all its Locations.

Specific Objectives

Identify the needs for preventive and recurring maintenance in order to minimize the over
costs generated by corrective maintenance and the deterioration of facilities and buildings.

Generate and maintain healthy and safe spaces for the development of different activities.
University Community.

2. Person(s) responsible and responsibilities for the design and implementation of the Program

It is important to define the areas and their responsibility in the administration, implementation and
follow-up on the activities defined in the Maintenance Program, for which the following must be considered
next

2.1. Direction of Planning and Physical Development, Maintenance Areas of the Headquarters, Faculty or
Institute or whoever acts on its behalf in the Offices.

Define the annual budget needed for the execution of preventive and corrective maintenance.
and recurring, of the facilities and buildings, that he is in charge of.
Define the schedule for preventive and recurring maintenance of the facilities and buildings.
that he/she has under his/her responsibility.

Carry out the scheduled maintenance, as well as the corrective actions for the facilities and buildings.
that is under her responsibility.

• Keep track of costs in order to determine the annual budget expenditure, making
decisions for the optimization of resources and the definition of changes to them if necessary.
●Prepare the report of the executed activities, the measurement of the indicators of the Program
Maintenance, in order to establish the controls and improvement actions that are necessary.

2.2. Areas of Occupational Health and Safety (Emergency Brigade and CPRAE)

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In the annual work plan of the SG-SST, they must include in their planned inspection activities, the
Monitoring of compliance with the local facilities maintenance program.
When applying, generate recommendations and implement preventive measures that contribute to
development of the program and the prevention of incidents and accidents.
Support the update of the maintenance program when stakeholders request it.
to keep areas healthy and safe.
Carry out the measurement of the corresponding indicators and prepare reports for the areas.
responsible for maintenance and senior management, who are defined for the compliance of the Program
of maintenance.
When it is necessary to conduct inspections of the Campuses and buildings of the Headquarters, for which it should be

follow the Work Conditions Inspection Procedure available in SoſtExpert with code
[Link].006.

2.3. Public servers: teaching, administrative, and contractors.

Report to the immediate supervisor any damage that may occur in the areas and that could cause
incidents, accidents, or emergency situations, in order for them to be reported to the areas
of maintenance at each of the Locations, in the same way they can report conditions
insecure to the SST areas of each of the locations through the format [Link].017
Incident Report Format, Unsafe Conditions or Acts.
●Use and maintain the facilities in good condition, especially the common areas (Bathrooms,
cafeterias, meadows, hallways, sports areas, among others.

3. Budget:

Establish a budget for carrying out preventive, corrective, and recurrent maintenance of the
local facilities, likewise take into account the historical maintenance costs
correction made in the previous period and the requirements that have been reported and are
pending execution. This must be in accordance with what is defined in the maintenance schedule.

The Maintenance Program manager will monitor the execution of the budget, the
report on the established indicators for this purpose and will inform the relevant areas
results of the follow-up, needs and adjustments required to comply with it.

4. Maintenance Schedule

For the definition of the maintenance schedule, the prioritization of the

preventive and corrective maintenance, the recommendations of the builder and durability of the
materials among others.

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The maintenance schedule can be filled out in the format 'Maintenance Schedule of
Local facilities.

5. Generalities

The following describes the activities to be considered for the definition of maintenance.
preventive, corrective, and recurrent.

5.1. Preventive and corrective maintenance

ITEM ACTIVITY RESPONSIBLE DOCUMENT

Conduct regular tours of the different areas of maintenance o Inspection format
areas (Buildings, green areas, administrative spaces) of the
common) of the Campuses and buildings of Buildings or whoever makes their
1 the University, analyzing the state of times at the Campuses
the same in order to identify that
installations require maintenance
preventive and/or corrective.
Identify maintenance needs Area of mantenimiento, Formato de inspección
preventive. Administrators of the
2
Buildings or whoever does their
times in the venues
Collect, analyze y prioritize the Planning Directorate y Schedule of activities
preventive maintenance needs Physical Development Area
y of
3
maintenance or whoever does theirs
times at the Venues
Prepare a budget for the needs of the Planning Directorate y Budget
4 maintenance Physical Development or whoever does his
times at the Venues
Request for materials, supplies, and maintenance area or who Contractual requests for
5 resources for the execution of the make their rounds in the Venuespurchase or services
prioritized activities.
Execute the activity schedule of the Maintenance Area or who N/A
6
maintenance. act on behalf in the Locations
Follow up on the execution of the Planning Directorate y Schedule format of
schedule of activities of Development Physicist, Area of activities of
7 maintenance. maintenance, maintenance administrators
of the Buildings or whoever does
his times in the Venues
Implement improvement actions to the Planning Management y Document with the
preventive maintenance activities Physical Development o Area of actions to be implemented,
8 maintenance or whoever does their platforms o means
times in the Venues digital application
soft expert
9 Prepare report and adjust schedule for the Department of Planning y Informe
maintenance activities according to Physical Development Area of y
need maintenance or someone to do theirs

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ITEM ACTIVITY RESPONSIBLE DOCUMENT

times at the Venues

5.2. Recurrent Maintenance

In recurring maintenance, the following activities must be taken into account:

Cleaning: Action that involves removing dust, garbage, and dirt from all elements.
architectural of the university institution, including furniture and equipment.

Protection: Action taken to prevent the accumulation of dust and rust and to prevent deterioration
or loss of architectural elements, furniture, and equipment due to vandalism, theft, misuse
and excessive use.

Order: Action that allows keeping furniture, machinery, and equipment in place and using spaces.
for the use for which they were created.

