Fundamentals of Administration

PRODUCTION AREA

MEMBERS:

Faysule Pérez Hernández

Angie Palomino Mejía

Doris Yazmin Pillimue Cuene

TEINCO

MOSQUERA-CUNDINAMARCA

October 2, 2019
 INTRODUCTION.

This work is directed to the Faculty of Accounting Sciences of Teinco, where I am going to
talk about the production department: how it is structured and what functions it has
they must be carried out in each of the positions that integrate it. It is very important

to get to know the production department to understand how it can relate to it

rest of the departments of the company.
 PRODUCTION AREA OF A COMPANY

The production area of a company, also called the operations area, is

the part of an organization that is dedicated to transforming resources or inputs into
the final product that will reach the customer. This department is not only found in
not only in industrial companies or producers of goods, but also in service companies.
Since the beginning of the industrial era, the production area was responsible for
manage the entire production line: from raw materials to their
transformation into final goods. However, now companies are much more
varied, with multiple types of goods and services both tangible and intangible.

The production department

The production department in a company is responsible for the creation or

manufacture of final goods or services, so its function is
essential for the product to arrive in optimal conditions to the consumer.

For this reason, it must take into account various fronts, such as planning the
production, the minimization of production costs, the assurance of a
optimal quality or the design of the product and the processes, among other elements.

Depending on the type of company and its products, the department of

production or operations may vary. However, even though they change the
functions, the objectives are always the same.

Functions

The functions of this department are as varied as the different types of

existing products and services in the market. However, we are going to analyze the
most common functions in all companies:

Identify the necessary inputs in the production process

The production department is responsible for determining the amount of

necessary inputs to achieve the production target.

To do this, they can collaborate with other departments, such as purchasing, so that
Never let the materials needed at each stage of production be missing.

Plan the production

Once the supplies are prepared, the department must plan all the
tasks and processes necessary to achieve reaching the product target on time
established.
To achieve this, tasks such as assigning tasks to the
workers, their incentive system or the capacity of the inventories, in case of
to have them.

Minimize production costs

Another important function in this area is to find effective ways to reduce

the unit production cost, in order to maximize the profits of the
organization.

In case there is machinery, one of the simplest ways to achieve this

The goal is to keep it in good condition to avoid incurring expenses.
repair.

Other forms could be to review the entire production process, in order to seek
more efficient alternatives at any of the stages.

Innovate and improve

Being the one who supervises each stage of the production process, it is very likely that
this department detects processes that can be improved. It could also be considered
innovations that minimize time and, consequently, costs.

If this happens, the production department must work with the areas of
design, technique, and purchasing to implement these improvements as soon as possible.

Ensure product quality

A production department is responsible for finished products

reach the consumer with the minimum quality standards.

For this reason, this area must be continuously searching for errors and failures in the
different phases of product production. Carry out continuous evaluations and
process controls are essential for the final product to be manufactured in
optimal conditions.

Objectives

The objectives of the production area are very varied and go hand in hand with its
functions. The main objective is to coordinate and execute the different processes of
productive process, in order to deliver the final product to the consumer with
all minimum quality standards. This great objective can be broken down into
the following:
-Achieve the necessary infrastructure to carry out the production in
good conditions.
Discover innovations for greater efficiency at different stages of
productive process.
Supervise and manage the entire production process, from the inputs to the
final product.
Determine the quantity of product to produce considering the inventory and
the available supplies.
Achieve optimal quality of the final product.
 PRODUCTION MANAGER.

DESCRIPCION DEL CARGO

NOMBRE DEL CARGO:gerente de producción.

AREA TO WHICH THE POSITION BELONGS: production.
POSITION OF THE IMMEDIATE SUPERVISOR OF THE POSITION: Operations Management.

BASIC OBJECTIVES OF THE POSITION: its basic objectives are to anticipate, organize,
integrate, direct, control, and provide feedback on the operations of the productive areas
ensuring compliance with production plans, with an efficient
management of resources and within the standards of productivity and quality
established.

