Effective Training Program Design Guide
Effective Training Program Design Guide
Once the training needs have been identified, the next step is to design the
program to implement it. Experts believe that the design of the training must
focus on, at least, four related aspects: 1) the instructional objectives of the
training, 2) disposition and motivation of the trainees, 3) principles of learning
y 4) characteristics of the instructors.
As a result of conducting the analyses of the organization, the tasks, and the people, the
managers will have a more comprehensive view of the training needs. Based on this
Information can formally establish the desired results of the training.
through the instructional objectives that describe the skills or knowledge that are
they will acquire and the attitudes that will change. The objectives must focus on performance. A
The type of instructional objective, the performance-centered objective, is very common because it lends itself
an impartial assessment of the results. Generally, these objectives include terms
precise actions, such as 'calculate', 'repair', 'adjust', 'build', 'gather', and 'classify'. For example, the
The established objective for a training program could be that 'the trained employees
in team methods be able to perform the different positions of their colleagues in
a period of six months.
trainees
Two prerequisites for learning affect the success of those who will receive training:
disposition and motivation. The disposition of the trainees indicates whether their experience and knowledge
it has made them receptive to the information they will receive. Do they have the knowledge and the
previous skills needed to learn what is presented to them?
What makes some types of training more effective than others? Training has
to build a bridge between employees and the organization. An important step in this
transition is to consider the psychological principles of learning, that is, the characteristics of the
training programs that allow employees to understand the new material, link it
with their personal life and apply it again in the position. When all these aspects are considered,
training programs are more likely to be effective if they incorporate the
learning principles shown in figure 7.3.
Goal setting
When trainers take the time to explain the goals and objectives to the participants
participants (or when they are encouraged to establish them themselves), it is likely that they
increase the level of interest, understanding, and effort in training. In some cases,
setting goals can only take the form of a 'roadmap' for the course or program, of its
objectives and their learning points.10
Very simple: participants learn new information (from the training) better if they associate it.
with something that is familiar to them. This is the reason why trainers often
use very descriptive examples so that the trainees can relate to them. The examples will
They give meaning to the material. Furthermore, the material must be assigned in such a way that each
experience is based on the previous one. In this way, participants can integrate the
experiences in a useful pattern of knowledge and skills.
Modeling
The old saying 'a picture is worth a thousand words' applies to training. Just like the ́
Examples increase the meaning of the target material or of the new knowledge in the
In the training environment, modeling increases the importance of behavioral training.
In other words, people learn by imitating others. For example, to learn to ride a horse
horse, it is much easier to see someone how to do it and then try it, than to read it in a book
or to listen to a lecture and hope to do well.
The trainers can help adapt to the different learning styles of various
ways. The key is to avoid delivering the material in one direction. Thus, for example,́ in
place to deliver a monologue, trainers must incorporate variety into their
presentations. Visual aids should be used, and the participation of the trainees should be encouraged.
through their inclusion in the demonstrations, and asking them questions about their own
Experiences. Practical activities and dividing large groups into smaller groups to
specific activities can also help trainers adapt to different
learning styles.12
In some cases, the value of practice is what makes behaviors turn into a
second nature. For example, when learning to drive a car, there is a lot of concentration on
the mechanic: "Where are my hands and feet? Am I going too fast?" With practice, one begins to
think less about the mechanical and more about the road, the weather, and the traffic. Other forms of learning
they are not different: with practice, the trainee may forget the different behaviors and
focus on the subtleties of the way to do it.
Frequently, programmed instruction, also known as self-paced learning, is used
to segment learning into sequences that employees can learn at their own pace.
After presenting small segments of information, the participants must respond.
a written question or choosing an option on the computer. If the answer is correct,
the following step is presented to the trainee (or the next screen). If the answer is incorrect,
an additional explanation is provided and the participant is asked to try again.
Another factor that determines the effectiveness of training is the amount of time dedicated to it.
practice in a session. Should participants be granted training in five periods of
two hours or in ten periods of one hour? It has been discovered that in most cases spacing
training results in faster learning and greater retention. This is the
principle of distributed learning.