For cleaning and disinfection activities, the descriptions in the "Cleaning Protocol" must be considered.
and Disinfection of Areas, Surfaces, and Equipment" of each of the Venues, in case the Venue does not have said
document or similar, you can take as a reference the document [Link].015 defined for the Bogotá headquarters which is
available in the softec expert.

For the definition of the corrective maintenance of the tables mentioned below, it was taken as
Information source 'Manual of Use, Conservation, and Maintenance of Educational Infrastructure. 1st ed.'
Bogotá D. C. Ministry of National Education, 2015.

Table 1. Schedule of frequency of recurring maintenance actions by elements

ELEMENT ACTIVITY ACTION FREQUENCY
Floors Cleaning Sweep and mop Daily
Wash Monthly
Walls and columns Cleaning Shake Weekly
Wash Monthly
Flat ceilings and mezzanine Cleaning Shake Monthly
Doors Cleaning Shake Weekly
Protection Lubricate hinges and keys Monthly
Windows Cleaning Shake Weekly
To wash Weekly
Protection Lubricate mechanisms and hinges Monthly
Covers Cleaning Sweep Quarterly
Channels Cleaning Sweep Monthly
Curbs Cleaning To sweep Weekly
Sanitary furniture and partitions Cleaning Wash Daily
of the bathroom Protection Disinfect Daily
Lamps - light fixtures Cleaning Shake Weekly
Cleaning Dismantle Monthly
Furniture Cleaning Shake Weekly

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Dismantle Weekly
Order to arrange Daily
Maquinaria y equipo Cleaning Shake Daily
Order Arrange Daily
Save accessories After use
Protection Accept and cover After use

Table 2. Schedule of frequency of recurrent maintenance actions by venues

AREA
Classrooms, laboratories,
FREQUENCY Kitchens, bathrooms Corridors and
Administrative offices workshops, library Others
and yesterday circulations
dining room
Daily Sweep floors Sweep floors Sweep and clean floors Sweep floors Clean
Empty trash cans Empty trash bins Limpiar lavaplatos, Desmanchar Pato,
Clean dust of Clean mirror powder, sink, doors pockets
escritorios, mesas y escritorios, mesones, inodoros, divisions and zones
folders chairs and notice boards urinals and showers green walls.
Dismantle doors, Clean dashboards Fill soap dishes,
divisions and walls Dismantle doors, towel racks y
Repair scratches on the dividers and walls toilet paper holder
furniture Repair scratches in Stain Removal
Clean closets the furniture doors, partitions,
Clean closets dividers and walls

Weekly Dusting off Dust off Clean with machine Clean with
windows windows {"shelves":"shelves","floors":"floors"} machine
shelves, picture frame frames and wash walls y floors
boards and posters billboards. partition walls Wash
Wash glass and frames Wash glasses y Wash with glass products y
through the interior mark for the disinfectants frames for
Clean with a soft cloth sink, toilets, the interior
damp furniture and clean with a cloth toilets, sinks
shelves damp furniture and showers
Wash bins shelves To wash glass y
Wash bins marcos for the
interior
Semesterly Wash all the walls and floors
Wash the windows from the outside
Clean and wash lamps

5.3. Conditions to consider for the conduct of inspections

The aspects to inspect of the tables mentioned below were taken as a source of information.
Manual of Use, Conservation and Maintenance of Educational Infrastructure. 1st ed. Bogotá D.C. Ministry of
National Education, 2015.

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5.3.1. Electrical Installations

ELEMENTS Frequent Damages CAUSE OF DAMAGE EFFECT

General lines of feeding Oxidation Daily use Insecurity of the
Earthing system Lack of elements of Inappropriate use edification
Main distribution board and fixation Climatic factors Deterioration
protection Plate breaking progressive del
Main switch Dirty elements service
Interior installations Switches
Pipes thermomagnetics or
Protection boxes protection fuses
Thermomagnetic switches deteriorated
Protection fuses Element fogging
Boxes
Switches
Electrical outlet
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Visual inspection for detection of possible anomalies.
Check if there is noise (buzzing) and heating of terminals or connection points.
Check that the connections and screws of the terminals on the panel are secure.
Verification and replacement of fastening elements. Every 3 months
Check that the outer protective covers are in place and in good condition.
• Cleaning of the elements, check the cleaning condition in number 3 of this document
Verification of the correct operation of the main or cut-off switch.
Verification of the proper functioning of the circuit breakers.
Visual inspection to verify the good condition of the switches and outlets.
Check that the connections and screws of the terminals of switches and outlets are Every year
firms.
• Superficial cleaning of switches and outlets with a dry cloth. (check condition of
cleaning in numeral 3 of this document)
QUALIFIED PROFESSIONAL FREQUENCY
• Checking the electrical continuity and repairing the defects found at the points.
of grounding.
Checking the correct operation of the main or cutoff switch.
• Checking the proper functioning of the thermal magnetic breakers and of the Every year
protection fuses.
Review of the general feeding line and derivatives of earth through visual inspection.
all connections and their status against corrosion, as well as the continuity of the lines.
Review of the interior installations through visual inspection of all connections and their
state against corrosion, as well as the continuity of the lines. Every 2 years
Repair of the defects found.
Verification of isolation between phases and between each phase and neutral.
Verification of the insulation of the interior installation.
• Review of short-circuit protection devices, direct and indirect contacts, as well
like their nominal intensities in relation to the section of the conductors they protect. Every 5 years
Review of the dielectric strength between the conductors.
Repair of the defects found.

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General review of the installation. All wiring issues are exclusive to the company. Every 10 years
authorized.

