1. Define what the process of drug reception consists of.

RECEPTION AND INSPECTION

The regent or the person delegated by them for the pharmaceutical service will receive the
medications and medical devices acquired.
Comparison of what the document contains, what was requested, and what was received.

It is the stage where a comparison is made between what was requested, invoiced, and received.
through a physical inspection of the quantities and current technical health conditions
in which the medications and medical devices are delivered to the pharmacy.

2. What parts make up the process of Receiving medications?

Reception of medications and medical devices.

The reception will be advanced basically according to the following procedure:

a) Study of the documentation that contains the business

The documentation that allows for the establishment of the
business conditions.

b) Reception and study of the delivery documentation

The documentation presented by the person in charge will be studied.
delivery.
c) Comparison of the contents of the documentation

The content of the documentation that contains the business will be compared.
with the content of the delivery documentation, to establish the
correspondence between the products delivered and the products
specified in the business, regarding delivery date, quantities,
technical conditions, etc.

d) Inspection of received products

An inspection of the medications and devices will be conducted.

doctors to verify the number of units, the lot number, dates of
expiration, sanitary registration, manufacturing laboratory, conditions of
storage during transport, handling, packaging, material of
packaging and container and the established administrative and technical conditions
in the negotiation.
It will be communicated to the competent health authorities, in accordance with the
current legislation, when they do not meet the technical specifications of
quality in the receipt delivery.

e) Sampling
The sampling plan to be used will be defined and the size of the sample will be calculated.
sample. The sample will be taken from the total lot and will proceed to
compliance with the provisions set out in the Resolution of the National Institute of
Surveillance of Medicines and Foods INVIMA 2004008172 of 2004 and
other rules that complement, modify or replace it. This
the requirement is optional for the establishments to apply
retail pharmacists.

f) Receipt Act

An official record will be prepared that details the information provided by the
receiving procedure, especially the date and time of delivery,
quantity of units, batch number, sanitary registration, dates of
expiration, transportation conditions, handling, packaging, material of
packaging and containers, administrative and technical conditions established in
the negotiation and the one that allows to identify the sample at all times
receipt. The record will be signed by the person receiving and the one delivering and
It will be filed in the previously designated location and in sequential order.

g) Prohibition of receipt or possession of medical samples

The reception or possession of medical samples in the services is prohibited.
pharmaceuticals of the Health Service Providing Institution and in the
pharmaceutical establishments.

h) Registration of entry of medications and medical devices

The pharmacy service or pharmacy establishment will register in the
existing means for this purpose, preferably computerized, the quantity,
fecha, valor unitario, valor total, etc., de los medicamentos y dispositivos
received doctors.

3. Define what Technical and Administrative Reception is

Technical reception: It is a visual inspection where it is determined and recorded in the minutes.
Reception of everything related to the technical aspects of the medication and devices
doctors.
Administrative reception: It is to verify that the medications and medical devices
requested correspond with what has been received and invoiced by the supplier. Also confirm
the conditions during transport, packaging, container, product, quantity and
price.

4. What is verified when the Administrative Reception process is carried out?

Administrative reception or Study of the documentation

The documentation will be studied in advance to establish the following
Conditions: Entry into the warehouse from an accounting perspective contains three
information:
-Qué producto ingresa, el valor (compra) y el proveedor del mismo (factura):
So that the inventory manager can verify these variables, it is necessary that
timely received the supply contract or the purchase order from the
products that will enter the warehouse or pharmacy service. It must be ensured that the
products are received according to what was agreed upon at the time of purchase.

Recepción y estudio de la documentación que entrega el proveedor.

The warehouse manager checks that the requested product has arrived from the supplier.
selected, in the required quantities and with the value and timeline stipulated in the contract
of supply or the purchase order.
It is established that there is a correspondence between what was received and what was agreed upon, and if the product
does it comply or not with the conditions agreed upon in the purchase.
Generic name (or international common name) of the requested product vs. the
dispatched.
- Concentration and dosage form in the case of medications.
Unit prices and totals (per product and total invoice value) agreed.
- Date and time of delivery.
- Ordered quantity vs. received quantity vs. invoiced quantity.

5. What is verified during the Technical Reception process?

Technical reception - inspection of the received products

Finally based on the checklist questionnaire that my instructor will give me.
contesto las preguntas de los procesos tanto de recepción Administrativa como técnica
as evidence of the activity carried out.

The pharmaceutical service director, or the person they delegate to, will proceed to carry out
an inspection of medications and medical devices to verify:
- the technical conditions
Quantity of units,
Batch number
- Fechas de vencimiento
Health registration
Manufacturer laboratory
Storage conditions during transport, handling, packaging,
packaging and wrapping materials and the administrative and technical conditions
established in the negotiation.
- For this purpose, a random sample will be taken from the total lot received.
It is important that during the reception the technical data sheet of the medication is available.
or medical device, regarding the product specification information,
shelf life, storage conditions and the information that the
institution deemed necessary. This information is provided by the supplier to the
time to quote the products. The reception or possession of samples is prohibited
medical professionals in the pharmaceutical service or warehouse.

