SECURITY MANAGEMENT SYSTEM AND

HEALTH IN THE WORKPLACE

MANAGEMENT SYSTEM OF
SAFETY AND HEALTH AT WORK

SG-SST
Decree 1072 of 2015
Book 2, Part 2, Title 4, Chapter 6

LOGO OR NAME OF THE

COMPANY

CIUDAD,MESDEAÑO

Prepared by: Reviewed by: Approved by:

SIGNATURE SIGNATURE FIRM

PERSON NAME NAME NAME

CARGO CARGO CARGO

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 SECURITY MANAGEMENT SYSTEM AND
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CHANGE CONTROL

DESCRIPTION OF THE CHANGE -

VERSION DATE
OBSERVATIONS
01 Preparation of the document. Month/day/year

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TABLE OF CONTENTS

INTRODUCTION
OBJECTIVE
SCOPE
DEFINITIONS AND ABBREVIATIONS
SG-SST SCHEME
1. POLICIES
1.1. Security, Health at Work, and Environment Policy
[Link] Alcohol Abuse Policy and No Substance Consumption
Psychoactive
[Link] Policy against Workplace Harassment

2. ORGANIZATION
[Link] Information of the Company
2.1.1. Mission
2.1.2. Vision
2.1.3. Historical Review
2.1.4. Company Description
[Link] of Services/Products
[Link] Map
2.4. Organizational Structure
[Link] Distribution
2.5.1. Staff Plant
2.5.2. Work Shifts – Schedules
2.5.3. Social Security
2.5.4. Sociodemographic Profile.
[Link] and Responsibilities
2.6.1 Employers' Obligations.
2.6.2 Obligations of the Occupational Risk Manager.
2.6.3 Obligations of Workers
2.7. Legal and Labor Aspects
2.7.1. Internal Work Regulations
2.7.2. Industrial Hygiene and Safety Regulations
2.7.3. Joint Committee on Safety and Health at Work
(COPASST)
2.7.4. Labor Coexistence Committee
[Link] of Resources
2.9. Labor Competence in Occupational Safety and Health: Induction, Training and
Training
2.9.1. Induction in Occupational Health and Safety
2.9.2. Training and Coaching Program

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[Link] and Document Control

2.10.1. Document preservation
[Link]

3. PLANNING
3.1. Identification of hazards, assessment and valuation of risks.
[Link] assessment of the health and safety management system in the
work.
3.3. Planning of the Health and Safety Management System
work
3.4. Objectives and Goals
3.5. Indicators of the safety and health management system in the
work.
3.5.1. Indicators that assess the Structure of the Management System
of Safety and Health at Work.
3.5.2. Indicators that evaluate the Management System Process
Seguridad y Salud en el trabajo
3.5.3. Indicators that evaluate the Results of the Management System
of Occupational Safety and Health
[Link] Requirements
[Link] Programs
3.7.1. Preventive and Occupational Medicine Program
[Link]. Objectives
[Link]. Activities
3.7.2. Industrial Hygiene Program
[Link]. Objectives
[Link]. Activities
3.7.3. Industrial Safety Program
[Link]. Objectives
[Link]. Activities
3.7.4. Specific Risk Management Programs
[Link] Plan

4. APPLICATION
4.1. Prevention, Preparation and Response to Emergencies
4.2. Change Management

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4.3. Supplier, Contractor and Subcontractor Control

5. EVALUATION
5.1. Supervision and Measurement of Results
5.1.1. Proactive Supervision
5.1.2. Reactive Supervision
5.2. Investigation of Incidents, Accidents, and Related Diseases
with the
Work

6. AUDIT
6.1. Internal Audits
6.2. Management Review

7. IMPROVEMENT
7.1. Continuous Improvement
7.2. Corrective and Preventive Actions

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INTRODUCTION

In compliance with the provisions of law 1562 of 2012, Decree 1072 of

2015 and other current regulations regarding Occupational Health and Safety
In Colombia, THE NAME OF THE COMPANY has structured the Management System
of Occupational Safety and Health (SG-SST), whose main purpose is
joint action between the company, its workers, and the Risk Manager
Labor issues, through the continuous improvement of working conditions and
the risks and dangers in the workplace.

The present document addresses the promotion of the health of workers and the
prevention of occupational injuries and illnesses, through the
implementation of a logical and staged method whose principles are based on the
PHVA cycle (Plan, Do, Check and Act) which includes the policy,
organization, planning, application, evaluation, auditing and improvement actions.
The coordinated development of these elements will allow us to fulfill the purposes.
of the SG-SST.

According to what is established, the SG-SST is characterized by its flexibility to

size and characteristics of the company, to focus on identification and control
of the dangers and risks associated with its activity, also allowing for the
personal growth and the improvement of the company's productivity.

The Management System framework is described in the following stages:

Policies
Organization
Planning
Application
Assessment
Audit
Improvement

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OBJECTIVE

Indicate the elements and requirements for the management and administration of the System of
Management in Health and Safety at Work of COMPANY NAME
manner that allows to control the dangers and risks present in the company,
promote continuous improvement, and prevent hazardous conditions that may
affect the well-being of workers and the productivity of the company.

SCOPE

The present Manual of the Occupational Safety and Health Management System
applies to COMPANY NAME and considers all parameters and
guidelines for the implementation of a coherent Management System and
organized to seek its best applicability for the benefit of its workers and
from the same organization.

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DEFINITIONS AND ABBREVIATIONS

DECREE 1072 of 2015, Book 2, Part 2, Title 4, Chapter 6, Article 2.

(DECREE 1443 of July 31, 2014, Article 2)

Corrective action: Action taken to eliminate the cause of a non-conformance.

compliance detected or other undesirable situation

2. Action for improvement: Optimization action of the Management System

Safety and Health at Work (SG-SST), to achieve improvements in the
performance of the organization in occupational safety and health in a way
consistent with its policy.

3. Preventive action: Action to eliminate or mitigate the cause(s) of a

potential non-compliance or another potential undesirable situation

4. Non-routine activity: Activity that is not part of normal operation

of the organization or activity that the organization has determined as not
routine due to its low frequency of execution.

5. Routine activity: An activity that is part of the normal operation of the

organization, it has been planned and is standardizable

6. Senior management: Person or group of people who direct and control a

company

7. Threat: Latent danger of a physical event of natural or caused origin,

or induced by human action accidentally, is presented with a
sufficient severity to cause loss of life, injuries or other impacts on
health, as well as damage and losses to property, infrastructure,
the means of livelihood, the provision of services, and environmental resources

8. Self-reporting of working conditions and health: A process by which

the worker or contractor reports in writing to the employer or contractor the
adverse security and health conditions identified in your workplace

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9. Workplace: A Workplace is understood to be any building or area

outdoor space intended for an economic activity in a company
determined

10. PHVA Cycle: A logical and staged procedure that allows for improvement.
I continue through the following steps:
Plan: The way to improve safety and health must be planned.
workers, finding out what things are being done incorrectly or are
they can improve and determine ideas to solve those problems.
Do: Implementation of the planned measures.
Verify: Review that the procedures and actions implemented are
achieving the desired results.
Act: Take improvement actions to achieve the greatest benefits in
workers' safety and health

11. Health conditions: The set of objective variables and self-reported

physiological, psychological, and sociocultural conditions that determine the profile
sociodemographic and morbidity of the working population

12. Working conditions and environment: Those elements, agents or

factors that have a significant influence on the generation of risks for the
safety and health of workers that are specifically included in
this definition, among others:

a) The general characteristics of the premises, facilities, machines, equipment,

tools, raw materials, products and other existing utensils in the place
work; b) The physical, chemical, and biological agents present in the environment of
work and its corresponding intensities, concentrations or levels of
presence; c) The procedures for the use of the cited agents in the
previous section, that influence the generation of risks for workers and;
d) The organization and arrangement of work, including the factors
ergonomic or biomechanical and psychosocial.

13. Socio-demographic description: Socio-demographic profile of the population

worker, which includes the description of social characteristics and
demographics of a group of workers, such as: level of education,
ingresos, lugar deresidencia,composición familiar, estrato socioeconómico,
estado civil, raza, ocupación, área de trabajo, edad, sexo y turno de trabajo.

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14. Effectiveness: Achievement of the objectives of the Safety Management System

I work with maximum effectiveness and maximum efficiency.
Health in the

15. Effectiveness: It is the ability to achieve the expected or desired effect.

execution of an action.

16. Efficiency: Relationship between the achieved result and the resources used.

17. Emergency: It is a situation of danger or disaster with imminent threat.

same, which affects the normal functioning of the company. Requires a
immediate and coordinated reaction of workers, emergency brigades
and first aid and in some cases of other support groups depending
of its magnitude.

18. Risk assessment: Process to determine the level of risk associated with
level of probability that such risk materializes and the level of severity of
the consequences of that concretion.

[Link]: An unforeseen and unwanted event that disrupts

significantly the normal operation of the company, implies damages
mass layoffs of personnel working in facilities, total paralysis of the
activities of the company or a part of it and that affects the chain
productive, or causes partial or total destruction of a facility.

20. Hazard identification: Process to establish whether a hazard exists and define
the characteristics of this.

21. Structural indicators: Verifiable measures of availability and access

resources, policies, and organization that the company has to address them
demands and needs in Occupational Health and Safety.