5.3.2. Lighting

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Interior Oxidation Daily use Insecurity of the
Exterior Lack of fastening elements Inadequate use building
Lighting of zones Plate breakage Climatic factors Progressive deterioration
pedestrian areas and garden Dirty elements of the service
Street lighting. • Damaged switches
Control and regulation systems Element fogging
Emergency lighting
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Cleaning of the lamps, preferably dry.
Cleaning of the luminaires with a cloth dampened in soapy water and then dried.
Every 3 months
with suede cloth or similar.
(See cleanliness condition in numeral 3 of this document)
QUALIFIED PROFESSIONAL FREQUENCY
Verification of illuminance, which will be carried out with a lux meter. Every year
• Revisión de las luminarias y reposición de las lámparas por grupos de equipos completos y
Every 2 years
lighting areas.

5.3.3. Hydrosanitary facilities

[Link]. Hydraulics installations

ELEMENTS Frequent Damages CAUSE OF DAMAGE EFFECT
Water distribution pipe Leaky valves or records Daily use Deterioration in floors and
drinkable drip Hits subsoil
Valves Exposure of pipes due to lack Inadequate use Sinkhole, damages
Faucetry of coating Factors for settlement
Fluxmeter Drilling or breaking of climate pipes Progressive deterioration
Storage tanks Water loss due to joints Lack of cleanliness of the service
Hydropneumatic systems of Noises in the pipe periodic
Damage to plumbing fixtures
pressure
Meters Damage to the flow meter
Lack of cleanliness
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Activate faucets of sanitary devices, urinals, and sinks to verify their proper functioning.
functioning. Every day
Detect noises in the pipe.
• Close and open periodically the different valves present in the system. Every month
Periodically examine the stored water to check its condition.
Examine the condition of the float.
• Check the faucets of the sanitary fixtures and lubricate externally for their preservation.
• Observe for moisture stains on the walls and floors that may indicate

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possible pipe leak.

QUALIFIED PROFESSIONAL FREQUENCY
Search for possible leaks using an air compressor and a pressure gauge attached to the pipe.
existing in its course (100 psi for 15 minutes). When it is suspected
Observe if there are water stains on the walls and floors that may be signaling water leak
possible leak from the pipes. or observe signs
• Paint with anti-corrosive paint, in the color established by international standards. of humidity
all those pipes that are located outside the building.
Check that the faucets are closed and functioning properly.
Every day
• Check for blockages due to sedimentation and leaks.
• Check the rotation of the flywheels, see if there are leaks from the stem, and pay attention to know
if there are noises that may indicate excess pressure in the pipes.
Remove sediments that prevent the valves from closing.
Check that the flowmeter is functioning normally.
In the hydro-pneumatic system:
- Check with the water level indicator that the level is at 2/3 of the height Every month
of the tank.
- Check the oil level of the compressor at least once a month.
- Clean the air compressor filter.
- Measure the voltage and the current.
- Verify the correct functioning of the manometers.
• Check that the hydropneumatic equipment is functioning correctly (by reviewing the
values of the reference pressure and the suction pressure), as well as the control equipment. Every 6 months
• Check for signs of moisture on the walls and floors that may be indicating
possible leak from the pipes.
Conducting a leak and functioning test. Every 2 years

[Link]. Sanitary facilities

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Sewage pipe Obstruction of the pipe Daily use Deterioration in
• Siphons, drains y Damaged floor Hits floors and
drains Drilling or breaking of pipes Improper use subsoil
• Collectors and downspouts of • Water loss due to the joints Ground settlements Sinking,
rainwater Noises in the pipe Bad installation damages due to
Sanitary appliances Loss of hydraulic seal Climatic factors settlement
Accessories • Elements, parts or devices Lack of periodic cleaning Deterioration
Septic tank broken or damaged. Lack of awareness in hygiene and progressive of
cleaning service
Bad odors and
pollution
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Check for drips and leaks in sanitary fixtures, urinals, and sinks. Verify their proper functioning.
functioning. Every day
Check for noises in the pipe.
• Periodically clean stones, sediments, or garbage that may hinder free circulation Every week
the waters or when it is suspected that it is going to rain the open channels.
• Check the sanitary fixtures in general to see if they are loose, detached, or causing leaks.

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of water.
• Use the plunger on the sanitary devices, even when it does not
I suspected they are blocked.
Every week
Pour water into the floor drains, traps, and sanitary fixtures of those environments that have them.
little use.
Remove stones, sediments, or garbage from the channels, inspection boxes, and collectors that may be present.
obstruct the water drainage.
• Observe for damp spots on the walls and floors that may indicate possible
leak from the pipes.
Hot water green, alone or with caustic soda (with utmost caution, as it can produce
splashes), through the drains of the sanitary appliances to degrease the walls of the Every month
channeling of the network and achieving better performance from it.
Periodically pour water into the drains and floor traps that have little use.
• Periodically clean with a manual wire to allow water to drain normally.
Replace the floor grilles at all drainage catchment points that have deteriorated or been lost.
do not exist.
Urban Sanitary Installations (Sewage)
At the end of summer, cleaning of the inspection boxes.
Verification of the appearance of leaks or defects in the buried collectors. Every year
At the end of summer, cleaning of the drains and checking their proper functioning.
Review and cleaning of the inspection wells.
QUALIFIED PROFESSIONAL FREQUENCY
• Observe if there are moisture stains on the walls and floors that may be indicating possible
pipe leak.
• Paint with anti-corrosive paint, using the color established by international standards, all
When it
those pipes outside the building.
suspected escape
Paint the channels and fastening elements to the structure with anti-corrosive paint.
of water or it
• Permanently check that the sewage flows freely and apply the flexible guide.
observe
electric or manual at the slightest suspicion of obstruction in the pipe.
signs of
• Observe differential settlements of the land and the building, in order to anticipate
humidity
leaks due to pipe breaks or detachment of joints.
• Replace the floor grilles at all drainage capture points that are damaged or missing.
they do not exist.