FUNCTIONS

Main:
Responsibility for the operation of the company's production area and
on the compliance with the objectives and policies established by the Manager
General and/or the management team.
Optimize and plan the company's productive resources to achieve a
progressive growth of productivity while respecting the
conditions and quality specifications.
Organize and monitor the execution of all jobs within the
production cycle ensuring that they meet the specifications
established in the quality system.
Promote the quality system throughout the area for which he is responsible,
helping to complete aspects that can contribute to their improvement
continued.
Talk to the General Manager about the short, medium, and long-term plans
to advance the productive area of the company regarding the
market and technology trends.
Create a team effort with your immediate subordinates.
in the organization chart translating the company's policies and strategies into
concrete actions that can be clearly interpreted by the leaders
intermediates.
 Preparation and presentation to the management team, and very specifically to
General Manager, of the evolution of productivity indices, of the
actions taken during the period and the set of recommendations
desirable for the improvement of the following period.
Monitoring the performance and effectiveness of middle management at their
position, proposing training plans for its technological growth.
Special monitoring of work planning and compliance
the delivery times, seeking periodic, punctual, and reliable information to
commercial department in this aspect.
Review the technical feasibility and economic profitability of the work of
greater scope.
Receive, filter, and distribute the procedures and improvements of the quality system.
Lead and monitor progress on corrective and preventive actions in
areas of productivity, quality, and environment.
Review the individual economic results of each job when
exceed a certain level of profit or loss.
SECONDARY SCHOOLS:
Establish the limitations, characteristics or specifications of production
that are necessary for the Commercial Department to report
adequately to clients about the results that can be obtained.

RESPONSIBILITIES

SUPERVISION:

supervision of the work of the employees in charge (production secretary,

production supervisors, production coordinators
supervision of the company's production or manufacturing processes.

QUALITY WORK STANDARDS:

ISO 9001 standard

Establish standards for measuring work and efficiency of
processes.
Evaluate the requirements for resources or supplies, including labor.
work.
 Ensure compliance with regulations regarding safety and health
work.
To ensure the management of quality, the application or compliance with standards.

PERSONAL RELATIONS: relates internally:

General Management.
Operations management.
Technical direction.
Quality control department.
Departamento de planeación.
Finished product warehouse department.
Maintenance department.
Human Resources Department.
Purchasing Department.
Department of Systems.
Marketing Department.

DOCUMENTS:

Estimate the budgets and delivery times.

Selection, management, disposal, and organization of inventories, supplies and
tools.
COMPANY ASSETS:

Monitor the proper routine and preventive maintenance of the equipment and
work machinery.

ENVIRONMENTAL CONDITIONS

The work is carried out in an office, with appropriate temperature, humidity

natural environment, normal hygiene characteristics, suitable lighting and a
good structure.
 ACCIDENTS RISKS

Low risk possibilities.

MINIMUM REQUIREMENTS

EDUCACION:

Professional industrial engineer or according to the economic activity of

the company to work for.
Technical English language at the reading level to interpret, implement and/or
translate literature.
Management of utilities (Word, Excel).
EXPERIENCE:

minimum 5 years or more.

PERSONAL QUALITIES:

Ability to make decisions.

Skills for delegation.
Skills for managing time.
Aptitudes for written communication.
Skills for listening.
Analytical ability.
Ability to prioritize tasks.
Organizational capabilities.
Able to commit.
Able to provide information.
Capable of thinking strategically.
Able to work with deadlines.
Computer skills.
Flexible approach.
Negotiation skills.
Ability with numbers.
Ability to make presentations.
Communication skills.
Interpersonal skills.

Prepared by: __________________________

Reviewed by: ___________________________

Date of preparation: _____________________

Assessment of evidence:
 PRODUCTION ASSISTANT.

JOB DESCRIPTION

NOMBRE DEL CARGO:Asistente de producción.

AREA TO WHICH THE POSITION BELONGS: production.

IMMEDIATE SUPERIOR POSITION: production director

BASIC OBJECTIVES OF THE POSITION: Assist the Production Management in the

supervision and coordination of activities aimed at improving the indicators
from production, such as ensuring product quality.

FUNCTIONS

Main:

Enforce the production program by managing effectively and

efficient all resources.

Seek to increase productivity and yields and reduce waste.

in the process.

Propose improvements in the process.

Enforce the GMP and the hygiene and sanitation program.

Enforce the HACCP PLAN.

Maintain hygiene in the facilities and production area.

Enforce the preventive maintenance program.

Enforce safety and health regulations in the workplace.

