Optional Practical Training

(OPT) Application Tutorial

Please note that this tutorial is for instructional purposes only. An OPT I-765 application
to USCIS is your own personal application. You alone are responsible for timely filing
with full documentation, understanding F-1 rules regarding OPT, and properly
maintaining F-1 status. Please review the entire tutorial and ask a BIO adviser if you have
questions.

Last updated on November 18, 2025. Updates are made

frequently; DO NOT download tutorial. Always access the latest
version on BIO’s website.
Alert! Increased OPT/STEM
OPT Scrutiny by DHS
• U.S. Immigration and Customs Enforcement (ICE) has recently applied increased
scrutiny to the OPT and STEM OPT programs, resulting in recent arrests for
students who reported fraudulent employment with non-existent employers or
false employment information. In person site visits by DHS have also been
reported.
• Falsifying your OPT employment records or reporting employment that is not
legitimate may result in serious repercussions.
• SEVIS may also automatically terminate F-1 records for students who have more
than 90 days of unemployment.
• See How to Recognize the Signs of Fraudulent Employer
• BIO also notes USCIS benefit, visa, and entry denials related to failure to provide
clear evidence of self-employment or unpaid employment
• Increased scrutiny may also include social media and online review, including
whether you have engaged in unauthorized employment in the past. This may
include review of social media, Linked in, publicly available resumes/CVs, etc
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Step 3: Scams Berkeley International Office

Alert: Avoid Immigration Scams

• It is very rare for USCIS or SEVP to contact you via phone regarding your
application or your SEVIS record. Most notices from SEVP Portal are sent by
email, and most notices from USCIS are sent via mail and can be accesses in
your online account. They will generally never ask you for money.
• See USCIS’s Avoid Scams Initiative website on how to avoid
immigration scams, report fraud, and find authorized legal
services.

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 Berkeley International Office

OPT Tutorial Outline

• What is OPT? Am I Eligible? – Your Previous EAD Card Copy
• Application Process Overview – Special Cases: transfer & Readmitted Students

• Section 1: Request OPT I-20 and Choose Your – Special Cases: Change of Status Students
OPT Start Date – Submitting Your USCIS Application & Application
Deadlines
– Completing BIO’s OPT I-20 Request Process
– Completing the Online Form I-765
– Choosing a Start Date
– Top 4 USCIS OPT Denial Reasons
– Obtain Academic Recommendation/signature &
Understanding Program Completion
– OPT Application Timelines • Section 3: After Filing and OPT Issues
– Checking your OPT I-20 for Accuracy – I-797C Notice of Action
• Section 2: Prepare & Submit Your Application – Tracking your USCIS case status
to USCIS – Premium Processing & Expedites
– Online Filing vs Filing by Mail (ONLINE FILING – Requests for Evidence and Rejections/Denials
RECOMMENDED!)
– Receiving your EAD Card
– OPT Document Checklist
– Avoiding Immigration Scams
– Your Photos
– Increased DHS Scrutiny for Fraudulent
– Paying the USCIS Fee Employment
– Your OPT I-20 Copy • Next steps: After OPT Approval (OPT Rules &
– Your Passport & Visa copies Reporting Requirements)
– Your I-94 Record • Want an OPT application review?
– Your Previous I-20 Copies 4
What is OPT? Am I Eligible for OPT?
OPT is an F-1 student employment benefit that allows for work authorization in a student’s major field
of study. You must be in full-time F-1 status for at least one academic year.*

At UC Berkeley, one academic year means enrollment for consecutive:

• Fall – Spring semesters
• Spring – Fall semesters
• Spring – Summer semesters (enrollment May through August for the full Summer term)
• Summer (enrollment May through August minimum of 12 units) – Fall semesters

The OPT application cannot be submitted more than 90 days before your program completion date.
You must must be in the US at time of the application to USCIS.

A job offer is not required to apply for OPT.

Review more details about OPT eligibility, types of OPT employment

allowed, and unemployment limits on the OPT FAQs page.
* Some students who change visa status to F-1 and who have been continuously enrolled in a full-time degree
program for at least 1 academic year may qualify for OPT prior to 1 year in F-1 status.

5
OPT Employment & Remote Work or
Absence from the US
OPT employment allows remote work for US employers. Employment for non-US employers
does not meet OPT employment requirements and cannot be authorized.

F-1s are considered to be in violation of F-1 if they are absent from the US for 5 continuous
months . Continuous absence of 5 months or will result in possible termination of your F-1
record.

If you must temporarily work remotely for your US employer, you must return to the US within
5 months of your departure.

If your employment does not require physical presence in the US, then it is not appropriate
employment for OPT.

Review more details about OPT eligibility, types of OPT employment

allowed, and unemployment limits on the OPT FAQs page.

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 Berkeley International Office

Are you eligible for OPT?

CPT Usage
• If you have used 1 year or more of full-time Curricular Practical
Training (CPT), during your current degree level, then you do not
qualify for OPT.
• Part-time CPT does not count towards OPT disqualification.
• Note that heavy CPT usage either part-time or full-time can cause
your OPT application to be subject to additional scrutiny. Be
prepared to provide evidence of all prior CPT I-20s, as well as the
academic work related to your CPT.

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 Berkeley International Office

Application Process Overview

1. Request an OPT I-20
The OPT I-20 will be ready 5 business days after submitting the OPT request form and Post-
Completion Services Fee payment to Berkeley International Office.
2. Prepare and submit your I-765 application materials to USCIS
Gather and submit required online USCIS I-765 application documents, including a copy of
your new OPT I-20. DO NOT SUBMIT YOUR APPLICATION TO USCIS WITHOUT YOUR OPT
I-20!

How long will USCIS processing take?