• Check the devices in general to see if they are loose, detached, or causing water loss.
Verify that each device has all its components. In the case of the sanitary fixtures, that the lids
the tanks and the seats are in good condition. Every month
• Review the mechanisms of the sanitary appliances, tank, lubricate the axes of the dispenser and rods.
of the discharge valve guide and replace them if they have lost consistency.
Check for damp spots on the walls and floors that may indicate a possible leak.
of the pipes.
Unclog the collectors and inspection boxes of the sewage network twice a year and clean them.
Every 6 months
if necessary.
Check that the levels of scum and sludge in the septic tanks are appropriate.
Urban Sanitary Installations (Sewage)
Cleaning of the grease and sludge separator, if it exists.
Conducting a tightness and functionality test.
Cleaning and repairing the damages that appear in the inspection boxes at the base of the downspout,
Every year
by-pass or siphon.
Review and cleaning of the lift pumps.

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[Link]. Sanitary appliances

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Washbasin Pipe obstruction Daily use Deterioration in floors and
Sanitary facilities Broken floor Hits subsoil
Originals Drilling or rupture of pipes Inappropriate use Sinking, damage
Showers Water loss through the joints Ground settlements by settlement
["Seats, bars of","Noise in the pipe"] Bad installation Progressive deterioration
support and handrail Loss of hydraulic seal Factores climátcos of the service
• Elements, parts or devices Lack of periodic cleaning Bad smells y
broken or damaged. Lack of awareness in hygiene and contamination
cleaning
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Visual inspection of the condition of the drainage joints and the interior dividing walls. Every 6 months
QUALIFIED PROFESSIONAL FREQUENCY
Review of the seals at the bases of the toilets Every 5 years

5.3.4. Gas Installations

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Acometdas Registers or valves with leaks Daily use Progressive deterioration
Meters • Drilling or breaking of pipes Hits of the service
Pipelines Noises in the pipeline Inadequate use Insecurity.
Interior installation • Damage to valves or regulators Climatic factors
Lack of cleanliness Lack of periodic cleaning
MANTENIMIENTO
MAINTENANCE TEAM FREQUENCY
Visual inspection of the installation to find possible leaks or deficiencies in the
gas supply and control of filling levels. Every year
Visual inspection of the exterior and the elements that provide ventilation and safety.
QUALIFIED PROFESSIONAL FREQUENCY
Verification that the ventilation surface and its surroundings are free of
obstacles that limit the gaps or do not allow passage to the extinguishing teams.
• Exam with soapy water of the state of the pipe, never with flame, to detect possible Every 6 months
leaks.
Check the proper appearance of pipes, regulators, and valves.
• Checking the outlet pressure of the regulator, making the appropriate adjustment and
replacing it in case it is defective.
Every 2 years
• Checking the tightness of the supply valve with soapy foam, both
open as closed; replacement of this in case of deficiency or breakage.
In case there is a pressure regulator in the installation, check that the pressure of
the closure outlet at zero flow and the tightness at the service pressure of the network are correct;
replace it in case of efficient operation. Every 5 years
• Review of the installation; issuance of a certificate accrediting such review, which
It will remain in the power of the user.

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5.3.5. Telecommunications Infrastructure

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Acometdas Drilling or breaking of Daily use Deterioration
Link pipes pipes Blows progressive of
Equipment for premises Damage to elements Inappropriate use service
Main pipes Climatic factors Insecurity.
Secondary pipes Lack of regular cleaning
Interior pipes
Audiovisual
Copper pair cable network
Public address system

Intercom and video

MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Cleaning of inspection boxes at the end of the summer season.
• Review of the fastening condition, appropriate treatment for corrosion or moisture in the registers Every year
link
QUALIFIED PROFESSIONAL FREQUENCY
Review of attachment status, treatment of corrosion or humidity in secondary registers.
Review of both the common networks and the internal network.
Review of the distribution lines together with the inputs and connectors of the equipment
telephone and repair the defects found.
• Review of the fastening status, proper treatment for corrosion or dampness in the boxes of
connection, installation and link closets, base and register.
Verification of the proper reception and condition of the signal inputs.
For the installation of public address system, check:
Operation of the amplifying units, paying special attention to the following
aspects:
- Fixation of the different units.
Every year
- State of cables and connections in input and output lines.
- Inspection and cleaning of ventilation grilles and lubrication of ventilation elements
forced in case of existence.
- Verification of the equipment's grounding.
Fixing of terminals or busbars and the condition of the connections, as well as the insulation between lines
belonging to different circuits of the general distribution box.
Fixation of the bases and supports for the attachment of the tubes and condition of the different ones
elements that make up the installation.
Operation, fixing, and state of the control switches, regulators
sound level and program selector.
Speaker and acoustic box fixtures, the grilles and the condition of the connections.
• For the installation of intercom and video:
Verification of the fixation of the tubes and elements.
Inspection of possible defects on the various elements that make up the installation.
Every 2 years
• En el caso de videoportero, susttución de las lámparas de la placa exterior, ajuste de la nitdez de la
image through the update of the focus and cleaning of the object, the protective glass and the
lanterns with their lamps.