22. Process indicators: Verifiable measures of the degree of development and

implementation of the SG-SST.

23. Outcome indicators: Verifiable measures of the changes achieved in

the defined period, based on the scheduled programming and the application
of the program's own resources or the management system.

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24. Legal matrix: It is the compilation of the regulatory requirements that must be met.
empresa acorde con las actividades propias e inherentes de su actividad
productive, which provide the regulatory and technical guidelines for
develop the Occupational Health and Safety Management System (SG-
SST), which must be updated as new ones are issued
applicable provisions

25. Continuous improvement: Recurrent process of optimization of the Management System

of Occupational Safety and Health, to achieve improvements in performance in
this field, in line with the Security and Health policy in the
Work (SST) of the organization.

26. Non-compliance: Failure to meet a requirement. It can be a deviation.

of standards, practices, work procedures, regulatory requirements
applicable, among others.

27. Danger: Source, situation, or act with the potential to cause harm to health.
the workers, in the teams or in the facilities.

28. Occupational Health and Safety Policy: It is the commitment of top management.
address of an organization with occupational safety and health,
formally expressed, that define their scope and commit the entire
organization.

29. Record: Document that presents results obtained or provides

evidence of the activities performed.

30. Accountability: Mechanism through which individuals and

institutions report on their performance.

31. Proactive Review: It is the commitment of the employer or contractor that

it involves initiative and the capacity for anticipation for development
preventive and corrective actions, as well as decision-making for
generate improvements in the SG-SST

32. Reactive Review: Actions for the monitoring of occupational diseases,

incidents, work accidents, and absenteeism due to illness.

33. Regulatory Requirement: Requirement for occupational safety and health imposed
by a current regulation that applies to the organization's activities.

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34. Risk: Combination of the probability that one or more exposures occur.
the dangerous events and the severity of the damage that can be caused by it.

35. Risk Assessment: It consists of making a judgment on whether it is tolerable or not.

estimated risk.

36. Health Surveillance at Work or Epidemiological Surveillance of the

Occupational Health: It includes the collection, analysis, interpretation and
the continued and systemic dissemination of data for prevention purposes. The
Surveillance is essential for planning, execution, and evaluation of the
occupational health and safety programs, the control of disorders and
work-related injuries and absenteeism due to illness,
as well as for the protection and promotion of the health of workers. Such
surveillance includes both the health monitoring of workers and the
of the work environment.

Definitions of Law 1562 of 2012

1. General System of Labor Risks: It is the set of entities

public and private, rules and procedures, intended to prevent, protect
and attend to the workers regarding the effects of diseases and the
accidents that may happen to them on the occasion of or as a consequence of
work they develop.
The current occupational health regulations related to the
prevention of workplace accidents and occupational diseases and the
improvement of working conditions are an integral part of the
General System of Labor Risks.

2. Occupational Safety and Health: Discipline that deals with the prevention of
injuries and diseases caused by working conditions, and of the
protection and promotion of the health of workers. It seeks to improve the
conditions and the work environment, as well as occupational health,
that involves the promotion and maintenance of physical, mental, and
social of workers in all occupations.

3. Occupational Health and Safety Management System: It consists of the

development of a logical and step-by-step process, based on continuous improvement and
what includes politics, organization, planning, implementation,
evaluation, the audit and the improvement actions with the aim of anticipating,

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 SAFETY MANAGEMENT SYSTEM AND
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recognize, assess, and control the risks that may affect security and
health at work.

4. Work Accident: A sudden event that occurs due to or with

occasion of work and causes an organic injury to the worker, a
functional or psychiatric disturbance, a disability or death.

It is also a work accident that occurs during the execution of

instructions from the employer or contractor during the execution of a task under
their authority, even outside of the place and hours of work.

Similarly, a work accident is considered to be one that occurs during the

transport of workers or contractors from their residence to the locations
for work or vice versa, when the transportation is provided by the employer.

It will also be considered as a work accident the one that occurred during the
exercise of the union function even if the worker is on leave
union whenever the accident occurs in compliance with it
function.

Likewise, a work accident is considered to be one that occurs due to the

execution of recreational, sports or cultural activities, when acting
on behalf of the employer or the user company when
This concerns workers from temporary service companies who are
find in mission. Law 1562/2012

5. Occupational disease: Result of exposure to risk factors

inherent to the work activity or the environment in which the worker has found himself
forced to work. The National Government will determine, periodically, the
diseases that are considered work-related and in cases where a
the disease is not listed in the table of occupational diseases, but it
demonstrate the causal relationship with occupational risk factors
it will be recognized as an occupational disease, in accordance with the established provisions in the
current legal standards.

6. Absenteeism: Condition of being absent from work. It refers to the number of

scheduled hours that are no longer worked as a result of the
occupational and/or general diseases, work accidents and the
health consultations.

7. Consequence. Result, in terms of injury or illness, of the

materialization of a risk, expressed qualitatively or quantitatively.

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8. Health Conditions: Characteristics of physical, mental, environmental order and

social, which make up the individual's environment. They can be added and analyzed
the characteristics of various individuals, in order to establish priorities
de salud de un colectivo.

9. Working Conditions: Set of characteristics of the task, of the environment

and the organization of work, which interact producing
positive or negative alternatives regarding the health of the worker who performs it.

10. Timeline: Detailed record of the action plan of the program, in the
which the tasks, the responsible parties, and the precise dates are recorded
realization.

11. Exposure. A situation in which people are exposed to dangers.

12. Hazard identification. Process to recognize if there is a hazard and

define its characteristics.

13. Risk Factor: Condition or event, from the environment, of the organization, or of
the person, capable of contributing to the development of the contingency or disaster
(disease or disaster).

14. Degree of Dangerousness: Mathematical relationship obtained from the product between the
probability of occurrence, the intensity of exposure and the consequences
más probables derivadas de una condición de riesgo específica.

15. Degree of Risk: Mathematical relationship between concentration, intensity or

the exposure time to a risk factor, with the concentration, intensity or
permitted exposure times.

16. Incidence: A dynamic measure of the frequency with which they occur or happen
for the first time, health or illness events, in a period
determined.

17. Index: Comparative numerical relationship between a type amount and another variable.
It is the constant relationship between two quantities.

18. Morbidity: Proportional number of people who become ill in a

population and specific time.

19. Mortality: Proportional number of people who die in a population

and determined times.

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20. Control measure(s). Measure(s) implemented in order to minimize the

occurrence of incidents.

21. Risk level. Magnitude of a result from the product of the level of by the
level of consequence.

22. Stakeholders. Person or group inside or outside the workplace

involved or affected by the performance of safety and health in
the work of an organization

23. Danger: Source, situation, or act with potential for harm in terms of
disease or injury to people, or a combination of these.

24. Probability. Degree of possibility that an undesired event occurs and

it can produce consequences

25. Risk. Combination of the probability of one or more event(s) occurring or

dangerous exposure(s), and the severity of injury or illness, that can
to be caused by the event(s) or exposure(s).

26. Acceptable Risk. Risk that has been reduced to a level that the
organization can tolerate with respect to its legal obligations and its own
policy on security and occupational health and safety.

27. Risk assessment. Process of evaluating the risk(s) that arise.

of a danger(s), taking into account the adequacy of the controls
existing, and to decide whether the (the) risk(s) is (are) acceptable or not

28. Health: It is the complete physical, mental, and social well-being and not just the...
absence of disease or disability (World Health Organization).

29. Work: It is a vital activity of man. An inalienable capacity of the being.

human characterized by being a social and rational activity, oriented towards an end
and a means of full realization.

30. Risk Factor Assessment: Procedure by which a risk factor is assigned

mathematical value to a risk factor. It expresses the severity or danger to
the one to which the exposed worker is subjected.

31. Epidemiological Surveillance: Continuous system of administration of

strategic information, both from the environment and from people, that serves
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of base for the guidance of decisions and actions, for the control of
the risk factors and for achieving the objectives of Safety and Health
at work

ABBREVIATIONS

In this document, you will find the following abbreviations:

SG-SST:Sistema de gestión de la seguridad y salud en el trabajo

SST: Occupational Safety and Health
COPASST: Joint Committee on Occupational Safety and Health
Epidemiological Surveillance System

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DECREE 1072 of 2015, Book 2, Part 2, Title 4, Chapter 6, Article 4.

SG-SST SCHEME

Occupational Health and Safety Management System

1.
Policies

7. 2.
Improvement Organization

6. 3.
Audit Planning

5. 4.
Verification Application

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[Link]

The senior management, with the participation of the COPASST/Occupational Watch, has defined
a health and safety policy, which is communicated and disseminated through processes of
induction, re-induction, training activities and cycles, training and by
means of advertising material, additionally it is published in the
administrative and operational facilities at all work sites.
The policy is periodically reviewed in review meetings by the management;
in case it is needed and according to the business changes and
The SSTA material will be updated.

DOCUMENT DESCRIPTION

Signed document of the

Occupational health and safety policy
politics

1.1. POLICY FOR THE PREVENTION OF ALCOHOL AND TOBACCO CONSUMPTION

Psychoactive substances

COMPANY NAME has defined and established this policy to prevent,

improve, maintain and preserve the well-being and quality of life of all workers
direct and indirect, that allows them adequate performance and competitiveness within
the company, as well as the promotion of healthy lifestyles.