Check USCIS’s current OPT and STEM OPT processing times. Select Form: “I-765”Form
Category: “Based on a request by a qualified F-1 academic student [(c)(3)]” Service Center:
“Potomac Service Center”. (Over the years, BIO has observed processing times ranging from
1-5 months, with most processed within 90 days.)

3. Receive your Employment Authorization Document (OPT EAD card)

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 Berkeley International Office

Section 1:
Request OPT I-20 and Choose
Your Start Date

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Step 1 Berkeley International Office

Request your OPT I-20

Complete the online OPT Request Form:

• Confirm your expected program completion date.
• On Campus Employment - All current on-campus employment authorization MUST
END on or before your Program Completion Date. You can only begin work again,
directly related to your field of study, after your OPT EAD approved start date.
• Requires approval from your academic advisor
• Choose your OPT start date.
• Includes $250 Post-Completion Services Fee to Berkeley International Office via
credit/debit card. Pay online. Find link on our OPT webpage.

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Step 1 Berkeley International Office

Choose your OPT start and end date

• See OPT Timelines for your application windows & dates
• Your OPT requested start date is the date that you would like your 12 months of work authorization to
begin. It must be within the 60-day grace period after the program completion date.
• The end date will usually be 1 year from your start date (i.e. a July 2 start date will have a July 1 end date.)
• Job Offers- DON’T WAIT until you get a job offer to apply for OPT or select your dates! Estimate when
you would like to be available to work, and choose that start date. If you wait for an offer, you may not be
able to apply for OPT in time, unless you are willing to pay a high fee for premium processing.
• The requested OPT start & end dates will be noted on page 2 of your new OPT I-20.
NOTE: Once USCIS receives the OPT application, it is not possible to change the requested start and
end date.

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Step 1 Berkeley International Office

Obtain Academic Advisor Recommendation

Your online OPT form will be sent to your academic advisor for
approval. They will approve your program completion and post-
completion OPT eligibility.
See here for Advisor e-Form Instructions & FAQ
Undergraduates:
• L&S INSTRUCTIONS- 1) Make an appointment with your Major Advisor.
They will confirm that you are on track to complete all major requirements.
If you are, the major advisor will either prepare a memo verifying that
information or add a note into the BOA online advising system. 2)
Complete the BIO OPT form using the email
lns_international_students@[Link] . If you do not complete Step 1 first,
your request will be denied by L&S.

• OTHER COLLEGES- See OPT Request Form form for instructions

Graduates:
• Use the email of your Graduate Student Affairs Officer (GSAO), unless you are instructed by your department to use
a faculty advisor or other staff member.
• Expected completion = last day of the semester in which program requirements are completed, OR
thesis/dissertation filing date
• Speak with a BIO advisor if you have a job offer beginning before the last day of the semester. Graduate students who
only have a dissertation/thesis remaining may be eligible to begin their post-completion OPT before filing.
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Step 1 Berkeley International Office

Program completion: Completing in Summer Session?

To qualify for a Summer I-20 completion date, you must:
• Have a final in-person degree course requirement to be completed in Summer.
• Be enrolled full time during Summer Session or receive Reduced Course Load approval from BIO
for final term.
• Use the end date of your specific Summer Session as your program completion date (i.e. Summer
Session A end date), OR
• Use the general Summer Session end date
(i.e. last date of Summer Session E).
• If you have only been enrolled for 1 previous semester (Spring) and are completing in your second
semester-Summer, you must be enrolled May through August, from the start to the end of the
Summer term.
• Note: If summer is your final semester, any on-campus employment or Curricular Practical
Training is limited to 20 hours per week.

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Step 1 Berkeley International Office

Summer Program Completion:

Graduate Students Filing Thesis/Dissertation May-
August
Option 1 Option 2 Option 3
• Use Spring Semester • Use Summer Session • Use Fall Semester completion
program completion date* program completion date* date*
• No summer enrollment • Enrollment for Summer • Be on Fall Filing Fee and
required for visa purposes Session required for visa submit thesis/dissertation
• Degree conferred in Spring purposes (no unit after Summer Session end
or Summer (depends on minimum) date
when you file) • Degree conferred in • Degree conferred in Fall
• OPT start date must be Summer • OPT start date needs to be
within 60 days of Spring • OPT start date must be within 60 days of Fall
Semester program within 60 days of Summer program completion date
completion date program completion date • Employment: on-campus or
• Employment: on-campus CPT can be full-time in
• Employment: on-campus or
or CPT during Spring can Summer, only part-time in
CPT during Summer can
only be part-time Fall
only be part-time

* Please speak with a BIO advisor about your program completion date and choosing an OPT start date.
We will help you determine which option best suits your situation and needs. 14
 Program Completion & Employment

• Your I-20 will be shortened to reflect your Program Completion date.

• ALL CURRENT EMPLOYMENT must STOP on or before your Program Completion date-
this includes on or off-campus employment.

• After your program Completion Date, you may only work during the dates listed on
your approved OPT EAD card. Working before or after the EAD card dates is a serious
violation of F-1 status.

• Think carefully about your employment needs when choosing your OPT start date.