5.3.6. Covers and Waterproofing

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ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

By its shape: Cracks Daily use Deterioration of
Flat roofs and terraces Leaks Blows cover
Sloped roofs Folds Inadequate use Deterioration of
By the material they are made of Breaks Climatic factors elements of
built: Lack of elements of Lack of periodic cleaning support
Asbestos-cement roofing subjection Presence of vegetation Deterioration of
Metal covers Oxide, corrosion furniture
Fiber cement covers Inactivation of
Material covers spaces for
ceramics (clay tiles) presence of
Thermoacoustic covers water
Flat roofs and terraces with saturated
structure of concrete
monolithic cast in site,
lightened, prefabricated panels
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Observation of situations and effects on the materials and elements that make up the cover:
Debris to be removed; materials, equipment or furniture to be stored or disposed of that
find on the roofs or terrace; broken or clogged drains; physical damages such as holes,
cuts, slots, tears, surface abrasion and scratches; superficial damages on the
covers, such as uncovered or lifted filters, cracked asphalt, dry filters, Every month
bubbles, wrinkles, insufficient or non-existent filler, puffiness.
On tile roofs, broken or holed elements, open joints, rust or moisture
excessive.
The effectiveness and the condition of the slopes towards the sinks or drains.
Only on flat roofs, the maintenance team will carry out the following activities.
Every 6 months
Cleaning of the drainage grid.
Only on flat roofs, the maintenance team will carry out the following activities:
Removal of any type of vegetation and materials accumulated by the wind.
Retro newspaper of the sediments that may form on the cover due to retainers
Every year
occasional water.
Review of the expansion joints.
Cleaning of the drains and checking their proper functioning.
Only on flat roofs, the maintenance team will carry out the following activities:
Every 3 years
Review of all encounters with sinks and vertical walls.
QUALIFIED PROFESSIONAL FREQUENCY
Checking the siphonic closure. Every 6 months
Removal of any type of vegetation and materials accumulated by the wind. Every year
Retro newspaper of the sediments that may form on the cover due to occasional retainers
of water.
Review of the contraction joints.
Cleaning of the drains and checking their proper functioning.
• Good condition conservation of elements related to the sealing system, such as
such as plates, fastenings and joints, fastening elements, fastening clips for channels and downspouts
seen.
• Conservation in good condition of the masonry elements related to the system of

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waterproofing, such as eaves, parapets, ledges, and walls. If necessary, it

they will finish with water repellents.

Verification of the waterproofing attachment to the substrate and repair of defects

observed.
• Annually or when there is noticeable blackening or peeling of the protective paint.
waterproofing, the repainting will proceed.
Repair of defects in the contraction joints.
• Observe the presence of crocodile skin and generalized cracks on the surface, due to Every year
due to the dryness of the asphalt material. Retro and replacement of the waterproofing surface
damaged.
• Observe discoloration of the asphalt material, blisters or swelling in the waterproofing,
due to the accumulation of water vapor between the concrete surface and the waterproofing.
Retro and replacement of the damaged waterproofing surface.
Review of the condition of the skylights, of the opening device, of the membrane
Every 2 years
waterproofing and the fastening elements; repair of the defects found.
Review of the conservation status of the protection, verify that it is maintained in the conditions.
initials. Every 3 years
Repair of defects in the junctions with drains and vertical walls.
Review of the skirt, repair of the defects observed in materials and execution similar to the
of the original construction.
• Checking the attachment of the service hook; secure it if necessary. Every 5 years
Review of the roof and water collection elements; repair of the observed defects in
materials and execution similar to those of the original construction.

5.3.7. Carpentry

COMMON DAMAGE CAUSE

ELEMENTS
OF DAMAGE EFFECT
Doors:• Accumulated Daily use dirt Deterioration of the
Due to the material they are constructed with: Oxide, corrosion Hits elements
Metal doors (steel) Breakages Improper use Insecurity
Aluminum doors Settlement Climatic factors
Bars Lack of screws Lack of cleanliness
Wooden doors Failure of hardware, locks periodic
PVC doors and handles
Glass doors Humidity
Due to the function they fulfill: Deterioration of paint
Entrance doors
Door for classrooms
Doors for restrooms
Office doors
Doors for auditoriums
Closet or storage doors
Exterior doors
Windows
Because of the material they are made of
built
Metal frame (steel)
Aluminum frame
Wooden frame

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Of the lattice
For the function they fulfill:
For classes
For administrative offices
Hardware, locks, and handles
Rotating elements
Hardware for sliding doors
Hardware for sliding windows
Locking and security hardware
Locks
Guardrails (parapets, handrails, grilles)
Parapets
Handrail
Metal gratings and frameworks
Lattices
Glasses
Simple
Mirrors
Safety laminates
Tempered
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Review of the operation of the door hardware and locks.
Lubrication of locks using powdered graphite. Every month
• Review of the condition of the glass and replacement of those that are broken or scratched.
Cleaning dirt caused by contamination and dust using a damp cloth.
Every 3 months
Cleaning the blinds with water and detergent.
• Review of the condition of the paint; it should be observed whether the carpentry, metal or wood,
it shows superficial scratches or scrapes, cracking of the painted surface or bulges
Every 6 months
produced by material oxide.
Review of the hardware and condition of the mechanisms, if lubrication with light oil is required.
Lubrication of the hardware and checking the proper functioning of the mechanisms of
closure and maneuver.
Review, to detect possible breaks and deformations, of the condition of the sheets, profiles, frames,
rises and crossbars, as well as loss or deterioration of the paint or external treatment
antirust.
According to the material and its finish, clean the sheets and profiles with a damp sponge or cloth. Each year
or some neutral detergent, proceeding gently so as not to scratch the surface.
Inspection of the proper functioning of the moving elements of the shutters.
Visual inspection of the glass to detect possible breakages, deterioration of the putties or profiles.
loss of sealing, failures in the fastening of the glazing, and deterioration or detachment of the
painting and condition of the anchors.
Cleaning with water and neutral detergent, proceeding gently so as not to scratch the surface.
painted lattices, made of aluminum or plastic.
• Visual inspection of the lattices to check their attachment to the support if the anchorage is by means of
Every 3 years
screwed
Inspection of the shutter and repair of any defects that have appeared and painting or lubrication of the
elements that require it.
Renovation of the lacquered finishes of the doors, treatment against insects and fungi of Every 10 years

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the woods of the frames and doors.