It is the responsibility and commitment of the business to provide and maintain workspaces.
optimal, allowing to achieve the highest standards in safety and productivity;
demonstrating that the consumption of tobacco, alcohol, and psychoactive substances by
their collaborators have adverse effects on performance capacity and that affect
considerably his health and that of his work environment.

To comply with this policy, the following criteria have been established:

Smoking is prohibited while performing duties within the facilities, centers

during operation or while handling equipment, machinery, and vehicles.
The use, possession, and commercialization of tobacco and alcoholic beverages is prohibited.
illicit substances and unprescribed medications that may create dependence,

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inside the company's facilities or in any workplace where

provide services and encourage others to do so.
It is strictly prohibited to show up for work under the influence of beverages.
intoxicants or psychoactive substances.
The company reserves the right to conduct alcohol and substance tests.
psychoactive substances through third parties, when there are reasons to suspect
abuse and/or consumption of this type of substances; or in the case that a worker or
contractor involved in the operation is involved in an accident and
One should rule out a relationship with the use or abuse of these.
The failure to comply with this policy will result in consequences for the worker.
the application of the disciplinary and sanctioning regime determined in the
internal work regulations of the company and what is established by law.

The COMPANY NAME has designated the necessary human and financial resources to
to comply with this Policy; it is expected from its employees and third parties
commitment, participating in the proposed awareness activities.

Company
First and Last Name
Legal Representative

Date of preparation: DD-MM-YY

[Link] POLICY AGAINST WORKPLACE HARASSMENT

COMPANY NAME, committed to generating a healthy work environment,
safe and suitable for all its workers, contractors, and subcontractors; promotes
strategies that minimize workplace harassment, with the participation of the
workers and employees from their responsibility and commitment.

To comply with the Policy, the following aspects are established:

All workers have the right to work in an environment free from all
form of discrimination and behaviors that can be considered harassment,
limitation or alteration.
For its part, the company commits to preventing and minimizing behaviors of
workplace harassment and to defend the rights of all workers to

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to be treated with dignity at work. They all must cooperate.

jointly in the establishment of the prevention plan against workplace harassment in
the workplace.
The company also commits to establishing activities aimed at generating
a collective consciousness of healthy coexistence, that promotes teamwork in
dignified and fair conditions; harmony between those who share work life
business and the good environment in the company and protect privacy, honor,
mental health and the freedom of people at work.
The company will work against workplace harassment from a perspective
prevention, so that the prevention of these behaviors is integrated into the
management systems that it develops.
Any person who engages in harassing behavior
It will be subject to investigation in accordance with the provisions of current regulations,
procedures and their respective disciplinary measures.

Company
First and Last Name
Legal Representative

Date of preparation: DD-MM-YY

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2. ORGANIZATION

2.1. Basic Information of the Company

Corporate Name:
NIT:
REPRESENTATIVE
LEGAL
SST Manager
ACTIVITY
ECONOMIC:
NAME OF THE ARL: AXA COLPATRIA LIFE INSURANCE S.A.
NUMBER OF
AFILIACIÓN ARL:
DATE OF
AFFILIATION:
CITY: BARRANQUILLA
DEPARTMENT: ATLANTIC
ADDRESS
PRINCIPAL:
TELEFONO:
NUMBER OF
SUCURSALES:
PROJECT DIRECCIÓN CITY
DESCRIPTION OF
BRANCHES:

CODE (D. 1607/2002):

CLASS OR TYPE OF
ASSIGNED RISKS
FOR THE ARL:

2.1.1. Mission
It refers to the economic activity of the company.

2.1.2. Vision
It refers to the projection of the company as an organization.

2.1.3. Historical Review

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Brief description of how the company was founded, since what year it was created and its
maintenance over time

2.1.4. Company Description

Physically describe the company's facilities.

2.2. Description of Services/Products(Describe products and/or services)

what the company offers considering the Chamber of Commerce

COMPANY NAME is a company dedicated to ....

2.3. Process Map(Include process map) Example:

ENTRADA PROCESS MAP SALIDA

Management and coordination of new contracts

PROCESSES
Strategic Planning
STRATEGIC
Quality Management

Design and development of the project

Assembly and erection of structures
PROCESSES
Formwork
OPERATIONS
Melted
Paving

Human Resource Management

PROCESSES Supplier Management
OF SUPPORT Material Resources Management (Purchasing)
Financial management
Management of Safety and Health in the Workplace

2.4. Organizational Structure(Include organizational chart)

Example of Organization Chart: ------------ indirect _______ Direct

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MANAGER
GENERAL

COORDINATOR
COUNTER
OF QUALITY

DIRECTOR

ASSISTANT COORDINATOR COORDINATOR

Coordinator
ADMINISTRATIVE DE OF SECURITY
SECURITY AND
AND
A OPERATIONS HEALTH

2.5. Demographic Distribution

2.5.1. Personnel Plant

The staff of COMPANY NAME is made up of a

total number of workers distributed by sex and type of contract as observed in
the following table.

LEVEL Men Women Directs Indirects TOTAL

Administrative
o
Operation
TOTAL

2.5.2. Work Shifts - Schedules

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The shifts and schedules of the force are detailed below in general.
company work:

DAYS TIME TO TIME TO

OPERATION
WORKING ENTRY EXIT
Monday to Sunday 12:00 am/pm 00:00 am/p.m.
ADMINISTRATIVE
Saturday 00:00 am/p.m. 00:00 am/p.m.
Monday to Friday 12:00 am/pm 12:00 am/pm
OPERATIONAL
Saturday - Sunday 12:00 am/pm 12:00 am/p.m.

2.5.3. Social Security

COMPANY NAME complies with the legal provisions established in the

Law 100 of 1993 concerning the affiliation of its workers to the following
entidades:

EPS SURA
HUMANLIVING
TOTAL HEALTH.
HEALTH PROMOTION ENTITY COOMEVA
(EPS) ALIANSALUD EPS
EPS FAMISANAR
Please choose the one that applies to you.
SANITAS S.A.
SOL HEALTH EPS
NEW EPS
CAFESALUD
FUTURE
COLFONDOS
FUND MANAGER HORIZON, PROTECTION
PENSIONS (AFP) PENSION FUND
MANDATORY
COLPENSIONS.
FUTURE
RISK MANAGER AXA COLPATRIA LIFE INSURANCE
LABOR (ARL) S.A
COMPENSATION FUND COMBARRANQUILLA
FAMILIAR confamiliar
COPY BOX

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2.5.4. Sociodemographic Profile

It allows understanding the characteristics of the working population in order to guide

the activities of the Occupational Health and Safety Management System.

DOCUMENT DESCRIPTION

Sociodemographic survey Format

Sociodemographic profile Survey results

In the previously mentioned structure, it is evident that the company has

designated the position of PositionName for the coordination of activities
related to occupational safety and health.

2.6. Functions and Responsibilities

COMPANY NAME is responsible for the protection of security and the

health of workers, in accordance with what is established in article 56 of the Decree
Law 1295 of 1994, the Unified Circular of 2004 and other regulations
applicable. For the above, the company has defined a Manual of Functions for
Positions where responsibilities for safety and health are assigned for the
managerial, middle, and operational levels. Additionally, the positions that are defined
they will have to account for themselves and will have authority to manage actions in
Occupational Safety and Health.

DOCUMENT DESCRIPTION

Job Functions Manual Format

Assignment of responsibilities in SG-SST Format

2.6.1 Employers' obligations (Book 2, Part 2, Title 4, Chapter 6, Article

8.)

The employer is obliged to protect the safety and health of the

workers, in accordance with the provisions of the current regulations.

Within the Occupational Safety and Health Management System (SG-SST) in

the company, the employer will have, among others, the following obligations:

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 SECURITY MANAGEMENT SYSTEM
HEALTH IN THE WORKPLACE

Define, sign, and disseminate the Occupational Health and Safety policy.
through a written document, the employer must subscribe to the policy of
occupational safety and health in the company, which must provide
a framework for establishing and reviewing security objectives
and health at work.

Assignment and Communication of Responsibilities: You must assign,

document and communicate the specific responsibilities in Security and
Occupational Health (SST) at all levels of the organization, including the
top management.

Accountability within the company: To whom it may concern

delegated responsibilities in the Security Management System
Occupational Health (SG-SST) is obligated to be accountable.
internally in relation to their performance. This accountability is
will be able to do through written, electronic, verbal means or those that
to be considered by those in charge. The surrender will be made at a minimum
annually and must be documented.

Definition of Resources: It must define and allocate financial resources,

technicians and the necessary personnel for the design, implementation, review
evaluation and improvement of prevention and control measures for management
effective in managing hazards and risks in the workplace and also, for what
the people responsible for occupational health and safety in the company, the
Joint Committee or Safety and Health Watch in the Workplace according to
respond, may they satisfactorily fulfill their functions.

Compliance with Applicable Regulatory Requirements: Should

guarantee that it operates in compliance with national regulations
current applicable in the field of occupational safety and health, in harmony
with the minimum standards of the Mandatory Quality Assurance System
of the General Labor Risk System referred to in article 14 of the
Law 1562 of 2012.