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Step 1 Berkeley International Office

OPT Application Timelines

Your OPT application deadlines are based on your final semester completion date.
CLICK LINKS to go to your specific completion timeline!
• Summer 2025 completion: 08/15/2025
• Fall 2025 completion: 12/19/2025
• Spring 2026 completion: 05/15/2026
• Summer 2026 completion: 08/14/2026

SPECIAL PROGRAMS: A few degree programs have different completion dates that don’t match the
general UC Berkeley academic calendar.
Law (L.L.M., J.D., J.S.D) and Masters of Financial Engineering (M.F.E) and Masters of Translational
Medicine (M.T.M)

• LLM Summer 2025/2026 (multiple completion dates) - check your individual I-20 completion
date and use this OPT planner (Step 3) to calculate your application window.
• Law Fall 2025 completion: 12/15/2025
• Law Spring 2026 completion: 05/13/2026
• M.F.E Spring 2026 completion: 03/12/2026
• MTM Spring 2026 completion: 06/12/2026

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Step 1 Berkeley International Office

OPT Application Timeline: Summer 2025

(Based on August 15, 2025 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply”. 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 8/16/24-10/14/25
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

*BIO can accept 5/17/2025* 08/15/2025 10/14/2025

applications
starting Friday
5/16/2025,
Technically 5/17 is
90 days prior, but is Apply to USCIS up to 90 days Apply to USCIS up to 60 days
a weekend. before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing!
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Step 1 Berkeley International Office

OPT Application Timeline: Fall 2025

(Based on December 19, 2025 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date.
USCIS processing time has ranged from 1-5 months Choose any date from 12/20/25-02/17/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

*BIO can accept 09/20/2025* 12/19/2025 02/17/2026

applications
starting Friday
09/19/2025,
Technically 9/20 is
90 days prior, but is Apply to USCIS up to 90 days Apply to USCIS up to 60 days
a weekend. before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing! 18 18
Step 1 Berkeley International Office

OPT Application Timeline: Spring 2026

(Based on May 15, 2026 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 5/16/26-7/14/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

*BIO can accept 02/14/2026* 5/15/2026 7/14/2026

applications
starting Friday
2/13/2026,
Technically 2/14 is
90 days prior, but is Apply to USCIS up to 90 days Apply to USCIS up to 60 days
a weekend. before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing!
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Step 1 Berkeley International Office

OPT Application Timeline: Summer 2026

(Based on August 14, 2026 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 8/15/26-10/13/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

*BIO can accept 5/16/2026* 08/14/2026 10/13/2026

applications
starting Friday
5/15/2026,
Technically 5/16 is
90 days prior, but is Apply to USCIS up to 90 days Apply to USCIS up to 60 days
a weekend. before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing!
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Step 1 Berkeley International Office

OPT Application Timeline: Law Fall 2025

(LLM, JD, JSD based on December 15, 2025 program completion)

BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 12/16/25-02/13/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

09/16/2025 12/15/2025 02/13/2026

Apply to USCIS up to 90 days Apply to USCIS up to 60 days

before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing! 21
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Step 1 Berkeley International Office

OPT Application Timeline: Law Spring 2026

(LLM, JD, JSD based on May 13, 2026 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 5/14/26-7/12/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

02/12/2026 5/13/2026 7/12/2026

Apply to USCIS up to 90 days Apply to USCIS up to 60 days

before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing!
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Step 1 Berkeley International Office

OPT Application Timeline: MFE Spring 2026

(Special program with March 12, 2026 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply” 60 days of program completion date
USCIS processing time has ranged from 1-5 months Choose any date from 03/13/26- 05/11/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

12/12/2025 03/12/2026 05/11/2026

Apply to USCIS up to 90 days Apply to USCIS up to 60 days

before program completion after program completion

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing! 23
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Step 1 Berkeley International Office

OPT Application Timeline: MTM Spring 2026

(Special program with June 12, 2026 program completion)
BIO OPT I-20 processing time = 5 business days. BIO can only
Requested OPT start date must begin within
begin OPT I-20 processing on the “First Date to Apply”
60 days of program completion date
USCIS processing time has ranged from 1-5 months
Choose any date from 6/13/26-08/11/26
Check current USCIS Processing times for “I-765” “Based on a
request by a qualified F-1 academic student [(c)(3)]” with
“Potomac Service Center”
Program Final Deadline:
Completion OPT Received
First Day to Apply Date by USCIS

03/14/2026 06/12/2026 8/11/2026

*BIO can accept
applications
starting Friday
03/13/2026,
Apply to USCIS up to 90 days Apply to USCIS up to 60 days
Technically 3/14 is
90 days prior, but is before program completion after program completion
a weekend.

* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing! 24
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Step 1 Berkeley International Office

Scenario 1: Spring Completion

Apply early! Good timing.
On Feb. 19th, Sue submits her I-765 application for OPT to USCIS. She is completing her program on
May 16th and chooses July 1st as the OPT start date because she plans to be available to start work on that day. She
Receives the EAD on June 1. Her employer is pleased to see proof of the work permission early even though she
cannot start working until July 1st, as noted on the EAD. Sue decides to go home for one month to celebrate her
program completion and will return using her OPT travel documents.
May 15
Program Completion Date

OPT application
submitted to USCIS EAD received EAD start date

12 months of OPT

Feb March April May June July 1

Travel home

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Step 1 Berkeley International Office

Scenario 2: Spring Completion

Apply late, lose some OPT time.
George waits to find out his job offer start date, instead of applying for OPT early with an estimated start date. In May, he
receives a job offer with a start date of July 10 th. He requests July 10 th as his start date, and submits his OPT I-765 application
to USCIS on June 10 th. On July 10 th, George still hasn’t received his EAD, so he can’t work. George receives his EAD on August
20 th and it expires the following year on July 13 th. George has lost almost 1 month of his 12 month OPT because his application
was approved after the latest available OPT start date. OPT EAD cards can’t be backdated, but the OPT has a maximum end
date no more than 14 months from program completion.

May 15
Program Completion Date

OPT
application EAD received,
submitted to Requested OPT actual OPT
USCIS start date start date

12 months of OPT—
ends on July 13 the
March April May June 10th July 10th August 20th next year
(maximum possible
end date)

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Step 1 Berkeley International Office

Check your OPT I-20 for accuracy

After receiving your OPT I-20, notify BIO immediately if I-20, Page 1
there are any errors.
Education Level
Education Level may have changed. (ex. PhD
candidate decides to graduate with a Master’s)
Program End Date
Program completion date will be updated to the program
completion date on the OPT request form.
(I-20 will remain valid through OPT authorization period on page
2 or the approved EAD card dates)

Remember: All current on or off-campus employment

authorization MUST END on or before your Program End Date.
You can only begin work again, directly related to your field of
study, after your OPT EAD approved start date.