QUALIFIED PROFESSIONAL FREQUENCY
• Visual inspection of the glass to detect possible breakages, deterioration of the putties or profiles,
loss of watertightness, failures in the fastening of the glazing and deterioration or detachment of the
paint and condition of the anchors.
Repair of the closing and fastening elements, if necessary.
Repainting of the lattices in aggressive environments (humidity, salinity, temperature).
Every year
• Lubrication with light oil of the mechanisms of the louvered blind systems.
Repainted with products resistant to water and the elements, in aggressive environments, of the
metal frames.
Lubrication of pivot points, closing and opening mechanisms, and all elements
some methods of friction.
Repair or replacement of the coating of elements in case of deterioration or detachment
Every 2 years
of the painting.
Repainting of the lattices, in non-aggressive environments.
• Repainted with water-resistant and weather-resistant products for the metal frames, in Every 3 years
non-aggressive environments.
• Review of elastic putty, putties in self-adhesive preformed bands or extruded profiles
elastics.
Every 5 years
• Review of the sealing joints, replacement if there are leaks.
• Visual inspection of the lattice; if any part is damaged, replace it.
Inspection of the door frame anchors to the walls.
Every 10 years
Renewal of the sealing of the frames with the facade.

5.3.8. Paintings

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE

Blistered Humidity on the surface, exposure to high temperatures.
Yellowing Aging of the paint, especially if it is enamel.
Excessive exposure to the sun's rays or, on the contrary, due to
no contact with light
Wrinkling Loss of flexibility of the coating due to low temperatures.
Sudden changes in temperature.
Lack of proper surface preparation
Cracking Loss of flexibility of the coating due to low temperatures.
Abrupt temperature changes.
Lack of proper surface preparation.
Quartering Application of coating that is too rigid.
Sudden changes in temperature.
Enamel paint application directly over vinyl paint or
coating without the underlying layer having dried.
Natural wear of a coating due to the passage of time.
Low resistance to the Contact with damp environments.
alkalinity. Absence of sealant on a highly alkaline surface.
Bubbles and craters Excessive shaking of the paint before applying it.
Application with an unsuitable roller.
Application of many layers of paint on the same surface.
Direct application of paint on a very porous surface.
Cracked and peeled Inadequate surface preparation before painting.

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Application of enamel paint on a wet surface.

Excessively thinned paint application. Lack of adhesion due to
Water-based paints or presence of contaminants
emulsified Runoff Application of paint in very thick layers or the opposite.
Nail polishes or base Application of overly diluted paint.
solvent Application with a gun at a very close distance to the surface.
Conditioners Decolorization Excessive attack from sunlight and alkalinity of the environment.
(professional paste) Use of low-quality paints.
Anti-corrosive primer Use of a color that is too bright, which may result vulnerable to
Aluminum paint the rays of the sun.
Varnish Detachment in Application on an unsealed porous surface.
Sealant shape of Application on a too absorbent surface.
Asphalt paint dust Surfaces exposed to high temperatures.
Epoxy paint Use of low-quality paint.
Irregular appearance Inadequate application technique.
Use of very diluted paint.
Nitrate. Accumulation Saltpeter regularly appears due to water leaks and infiltrations.
of sales constants.
The presence of saltpeter on the walls causes degradation.
severe, rapid discoloration and premature failure of the surface.
Cracks/holes. This can cause paint cracks, moisture entry and
bad appearance.
Algae and mold Little ventilation or low or indirect exposure to sunlight (it is common
its presence in areas exposed to moisture, such as the bathroom, the
kitchen or laundry room, and on wooden surfaces without proper
primer before painting.
Dirt in the Generally, for the use of very porous matte paint.
surface
Grease on the surface Periodic contact, usually from the hands on the surface, or
exposure to greasy material, such as kitchens or workshops where
they handle lubricating materials. (The grease causes low adhesion of
the painting, appearance of stains or small spots of rust.
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Cleaning with sponges or cloths dampened with soapy water Every 3 months
Review of the conservation status of outdoor painting Every year
Review of the conservation status of interior painting Every 3 years
Checking for possible appearance of cracks, detachments, dampness, and stains
QUALIFIED PROFESSIONAL FREQUENCY
Repainting according to the report and requirement of the maintenance team According to
of painting of the educational institution requirement
Storage tank painting Every 18 months
Sports field painting Every 2 years
Interior surface painting Every 2-4 years
Painting of metal covers Every 3 years
Painting of channels and downspouts Every 3 years
Exterior surface painting Every 4-5 years
Painting of fences and posts Cada 4-5 años
Painting of metal or wooden doors Every 5 years

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Painting of frames, steel and wooden stretchers Every 5 years

Emergency staircase painting Every 5 years
Pipe line painting Every 10 years

5.3.9. Coatings

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Conglomerates (plasters and stuccos) Landslides Daily use Deterioration of the
Plasters or renders Holes Hits elements
Plasters Deterioration of corners Inappropriate use Insecurity
Mortars and coatings Climatic factors
Plastic finish coatings Material failures
textured Humidity
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
In visible coatings: Every year
Cleaning with low-pressure water on interior walls.
Cleaning of exposed coverings, with application of water and manual brushing with a brush without
apply great pressure on interior walls.
• Review of the condition of the coatings to detect defects such as
peeling, blisters, cracking or efflorescence.
QUALIFIED PROFESSIONAL FREQUENCY
Verification of the absence of pathological processes, such as mechanical erosion, chemical erosion, Every 2 years
cracks and fissures, detachments, capillary dampness and accidental dampness.