Management of Hazards and Risks: Effective provisions must be adopted

to develop the measures for hazard identification, assessment and
assessment of risks and establishment of controls to prevent
damage to the health of workers and/or contractors, to the equipment and
installations.
Annual Work Plan in Occupational Health and Safety: You must design and develop a plan
annual work to achieve each of the proposed objectives in the
Occupational Health and Safety Management System (SG-SST), the
which should clearly identify goals, responsibilities, resources and

26
 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

activity schedule, in accordance with minimum standards

of the Mandatory Quality Assurance System of the General System of
Occupational Risks.

Prevention and Promotion of Occupational Risks: The employer must

implement and develop accident prevention activities
work and occupational diseases, as well as health promotion in the
Occupational Health and Safety Management System (SG-SST), of
compliance with current regulations.

Worker Participation: It must ensure the adoption of

effective measures that ensure the participation of all workers
and their representatives before the Joint Committee or Safety and Health Watch
in the Work, in the execution of the policy and also that these last ones
functions and rely on the time and other necessary resources, accordingly
with the current regulations that are applicable to them.

Likewise, the employer must inform the workers and/or contractors,

their representatives before the Joint Committee or the Safety and Health Watcher
in the Work, as appropriate in accordance with the regulations
in force, regarding the development of all stages of the Management System
Health and Safety at Work SG-SST should also be evaluated.
the recommendations arising from these for the improvement of the SG-
SST.

The employer must ensure the training of workers in the

aspects of safety and health at work according to the
characteristics of the company, the identification of hazards, the assessment and
assessment of risks related to your work, including the
provisions relating to emergency situations, within the
working day of direct workers or in the development of the
provision of services by contractors;

Direction of Occupational Safety and Health–OSH in Companies:

It must ensure the availability of personnel responsible for security and
occupational health, whose profile must be in accordance with what is established with
the current regulations and the minimum standards for that purpose
the Ministry of Labor shall determine who must, among others:

Plan, organize, direct, develop, and implement the Management System

of Occupational Safety and Health SG-SST, and at least one
once a year, conduct its evaluation;

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

Inform the senior management about the operation and results

of the Occupational Health and Safety Management System SG-
SST, y;

Promote the participation of all members of the company in the

implementation of the Occupational Health and Safety Management System in
the SG-SST Work; and

Integration: The employer must involve the aspects of Safety and

Occupational Health, the set of management systems, processes,
procedures and decisions in the company.

2.6.2. Obligations of Labor Risk Administrators (Book 2,

Part 2, Title 4, Chapter 6, Article 9.

The Labor Risk Administrators - ARL, within the obligations that

it is conferred by the current regulations in the General System of Labor Risks,
they will train the Joint Committee or Vigilance Committee on Occupational Safety and Health -
COPASST or Watchman in Occupational Health and Safety regarding the aspects related to
SG-SST will provide advice and technical assistance to its companies and workers.
affiliates, in the implementation of this decree.
2.6.3 Responsibilities of Workers (Book 2, Part 2, Title 4, Chapter 6)
Article 10.)

Workers, in accordance with current regulations, shall have among others,

the following responsibilities:

Seek comprehensive care for your health;

Provide clear, truthful, and complete information about your health status;

Comply with the rules, regulations, and instructions of the Management System
Occupational Safety and Health of the company.

Inform the employer or contractor in a timely manner about the dangers and
latent risks in your workplace;

Participate in safety and health training activities in the

work defined in the training plan of the SG-SST; and

Participate and contribute to the achievement of the objectives of the System

Occupational Health and Safety Management System SG-SST.

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

2.7. Legal and Labor Aspects

2.7.1. Internal Work Regulations

The company has an Internal Work Regulation approved by the

Ministry of Labor, emphasizing law 1010 of 2006 (Workplace Harassment) and which
it is posted in visible places in the facilities.

DOCUMENT DESCRIPTION

Internal work regulations Guía de reglamento

2.7.2. Industrial Hygiene and Safety Regulations

The regulations have been developed in accordance with the rules issued by the
Employment and Social Security Directorate of the Ministry of Labor is located
posted in a visible place for the officials.

DOCUMENT DESCRIPTION

Hygiene and Safety Regulations in the Annex 4

work

2.7.3. Joint Committee on Safety and Health at Work

(COPASST)

COMPANY NAME has a Joint Committee for Safety and Health

in the Workplace, in compliance with Resolution 2013 of 1986 and the Decree
1295 of 1994.

The Joint Committee meets monthly and carries out activities in Safety
and Health at Work actively participating in the functioning of the
Occupational Health and Safety Management System

Within the main functions and responsibilities of the COPASST, giving

compliance with Article 11 of Resolution 2013 of 1989, Article 26 of the decree
614 and decree 1295 of 1994 are found:

Propose to the administration of the company or workplace the

adoption of measures and the development of activities that seek and
maintain health in the workplaces and work environments.

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

Propose and participate in training activities on safety and health

at work directed at workers, supervisors, and executives of the
company or workplace.
Collaborate with officials from government security entities
and health at work in the activities they carry out in the company
and receive the corresponding reports by right.
Monitor the development of activities related to medicine, hygiene
and industrial safety must be carried out by the company in accordance with the
Regulations on Industrial Hygiene and Safety and current standards;
promote its dissemination and observance.
Collaborate in the analysis of the causes of workplace accidents and
occupational diseases and propose corrective measures to the employer
que haya lugar para evitar su ocurrencia. Evaluar los programas que se
they have done.
Periodically visit workplaces and inspect the environments,
machines, equipment, devices and the operations carried out by the personnel
of workers in each area or section of the company and inform the
employer about the existence of risk factors and suggest measures
corrective and control.
Study and consider the suggestions made by the workers in
subject of medicine, hygiene and industrial safety.
Serve as a coordinating body between the employer and the workers
in the solution of problems related to safety and health in the
work. Process the claims of workers related to the
safety and health at work.
Periodically request reports from the company on accidents and
occupational diseases with the aim of proposing improvement solutions in the
performance of occupational health and safety.

DOCUMENT DESCRIPTION

Procedure for the Election and Formation

of COPASST

Acts of Constitution and Formation of the

COPASST

Minutes Models of meeting and follow-up

activities

2.7.4. Labor Coexistence Committee

THE NAME OF THE COMPANY has a Labor Coexistence Committee providing
compliance with the provisions of Resolutions 652 and 1356 of 2012, created

30
 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

as a preventive measure against workplace harassment. Meets quarterly or in

cases that require immediate intervention. The Coexistence Committee has
a Manual that establishes the functions and responsibilities of the
members and describe its functioning.

Among the main functions and responsibilities of the Committee of

Labor Coexistence, in compliance with Article 6 of Resolution 652 of
2012, are found:

Receive and process complaints regarding workplace harassment.

Listen to the parties involved about the facts that led to the
complaint.
Advance meetings to create a dialogue space between the parties.
Follow up on the commitments made by the parties and verify their
compliance.
Present the recommendations for development to senior management.
effectiveness of preventive and corrective measures against workplace harassment.

DOCUMENT DESCRIPCION

Procedure for the Election and

Formation of the Coexistence Committee

Minutes of Constitution and Formation of

Workplace Coexistence Committee

Meeting minutes and follow-up of

Activities

Manual of the Labor Coexistence Committee

2.8. Definition of Resources

COMPANY NAME, from the executive area defines and assigns the resources
physical, financial, and human resources for design, development, supervision, and evaluation
on prevention and control measures for the effective management of hazards and
risks in the workplace and also, for those responsible for occupational health and safety in
the company including the COPASST can satisfactorily fulfill their obligations
funciones.

Annually, financial resources are allocated that are reflected in a

budget by which it is approved by senior management and will be evaluated for its
compliance.

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

2.9.
DOCUMENT DESCRIPTION

Resource allocation for implementation

of the SG-SST

Labor Competence in OSH: Induction, Training, and Instruction

2.9.1. Induction in OSH Book 2, Part 2, Title 4, Chapter 6, Article 11. Paragraph 2.
When a worker starts working at the company, they receive an orientation.
complete the position including the following topics related to SST:

General and Legal Aspects in Occupational Health and Safety

Occupational Safety and Health Policy
No Abuse of Alcohol and No Consumption of Psychoactive Substances Policy
Preventive policy against workplace harassment
Industrial Hygiene and Safety Regulations
Functioning of the Joint Health and Safety Committee
Operation of the Labor Coexistence Committee
Emergency Plan
Hazards and risks associated with the work to be performed and their controls
Safe procedures for task development
General Responsibilities in Occupational Health and Safety

Rights and Duties of the Labor Risk System

Prevention of Workplace Accidents and Occupational Diseases

DOCUMENT DESCRIPTION

SST Induction Registration

Induction and re-induction program

2.9.2. Training and Coaching Program (Book 2, Part 2, Title 4, Chapter

6, Article 11.)

COMPANY NAME has a Training Program and

Training with the purpose of providing knowledge in Safety and Health in
the work necessary to perform their activities efficiently and
safe, complying with safety standards. This program includes a
identification of training needs in SSTA according to the

32
 SECURITY MANAGEMENT SYSTEM
HEALTH IN THE WORKPLACE

required competencies for the position and their update according to the
needs of the company. It also extends to all levels
from the organization including dependent workers, contractors,
cooperated workers and workers on a mission.