School Attestation
Make sure there is a BIO advisor signature.
Check the DATE ISSUED– USCIS must receive
your application within 30 days of this date.
Advisor Signature

Student Attestation
Print, sign & date I-20. Sign by hand! Students Student Signature MM/DD/YYY
18 and over do not need a parent’s signature.

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Step 1 Berkeley International Office

Check your OPT I-20 for accuracy

I-20, Page 2

OPT requested start and end

dates will be automatically
adjusted if USCIS does not
complete the processing of your
OPT by the requested date. Your
EAD will reflect the approved
dates. Apply as early as possible.

You will receive a new travel Advisor Name DSO|Berkeley, CA AdvisorSignature MM/DD/YYYY

signature at the time you request

your OPT I-20.

Please note: USCIS must receive

your application within 30 days of
the DATE ISSUED date on PAGE 1,
not the travel signature date. (The
travel signature may be a later
date.)

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 Berkeley International Office

Section 2:
Prepare & Submit Your
Application Materials to USCIS

29
Step 2 Berkeley International Office

Can I file my USCIS OPT/STEM OPT

Extension online?
This tutorial provides instructions for submitting the OPT or STEM OPT application by
e-filing with USCIS. It’s also possible to file by mail. E-filing is recommended. See the
USCIS e-filing website for more information.
What is e-filing?
USCIS e-filing allows you to:
• Create a USCIS account
• Pay the USCIS I-765 fee online
• Complete the I-765 form online and upload documents

USCIS will send all notifications to you via your online account. These include pending notices,
requests for evidence, denials and approvals. USCIS will also send you these notices in paper form
through the mail.

If you encounter problems, check with BIO and we will do our best to direct you to resources for
support. The USCIS Ombudsman has a helpful website with a detailed Q&A about I-765 e-filing
questions which may be helpful to you.

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Step 2 Berkeley International Office

Options to Submit OPT Application (USCIS Form I-765)

E-filing: Filing Online
(recommended) Filing by Mail
Continue to the next slides in the tutorial for If you choose to file by mail (not recommended):
instructions specific to filing your OPT application 1. You can request basic instructions from a BIO
with USCIS online. advisor on how to file the I-765 by mail. BIO no
longer provides step by step paper I-765 instructions.
Online Filing Benefits: 2. You will mail the complete paper Form I-765 and
• Simpler and has less risk of application documents copies of required documentation to USCIS.
lost in the mail, or mail delays. 3. Continue in this tutorial to Section 3: After Filing &
OPT Issues
• Immediate receipt number upon submitting
application.
Why is filing by Mail NOT recommended?
• Lower risk of rejection due to payment issues, • This application process is slower due to mailing
mistakes in filling out the application or forgotten • You will not receive receipt notices or request for
documents evidence electronically
• You can receive and respond to requests for • Higher risk of lost application, denial due to incorrect
evidence or other problems online fee payment, late applications
• You can communicate with USCIS via your online
account
• USCIS will send all notifications to you via your
online account. These include pending notices,
requests for evidence, denials and approvals. USCIS
will also send you these notices in paper form
through the mail. See the USCIS e-filing website for
more information. 31
Step 2 Berkeley International Office

Required documents for e-filed OPT I-765 application

 U.S. Passport Photo taken within the past 30 days.

 USCIS Fee - See the USCIS I-765 page for current filing fee.
 Form I-765- You will submit this form online. See the USCIS I-765 page. DO NOT submit the I-765
before you have received your OPT I-20!
 Copy of OPT I-20 (pages 1-3) issued by BIO within the past 30 days. Don’t forget to sign it!
 Copy of currently valid passport biographical page and F-1 visa stamp, if applicable.
 Copy of expired passport biographical page if you used that document to enter the U.S. most recently
 Printout of electronic I-94 record or copy of paper Form I-94 (both sides).
 Copies of all previous CPT I-20s (from UCB and/or previous schools), if applicable.
 Copies of all previous OPT I-20s and EAD card(s) (from UCB and/or previous schools), if applicable.
 SPECIAL CASES (RARE): If your UC Berkeley OPT I-20 shows less than 1 academic year (2 semesters)
of enrollment.
o Readmitted/Transfer students – 1) Copies of I-20s from previous Transfer schools and 2) BIO Adviser Transfer
I-20 Letter
o Change of Status students – 1) Copy of Change of Status Approval Notice and 2) Official UC Berkeley
transcript and 3) BIO Adviser Change of Status letter

No documents are required for F-2 dependents. 32

Step 2: Prepare and Submit the OPT Application Berkeley International Office

Gather the required documentation

Passport Photo Requirements

Photos for the OPT application must meet the specifications of U.S. style
passport photos. To see a full description of these specifications, go to the U.S.
Department of State website.
E-FILING: You must either scan a physical photo or take a picture with your
phone. Follow the instructions above and in the online I-765 application!

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Step 2 Berkeley International Office

Preparing your USCIS fee payment method:

Filing online
Filing online
• If you file the form I-765 online, the online form will automatically
calculate the correct fee and you will pay online when you submit the e-
filed application.
• You must pay with a valid credit or debit card, or provide your bank
routing and checking account numbers to have money taken directly
from your U.S. bank account.
• Check the USCIS I-765 website for the current filing fee.
• DO NOT complete the submission of your I-765 or pay the fee until you
have your OPT I-20 and all other required documents!

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Step 2 Berkeley International Office

Gather the required documentation

Photocopy of UCB OPT I-20 (all 3 pages):
• Must be received by USCIS within 30 days
of DATE ISSUED on page 1.
• Original must be signed by a BIO advisor,
either by hand or electronically.
• Original must be signed by hand by the
student at the bottom of page 1 before
copying. If you received an electronic copy
of your I-20, you must print it out and sign
it by hand.
• The requested OPT start and end dates
will appear on page 2. CHECK THE OPT
RECOMMENDATION ON PAGE 2!