 Control the attendance of staff.

Prepare the periodic evaluation (weekly, biweekly) of the workers.

Present reports and reports to the production area including indicators

of management.

He/She will prepare the weekly schedules of the workers.

SECONDARIES:

Manage, supervise and train the personnel under your command based on the

optimal development of production.

Propose improvements in the different production processes of the company.

Update the documentation assigned under your responsibility (Plans,

instructions, procedures.

Carry out activities related to order and cleaning tasks.

Provide, supervise and inspect the use of safety equipment

personal; as well as compliance with safety regulations.

RESPONSABILIDADES

SUPERVISION:

Manage, supervise, and train the staff under your command based on
optimal development of production. Propose improvements in the different processes
productive of the company. Update the assigned documentation under
responsibility (Plans, instructions, procedures)

QUALITY WORK STANDARDS:

ISO 9001 standard

ISO 9001:2015 will ensure quality in the production processes in the

organizations that are implemented. This is vital to avoid delivering to our
clients a defective product or service.

The importance of ISO 9001 in the production process

Quality is defined as the degree to which a set of characteristics of a

certain product or service meets certain requirements.

ISO 9001:2015 must be the standard by which any organization

demonstrate your ability to consistently provide products or
services that satisfy both the customer's requirements and the regulatory ones
applicable.

PERSONAL RELATIONS: relates internally

Within the company, he/she interacts with the quality supervisor to get informed.
of the quality issues or the functioning of the product.

Outside the company he interacts with clients and suppliers to understand their
requirements and needs.

DOCUMENTOS:

Use software applications to prepare data sheets, documents of

text processing, databases, and other types of documents, such as
the company's formats. She is responsible for the accuracy of the
documents, which requires effective grammar and writing skills.
Usually a manager requires an assistant who has related experience
with computer applications.

COMPANY ASSETS: (energy, raw materials, labor, information)

in final products (goods or services).
 ENVIRONMENTAL CONDITIONS

Temperature and Humidity

Pollution in enclosed spaces

ACCIDENT RISKS

Electrical hazards, as a consequence of electricity.

Mechanical risks
Environmental conditions.

MINIMUM REQUIREMENTS

EDUCATION:
Careers related to production (production management technologist)
Technical English language at a reading level to interpret, implement, and/or
translate literature.
Use of utilities (Word, Excel).
Knowledge of an ISO Quality system: 9000,
EXPERIENCE:

minimum 1 year or more.

PERSONAL QUALITIES: One of the skills that one must possess is

assistance is the responsibility. In this position, a lot is at stake.

product quality, therefore, the assistant must be highly

responsible for ensuring that the product meets all quality standards of the

company.

In addition, they must be a very organized person for all the processes that

exists within the company. It must ensure that none of the procedures

has been avoided, this stage is a filter to provide an excellent and

quality.

On the other hand, the assistant must have interpersonal skills, as they have

a lot of contact with suppliers. You must know how to manage a good

relationship in order not to affect the relationship between company-suppliers.

Prepared by: ____________________________

Reviewed by: _____________________________

Date of preparation: ______________________

Assessment of evidence:
 PRODUCTION ASSISTANT.

JOB DESCRIPTION

NOMBRE DEL CARGO:Auxiliar de producción.

AREA TO WHICH THE POSITION BELONGS: production.

IMMEDIATE SUPERVISOR POSITION

BASIC OBJECTIVES OF THE POSITION: responsible for transportation tasks
raw materials and finished products from one place to another, as well as carrying out other
tasks related to the production process in the plant at the request of the
supervisors and the production manager of the plant.

FUNCTIONS

Main:

Manage

coordinate

provides the technical material and the economic and human resources

necessary.

control and monitoring of them.

SECONDARIES:

perform tasks such as reviewing and packing and checking that the product is in good condition

state and with the correct code and keep your area clean and orderly to which

you can also operate production machines depending a lot on the area that

they assign you.

 RESPONSIBILITIES

SUPERVISION:

He is responsible for assisting in the management of human and technical resources.

They also prepare the budgets and carry out control and monitoring of them;

manages the organization of programs or broadcasts in the times

marked.

