Microsoft Word

Microsoft Office

Abstract
Complete Package of Microsoft Word

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Contents
Microsoft Office:...................................................................................................................................................................
Microsoft Word.....................................................................................................................................................................
To open MS Word:................................................................................................................................................................
Font Group:...........................................................................................................................................................................
Font Launcher:......................................................................................................................................................................
Position.................................................................................................................................................................................
Spacing..................................................................................................................................................................................
Paragraph Group:..................................................................................................................................................................
Insert Tab..............................................................................................................................................................................
Pages Group:.........................................................................................................................................................................
Cover Page............................................................................................................................................................................
Page Break............................................................................................................................................................................
Blank Page.............................................................................................................................................................................
Table.....................................................................................................................................................................................
Design Tab.............................................................................................................................................................................
Table Style.............................................................................................................................................................................
Table Style Options...............................................................................................................................................................
Shading..................................................................................................................................................................................
Draw Table............................................................................................................................................................................
Layout Tab:............................................................................................................................................................................
Select.....................................................................................................................................................................................
Delete....................................................................................................................................................................................

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Microsoft Office:
Microsoft Office or MS – Office or Office is an application program suite that used for all office type
work like Letter Writing, Essay Writing, Book Writing, NEWS Paper Writing, Data Entry,
Mathematical Calculation, Making Presentation, Animation, and Database Management System.
The Microsoft Office is developed by Microsoft Corporation, USA. This program has following
application for office use:
1. Microsoft Word: Used for Letter Writing, Essay Writing, Book Writing, NEWS Paper Writing
and all writing related work.
2. Microsoft Excel: Used for Data Entry and Mathematical Calculation.
3. Microsoft PowerPoint: Used for Making Presentation, Animation and Graphical Design.
4. Microsoft Access: Used for Database Management System.
Microsoft Word: Microsoft Word or MS – Word or Word is an application program that comes
under Microsoft Office. This application program is used to Letter Writing, Essay Writing, Book
Writing, NEWS Paper Writing and all writing related work. The extension of Word File is .docx
(after version 2007) and .doc (before version 2007).

To open MS Word:
1st Method: Start  All Program  Microsoft Office  Microsoft Word.
2nd Method: Start  Run  Type WINWORD  OK

Font Group:
1. Font: To change the writing style of selected text.
Select the Text  Home tab  Font Group Choose Any Font.
2. Font Size: To change the size of selected text.
Select the Text  Home tab  Font Group Choose any Size.
3. Grow Font: To change the increase size of font gradually.
Select the Text  Home tab  Font Group Grow Font.
4. Shrink Font: TO change decrease size of font gradually.
Select the Text  Home tab  Font Group Shrink Font.
5. Change Case: TO change the selected text upper case, lower case, proper case and more
Select the Text  Home tab  Font Group  Change case  choose any option.
6. Clear Formatting: To remove all change.
Select the Text  Home tab  Font Group Clear Formatting.
7. Bold: To make text Bold
Select the Text  Home tab  Font Group Bold
8. Italic: To make Text Cursive.
Select the Text  Home tab  Font Group  Italic
9. Underline: To make text underline.
Select the Text  Home tab  Font Group Underline.
10. Text Effect: To make text effect graphical.
Select the Text  Home tab  Font Group Text Effect  Choose any design.
11. Back Color: To change the background color of text.
Select the Text  Home tab  Font Group Back Color  Choose any Option.
12 Text Color: To change text color.
Select the Text  Home tab  Font Group Text Color  Choose any one.

Font Launcher:
Scale: To increase and decrease the thickness of Selected Text.
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Select the Text  Home tab  Font Group  Font Launcher  Advanced  Scale Set Scale
Value  OK.

Position: This option has three options:

i. Normal: To set Normal position of selected text.
ii. Raised: To make position above of the selected text.
iii. Lowered: To make position below of selected text.
Select the Text  Home tab  Font Group  Font Launcher  Advanced  Position  Choose
any option  Set Positioning Value  OK.