A person's progress in training, measured in terms of the mistakes they make or the
The correct answers obtained can be plotted on a learning curve like the one shown in the figure.
7.4. In many learning situations, there are occasions when progress is not made.
periods are shown on the curve as a nearly horizontal line known as a plateau. The
Plateaus can occur due to a lack of motivation or because the person becomes demotivated when not
He performed the new task as expected. It is a natural phenomenon and, generally, the
participants later experience a spontaneous recovery, as illustrated in the figure
7.4.
behavior modification
Technique based on the principle that behavior that is rewarded or reinforced in some way
Positive will show itself more frequently in the future, while the behavior that is
punish what is not rewarded by decreasing its frequency
as part of it, managers can use rewards that are relatively simple to encourage and
maintain the desired behavior. Companies like Monsanto, Target, and Bowater (the manufacturer)
the largest newspaper in the United States), they have discovered that only is needed
words of encouragement and feedback to strengthen employees' behaviors. No
However, more formal rewards, such as prizes and ceremonies, also prove to be useful.
to reinforce desired behaviors.
immediate
Programs that immediately reward the employee when they do something especially well during the
training or on the job
immediate rewards for employees when they do something especially well during the day
pacification or at work. The prizes can consist of cash, gift cards,
free time, or any other thing of value for employees.
To a large extent, the success of any training effort depends on the skills of
leadership and the personal characteristics of those responsible for directing it. What distinguishes the
excellent ones from mediocre trainers? Often an effective trainer is one who invests a
a little more effort or shows greater preparation. However, in the training also
the personal style of the trainer and their characteristics, such as knowledge of the subject, influences
enthusiasm and sincerity, interest in the participants, sense of humor, ability to
communicate clearly and be willing to provide individual guidance to trainees. The
organizations should reward managers who are excellent trainers, because
can have a huge impact on the workforce. Too often, managers do not
they receive rewards for their contributions to important aspects of management
human resources.
Remember that various methods can be applied both to train managers and for positions.
non-managerial, while some are used more for one of the two groups. In addition, with
Frequency multiple methods are used together for different types of learners. The use of
Multiple methods are known as blended learning. Figure 7.6 shows that instruction
traditional in the classroom through presentations is the preferred training method for the
employees, while blended learning, which we will analyze later, is the second
method that is most used.
Training in the position
The most commonly used informal method for training employees is on-the-job training.
On-the-job training (OJT). In fact, some estimates suggest that between 80 and 90% of the
employees learn through this way. OJT has the advantage of providing practical experience in
usual working conditions and the opportunity for the trainer, a manager or an employee
with great experience, establish good relationships with new employees, so there is
who consider that OJT can be the most effective means to facilitate learning in the center
the workplace.14
Although it is used in all types of organizations, OJT is often one of the methods of
training poorly implemented, due to its informal nature. To overcome this problem, the
Training experts recommend that companies set goals and measures to ensure that the
employees have not forgotten what they learned.
Figure 7.7 shows the basic steps of an OJT program. For example, the line area
KLM uses on-the-job training to train its cabin attendants. The company started
a program that places cabin assistant trainees in the classroom for a period
determined and then provides them with additional training during an evaluation flight. In these
flights, the expert cabin attendants provide trainees with on-the-job training
based on a list of tasks identified for this. Some tasks, such as serving food and
snacks are provided during the actual service to the passengers. Others are presented to the trainees.
out of sight of the passengers, among the food services.
Generally, a beginner is paid 50% of the salary of an expert worker, but this
income increases at regular intervals as you acquire more skills
to carry out the work. When the beginner successfully completes the practical learning, they
convert it into official certification and obtain full remuneration.
Practical learning programs emerged in Europe centuries ago as part of its system.
of guilds, and they are widely used today. Germany alone has more than 350 types
of accredited hands-on learning programs. Generally, university students
They also become learners, as they divide their time between studying and practicing in the
work experience.19 Usually, programs involve cooperation between the
organizations and their unions, between industry and government, or between organizations and the
local school systems.
Currently, in the United States, tens of thousands of organizations have registered their
programs in the U.S. Department of Labor’s Office of Apprenticeships and state agencies.