This program is reviewed semi-annually with the participation of the COPASST and the
senior management of the company in order to analyze the indicators (compliance,
coverage and effectiveness) and identify improvement actions.

DOCUMENT DESCRIPTION

Training program and schedule

training in OSH

Training matrix by positions

Attendance format for training activities

2.10. Documentation and Document Control (Book 2, Part 2, Title 4, Chapter)

6, Article 12.)

The company will keep available and properly updated among others, the
following documents related to the Safety Management System and
Occupational Health SG-SST:

1. The Policy and Objectives of the company regarding Safety and Health
Work signed by the employer;

2. The responsibilities assigned for the implementation and continuous improvement of

Occupational Health and Safety Management System SG-SST;

3. The annual identification of hazards and the assessment and evaluation of risks;

4. The report on health conditions, along with the sociodemographic profile of

the population worker ion and according to the guidelines of the programs of
epidemiological surveillance in accordance with the existing risks in the
organization

5. The annual work plan in occupational safety and health - OSH of the
company, signed by the employer and the responsible for the Management System of the
Occupational Safety and Health Management System SG-SST;

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

6. The annual training program in occupational safety and health - OSH, as

as to its compliance including the induction, re-induction, and supports.
training of dependent workers, contractors, cooperatives and in
mission;

7. The internal safety and health procedures and instructions at work;

8. Records of delivery of equipment and personal protective items;

9. Delivery record of the safety protocols, of the technical data sheets

when applying and other internal instructions for occupational safety and health;

10. The supports for the call, election, and establishment of the Joint Committee
of Occupational Health and Safety and the minutes of its meetings or the delegation
of the Occupational Safety and Health Watchman and the supports of their actions;

11. Reports and investigations of incidents, workplace accidents and

occupational diseases in accordance with current regulations;

12. The identification of threats along with the assessment of vulnerability and
the corresponding plans for prevention, preparation, and response to
emergencies;

13. The epidemiological surveillance programs for the health of workers,

including the results of environmental measurements and health profiles
thrown by biological monitoring, if the latter applies according to prioritization of
the risks.

In the case of having services of a specialist doctor in occupational medicine or

from the work, according to the regulations in force, it must be had
documented the above and the individual results of the biological monitoring;

14. Formats of records for inspections of facilities, machines or

executed teams;

15. The updated legal framework that includes the regulations of the General System of
Labor risks that apply to the company; and

16. Evidence of the actions taken for risk management

priorities.

It also has a Document Control Procedure that allows for the

control, administration and conservation of documents (including the
records). Within the documentation of the Management System NAME OF

34
 SECURITY MANAGEMENT SYSTEM
HEALTH AT WORK

THE COMPANY has a master list of documents and records of

SST that allows controlling the current versions of them, and defines
guidelines for the storage, preservation, and final disposal of records
according to their criticality and importance for the system.

DOCUMENT DESCRIPTION

Master list of documents and records

Document control procedure and

records

Document Control Checklist

2.10.1. Conservation of Documents (Book 2, Part 2, Title 4, Chapter 6)

Article 13.)

The company guarantees that the SG-SST documents are legible, easily
identifiable and accessible, protected against deterioration, damage, or loss. The
The person responsible for the SG-SST will have access to all documents and records.
excluding access to the occupational medical records of the workers
when there is no profile of a specialist doctor in occupational safety and health.
The conservation can be done electronically in accordance with the
established in this decree as long as the preservation is guaranteed
of the information.

The documents and records must be kept for a minimum period of

twenty (20) years, counted from the moment the employment relationship ceases
worker with the company, which are related below:

1. The results of the epidemiological health profiles of workers, thus

like the concepts of entrance exams, periodic exams, and withdrawal exams of the
workers, in case there is no access to specialist medical services in
areas related to occupational safety and health;

2. When the company has a specialist doctor in areas related to the

occupational safety and health, the results of entry and periodic examinations
and of discharge, as well as the results of complementary tests such
as paraclinical tests, biological monitoring tests, audiometries, spirometries,
chest X-rays and, in general, those performed with the aim of monitoring
the health effects of exposure to hazards and risks; whose reservation and
custody is the responsibility of the corresponding doctor;

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

3. Results of measurements and monitoring of the work environments, such as

result of the monitoring and control programs of hazards and risks in
safety and health at work;

4. Records of training, education, and coaching activities in

occupational safety and health; and,

5. Registration of the supply of personal protective equipment and gear.

For the other documents and records, the employer must prepare and comply
with a filing or document retention system, as applicable, in accordance with the
current regulations and the company's policies.

DOCUMENT DESCRIPTION

Matrix of preserved documents

2.11. Communication (Book 2, Part 2, Title 4, Chapter 6, Article 14.)

COMPANY NAME has established communication mechanisms,

participation and consultation of employees and external stakeholders (suppliers,
contractors, clients, community, authority, among others) on the aspects
relevant to the SG-STT

Communication with external stakeholders (people, suppliers,

contractors, clients, community, among others) is done through bulletin boards,
posters, brochures, leaflets, training sessions, talks, emails, written communications
among others.

In addition to entering the facilities, all visitors will be informed of the

minimum security recommendations for staying in the facilities.

COMPANY NAME allows the participation of workers and the

joint committee on health and safety at work in the identification of hazards
risk assessment and control determination, incident investigation,
the development and review of the safety and health policy and objectives at work.
Additionally, employees are consulted when there are changes that affect their
safety and health. At the same time, workers can be represented in
safety and health issues at work through the Joint Committee of
Occupational Health and Safety.

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

The requests, concerns, and suggestions of the company's employees

related to the topic of occupational health and safety must be communicated to the Joint Committee of
Occupational Health and Safety who will address them in their monthly meetings
as a point on the agenda.

For internal communication to workers regarding aspects related to the SG-

The following mechanisms can be used for SST: emails, newsletters,
brochures, booklets on topics related to occupational health and safety, induction program
training and coaching, among others.

DOCUMENT DESCRIPTION

Communication, participation and program

consultation

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

3. PLANNING

3.1. Hazard Identification, Risk Assessment and Valuation (Book 2,

Part 2, Title 4, Chapter 6, Article 15.

COMPANY NAME has a Procedure for continuous

identification of hazards, assessment and evaluation of risks through a
systematic methodology, covering all processes and activities
routine y no routine
internal or external, machines and equipment, all work centers and all
workers regardless of their form of hiring and linkage,
that allows identifying hazards and assessing risks in safety and health in
the work, in order to prioritize them and establish the controls
necessary, conducting environmental measurements when required. with the objective
control them and define priorities in risk management.

Paragraph 1. The identification of hazards and risk assessment allows for the
active participation of workers and commitment from all levels of the
The company must be documented and updated at least annually.

It will also be updated each time a fatal work accident occurs.

a catastrophic event in the company or when changes occur in the
processes, in the facilities, in the machinery or in the equipment.

The methodology allows for the prioritization of risks to establish measures for
intervention with the following hierarchy scheme:

a) Elimination of danger/risk: Redesign of processes or equipment to

eliminate or reduce risks;
Substitution: Replace a raw material with a less hazardous one or
also, replace a high-risk process with a lower-risk one;

Engineering Controls: Adoption of technical measures for control of the

danger/risk at its origin or source, such as the implementation of systems
ventilation or enclosure of equipment. Similarly, it includes the
controls to reduce energy (reduce force, pressure,
temperature among others) of production systems, whose purpose is
associated with the control of risks in OSH;

38
 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

d) Administrative Controls: Implementation of signaling systems,

warning, demarcation of risk areas or circulation areas and
storage, implementation of warning and alarm systems,
design and implementation of security procedures for certain
risk processes or activities, access controls to risk areas,
safety inspections, checklists, work permits among
others;
e) Personal Protective Equipment: When certain hazards/risks are not
can fully control with the previous measures, the employer
must provide their workers with the relevant supply in accordance with
their activities.

The previous control measures for each risk are part of the
subprogramas de Medicina Preventiva y del Trabajo, Higiene y Seguridad
Industrial.

The company conducts regular monitoring and measurement of the effectiveness of the
risk control measures, according to the identification of hazards and
risk control.

Paragraph 3. The company informs the COPASST about the results of the
evaluations of the work environments so that it issues recommendations to
that there is room.

Additionally, the company has a mechanism for reporting, control and

assessment of unsafe acts and conditions

DOCUMENT DESCRIPTION
Hazard Identification Procedure,
Risk Assessment and Control Determination
Hazard Identification Matrix, Valuation of
Risk and Control Determination
Procedure for Safe Work Analysis
Work Safety Analysis Format
Procedimiento de Identificacion y Reporte de Actos y
Unsafe Conditions
Report Format for Acts and Conditions
Unsafe

3.2. Initial Assessment of the Management System for Safety and Health in the
Work (Book 2, Part 2, Title 4, Chapter 6, Article 16.)

39
 3

3
 SECURITY MANAGEMENT SYSTEM
HEALTH IN THE WORKPLACE

The planning requires the implementation of the work plan stipulated in the numeral
3.8. of the Present document which is signed and approved annually by the
legal representative as presented in the document at the beginning.