Spacing: This option has three options:

i. Normal: To set normal gap between characters of selected text.
ii. Expanded: To increase gap between characters of selected text.
iii. Condensed: To decrease gap between characters of selected text.
Select the Text  Home tab  Font Group  Font Launcher  Advanced  Spacing  Choose
any option  Set Spacing Value  OK.
Format Painter: It copies the format of selected text.
Select the Text  Home tab  Clipboard Group  Format Painter  Selected the New Text.

Paragraph Group:
1 Bullet: Type a list with Bulleted Mark.
Home tab  Paragraph Group  Bullet  Choose any Bullet Mark.
TO define a new bullet mark: Home tab  Paragraph Group  Bullet  Define New Bullet 
Symbol  Choose any of the Symbol  Ok  OK.
To create your own bullet: Create Bullet Image in Paint  Home tab  Paragraph Group  Bullet
 Define New Bullet Picture  Import  Choose Image  Open  OK.
2. Show or Hide: To Show or Hide Hidden Text.
Home Tab  Paragraph Group  Show or Hide.

Home tab  Paragraph Group  Numbering  Choose any design

4. Multi-Level List: Type a list with Bulleted Mark and Numbering format with hierarchical format
Like
1. Computer
a. Super Computer
b. Mainframe Computer
c. Mini Computer
d. Personal Computer
2. Mouse
1) Science
a) Math
b) Physics
c) Chemistry
d) Biology
i) Botany
ii) Zoology
Home tab  Paragraph Group Multi – Level List  Choose any Design
Note: Press Tab key to Move Forward in List and Press Shift + Tab Key for Backward in List.
5. Increase Indent: To move forward paragraph position
Home tab  Paragraph Group Increase Indent.
6. Decrease Indent: To move paragraph position back.
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Home tab  Paragraph Group  Decrease Indent
7. Sort: To arrange data in alphabetic order, ascending or descending order.
Select the Data  Home tab  Paragraph Group Sort  Choose Ascending or Descending 
OK.
8. Left Align: Make left side equal of selected paragraph.
Select the Paragraph  Home tab  Paragraph Group Left Align
9. Right Align: Make right side equal of selected paragraph.
Select the Paragraph  Home tab  Paragraph Group Right Align
10. Center: Make paragraph or text center at the page.
Select the Paragraph  Home tab  Paragraph Group Center
11. Justify: make paragraph left and right both side equal.
Select the Paragraph  Home tab  Paragraph Group Justify.
12. Line Spacing: To increase and decrease gap between paragraph.
Select the Paragraph  Home tab  Paragraph Group Line Spacing  Choose the Value.
13. Shading: To change the paragraph background colour.
Select the Paragraph  Home tab  Paragraph Group Shading  Choose any Colour.
14. Border: This option use for 3 types of border applied on file.
i. Paragraph Border: Select the Paragraph  Home tab  Paragraph Group  Border  Border
and Shading  Border Tab  Choose Border Style, Colour, Width  OK
ii. Page Border: Home tab  Paragraph Group  Border  Border and Shading  Page Border
Tab  Choose Border Style, Colour, Width  OK
iii. Art Border on Page: Home tab  Paragraph Group  Border  Border and Shading 
Border Tab  Choose any design from Art  OK

Insert Tab

Pages Group:
Cover Page: To make a cover page design for the book.
Insert Tab  Cover Page  Choose any design  Make Changes.
Page Break: To left current page without filling and goto next page.
Insert tab  Page Break.
Blank Page: To insert a blank page in between two paragraph.
Set the Cursor Position  Insert tab  Blank Page.
Table: A Table is collection of Rows and Columns, where we entered the data in organized
manner.

Row: A row is horizontal part of Table.