When the medications do not meet the technical specifications, it will be communicated to the
supplier and the purchasing manager or whoever acts on their behalf.
 The active ingredient in medications must be guaranteed to be exactly as
requested, in the pharmaceutical form and concentration stipulated.
Expiration date: You should not receive the product that has less than two-thirds
parts of its useful life, or at least, a year until its expiration.
Batch number: The batch number is important because in case it occurs a
quality problems guide the follow-up. If possible, no more than should be accepted.
two batches in the same order of a product.
Requested certifications: If the supply contract or purchase order so requires
It is stipulated that certain documents proving aspects must be provided with the order.
of quality, such as the INVIMA sanitary registration and the quality protocol.
Other characteristics of the medications are also reviewed:
Packaging: Sealed in good condition and dry.
Container: Hermetic seal, no perforations, full content.
Tapas: Presence of security band.
Label: Firm and clear print.
-Blister: Sealed, filled, with basic information.

Other aspects to consider:

Organoleptic analysis: It refers to the analysis of the characteristics that can be
perceive through the senses (color, smell, texture) of a product by the
warehouse manager.
- Visual inspection: Examine characteristics of uniformity in color, finish, etc.
Control of 'passes, does not pass': Evaluates whether a characteristic is below or above
above a set limit.
Defect: Any deviation of the product from the previously established specifications.
established. It is classified into:
Critical defect: The one that can prevent the use of the product.
Major Defect: Without being critical, it has the potential to considerably reduce the use of the
product.
Minor defect: Does not materially reduce the use of the product. With the aim of being able to
make the decision to accept or reject a received batch, certain levels are defined
acceptable quality levels (AQL): 1% for critical defects, 6.5% for major defects and
15% for minor defects. The classification of defects found during the
inspection crosses with the NAC and the result of this crossing allows to accept or reject the
receiving lot. This is accepted if the number of defective items is equal to or less than
established by the respective NAC. If it is higher than that established in the table, it is rejected.

Organoleptic analysis for product inspection

Tablets: It will be observed that they do not have stains, that they are not discolored, that they are not
not broken or sticky, that do not have dust adhered to the surface; same size, color and
appearance.
Capsules: They should not be open or empty, they should not have adhered dust, they should not
to be deformed, without traces of humidity, the same color and appearance.
Solutions: That no foreign materials, turbidity, or gas presence are observed.
Complete content: that are in hermetically sealed containers, including band of
security.
Emulsions: They should be homogeneous, free of gas or foreign materials. Complete content,
that are in airtight sealed jars, including a security band.
Suspensions: That when shaken they re-disperse properly. Full content, that
they should be in hermetically sealed containers, including a safety band.
Injectable liquids: That do not have suspended particles. That do not have turbidity.
That the content is complete.
Powders for reconstruction should not be clumped. The powders for injection must...
should easily detach from the jar and must have a uniform color. They should dissolve easily.
Powders or granules to reconstitute the oral solution;
That disperse easily. Uniform granular color.
Creams and ointments: Ensure that the tubes are not collapsed or have perforations or ruptures.
Make sure the closure is airtight.
CRITICAL DEFECT
The product is accepted with zero (0) critical defects. When there is any critical defect, the
product
it is rated as unacceptable.
MAJOR DEFECT
Acceptance is conditioned until a new inspection of the product.
MINOR DEFECT
It is accepted with all minor defects, informing the manufacturer for correction and
making
a new product inspection.
Equipment for the management of parenteral solutions: Warn if the seals are not present.
intact or if the protectors are not in place. Warning note: "DO NOT USE WITH
BLOOD OR WITH BLOOD COMPONENTS.
Blood transfusion equipment: Warn if the seals are not intact or if the
protectors are not in their place.
Surgical glovesIf they are powdered, a notice must be placed that the powder of the
The surface must be removed aseptically before starting the operating processes. If
They are sterile, check that the package is not open or damaged.
Minutes of reception: A record will be prepared that details the information that
arroje el procedimiento de recepción, fecha y hora de entrega, nombre del producto en su
denominación genérica y comercial, cantidad de unidades, número de lote, registro
sanitario, fechas de vencimiento, condiciones de transporte, manipulación, embalaje,
packaging and wrapping materials, administrative and technical conditions established in the
negotiation and that allows to identify at all times the sample taken. The minutes will be
signed by the person who performs the technical reception for its filing in the warehouse and
copy of the minutes for the pharmaceutical service.

Entry registration of medications and medical devices: Once authorized

upon receipt of the product, its incorporation into the warehouse accounting system occurs. The
pharmacy storage or service will register in the existing means for this purpose,
preferably computerized, quantity, date, unit value, total value, supplier,
etc., of the medications and medical devices received.
Control of the reception and storage process Percentage of compliance of
deliveries from the supplier:
Number of deliveries made in agreed terms x 100 Total number of deliveries
Agreed. Percentage of compliance with good storage practices: Number
of expired, deteriorated, and damaged medications x 100 Total medications
stored.

Temperature, humidity, and cold network control format.

 - The special control medications that are a monopoly of the State, once they
carry out the respective technical reception, they must be stored under security and in
an independent site from other medications

Inspection, classification, and determination of defects in the packaging material,

in the products and in the pharmaceutical form in the medications.