DOCUMENT DESCRIPTION
Work plan Format

3.4 Objectives of the Occupational Health and Safety Management System

(Book 2, Part 2, Title 4, Chapter 6, Article 18.)

In line with the occupational health and safety policy and the outcome of the
initial evaluation the organization establishes a matrix of objectives and goals in the
how managerial commitment and the other processes of the
organization, these objectives allow strategic planning of the system
of management of safety and health at work.

This matrix defines measurement indicators that allow for monitoring the
compliance with the objectives and goals discussed. This follow-up is carried out by
semesterly with the purpose of identifying action improvement plans in
if necessary.

DOCUMENT DESCRIPTION
Procedure for the creation and monitoring of Matrix
of Objectives
Format for tracking objectives and indicators

3.5. Management Indicators for Occupational Safety and Health (Book 2, Part
2, Title 4, Chapter 6, Article 19

The organization establishes the indicators (qualitative or quantitative according to

correspond) through which the structure, process, and the
results of the System of

Gestión de la Seguridad y Salud en el Trabajo SG-SST, asi mismo realizara el

respective follow-up on them and will be aligned with the strategic plan of
the company.

Each indicator has its technical sheet that contains the following variables:

Definition of the indicator;

41
 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

Interpretation of the indicator;

Limit for the indicator or value from which it is considered to comply or

not with the expected result;

Calculation method;

Source of information for the calculation;

Frequency of the report; and

People who must know the outcome.

3.5.1 Indicators that evaluate the Structure of the Management System in

Occupational Safety and Health SG-SST. (Book 2, Part 2, Title 4, Chapter 6, Article
20)

The occupational safety and health policy that is communicated;

The objectives and goals of occupational safety and health;

The annual work plan in occupational safety and health and its
schedule.

The assignment of responsibilities at different levels of the company

in front of the development of the Safety and Health Management System in the
Work;

The allocation of human, physical, financial, and other types of resources

required for the implementation of the Safety Management System
and Occupational Health;

The definition of the method to identify hazards, to assess and

assess the risks, which includes a tool for
workers report dangerous working conditions;

The formation and functioning of the Joint Committee or Watch Committee of

safety and health at work;

The documents that support the Management System of Security and

Health in the Workplace SG-SST;

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

The existence of a procedure to carry out the diagnosis of the

health conditions of workers for the definition of the
control and intervention priorities;

The existence of a plan for emergency prevention and response in the

organization; and

The definition of a training plan in safety and health in the

work.

3.5.2. Indicators that evaluate the Management System Process in

Occupational Health and Safety SG-SST. (Book 2, Part 2, Title 4, Chapter 6, Article
21)

Initial assessment (baseline);

Execution of the 'annual work plan in occupational safety and health and its
schedule

Execution of the Training Plan in Occupational Safety and Health;

Intervention of the identified hazards and prioritized risks;

Evaluation of the health and working conditions of the workers of

the company carried out in the last year;

Execution of the different preventive, corrective, and improvement actions.

including the actions taken in the investigations of the
incidents, accidents, and occupational diseases, as well as the actions
generated in the security inspections;

Execution of the schedule for occupational environmental measurements

its results, if applicable;

Development of epidemiological surveillance programs in accordance with the

analysis of health and work conditions and prioritized risks.

Compliance with the reporting and investigation processes of incidents,

work accidents and occupational diseases; Statistical register of
occupational diseases, incidents, work accidents, and absenteeism
labor for illness;

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

Execution of the plan for the prevention and attention of emergencies; and,

The conservation strategy of the documents.

3.5.3. Indicators that evaluate the Outcome of the Management System in

Safety and Health at Work SG-SST. (Book 2, Part 2, Title 4, Chapter 6)
Article 22)

For the definition and construction of the indicators that evaluate the outcome, the
the company must consider the following:

Compliance with applicable regulatory requirements;

Compliance with objectives in occupational safety and health -OSH;

The compliance with the annual work plan in occupational health and safety
and its schedule;

Assessment of the non-conformities detected in the follow-up to the plan

annual work in 'health and safety at work;
The evaluation of preventive, corrective, and improvement actions,
including the actions taken in the investigations of the incidents,
work accidents and occupational diseases, as well as actions
generated in the safety inspections;

The fulfillment of the epidemiological health surveillance programs

of the workers, in accordance with the characteristics, hazards, and risks of the
company

The evaluation of the results of rehabilitation programs

health of workers;

Analysis of occupational disease records, incidents, accidents

work and absenteeism due to illness;

Analysis of the results in the implementation of control measures

in the identified hazards and the prioritized risks; and

Evaluation of compliance with the measurement schedule

occupational environmental conditions and their results if applicable.

DOCUMENT DESCRIPTION
Technical sheets of indicators

44
 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

Format for tracking objectives and indicators

3.6. Legal Requirements

One of the company's commitments is to comply with regulations.

in force in SST that are applicable to the organization.

A Procedure for the Identification of Legal Requirements has been defined

of another nature (contractual requirements, agreements, contracts) that guarantees the
inclusion and timely analysis of new requirements that apply to the company.
Additionally, it defines how the company will comply with the requirements.
legal and other types identified. It also establishes a frequency of
review of compliance with the identified legal and other requirements.

As a result of this identification, the company has defined the matrix as a record.
legal requirements that is kept up to date with all legal requirements and
of another nature in the field of OSH

When it is appropriate, the identified legal requirements are communicated to the

workers and the relevant stakeholders.

DOCUMENT DESCRIPCIÓN
Procedure for Identifying Legal Requirements and
Legal Compliance Control
Matrix of Legal Requirements in Occupational Safety and Health

3.7. Management Programs

3.7.1 HEALTH MANAGEMENT IN THE WORKPLACE

The procedures and activities in occupational health aim to

the promotion, prevention and control of worker health,
protecting it from occupational risk factors, placing it in a workplace
according to their psychophysiological conditions and keeping it in a position of
work production.

[Link] Objectives for health management in the workplace

General: Prevent the occurrence of occupational diseases

related to exposure to (Include priority risks for
occupational diseases identified in the hazard matrix

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH AT WORK

Identify alterations and health risks for workers

through medical, clinical, and paraclinical examinations for admission,
location according to skills, occupational newspapers, changes of
occupation, re-entry into work, retirement and other situations.
Develop epidemiological surveillance activities, together with
information on hygiene and safety at work
Develop activities for the prevention of occupational diseases,
work accidents and health education
Investigate and analyze the occurring diseases, determine their causes.
and establish the necessary preventive and corrective measures.
Inform management about the health issues of the workers
and the recommended measures for the prevention of diseases
labor and workplace accidents.
Organize and implement a timely and efficient first aid service
aid.
Promote and participate in activities aimed at prevention of
occupational diseases
Design and implement programs for prevention, detection and control of
diseases related to or aggravated by work.
Elaborate and keep updated the morbidity statistics
mortality of workers and investigate the possible relationships with
its activities.
Coordinate and facilitate the rehabilitation and relocation of people with
temporary and permanent partial disability.
Promote recreational and sports activities.

[Link]. Activities

The following details the activities that are generally developed within
from this program:

DOCUMENT DESCRIPTION
Procedure for the conduct of examinations
occupational doctors

Profesiograms

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 SECURITY MANAGEMENT SYSTEM AND
HEALTH IN THE WORKPLACE

Epidemiological surveillance programs

Health promotion programs

Policy of no alcohol, smoking, or drugs

Morbidity and mortality statistics and

occupational diseases

Statistics of absenteeism at work

Follow-up on medical cases with

recommendation or restriction

3.7.2. MANAGEMENT IN THE WORK ENVIRONMENT INDUSTRIAL HYGIENE

The company NAME OF THE COMPANY within the framework of its programs of
management carries out Industrial Hygiene activities for recognition,
evaluation and control of those environmental factors that may cause
diseases, affect the health and/or well-being of workers in their workplaces
of work and that allow for the effective implementation of surveillance programs
epidemiological

[Link] Objectives

Identify and evaluate through periodic environmental studies, the agents

and risk factors that could lead to related diseases
with the work.

Determine and apply control measures to prevent diseases

labor and periodically verify their efficiency.

Investigate the occupational diseases that occur, determine the

causes and apply corrective measures for their prevention.

[Link] Activities

For the evaluation and assessment of the different identified hygienic hazards,
specific methodologies will be used for each case.

According to the identification of hazards and risk assessment

companyNAME OF THE COMPANY needs to or NOT make measurements
hygienic.

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 SECURITY MANAGEMENT SYSTEM AND
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DOCUMENT DESCRIPCION

Hygienic measurement results of XXXX

Epidemiological Surveillance Programs

3.7.3 WORKPLACE SECURITY MANAGEMENT

Through the management programs in Workplace Safety, the company

COMPANY NAME implements a set of techniques and activities
aimed at the identification, assessment, and control of the causes of incidents and
work accidents and the working conditions that can affect the
worker safety.

[Link] Objectives

Identify and assess the risk factors that may cause

incidents and work accidents.

Determine and apply risk control measures for incidents and

accidents and periodically verify their efficiency.

Determine and propose recommendations to our clients (only if applicable)

for the implementation of measures to control accident risk
periodically check your application.