Column: A Column is Vertical part of Table.
Cell: A Cell is intersection of Row and Column where we type the data.
To Insert the Table: Insert tab  Table  Insert Table  Type Row and Column Value  OK.
 Press Tab Key  Move one Cell Forward
 Press Shift + Tab  Move One Cell Back
 Press Up Arrow Key  Move One Cell Above.
 Press Down Arrow Key  Move One Cell Below.
Note: When your cursor within the table there are two Tabs appeared automatically:
Design Tab:
Table Style: In this option there are various design which created by developer of Microsoft Office.
You can choose any one and your layout become change like selected design.
Click in the Table  Design Tab  Table Style  Choose any Design.
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Table Style Options: In Table Style, you can change some other changes on Row and Column.
Click in the Table  Design Tab  Table Style Option  Set any option.
Shading: to change row, column and cell background colour according to user choice.
Click in the Table  Design Tab  Shading  Choose any Colour.
Draw Table: To design a table with your style.
Click in the Table  Design Tab  Border  Draw Table (A Pencil type symbol will be appeared
with mouse pointer)  Choose Border Style  Choose Border Design  Choose Border
Thickness  Choose Color  Make Drawing.

Layout Tab:
Select: To select the Cell, Row, Column, Table.
Set the position of Cursor  Layout tab  Select  Choose their options.
Delete: To Delete the Cell, Row, Column, Table.
Set the position of Cursor  Layout tab  Delete  Choose their options.
To Change or remove the border of selected Table: Set the position of Cursor  Layout tab 
Properties  Border and Shading  Choose Border Style, Colour, Thickness  OK  OK.
To Show or Hide Table Gridline: Remove the Border of Table  Layout tab  View Gridlines.
To Insert Rows and Columns: Set the Position of Cursor  Layout tab  Insert Above / Insert
Below / Insert Left / Insert Right.
Merge Cell: To merge two or more cell and become a single cell.
Select Two or More Cell  Layout tab  Merge Cell.
Split Cell: To divide a cell into two or more cells.
Set the position of Cursor  Layout tab  Split Cell  Set Row and Column  OK.
Split Table: To divide a Table into Two Part.
Set the position of Cursor  Layout tab  Split Table.
Autofit:
1) Autofit to Content: To reduce the size of table according to text.
2) Autofit to Window: To expand the size of table according to page size.
Set the Position of Cursor into table  Layout tab Autofit  Choose their options.
To set the table with text: Autofit table with Content  Layout tab  Properties  Choose Around
and Left, Right & Center  OK.
Height: To increase and decrease height of the Row.
Set the position of cursor  Layout tab  Height  Set Value.
Width: To increase and decrease height of the Column.
Set the position of cursor  Layout tab  Width  Set Value.
Cell Alignment: To set Text position in Cell. There are total 9 alignment of cell text:
a. Top – Left
b. Top – Center
c. Top – Right
d. Center – Left
e. Center
f. Center – Right
g. Bottom – Left
h. Bottom – Center
i. Bottom – Right

Set the Position of Cursor  Layout Tab  Alignment Group  Choose any one Cell Alignment.
Text Direction: to change the direction of text from Left to Right, Top to Bottom and Bottom to Top.
Set the Position of Cursor  Layout Tab Text Direction.
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Cell Margin: To set the cell Margin
Set the Position of Cursor  Layout Tab  Cell Margin  Set the Value  OK.
Sort: To arrange data in ascending or descending order of table.
Set the Position of Cursor  Layout Tab Sort  Choose Field Name  Choose Ascending or
Descending Order  OK.
Repeat Header Row: To repeat the data of first row at all next pages of table.
Set the Cursor at First row of Table  Layout tab  Repeat Header Row.
Convert to Text: To remove the table from the data.
Set the Cursor into Table  Layout tab  Convert to Text  OK.
To Convert Text to Table: Select all the Data  Insert tab  Text to Table  OK.
Formula:

Hyperlink: To connect or link a file with another file.