35
Step 2 Berkeley International Office

Gather the required documentation

CHECK TO BE SURE
YOUR OPT
RECOMMENDATION
IS ON PAGE 2!

36
Step 2 Berkeley International Office

Gather the required documentation

Photocopy of Passport and Visa:

• Photocopy your current passport biographic

page with the photo and passport expiration
date.
• If this is not the passport you used on your
last entry to the U.S., also include a copy of
the passport you used when you made entry
to the U.S., even if it is expired. (You will
provide information on the expired passport
in the I-765)
• Photocopy the F-1 visa, if applicable; visa does
not need to be valid.

37
Step 2 Berkeley International Office

Gather the required

documentation
Photocopy of I-94 Information:
The I-94 can be either:
• An electronic I-94 record. Visit:
[Link] to access
and print your record. Select “Get Most
Recent I-94”.
OR (less common)
• A paper I-94 card stapled into your
Electronic I-94 Record
passport. Include a copy of both sides,
even though the back side may be blank.
OR (less common)
• A copy of an I-797 Change of Status
Approval Notice which includes a new I-94.

Paper I-94 (front) Paper I-94 (back)

38
 Step 2 Berkeley International Office

Gather the required documentation

Photocopy of all previous OPT and CPT
I-20s:
Old
• If you have NEVER used CPT or OPT in the Version
past, you do not need to include previous I-
20s.
• Include copies of all previous CPT and OPT I-
20s at UCB and previous schools.
• Old and new versions of the I-20 are acceptable. New
• Copy all 3 pages. Version

• Keep the originals for your records.

• You may need to request copies of any lost
CPT/OPT I-20s.
– UCB I-20s : Email BIO for an I-20 Copy
request form.
– Previous School I-20s: contact them directly

39
Step 2 Berkeley International Office

Gather the required documentation

Photocopy of Previous EAD(s), if applicable:

 You ever received an EAD in the

past, include a copy of the front
and back of the card.
 Can be from OPT approved at a
prior institution or different
education level.
 Include previous OPT I-20s and I-
797 notice of approval as well, if
available.

40
Step 2 Berkeley International Office

SPECIAL CASES
TRANSFER & READMITTED STUDENTS
If you are a student who has not been continuously
enrolled at UC Berkeley, and you transferred your I-20
to UC Berkeley within the last 2 semesters do the
following:
• I-20 s should show the same SEVIS ID Number
• Check your current UC Berkeley I-20 Program Start
Date and Program End Date
• If your I-20 shows less than one academic year of
enrollment (2 semesters) then you must also include
copies of I-20s from your previous transfer
schools to prove that you have been in
continuous F-1 status for 1 academic year.
• You can also request a letter from your BIO adviser 01-January 2019
for your OPT application

41
Step 2 Berkeley International Office

SPECIAL CASES
CHANGE OF STATUS STUDENTS
If you are a student who changed your visa status
inside the US within the last 2 semesters:
• Check your current UC Berkeley I-20 Program
Start Date and Program End Date
• If your I-20 shows less than one academic year
of enrollment (2 semesters) then you must also
include 1) a copy of your Change of Status
Approval Notice AND 2) official UC Berkeley
transcript showing your continuous
enrollment for at least 1 academic year.
• You can also request a letter from your BIO
adviser for your OPT application
01-January 2019

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Step 2 Berkeley International Office
We recommend that you apply early.
The Application Deadline
• USCIS must receive your complete I-765 OPT
application within 30 days from the OPT I-
20 ISSUE DATE on page 1.
– The issue date is located next to the
advisor’s signature on page 1 of the OPT
I-20.
• Additionally, USCIS must receive your I-765
application before the end of your 60 day
grace period.
• E-filed applications are immediately
receipted on the day you fully submit the
online request.
• For E-filed applications, USCIS uses UTC
or Coordinated Universal Time to
determine the time/date filed. If you are
filing CLOSE to your deadline check the
UTC time/date of filing! Your application must be submitted to USCIS from within
the U.S. If you exit the U.S. after your program completion
date without applying for OPT, you cannot return and will
lose your option for OPT. 43
Step 2 Berkeley International Office

I-765 Form & Fees

• If you are applying by e-filing: The online application will automatically be up-to
date with the current form and fees.

Some parts of the I-765 can be confusing. The following slides will help you complete those
“tricky” questions.

E-FILING: Please note that the paper I-765 mirrors the online I-765 when e-filing, but some
questions for e-filing may be missing, since the form adapts as you answer. The USCIS
Ombudsman has a helpful website with a detailed Q&A about I-765 e-filing questions which
may be helpful to you.

Contact BIO with ANY questions or uncertainties about completing the I-765.

36
Step 2 Berkeley International Office

Online Form I-765

Create USCIS account: [Link]
USCIS online filing allows you to:
• Create a USCIS account
• Pay the USCIS I-765 fee online
• Complete the I-765 form online and upload
required documents

See instructions on how to create a USCIS online

account

45
Step 2 Berkeley International Office

Online Form I-765

After logging in
• select “File form online”

• Select I-765, Application for Employment Authorization, click ‘Start form’ button
• Review the information, click ‘Next’
• Review ‘Completing Your Form Online’

46
Step 2 Berkeley International Office

Getting Started
Online Form I-765 Basis of eligibility
• What is your eligibility category?
– Select eligibility category: (c)(3)B) Student Post-Completion OPT
– Choose if you wish to upgrade to Premium Processing
Reason for applying
• What is your reason for applying?
– Select ‘Initial permission to accept employment’
• Have you previously filed Form I-765?
– If you have previously filed the form I-765 with USCIS (e.g.
applied for OPT in the past), select ‘Yes’.
– If this is your first time filing the I-765 (either via mail or
online) or applying for OPT, and you have only have worked
on-campus or applied for CPT, select ‘No’.
– Select ‘Yes’ only if you have submitted an I-765 before to
USCIS for an EAD card- even if it was rejected, denied or
withdrawn.
Preparer and interpreter information
• Is someone assisting you with completing this application?
– This is asking if an attorney or translator has assisted you.
Select ‘No’. Then Next.