Investigate the workplace accidents that occurred, determine the causes and
suggest corrective measures for its prevention.

Characterize specific or high-risk security risks through

specific activities

Organize and develop an Emergency Plan

[Link] Activities

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The following outlines the activities that are generally carried out within
of this program:

DOCUMENT DESCRIPTION
Safe procedures for XXXXXXX Annex 23 A

High-risk task management programs Annex 23 B (If applicable)

PPE Program Annex 24

EPP Matrix Annex 25

Procedure for Investigation of Annex 26

work incidents and accidents

Procurement procedure Annex 27

Through the acquisitions procedure the company NAME OF THE

The company establishes the specifications related to purchases or acquisitions.
of products and services, the provisions related to compliance with
Occupational Health and Safety Management System SG-SST.

3.7.4. Specific Risk Management Programs

Specific risk management programs are defined according to the

identification of hazards and risk assessment for the priority risks that
they have the potential to generate workplace accidents. These programs include:

· Quantifiable objectives and goals

Responsible
Actions
Resources
Activity schedules

Periodic evaluation of the management program(s) is carried out through

compliance, coverage, and effectiveness indicators with the aim of analyzing the
trends, propose new strategies or action plans or rethink the
activities of the management and implementation program of them.

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 SECURITY MANAGEMENT SYSTEM AND
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The following details the specific Risk Management Programs with

what account COMPANY NAME

DOCUMENT DESCRIPCIÓN
Risk Management Program 'XXXXXX'
Work plan by program

Annual Work Plan in Occupational Health and Safety

Complying with the provisions established in Colombian legislation regarding

Health and Safety at Work, the organization establishes a work plan
annual taking into account each of the activities of the programs
detailed.
The annual plan will help COMPANY NAME clearly identify
goals, responsibilities, resources, and activity schedule, in accordance
with the minimum standards of the Mandatory Quality Assurance System of
General Labour Risk System;

The annual plan is aligned with the occupational health and safety policy.
matrix for the identification of hazards and risk analysis, with the respective measurement
of compliance, coverage, and effectiveness indicators.

DOCUMENT DESCRIPTION
Work Plan Format

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4. APPLICATION

4.1. Prevention, Preparation, and Response to Emergencies (Book 2, Part 2, Title

4, Chapter 6, Article 25

The necessary provisions for prevention are implemented and maintained.

preparation and response to emergencies, considering the following aspects:

Systematically identify all the threats that may affect the

company
Identify the available resources, including the prevention measures and
existing controls within the company for prevention, preparation and
emergency response, as well as the existing capabilities in
institutional and mutual aid networks
Analyze the company's vulnerability to threats
identified, considering the existing prevention and control measures
Assess and evaluate the risks considering the number of workers
exposed, the goods and services of the company
Design and implement procedures to prevent and control the
prioritized threats or minimizing the impact of non-priority ones;
Draft the emergency plan to respond to the imminence of
occurrence of potentially disastrous events;
Allocate the necessary resources to design and implement the programs,
procedures or actions necessary to prevent and control the
priority threats or minimize the impact of non-priority threats
Implement feasible actions to reduce vulnerability.
company in the face of these threats, which includes among others, the definition of
facility plans and evacuation routes
Inform, train, and educate all workers, so that
be in a position to act and protect their health and integrity, in the face of a
real or potential emergency
There is a procedure for planning, execution and
evaluation simulations at least once (1) a year with participation
of all workers
To assemble, train, educate, and equip the emergency brigade, in accordance with
with its level of risk and the available resources, which includes the attention of
first aid

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Inspect with the frequency defined in the SG-SST, all

teams related to emergency prevention and response
including alert, signaling, and alarm systems, in order to
guarantee their availability and proper functioning
Develop mutual aid programs or plans in response to threats of interest
common, identifying the resources for prevention, preparation and
response to emergencies in the business environment and articulating
with the plans that may exist for the same purpose in the area where
the company is located
PON (Standardized operational plans according to threat analysis)
and vulnerability carried out).
Resources for emergency prevention, preparedness, and response;
Periodic inspection program for all equipment related to the
prevention and response to emergencies as well as the systems of
signaling and alarm, in order to guarantee their availability and good
operation.

DOCUMENT DESCRIPTION
Threat and Vulnerability Analysis
Emergency Plan for Facilities
COMPANY NAME
Resume of the Brigadistas
Emergency Brigade Organizational Chart
PON (Normalized Operational Plans)
Procedure for Planning, Execution and
Assessment of simulations
Mutual aid plan in emergencies

4.2. Change Management (Book 2, Part 2, Title 4, Chapter 6, Article 26)

COMPANY NAME will assess the impact on safety and health,

they can generate internal changes (introduction of new processes, changes
in the working methods, acquisitions, installations, among others) or the changes
external (changes in legislation, evolution of knowledge in security and
health, among others).

Para ello realizará la identificación de peligros y la evaluación de riesgos que

can arise from these changes, and preventive measures will be adopted
control before its implementation when appropriate, in consultation with the
COPASST.

Before making the necessary changes is informed and trained the

workers and other stakeholders regarding these modifications.

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DOCUMENT DESCRIPTION
Change Management Procedure
Change management format

4.3. Control of Suppliers, Contractors, and Subcontractors.

COMPANY NAME has a procedure for selection and

evaluation of suppliers that has guidelines and requirements in security and
health at work. The following are some general guidelines:

For those contractors who work for the company,

they must verify before the start of work and periodically, the
compliance with the obligation to affiliate with comprehensive social security
taking into account the level of risk of the activities to be carried out

Providers and contractors, as well as workers, are informed.

at the beginning of the contract, the general and specific dangers and risks of its
work area including high-risk activities or tasks, routine and
non-routine, as well as the way to control them and the prevention measures
and emergency attention.
Suppliers and contractors will be instructed about the duty to report.
regarding the alleged accidents, incidents, and occupational diseases
occurring in the performance of the contractual object, for the company to exercise
the prevention and control actions that are under their responsibility.
The suitability and competence of the contractor and their workers is verified.
subcontractors, especially for the development of activities
considered as high risk.
It is periodically checked and during the development of the activities in question
of the contract in the company, the compliance with the regulations in
safety and health at work by suppliers, contractors and
their workers or subcontractors.
The performance in Occupational Health and Safety is evaluated and the plans are followed up.
action derived from the findings evidenced in the audits of
verification of compliance with SST

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 SECURITY MANAGEMENT SYSTEM AND
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DOCUMENT DESCRIPTION
Contractor Management Manual
Subcontractors and Suppliers
Minimum Standards Format for Contractors
and Providers

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 SECURITY MANAGEMENT SYSTEM
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5. EVALUATION

5.1. Supervision and Measurement of Results

THE COMPANY NAME has established a procedure for monitoring,

regularly measure and collect information related to performance of the
safety and health in the company. However, monitoring is being recorded of
performance of management in Occupational Safety and Health by different
mechanisms, such as:

Meeting minutes for accountability in occupational health and safety

Analysis of the outcome indicators, structure, and process for the

management in occupational health and safety

According to the measurement and recording of the defined indicators for the
compliance with objectives and goals, which will determine to what extent it is fulfilled
with the policy and objectives of OSH.

In order to conduct a detailed supervision of the system's performance, we

quarterly reviews will be conducted on the compliance of the indicators
established for the measurement of the management programs detailed in the
numeral 3.6. Each management program: Preventive medicine program,
epidemiological surveillance programs, industrial safety program,
industrial hygiene program and specific risk management programs
will include the definition of indicators for:

Compliance
Coverage
Effectiveness

For preventive medicine programs and surveillance programs

epidemiological additionally will handle indicators of incidence and
prevalence of disease.

Additionally, monitoring of the impact indicators of the system will be carried out.
related to the indicators of:

Accidentality
Occupational disease
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 SECURITY MANAGEMENT SYSTEM AND
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Absenteeism and morbidity-mortality

DOCUMENT DESCRIPTION
Measurement and Monitoring Procedure of
performance
Meeting minutes for accountability
in SST
Analysis of the outcome indicators,
structure and process for management in occupational safety and health

5.1.1. Proactive Supervision

Supervision will not be carried out solely reactively based on results.

(statistics on workplace accidents and occupational diseases, among others)
but it is also essential to be proactive and evaluate the structure and the process
of management in OSH. Evaluation and supervision will be carried out periodically.
proactive considering the following aspects:

a) The exchange of information with workers about the results and

his performance in SST;

b) Gather information to determine whether the prevention measures and

hazards and risks control are applied and are effective;

c) Serve as a basis for decision-making aimed at

improve hazard identification and risk control and in general,
improve the management of occupational health and safety in the company.

d) Establish the compliance with specific plans, of the goals

established and the proposed objectives;

e) Systematically inspect the workers, the workplaces, the

machines and equipment and in general, the company's facilities;

f) Monitor the conditions in the work environments;

g) The monitoring of the health of workers through assessments

periodic medical examinations and epidemiological surveillance programs, with the
purpose of early identification of health effects derived from the
work environments and evaluate the effectiveness of prevention measures and
control

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 SAFETY MANAGEMENT SYSTEM AND
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h) Determine the compliance with the applicable national legislation in

SST subject.