Type the Data  Select the Data  Insert tab  Hyperlink  Choose File  OK
Now, Click with CTRL to open the File.
Bookmark: To move your cursor at specified position.
Select the Area  Insert tab  Bookmark  Type Bookmark name  OK.
To move your cursor at Bookmark Location: Insert tab  Bookmark Choose Bookmark
Name  Goto.
Comment: To highlight the text and show their description with line at side of the page.
Select the Data  Insert tab  Comment  Type Comment Text.
To Delete the Comment: Right Click on Comment Area  Delete.
Header and Footer: To type some common text at Top of the Page (Header) and Bottom of Page
(Footer) at every page.
To apply Header and Footer: Insert tab  Header or Footer  Choose one of the Design 
Make Changes  Close.
To Remove Header and Footer: Insert tab  Header or Footer  Remove Header or Footer.
Page Number: To insert page number at File.
To Apply Page Number: Insert tab  Page Number  Choose any Position  Choose any
Design.
To Change Page Number Starting Value: Insert tab  Page Number Format Page Number 
Set Page Number Value in Start At  OK.
To Change Page Number Format: Insert tab  Page Number Format Page Number 
Choose Page Number Format  OK.
Text Box: To type the Text within the Box.
Insert tab  Text Box  Draw Text Box  Draw Your Box on Page  Type the Text.
Word Art: To type some text in Graphical format.
Insert tab  Word Art  Choose any Design  Make Changes.
Drop Cap: It enlarge first character of paragraph.
Select the Paragraph  Insert tab  Drop Cap  Choose their options.
Signature Line: To use for marking signature.
Insert tab  Signature Line  Type Name and Designation  OK.
Date and Time: To insert current Date and Time of the System.
Insert tab  Date and Time  Choose any Format.
Object: To insert mathematical graph.
Insert Tab  Object  Microsoft Graph Chart  OK  Make Changes in Data  Close.
Equation: To insert mathematical formula in file.
To Insert the Formula: Insert tab  Equation  Select any formula from List.

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To Create your own Fromula: Insert tab  Equation  Insert New Equation  Design Tab
appeared automatically  Use Symbols and Formats  Make Changes.
To Save Your Formula into List: Select the Formula  Insert tab  Equation  Save to
Equation Gallery.
Symbol: To insert those symbol into file which is not available in keyboard.
Insert tab  Symbol  More Symbols  Choose any one symbol  Close.
Auto Correct: to convert short form to full form.
Insert Tab  Symbol  More Symbol  AutoCorrect  Auto Correct  Plain Text  Type Short
Form  Type Full Form  Add  OK.
Design Tab:
Watermark: To type some text or image at background in file at each page.
To Apply Text Watermark: Design Tab Watermark  Custom Watermark  Text Watermark
 Type Text  Set Font  Set Size  Set Colour  OK.
To Apply Picture Watermark: Design Tab Watermark  Custom Watermark  Picture
Watermark Select Picture  Choose any Image  Insert  Washout  OK.
To Remove Watermark: Design Tab Watermark  Remove Watermark.
Page Color: To change page colour of File.
Design tab  Page Colour  Choose any Colour.
Page Layout tab:
Margin: To set page margin from left, right, top, bottom and gutter.
Page Layout tab  Margin  Custom Margin  Set Margin Value  OK.
Size: To set Page Size.
Page Layout tab  Size  Choose Paper Size (Normally we choose A4).
Orientation: To set page orientation either Tall (Portrait) or Wide (Landscape).
Page Layout tab  Orientation  Choose their options.
Column: To divide a page into two or more columns.
Page Layout tab  Column  Set Number of Columns  Set Line Between  OK.
To jump to next column without filling current column: Set the Cursor Position  Page
Layout tab  Break  Column.
Line Number: To show line number at each line.
Page Layout tab  Line Number  Choose their option.
Hyphenation: To apply hyphen symbol at word where line become end but there are no more
space to adjust the word.
Page Layout Tab  Hyphenation  Automatic.
References tab:
Caption: To insert a title at the below of image.
Select the Image  References Tab  Insert Caption  Type Caption Name  OK.
Table of Figure: To show a list that represent what image is present at which page.
 Left First Page Blank (Press CTRL + Enter)
 Insert an Image
 Select the Image
 References Tab
 Apply Caption
 Goto Next Page
 Repeat Step 2 to 6 untill complete the Document.
 Goto First Page (Press CTRL + Home)
 References Tab
 Insert Table of Figure
 OK