There are practical learning programs in a wide range of industries such as construction,
manufacturing, telecommunications, art, and health.
Method by which employees gain practical experience with instructions from their supervisor
or another trainer
The internship programs, which are analyzed in chapter 5, are jointly sponsored.
by academies, universities, and various organizations. The programs offer students the
opportunity to gain real experience while discovering how they develop in the
organizations, which benefit, as they have at their disposal student-employees with
new ideas, energy, and impatience to complete their assignments. Numerous universities and
technical schools allow students to earn university credits based on their
performance in the position and in their compliance with the program requirements.
cooperative training
Training program that combines practical on-the-job experience with formal classes
The federal government of the United States and several state governments have begun to work together
with private employers, to sponsor multiple training programs for employees
new and current through One Stop career centers (sometimes referred to as centers of
"Work Service" or "Workforce Development." One Stop centers were inspired by a
successful Minnesota program to help workers find employment and to the
employers to find qualified workers, as well as providing training and others
services, all under one roof (hence the name One Stop). 3M, Northwest Airlines,
Honeywell and General Mills are just some of the companies participating in this program.
Sometimes it is neither practical nor wise to train employees with the actual equipment used in the
work. An obvious example is training to operate an airplane, a space vehicle, or other equipment.
very technical and expensive. The simulation method emphasizes the realism of the equipment and in its
operation with a minimum cost and maximum security.
Southwest Airlines cuenta con diez simuladores de vuelo de pleno movimiento Boeing 737 en un
training center attached to its headquarters at Love Field, Dallas. During each of
the four-hour training sessions in the simulator, the crew of an airplane
faces more abnormal flight situations than they will experience in their entire lives. The Federal Aviation
Administration developed a sophisticated simulator to accelerate training of the
air traffic controllers, a process that took up to five years. In the simulator it is possible to
adjust variables such as wind speed, rain, and the number of planes to guide for testing
capabilities of the participants. Human patient simulators are used in the
medical training.21
The distinction between the simulated cabins of Southwest Airlines that transport the crews and
the computer simulations have been deleted. To train its forklift operators,
The aluminum-producing company Alcoa uses a computer simulation called Safedock.
In the simulation, the learners perform common tasks, such as moving bundles from the
extreme of one loading area to the other. If a trainee makes a false move, he or she sees
instantly the consequences: the elevator can come off its base or crash into another.
This type of technology makes it easier to provide training in new and different ways.
The training methods that have been analyzed are becoming what the training
Today's speakers call it e-learning. E-learning encompasses a wide variety of applications, such as
network and computer-based training (web and computer-based training, CBT), and social skills.
Includes the delivery of content via the internet, intranets and extranets, mobile devices,
DVD, CD-ROM, MP3 players, and even 'virtual classrooms' that are found in the
Second Life gaming platform.
It is becoming increasingly common for e-learning to involve the use of a management system.
learning management system (LMS) that combines the company's e-learning with
employee evaluation instruments and other training functions in a tool
electronics that software developers design tailored to their clients. Through the
software, managers can assess employee skills, enroll them in courses,
deliver interactive learning modules directly on their desktops, when it
need or want, to assess and track their progress, and determine when they are
ready to be promoted.
However, purchasing a learning management system does not free the staff from
human resources and the managers of a company to carry out a thorough evaluation of
the needs, especially because the systems are expensive. After conducting an analysis
exhaustive of the needs, managers have to research the vendors, and then
request demonstrations, receive proposals and, ultimately, choose the type of systems that
works better.
E-learning transforms the learning process in several ways. First, as has already been said,
allows the company to take the training to the employees instead of them going to it, the
which is generally more efficient and cost-effective. The nuclear power plant industry is a
For example, training at a nuclear power plant is frequent and time-consuming.
It may take workers an hour or more to remove their protective gear and head to a
different place to receive training. A nuclear energy company that opted for e-learning
He informed that he had saved almost a million dollars and 10,000 hours of work in just one.
a o.
Courses, MOOC) can further reduce training costs. A MOOC is an online course
that anyone can take. These courses allow people to learn at their own pace and
automatically obtain a rating and feedback on your performance.