5.1.2. Reactive Supervision

The reactive supervision carried out allows, among other things, the identification of
notification and the investigation of:

a) Incidents, work accidents, and occupational diseases;

b) Labor absenteeism due to causes associated with occupational safety and health;

c) Other losses such as damage to property, machinery, and equipment among others,
related to SST;

d) Deficiencies in safety and health and other failures in the management of OSH in
the company

e) The effectiveness of rehabilitation and health recovery programs

of the workers. Investigation of Incidents, Accidents and
Work-related diseases

5.2. Investigation of Incidents, Accidents, and Related Illnesses

with Work (Book 2, Part 2, Title 4, Chapter 6, Article 32)

The report and investigation of workplace accidents and illnesses is

they will be carried out taking into account the procedure for reporting and investigation of
accidents and illnesses for the company.

The investigation of the causes of incidents, alleged accidents and

work-related diseases will be carried out in accordance with the
Decree 1530 of 1996 and Resolution number 1401 of 2007. With the research
from incidents and accidents, one seeks:

a) Identify and document any deficiencies in the SG-SST and serve as

basis for the implementation of preventive, corrective or
necessary improvements;

b) Communicate your main findings to the representatives of the COPASST

and to address your observations and recommendations in this regard;

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 SECURITY MANAGEMENT SYSTEM AND
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c) Inform them of your results to the people directly associated with your
causes or with their controls, so that corrective measures are taken
necessary; and,

d) Feed the review process that senior management conducts on the management in
SST and that they are also considered in continuous improvement actions.

e) Inform the management about absenteeism due to incidents,

work accidents and occupational diseases;

The reports and conclusions of research developed by organizations

externally by inspection, surveillance, and control authorities or by
Occupational Risk Administrators will also be considered as a source.
of corrective, preventive or improvement actions in occupational health and safety, respecting
the confidentiality requirements that apply according to the legislation
in force.

DOCUMENT DESCRIPTION
Procedure for Reporting and Investigation
of Incidents and Accidents
Incident Investigation Format
accidents

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 SECURITY MANAGEMENT SYSTEM AND
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6. AUDIT

6.1. Internal Audits. (Book 2, Part 2, Title 4, Chapter 6, Articles 29-30)

The internal audit is a process whose responsibility lies with senior management.
of the organization and is designed to provide security
reasonable about achieving the organization's objectives.

To comply with this requirement, the organization has established that for
determine the effectiveness of the Occupational Health and Safety Management System,
audits are conducted on the System, for which there is a procedure
documented named INTERNAL AUDITS, which describes the
activities to carry out system control on an annual basis. Situation
that may vary at the direct request of senior management, a client, or a
competent authority.

Among the activities described in the mentioned procedure, it is determined

plan the audit program with the participation of the COPASST as
The criteria to be considered for this exercise are also defined.

At the end of each internal audit, a record of the results obtained is kept.
the same in a written report, which contains, among other aspects, the activities
developed, the positive aspects of management in OSH and the opportunities for
improvement of the same.

The audits will cover the evaluation of the following aspects as a minimum:

a) The compliance with the OSH policy;

b) The result of the structure, process, and outcome indicators

c) The evaluation of worker participation;

d) The development of responsibility and the obligation to account;

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 SECURITY MANAGEMENT SYSTEM
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e) El mecanismo de comunicación de los contenidos del Sistema de Gestión

from Occupational Safety and Health (SG-SST) to the workers;

f) The competence and training of workers in occupational health and safety;

g) Documentation in OSH;

h) The planning, development, and implementation of the SG-SST;

i) Change management;

j) The prevention, preparation, and response to emergencies;

k) The consideration of SST in new acquisitions;

l) The scope and application of SST, in suppliers and contractors;

m) The supervision and measurement of the results;

n) The process of investigating incidents, workplace accidents and

occupational diseases and their effect on the improvement of OSH in the
company

o) The evaluation by senior management; and,

p) Preventive, corrective, and improvement actions.

Las conclusiones del proceso de auditoría del SG-SST, deben determinar si la

implementation of the SG-SST and each of its components and
subcomponents allow, among other things, the following:

a) Establish whether it is effective in achieving the policy and objectives in OSH of

the company;

b) Determine if it promotes worker participation;

c) Verify that the analysis of the indicators is taken into account and the
results of previous audits;

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 SECURITY MANAGEMENT SYSTEM AND
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d) Demonstrate compliance with the applicable national legislation in force

SST matters and the voluntary requirements regarding SST
subscribed the company;

e) Establish that goals and continuous improvement in occupational health and safety are achieved.

DOCUMENT DESCRIPTION
Internal Audit Procedures
Internal audit report

6.2. Management Review. (Book 2, Part 2, Title 4, Chapter 6, Article 31)

The company's top management has decided to make revisions to the System of
Management in Health and Safety at Work. This review is conducted with the
purpose of taking the necessary and timely measures to improve the System
Management in Occupational Health and Safety.

The senior management evaluates the SG-SST system every six months.
compliance with the modifications in the processes, supervision and measurement of
the results of the audits and other reports that allow for compilation
information about its operation. Thus determining to what extent it is
complying with the policies and objectives in occupational safety and health

This review will allow:

a) Evaluate the compliance with the annual work plan and its schedule;

b) Evaluate the implemented strategies and determine if they have been effective
to achieve the objectives, goals, and expected results of the System of
Management of Occupational Safety and Health;

c) Evaluate the capacity of the SG-SST to meet global needs

from the company and other stakeholders in the field of OSH;

d) Analyze the need to make changes in the SG-SST, including the policy
and its objectives;

e) Analyze the sufficiency of the allocated resources for compliance with

the expected results

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f) Provide information on new priorities and strategic objectives of the

organization, which can be inputs for planning and improvement
continue;

g) Evaluate the effectiveness of the follow-up measures based on the

previous reviews by senior management and make the necessary adjustments;

h) Provide information on new priorities and strategic objectives of the

organization that can be inputs for planning and improvement
continue;
i) Gather information to determine if the preventive measures and
Hazard and risk control measures are applied and are effective;

j) Exchange information with workers about the results and their

performance in occupational health and safety;
k) Serve as a basis for decision-making aimed at
improve hazard identification and risk control and in general
improve the management of occupational health and safety in the company;

l) Determine whether it promotes the participation of workers;

m) Highlight that the current applicable national regulations are being complied with
occupational risk matters, compliance with the minimum standards
of the Quality Assurance System of the General System of Risks
Labor laws that apply to you:

n) Establish actions that enable continuous improvement in safety and health

at work:

o) Establish compliance with specific plans, of the goals

established and the proposed objectives;
p) Systematically inspect the workstations, the machines and
Equipment and, in general, the company's facilities;
Monitor the conditions in the work environments;
r) Monitor the health conditions of the workers;
s) Keep the identification of hazards, the evaluation and updated
risk assessment;

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t) Identify the notification and investigation of incidents, accidents

work and occupational diseases;
u) Identify absenteeism due to causes related to safety and health
at work;
v) Identify losses such as damage to property, machinery, and equipment among
others related to safety and health at work;
w) Identify deficiencies in workplace safety and health management;
x) Identify the effectiveness of health rehabilitation programs
the workers.
y) The conclusions of this evaluation must be documented and their
main results must be communicated to the COPASST and to the
persons responsible for each of the relevant elements, for the
timely adoption of preventive, corrective or improvement measures.

DOCUMENT DESCRIPCIÓN
Management Review Report Format
Management Review Report

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7. IMPROVEMENT

7.1. Continuous Improvement. (Book 2, Part 2, Title 4, Chapter 6, Article 34)

Continuous improvement allows for growth and optimization of important factors.

of the company that significantly improves its performance

The COMPANY NAME is aware of the importance and benefits it brings.

having an SG-SST, which is why every employee knows its importance
to improve each of their daily activities, so both they and
the organization obtains benefits, continuous improvement is reflected in a way
evident in the daily execution of each of the activities carried out in
the processes. The company guarantees the provisions and resources necessary for the
improvement of the SG-SST, with the aim of enhancing the effectiveness of all the
activities and the fulfillment of their purposes.

The following sources are considered to identify improvement opportunities:

a) The changes in legislation that apply to the organization;
b) Evaluation of compliance with the objectives of the SG-SST;

c) The results of hazard identification and risk assessment;

d) The results of the evaluation and audit of the SG-SST, including the
investigation of incidents, accidents, and related illnesses
with the work and the results and recommendations of the audits;
e) The recommendations presented by the workers and the COPASST
f) The results of preventive medicine, hygiene, and programs
industrial safety
g) The result of the evaluation conducted by senior management.

7.2. Corrective and Preventive Actions (Book 2, Part 2, Title 4, Chapter 6)

Article 33)

The organization has a procedure for corrective actions and

preventive, which ensures that actions are defined and implemented

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necessary, based on the results of supervision and measurement of effectiveness

of the SG-SST, the audits, and the review by senior management.

The actions are aimed at:

a) Identify and analyze the root causes of nonconformities

b) The adoption, planning, implementation, verification of effectiveness and

documentation of preventive and corrective measures.

All preventive and corrective actions are documented and disseminated to

At all relevant levels, responsible parties and due dates are assigned.

DOCUMENT
Corrective Actions Procedure and
Preventivas
Corrective Actions Format and
Preventive

65