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Step 2 Berkeley International Office

Online Form I-765 About You

Your name
• What is your current legal name?
- Enter your name exactly as it appears in the Surname/Family Name
and Given Name fields on your I-20.
- Note your I-20 DOES NOT use the Middle Name field. Leave the
Middle Name field blank.
• Have you used any other names since birth?
- If you select ‘Yes’, enter your previous names, including nicknames
you have used in official records or documentation.
- If your I-20 Preferred Name is different then the names you
wrote for #1, include that here. Click Next.

Your contact information

• How may we contact you?
- Provide ‘Daytime telephone number’, ‘Mobile telephone number’
(if different from Daytime telephone number, and ‘Email address’.
• What is your current U.S. mailing address?
- Enter your mailing address.
- If the address belongs to someone other than yourself, put their
full name (First Name Last Name). This person MUST be listed as a
resident of the address with the U.S. Postal Service.
• Is your current mailing address the same as your physical
address?
– If ‘No’, enter your physical address.
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Step 2 Berkeley International Office

Online Form I-765

The responses to these questions should be
straightforward.
Please complete them accurately.

• Describe yourself
- What is your sex?
- What is your marital status?
- When and where you were born
- What is your city, town, or village of birth?
- What is your state or province of birth?
- What is your country of birth?
- What is your date of birth?

49
Step 2 Berkeley International Office

Online Form I-765

Your Immigration Information
• What is your country of citizenship or nationality?
– List all countries where you are currently a citizen or national.
• What is your Form I-94 Arrival-Departure Record Number (if any)?
– Enter your current I-94 number. This is at the number found on the electronic I-94
record or on the top left corner of the paper Form I-94 card.
• When did you last arrive in the United States?
– List your arrival date (your most recent entry date found on your passport admission
stamp, electronic I-94 record or paper I-94 card), place of arrival (choose ‘San Francisco
Intl’ if entered via SFO Airport), and status at arrival.
• What is the passport number of your most recently issued passport?
– Passport information should match the country on your I-20
• What is your travel document number (if any)?
– Leave blank. (You have a passport, not a travel document!)
• What is the expiration date of your passport or travel document?
• What country issued your passport or travel document?
• What is your current immigration status or category?
– This status should be reflected in your current I94. Current status should be “F-1
student.” If your I-94 does not reflect F-1 status, talk to a BIO advisor immediately.
• What is your Student and Exchange Visitor Information System (SEVIS)
Number (if any)?
– Use the "Additional Information" section later to include all previously used SEVIS
numbers, if you had any previous F-1 or J-1 record. 50
Step 2 Berkeley International Office

Online Form I-765

Other Information
• What is your A-Number?
– Check box ‘I do not have or know my A-Number’ if you have never
received an EAD before
– If you have previously had a USCIS EAD, you should note the USCIS
number on the previous EAD card.

• What is your USCIS Online Account Number?

– Provide your USCIS Online Account Number (OAN) if you already
have one

• Has the Social Security Administration (SSA) ever

officially issued a Social Security card to you?
– If answer ‘Yes’, enter your SSN.
– If answer ‘No’, proceed to the next question.

• Do you want the SSA to issue you a Social Security

card?
– If ‘Yes’, review consent and click ‘Yes’. Provide your father’s and
mother’s birth names accordingly.
– Select ‘No’ if you already have a social security number and card.

Please note that although the I-765 indicates you will be issued a Social
Security Card as part of the OPT process, this service is currently not
available. If you don’t already have an SSN and card, you’ll have to apply
later after receiving your OPT EAD card.

You can apply for an SSN NO EARLIER than the start date of your approved
51
OPT EAD card. See How to Apply for an SSN
Step 2 Berkeley International Office

Online Form I-765

Evidence
Upload supporting documents
• 2 x 2 Photo of You
• I-94, Arrival and Departure Record or Passport
‾ Upload I-94 only
• Employment Authorization Document or
Government ID
– Upload a copy of passport and F-1 visa
– If previously issued an EAD, upload front and back copies
of the EAD card.
• Previously Authorized CPT or OPT
– Upload I-20 copies of any previously authorized CPT
and/or OPT.
• Form I-20
– Upload a copy of the new OPT I-20 (all 3 pages).
Remember- the I-20 is only valid for OPT application and
upload IF it is no more than 30 days after the I-20 ISSUE
DATE on page 1 of the I-20.
If your I-20 is too old, contact BIO for a new OPT I-20!
If the I-20 is too old or is not your OPT I-20, the
application will be DENIED
52
Step 2: Submitting Your Online I-765 Berkeley International Office

Online Form I-765: Additional Information

There are some circumstances when it is important to clarify or add additional

information to your application. These are:
• You have completed Form I-765 previously (previous OPT, or other USCIS work
authorization)
• When you most recently entered the US on a passport that was valid at that time but is
now expired
• When you have had previous SEVIS IDs from previous F, J or M statuses
On the following slides, we offer guidance on how to explain these situations to USCIS.