Although they are mainly used in the academic field, MOOCs are likely to transform the
the way companies train their employees, from identifying new recruits to
help their current employees master the competencies required for a position.
Tenaris, the global steel manufacturer, adopted a MOOC platform to implement programs for
training for its tens of thousands of employees around the world. The recruitment company
Aquent created a MOOC to help its clients find web content developers with
experience in HTML. Thousands of people enrolled in Aquent's HTML course and a couple of
hundreds continued their process to obtain a job.
Like other types of online learning, the lack of personal contact can be a problem.
for some participants. Some MOOCs allow students to hold discussions
virtual with other people, while others allow instructors to record comments
in audio or video about what happens each week in the course.
Modeling of behavior
1. Learning points. For example, learning points can describe the steps
recommended for managers to provide feedback to employees.
4. Feedback and reinforcement. The trainer and other trainees provide social reinforcement.
For example, praise, approval, encouragement, and attention. Also digitally record the sessions.
it can be very instructive.
Online system that offers various opportunities for evaluation, communication, teaching and
learning
just-in-time training
Training provided to trainees when and where they need it to do their job.
generally through computer or internet
behavior modeling
Approach that demonstrates the desired behavior and gives trainees the opportunity to
Practice, do a role play of that behavior and receive feedback.
Role-playing
Planned and executed correctly, role-playing can provide realism and perspective to
the dilemmas and experiences that could not have been shared in any other way.
Software has also been developed that simulates role-playing. The Virtual Leader, a product
SimuLearn is one of those programs: the training managers interact with the
animated "employees," some of whom cooperate more than others. They then provide them
feedback on the level of correction with which they applied their managerial skills in each
situation.
Coaching
Coaching consists of a continuous flow of instructions, feedback, and suggestions from the manager to
subordinate. In comparison, a mentor is generally not a direct superior of the employee.
In reality, coaching is more than just a flow of instructions. It is a flow of encouragement and support.
aimed at helping people not only perform their jobs correctly and excel
forward, if not also so that they become leaders.
Part of coaching involves a conversation with the employee about what their goals are and what
it excites them to achieve them, even when it means a good employee will leave
your department will have to be replaced by a new one and start the process all over again. A
Once the manager understands the employee's goals, they can design ways to help them improve.
his skills assigning him new leadership responsibilities, asking him to train or to
A mentor for another employee or to lead a project and then provide feedback.
about their performance.
Seminars and conferences, like classroom instruction, are useful for gathering groups of
people who need training and development. During managerial development, seminars and
conferences can be used to communicate ideas, policies or procedures, but also
to raise topics for debate or analyze problems that have no answer or solution
predetermined, usually with the help of a qualified leader. In this regard, it is common to resort to
seminars and conferences when the goal is attitude change.
Often, seminars and external conferences are held in collaboration with universities.
and consulting firms. Partnerships and third-party organizations, such as the American Management
The Association, the Conference Board, and the Center for Creative Leadership also offer many types
different management seminars. Caterpillar, the famous construction equipment manufacturer
and mining, is a company that, together with an external consulting firm, developed a
Training program to prepare new managers to have enough of them
para manejar de forma efectiva la em- presa en el a o 2020. Caterpillar comenz con una serie de
high-level meetings and strategy sessions. As a result of those meetings, eleven were identified
Characteristics that the company intends to instill in its managers and leaders.
Blended learning
blended learning
Use of multiple training methods to achieve optimal learning for the trainees
(trainees
Lastly, but no less important, is classroom instruction. One might wonder why
Companies are bothered about using classroom training these days. Some of the
The advantages of instruction in the classroom are linked to motivation and attendance. Have you ever
Have you taken a self-directed course that lacked a classroom? If so, you may have had difficulties.
to complete it. As a teacher said, 'When it comes to learning, just arriving in class.'
It's half the battle. Furthermore, if a trainee experiences problems, in general, a
The instructor is present in the best position to help you.
This method does not need to be carried out in a classroom itself. Electronic Data Systems uses the
videoconferences to train their employees anywhere in the world where they are
find them instead of making them travel to a specific place. The company carried out a program
on 'coaching skills for leaders' that was delivered via videoconference to 1,500 managers
41 countries.