WORK QUALITY STANDARDS:

Support the activities related to the process of

To continue the executions that the company carries out to provide better.

quality

Follow up on the compliance audit of the standard and be

constantly updating

RELACIONES PERSONALES:

He/she interacts with the quality supervisor to report issues.

of quality or of the product's functionality.

It relates to the work team.

DOCUMENTS:
 They carry out typical office tasks: filing documents, performing

paperwork, manage the schedule, etc.

COMPANY ASSETS:

Processing machinery for raw materials varies according to the type of company.

ENVIRONMENTAL CONDITIONS

Temperature and Humidity

Pollution in enclosed spaces

ACCIDENT RISKS

Electrical risks,

Mechanical risks

Environmental conditions.

MINIMUM REQUIREMENTS

EDUCACION:

High school graduate

To have experience
EXPERIENCIA:

minimum 6 months or more.

PERSONAL QUALITIES:

Among the most demanded skills for production assistants are

teamwork ability, communication and analysis skills

problem solving, planning and organization, commitment and flexibility

time schedule.

Prepared by: _____________________________

Reviewed by: ______________________________

Fecha de elaboración: _______________________

Assessment of evidence:
 The flavor of the savanna on your table!

WHAT IS CREMLAC?
CREMLAC will be a microenterprise that will manufacture, sell, and distribute products.
dairy in the municipality of Mosquera and its surroundings.

The products we will offer to the market are dairy derivatives, of great
demand for all kinds of consumers, in addition we have abundant
raw material, since this municipality and the neighboring areas have suitable lands for
cattle farming.

WHO IS THE PRODUCT AIMED AT? Our clients will be

basically the inhabitants of the municipality (especially the children), in addition to the
nearby municipalities to Mosquera. Without exception of the adults who also
You can enjoy these exquisite and delicious products! Why these
Municipalities?: We basically opted for the municipalities that are within
from the area of influence of CREMLAC, this will allow for a fast service and
customized, they also offer a great demand due to the infinity of
products made from dairy derivatives.
 ADMINISTRATIVE CONTEXT

PRODUCTION:

In CREMLAC, it is a microenterprise that produces dairy products.

they will distribute the functions of purchasing raw materials, others that transform them and
from those who distribute it to the authorized points of sale.

This functional area will be in charge of Faysule Pérez Hernández.

FINANCE:

The microenterprise will be supervised by public and private entities.

for the supervision of the income, costs, and expenses that our...
economic activity.

It will maintain a unique account record to control the entry and exit of
capital of the microenterprise, these will be previously registered with the SAT
tax administration superintendent

Internally, all financial activities will be handled by Andrés.

Gonzales, who will be directly responsible for issuing invoices, them
projections of sales revenue and the costs associated with production
distribution and sale of CREMLAC dairy products.

We will be conducting audits every semester, which will be monitored by firms.

private accounting advice to maintain transparency in the statements
dairy financiers CREMLAC and make timely decisions.

T.H.H:

This functional area will be led by Wendy Flores, who will be in charge of guiding
and coordinate with employees to carry out their work with enthusiasm and
responsibility.

This department will be called the process and human talent unit. Which will
will be in charge of the function and procedure manuals and coordinating the
units of command and direction within the cooperative.
MARKETING:

This area will be in charge of Katherin Rivera, who will be responsible for the
marketing strategy of CREMLAC dairy products. Its functions
basics will be to create an advertising strategy to promote the products of the
microenterprise.

Design the packaging and products of CREMLAC, from the perspective

commercial in order to have an attractive image for the consumer and allows us
differentiate ourselves from the competition. Supervise the distribution of the product, from
the factory point, to the final consumer.

ORGANIGRAM:
 CONCLUSIONS
In this work we saw the importance of the production department. It is responsible
of the realization of the product, the costs and other factors that intervene in the
the development of this. It is the heart of a company.

In the production department, the following functions are carried out:

Analysis and control of what we manufacture.

Measurement of work.
Ways of working.
Industrial hygiene and safety.
Production and inventory control.
Quality Control.

In summary, its main function is to produce a quality product with the least
possible cost, must also control the material being worked with, plan the
steps that should be followed, the inspections and the methods, the control
tools, assignment of production times, scheduling, etc.
 BIBLIOGRAPHY

[Link]

[Link]

[Link]
LibraryProductionAndOperations/HowToPlanTheProductionOfThe
[Link]