53
53
Step 2: Submitting Your Online I-765 Berkeley International Office

Online Form I-765: Additional Information

Previous I-765
1. In the Additional Information section, click Add Response.
2. Indicate that you are adding additional information about this question:
Getting Started– Reason for Applying--Have you previously filed Form I-765?
3. Explain: (Example) “ I have previous OPT/STEM Authorization. See attached
documentation for previous OPT or STEM authorization(s). ” and then list your
previous OPT and STEM OPT start & end dates and receipt numbers. (Example:
“OPT 07/10/2021-07/09/2022. Receipt number: SRC1234567890” ) Upload copies
of all previous and OPT/STEM I-20s and EAD card(s) to the Evidence –
Employment Authorization section.
• Not common: If your previous OPT application was rejected or denied, enter
“See attached documentation for previous I-765 OPT denial.” Upload a copy
of the previous denial, etc.

54
Step 2: Submitting Your Online I-765 Berkeley International Office

Online Form I-765: Additional Information

Expired passport
You entered the US on a passport that has expired, and now have a new passport.
1. In the Additional Information section, click Add Response.
2. Indicate that you are adding additional information about this question: About You– Your
Immigration Information-- What is the passport number of your most recently issued passport?
3. If you most recently entered the US on a passport that is no longer valid and you now have a
renewed passport, write the following, filling in your own details for the date and numbers : “I
most recently entered the US on MM-DD-YYYY with passport ######## and was issued I-94
#######. Since this date, I have renewed my passport. My new passport number is #######. See
attached copies of both passports”.
4. Upload copies of new and old passports to the Evidence section associated with the passport.

If you have had previous SEVIS IDs from previous F, J or M statuses:

1. In the Additional Information section, click Add Response.
2. Indicate that you are adding additional information about this question: About You–Your
Immigration Information--What is your Student and Exchange Visitor Information System (SEVIS)
Number (if any)?
3. If you have previously had other F or J SEVIS ID numbers, list previous SEVIS IDs write them in the
response here. N00XXXXXXX

55
Step 2 Berkeley International Office

Online Form I-765 Review and Submit

• Review your information and uploaded
evidence for accuracy and completeness. The
form filing fee and any warning about
incomplete sections in your application will be
listed on this page.
• Next page, check your application summary,
and print/save a copy for your personal
records.
• Next page, read and agree to the statement
by checking the box.
• Next page, review Applicant's Declaration and
Certification, check box “I have read and agree
to the applicant’s statement”, and type your
digital signature.
• Next page, pay for the filing fee and submit
your application electronically. Once you have
paid and submitted your application
successfully, you should receive the receipt
number. Keep this number for your personal
records.

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Step 2 Berkeley International Office

TOP 4 MOST COMMON E-FILING OPT DENIAL REASONS

1. Copy of OPT I-20 (pages 1-3) is TOO OLD
– New OPT applications: USCIS must receive your complete OPT application no later
than 30 days* after the ORIGINAL OPT I-20 ISSUE DATE on page 1 of the I-20.
– Resubmission after OPT Rejection or Denial- If your OPT is REJECTED OR DENIED
you must NOTIFY BIO. You will need to request a NEW OPT I-20 recommendation
FROM BIO before you resubmit your OPT application. Again- USCIS must receive your
new, complete OPT re-application no later than 30 days after the OPT I-20 ISSUE
DATE on page 1 of the I-20.
2. Online filing without OPT I-20
– Be sure to include the OPT I-20 before fully submitting online application.
3. Submitted OPT Application after deadline*
– Your OPT application must be received by USCIS before the end of the 60-day grace period
following your Program Completion Date.
4. Applied for the wrong I-765 category
– You are applying for category: (c)(3)B) Student Post-Completion OPT
– Watch out for drop-down menu errors!
* For E-filed applications, USCIS uses UTC or Coordinated Universal Time to determine
the time/date filed. If you are filing CLOSE to your deadline check the UTC time/date of
filing! 66
Section 3:
After Filing and OPT Issues

58
Step 3 Berkeley International Office

I-797C Notice of Action

E-file: You will receive a receipt notice immediately via your
USCIS online account, and later receive the paper I-797C receipt
notice by mail.
Mail: You should receive the notice by mail within 2-4 weeks after
mailing the OPT application to USCIS.
• The I-797C is necessary if you want to:
1. inquire about the status of your OPT application.
2. travel outside the U.S. while your OPT is pending.

Receipt Number
The case number for the OPT application at USCIS. Check the
status of the case via your USCIS account and on the USCIS web
site at [Link]
Received Date
Date the application was received by USCIS
Address Information
Verify your name, date of birth, and address on the I-765 receipt
notice. (Date of birth does not appear on e-filed notices.) If
incorrect, contact BIO immediately.
Contacting USCIS
If you have any problems or questions with the OPT application,
contact a BIO advisor before calling the USCIS Customer Service.

59
Step 3 Berkeley International Office

USCIS Issues & Tracking Your Case

E-Filing:
You can use your USCIS online account to:
• Get your current case status and the history of your case;
• Respond to Requests for Evidence (RFEs);
• Access every notice USCIS sends you; and
• Send USCIS secure messages and get answers.

Address Changes:
If your address changes, you can update it online through your
existing USCIS online account if you filed your form online

Keep in mind that address changes can take time to process, and
could jeopardize your OPT EAD delivery. We recommend keeping
the same address for your entire OPT processing, if possible.

Filing by Mail?
• Sign up for an account at [Link] This will allow
you to receive automatic updates and monitor your case. Click
“Check Your Case Status” and then select “Sign Up.”
• Add your paper-filed case to your account (Step 13)
• General Case Tracking:
If you don’t sign up for an account (NOT RECOMMENDED), you
can still track your case using the “Check Your Case Status”
Tool.
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Step 3 Berkeley International Office

Premium Processing
Premium Processing is now available for the I-765 form.
What is premium processing?
• USCIS will process your OPT/STEM I-765 request within 30 business days of submission of the fully
completed I-907 form.

How much does it cost?

• It’s expensive! See the current Premium Processing for Form I-765 under the “Filing Fee” section on
the Form I-907 website.