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Flat ceilings Detachment Daily use Deterioration of the
Gypsum boards Holes Hits elements
Cement slabs Spots Improper use Insecurity
Mineral fibers Climatic factors
Extruded polystyrene Material failures
Metallic Humidity
PVC
Of wood
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Dry cleaning of wooden surfaces. Every 2 months
For the metallic and PVC ceilings:
Cleaning with a cloth slightly dampened in water with dissolved detergents, rinsing and Every 3 months
drying next.
• Review through visual inspection of the state of conservation to detect damages such as scratches,
punctures, detachments of the base support or various stains.
Every year
Cleaning by vacuuming the plasterboards.
Cleaning with a soft brush of mineral fiber elements, extruded polyethylene.
QUALIFIED PROFESSIONAL FREQUENCY
Review of the conservation status to verify that the conditions of use and anchoring are maintained. Every year

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and suspension required for its correct use; replacement of those parts that show
deficiencies or evident oxidations.
Aeration of the concealed areas behind the ceiling that are susceptible to accumulating moisture or mold,
they can affect users' health, and at the same time generate extreme oxidation conditions in the
suspension supports.
Repainting of the exterior plates, using a spray gun and low-density paints, paying special attention to ensure that the Every 3 years
paint does not reduce the perforations of the plates.
Repainting of the exterior panels, using a spray gun and low-density paints, paying special attention to ensure that the
Every 5 years
paint does not reduce the perforations of the plates.

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Veneering Detachment of Daily use Deterioration of the
Ceramics/Stoneware pieces or elements Hits elements
Precast concrete Breakages Inadequate use Insecurity
Natural stones Deterioration of parts Climatic factors
Rigid Floors Material defects
Cement/granite Humidity
Ceramic/stoneware
Natural stones
Continuous concrete
Flexible Floors
Cork
Lumber
Laminated
Flexible
Textless
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
For the wooden floor:
Every 3 months
Cleaning with liquid wax
For the floor in textiles:
Cleaning with dry foam, avoiding any wet product at all times.
Every 6 months
For the impact-absorbing floor:
Pressure washing
Visual inspection of the condition of the parts to detect possible anomalies not attributable to normal wear.
aging, or defects, in which case a qualified technician will be notified.
Every year
Sealing and waterproofing of joints subjected to constant humidity, especially those
in direct contact with sanitary devices (kitchens and bathrooms).
Review of the different coatings, with replacement when necessary.
Every 3 years
Repairing the loose parts to prevent the problem from spreading to the rest.
Review of the status of joints, joint covers, broom holders, and corner protectors that require material.
Every 5 years
filling and sealing.
QUALIFIED PROFESSIONAL FREQUENCY
Polishing on floors with very high pedestrian traffic.
Inspection of the condition of the joints between pieces and the shrink joints, checking their
water tightness and replacement, when necessary, of the corresponding seals. Every year
• Visual inspection of the coatings, review of the condition of the parts and elements of
anchoring and repairing the moved or damaged parts.
Check for the absence of pathological processes, such as mechanical erosion, chemical erosion, Every 2 years

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cracks and fissures, detachment, capillary moisture and accidental moisture.

Check, where applicable, for losses or deterioration of the anchors and the condition of the joints between
the pieces and the contraction joints.
Polishing on medium pedestrian traffic floors. Every 3 years
General inspection of the coatings and execution of the necessary repairs under supervision
of competent technician. Every 5 years
Polishing of floor in light pedestrian traffic.
5.3.10. Outdoor Areas

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Green areas Breakage of elements Daily use Deterioration of the
Green areas Inadequate use elements
Planters Climatic factors
Tree guard Hits
Lack of cleanliness
Accumulation of weeds
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Sowing and reseeding of grasses. Whenever required
Cleaning with a broom and rake. Every day
General conservation status review. Every year
QUALIFIED PROFESSIONAL FREQUENCY
Cutting of branches considered dangerous. Whenever required
Use of fertilizers, insecticides, and fungicides. According to instructions and
The equipment must be cleaned thoroughly with water and soap after having used them. manufacturer recommendations or
used. need, of
agreement with the qualified professional
Lawn mowing (warm weather). Every 15 days
Cleaning of tree guards and planters, which includes the removal of
garbage, and restoration of the appropriate level of dirt with respect to the walkway or platform.
Lawn mowing (cold weather). Every month
Cutting hedges or fences to maintain the desired height or shape.
Fertilize grasses (fertilizer).
Fertilize at the base of trees, shrubs, or hedges. Every 3 months
Pruning of trees and shrubs to remove broken and dry branches.
Apply insecticide and fungicide when the presence of insects is noticed. Every 6 months
mushrooms.
ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT
Recreational elements and Malfunction of elements Daily use Deterioration of the
deportation Inappropriate use elements
Children's games Climate factors Insecurity
Sports equipment Hits
Lack of cleanliness
Accumulation of weeds
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Verification of the absence of loose elements or visible damage. Every 2 months
Checking that the walls, railings, and containment are in their place and securely fastened.
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Review of the movable elements.