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Update Table of Figure: Insert New Image  Apply Caption  Goto First Page  References
tab  Update Table  Update Entire Table  OK.
Cross Reference: To move your cursor to specific Image.
 Left First Page Blank (Press CTRL + Enter)
 Insert an Image
 Select the Image
 References Tab
 Apply Caption
 Goto Next Page
 Repeat Step 2 to 6 untill complete the Document.
 Goto First Page (Press CTRL + Home)
 References Tab
 Cross – Reference
 Choose Picture in Reference Type
 Select Image Name
 Insert.
Table of Content: to show which topic is present at which page.
 Left First Page Blank (Press CTRL + Enter)
 Type the Title
 Select the Title
 Home Tab  Choose Heading 1 or anything that you want
 Press Enter and Type Text.
 Goto Next page
 Repeat Step 2 to 6 until complete the document
 Goto First Page (Press CTRL + Home)
 References tab
 Table of Content
 Choose any option from list.
Update Table of Figure: Insert New Topic  Apply Heading 1  Goto First Page  References
tab  Update Table  Update Entire Table  OK.
To move cursor to the specific topic: View tab  Navigation Pane.
Footnote: Add a note at the bottom of the page providing more info about something in your
document.
EndNote: Add a note, like a comment or citation, providing more info about something in your
document. Superscript numbers referring to endnotes are added to your text.
To Apply Footnote / Endnote: Select the Text  References Tab  Insert Footnote or Insert
Endnote.
To move cursor to one Footnote/Endnote to another: References Tab  Choose Next
EndNote / Previous Endnote / Next Footnote / Previous Endnote.

Mailing Tab
Mail – Merge
This option is used to type a letter, set name of recipients, merge both of them and there number
of recipients that number or letters appeared.
Type a Letter  Mailing Tab  Start Mail Merge  Choose their Option (Letter)  Select
Recipients Customize Columns  Add, Delete, rename Fields Name  OK  Type List  OK
 Save the List  Insert Merge Field  Choose Each Field One by One  Finish & Merge 
Edit Individual Documents  OK.
Review tab:

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Spelling and Grammar: To check and correct grammatical mistakes and spelling errors in file.
Every grammatical error represent by Green Underline and Spelling Error is represented by Red
Underline.
Review tab  Spelling and Grammar  Set correct word  Change.
Thesaurus: To show synonyms and antonyms of selected word.
Select the Text  Review tab  Thesaurus.
Track Changes: To identify the changes in the file.
Review tab Track Changes.
To Move Cursor on Changes: Review tab  Next / Previous.
To accept or Reject Changes: Review Tab  Accept / Reject  Accept or Reject all Changes.
Restrict Editing: To restrict any types of changes in the file with password.
Review tab  Restrict Editing  Formatting Restriction  Editing Restriction  Click on Yes,
Start Enforcing Protection  Type Password  Retype Password  OK.
To Apply password on File to open: File  Save As  Tools  General Option  Type password
in Password to Open  OK  Retype Same Password  OK  Save.
Compare: To compare two file with each other.
Review tab  Compare  Compare / Combine  Choose Files  OK.
View Tab:
View Group: It show your file in different way.
View Tab  Views Group  Choose their options.
Show Group: To show or Hide Ruler, Gridlines and Navigation Pane.
View Tab  Show Group  Choose their options.
Zoom: To enlarge and condensed page size.
View tab  Zoom  Set Zoom Value  OK
100%: To set normal zoom level.
View tab  Zoom Group  100%
One Page: Show one page at a time.
View tab  Zoom Group  One Page.
Multiple Page: Show more than one page at a time.
View tab  Zoom Group  Multiple Pages
Page Width: To set page zoom level at screen size.
View tab  Zoom Group  Page Width.
New Window: To create a new file of current file.
View tab  New Window
Arrange all: To show all files in cascade format.
View tab  Arrange All.
Split: To divide a page into two part.
View tab  Split.
Switch Window: To move one file to another file.
View tab  Switch Window  Choose File Name.
Macro:

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