How can I request premium processing

• You can either file at the same time you complete your I-765 application. Or you can file the Form I-
907 online later and “upgrade” your already pending OPT application. (The 30 business day
processing guarantee only starts from when you pay the I-907 premium fee.)
• For more information see How Do I Request Premium Processing?

Is it worth it?
• Check current USCIS Processing times for “I-765” “Based on a request by a qualified F-1 academic
student [(c)(3)]” with “Potomac Service Center”
• Premium processing doesn’t guarantee OPT approval! It also doesn’t guarantee you will receive
your EAD card within 30 business days because mailing isn’t included. You will just be guaranteed
a decision within 30 days: either an approval, denial, or request for additional evidence.

61
Step 3 Berkeley International Office

USCIS Issues: Case Inquiries & Expedites

Case Inquiries & Processing times:
You can submit inquiries and requests about your case using the Case Inquiry tool for these issues:
• If you don’t receive your receipt notice, EAD or other notifications
• If there is an error on your receipt notice or EAD card
• If your case is pending longer than the normal processing time. Check current USCIS
Processing times for “I-765” “Based on a request by a qualified F-1 academic student [(c)(3)]”
with “Potomac Service Center”
– Scroll down the page, enter your receipt date and select “Get Inquiry Date”. This will
advise you on if your case is being processed within normal timeframes, and provide you
the first date you can make an inquiry.
Expedites (without paying Premium Processing):
USCIS almost always denies F-1 expedite requests for OPT. USCIS may consider expediting if the
request meets one or more of the expedite criteria below. See expedite criteria & instructions here.
• Severe financial loss to a company or person, if expedite is not due to applicant’s failure: (1) to file the benefit
request in a reasonable time frame; or (2) to respond to any RFE in a timely manner;
• Urgent humanitarian reasons;
• Compelling U.S. Government interests (such as urgent cases for the Department of Defense or DHS, or other
public safety or national security interests); or
• Clear USCIS error.
NOTE: 1) Severe financial loss to a company means the company would be at risk of failing. 2) The need to obtain
employment authorization, standing alone, without evidence of other compelling factors, does not warrant
expedited treatment
62
Step 3 Berkeley International Office

Application Problems: RFE, Rejection, Denial

RFE - If there is a problem with your application, the USCIS may send you a
notice called a “Request for Evidence (RFE).” An RFE does not mean that
your application has been rejected. It simply means that you need to send in
additional documents before your EAD can be issued.
• Getting an RFE will delay the processing of your application.
Denial – Denials are usually the result of the student not fulfilling the
eligibility requirements, e.g. application not received within 60 days of
program completion date*. Denials are issued by adjudicators.
Filing by Mail: Rejection - USCIS mailing Lockbox typically reviews and
rejects OPT applications within 2-4 weeks of receipt of the application
packet due to a variety of reasons: missing documents in the application
packet, issue with OPT application fee (credit card declined, check
bounced), student forgot to sign I-765, etc.
• In some cases, USCIS will return the entire application to you by mail. If
Tips: To avoid delays, review
this happens, you must make corrections and send a new application.
your application materials for
You may need to request a NEW OPT I-20 recommendation from BIO completeness and sign all the
before resubmitting your OPT application. USCIS must receive your forms before submitting them to
new, complete OPT re-application no later than 30 days after the OPT the USCIS.
I-20 ISSUE DATE on page 1 of the I-20 and before the end date of your
60-day grace period*.
* For E-filed applications, USCIS uses
UTC or Coordinated Universal Time to Contact BIO IMMEDIATELY if you receive an
determine the time/date filed. If you RFE, rejection, or denial notice for
are filing CLOSE to your deadline assistance! 63
check the UTC time/date of filing!
Step 3 Berkeley International Office

Application Problems: RFE, Rejection, Denial

How will I receive an RFE, Denial, or Rejection?

• E-File: You will receive all notices in your online account, and will
receive a copy by mail as well
• Filing by Mail- You will receive all notices by mail. If you’ve added paper-
filed applications to your online USCIS account, you may be able to
access notices there.

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Step 3 Berkeley International Office

The Employment Authorization Document (EAD)

• Review your EAD card to make sure the
information is accurate. If it is not, contact a BIO
advisor immediately!
• Present your EAD to employers as proof of your
legal work authorization in the US.
• The EAD is a required document for entry to the
U.S. during OPT.
• You can ONLY work during the dates listed on the
approved EAD card- not before and not after!
• Upload a copy of your EAD card at
[Link]/ssu.

65
 Berkeley International Office

Next Steps: After your OPT Approval

Your OPT has been approved! Remember- you are still F-1! While on OPT, students must
follow certain rules and regulations to maintain their proper F-1 status in the U.S.
What are my REQUIRED next steps?
1. Register for the BIO SSU Hub (Address and Employer Reporting System) and
review your OPT Reporting Requirements
• Upload a copy of your OPT EAD card
• Update your address
• Report your employment information
2. Review the OPT Frequently Asked Questions page to understand rules and
policies during OPT:
– Types of Qualifying Employment
– 90-Day Unemployment Rule
– Traveling Outside the U.S.
– Taking Classes While on OPT
– Early Completion of OPT
– Beginning a New Program of Study
– Ending OPT
3. Understand your options to extend OPT.
• OPT STEM Extension
• Cap-Gap Extension 66
 Berkeley International Office

Want a final review of your OPT application?

Want to review all your documents in detail before submitting them to
USCIS?
Attend one of BIO’s OPT Document Check Workshops!

These group review sessions allow you to follow along as a BIO adviser leads you through the
application step by step and cover required documents, how to fill out the forms, and most common
mistakes in the application. In addition, there is a Q&A portion during which you can ask specific
questions about your own application.

See our Events calendar to sign up for an upcoming session.

Still have questions?

See BIO’s Student Services Advising page

67