Control of chains or ropes; they should not be excessively worn.
• Slide control; it should not show cracks in the materials.
Checking that the paint is not worn out.
Visual inspection of bolted joints.
Check that the stakes are firmly fixed to the ground.
Verification of the non-existence of nearby elements to the park with which users may
tripping or those that may pose a danger in case of falls or those that have glass fragments or
other cutting or piercing materials.
Visual inspection, observing for any signs of oxidation or breakage of elements. Every 6 months
Qualified Professional FREQUENCY
Renewal of the weatherproofing of all painted elements.
Substitution of the fastening elements or anchors that show intense symptoms of corrosion or
wear.
Replacement of wood components, ropes, chains or stakes that are deteriorated Every year
important.
• Checking for the absence of structural failures and oxidation in all materials, and
substitution or repair and painting, if necessary.
Checking for the absence of pathological processes such as mechanical erosion, chemical erosion,
Every 2 years
cracks and fissures, detachments, capillary dampness and accidental dampness in the
coatings.
Review of the various coatings, with replacement when necessary.
Every 5 years
Review of the condition and filling of joints in the coverings.

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Sports spaces Failure of elements Daily use Deterioration of the
Synthetic resin floors Inadequate use elements
Synthetic grass flooring Climatic factors Insecurity
Blows
Lack of cleanliness
Accumulation of weeds
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Visual inspection, observing if there are openings in joints or breaks in some areas Every year
Qualified professional FREQUENCY
Cleaning of the grass with a specially designed sweeper-cleaner for this type of floor.
Every year
Marking and signaling of tracks in case of deterioration.
Verification of the absence of pathological processes, such as mechanical erosion, chemical erosion,
cracks and fissures, detachments, capillary moisture and accidental moisture in the Every 2 years
coatings.
Review and correction of existing defects in the contraction joints. Every 5 years

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Internal roads Detachment of pieces or Daily use Deterioration of
Concrete elements Hits the elements
Asphalt Breaks Inadequate use Insecurity
Concrete tiles and slabs Part breakdown Climatic factors
Pavers Material failures
Humidity

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MAINTENANCE
MAINTENANCE TEAM FREQUENCY
• Visual inspection of the possible appearance of cracks, fissures, breaks, or dampness.
Every year
Visual inspection of the shrink and contour joints.
QUALIFIED PROFESSIONAL FREQUENCY
Verification of the absence of pathological processes, such as mechanical erosion, chemical erosion,
Every 2 years
cracks and fissures, detachments, capillary dampness and accidental dampness.
Sanitation or replacement of the surface treatment, if it exists, as indicated by the
manufacturer.
Every 5 years
Inspection of the floor with review of joints and repair of any defects observed, such as
broken, cracked, or detached pieces, in which case they will be replaced and secured.

ELEMENTS FREQUENT DAMAGES CAUSE OF DAMAGE EFFECT

Exterior enclosures Detaching of pieces or Daily use Deterioration of the
Metal mesh elements Hits elements
Metal mesh Breakages Inadequate use Insecurity
Traditional fences Breakdown of parts Climate factors
Material failures
Humidity
MAINTENANCE
MAINTENANCE TEAM FREQUENCY
Cleaning.
Checking for possible oxidations on all metallic elements. Every year
Visual inspection and verification of the absence of sagging, cracks, and breaks in the mesh.
Qualified Professional FREQUENCY
Repainting of metal elements in aggressive environments (humidity, salinity, or temperature).
Every year
Protection of the metal fabric with anti-oxidants and enamels or similar, in aggressive environments.
Repainting of metallic elements in non-aggressive environments.
• Protection of the metal fabric with antioxidants and varnishes or similar, in non-aggressive environments. Every 3 years
Inspection of the fencing and review of the anchors, repair of any damage that has appeared.
Source: Ministry of National Education, 2015. Manual on Use, Conservation, and Maintenance of Educational Infrastructure. 1st ed. Bogotá D. C:
Ministry of National Education.

6. Work plan, indicators and monitoring

The area responsible for the design of the Program at each Headquarters will define an annual work plan, which will include
the activities to be carried out, responsible parties, execution dates, and follow-up, therefore, the areas of Security and
Occupational Health will include the activities they are responsible for executing in the annual work plan of the Occupational Safety and Health (SST).
prepare the progress report on the indicators established in the SGSST and in the review report
by senior management.

Likewise, the following indicators are established at a minimum to evaluate compliance and
impact of the Program:

Frequency of
Indicator Name Formula Meta
Measurement
No. Actvidades ejecutadas en el periodo/ No. Actvidades
% Compliance >=90% Quarterly
scheduled in the period

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% Compliance
No. preventive maintenance executed in the period/ No.
preventive maintenance >=90% Semiannual
scheduled preventive maintenance in the period *100
realized
Total of the executed budget in maintenance/Total of the
Budget execution 100% Quarterly
budget allocated for maintenance
Budget execution Determine the value of the corrective maintenance carried out in
N/A Annual
corrective maintenance the period.
Number of workplace accidents generated by local risk in the
Impact current period vs Number of workplace accidents generated by >=0 Annual
local risk in the previous period.

The person in charge of designing the Maintenance Program will monitor its compliance.
for which a report on the results of the program must be prepared at least once a year, in which
include the relevant recommendations and observations, send to the responsible areas of the
implementation of the program and the SST area of the Headquarters, in order to make the adjustments
corresponding and coordinate activities for the validity of the following year.

Drafted: Ing. Mónica Inés Chaves Reviewed: Ing. Martha Lucia Valencia Marlón Huberto approved
Acevedo Astudillo : Rojas Luna
Ing. Fernando Camacho Professionals of
Tamayo Maintenance of the Venues
Health and Safety Team
in the Work of the Venues

Cargo: Project Professional Cargo: Head of the National Division Cargo: Director Management
Specialist Engineer in Occupational Health and Safety of Security and Health in the National Personnel
ARL Advisor - Positva Work Academic and
Health and Safety Team In charge of Administrative
in the Work of the Venues Maintenance of the Venues

Date: September 2022 Date: October 2022 Date: October 2022

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