Roll Call

Beginning Roll Call

“We shall begin with the roll call, when your delegation is named, please rise and state

whether you are present or present and voting”

• Make sure to explain to delegates if you think they might not know the

difference between Present or Present and voting is.

After taking roll call

“Thank you, after the roll call we can see that there are 23 Delegates present, this makes a

simple majority 12 and a two thirds majority 15”

• Always nice to remind delegates of the numbers, make sure to remember you

always need whatever the arithmetic is +1 for things to pass.

Opening Debate

Opening the Floor

“The Floor is now open for points or motions”

“Are there any points or motions on the floor?”

After taking a good motion

“This is in order, are there any seconds or objections this motion?”

*Delegate raise seconds*

“Thank you, are there any objections?”

*Delegates Raise objections*

“Thank you, seeing seconds and objections, we will now take this to a vote, all those in

favor of this motion to open the debate please raise your placards now”

*Delegates vote in favor*

“and all those against this motion please raise your placards now”
*Delegates vote against*

*Motion passes/fails*

“Thank you delegate, this motion passes/fails*

After seeing not all people having voted

“Seeing that not all people have voted, the dias wishes to remind you that this is a

procedural vote and so all members must vote either in favor or against, you cannot

abstain”

Vote on opening debate passes

“We would now look favorably on a motion to set the agenda, are there any points or

motions on the floor?”

Setting the Agenda

Delegate raises motion to set the agenda to a topic

“This is in order, we shall now open a primary speakers list to discuss whether delegates

are in favor or against setting the agenda to topic X.

“All those wishing to be added to the primary speakers list, please raise your placards now”

After getting people on the list: “First we will have the delegate of X speak, delegate of X

you now have the floor”

After delegate X has spoken: “

“Thank you, we will now have the next delegate, the delegate of X speak, delegate of X you

now have the floor”

After the list has been emptied

“Seeing that the primary speakers list has been exhausted, we will automatically close the

debate on setting the agenda to topic X and move to the next motion”.

Starting the Main Debate

After you have set the agenda, the real fun begins and the main substance of the debate can

start! You will be in this section for a majority of the conference, likely one full day,

interrupted occasionally with suspending the debate (see the last section) and reopening

debate in the morning. You should make sure that after the speakers list is established and

speeches have started, that once enough speeches have been made for some key issues to be

raised (usually around 4 or 5) then you open the floor to points or motions.

The General/Secondary Speakers list

“The Floor is now open for points or motions”

Motion to open the general speakers list is called and passes

“Thank you, Delegate who motioned for the speakers list, would you like to be added first

to the list” *says no* “Ok, all those wishing to be added please raise your placards now”

Responding to Yields

Yielded to the Chair/Floor/Dias

“Thank you delegate, the next delegate to take the floor will be the delegate of X, Delegate

of X, you have the floor”

Yielded to another Delegate

“Delegate of Y, the Delegate of X has yielded to you, do you accept?”

Delegate Y Says Yes “You have the floor for the remaining time”

Delegate Y says No, “Delegate Y has rejected to take the remaining time, therefore the time

it automatically assumed to the chairs”

Forgetting to Yield

“Delegate, how do you yield your time”

Delegate is clearly unsure of what is happening

“Do not worry delegate, if you wish to merely end your speech and sit down, please state

that you wish to yield to the chair”

Accepting Moderated and Unmoderated Caucuses

“The floor is open for points and motions; all those with points and motions please raise

your placards now”

After Motion with Seconds and Objections

“Seeing this motion has received seconds and objections, we will take some more motions,

are there any other points or motions on the floor?”

After all motions are defeated

“Seeing all motions defeated we will return to the general speakers list”

If one of the motion passes, see below.

Moderated Caucuses

Delegate motions for Moderated Caucus, Speaking time 1min, Overall time 10mins on the

Subject of X

“Thank you delegate, this is in order, the delegate has motioned for a 10 minute moderated

caucus, 1-minute speaking time on the subject of X, are there any seconds to this motion?”

Motion passes

“Seeing more votes in favor/no objections this motion passes, delegate of X, do you wish to

speak first or last in this moderated caucus?”

Chair chooses someone to speak

“All those delegates who wish to speak in this moderated caucus please raise your placards

now, *time choosing* delegate of X, you have the floor”

Delegate is done speaking and it is ready to choose the next delegate

“Thank you delegate, all those wishing to speak raise your placards now”

Motion Fails

“Seeing more votes against/no seconds this motion fails”

Delegate motions with a fault in their motion i.e ask for a 25min caucus

“Delegate you cannot motion for a moderated caucus of total duration over 20 minutes,

would 15 minutes be more reasonable?”

Moderated Caucus ends

“Thank you delegate, The time for this moderated caucus has elapsed”

If you want to open the floor again for motions go to opening the floor, otherwise, go back

to the general speaker’s list.

Unmoderated Caucuses

Delegate Motions for an Unmoderated Caucus, duration of 20 minutes

“Thank you delegate, this is in order, the delegate has motioned for an Unmoderated Caucus

of total duration 20 minutes, are there any seconds to this motion?”

Motion Passes

“The motion has passed, we are now in an unmoderated caucus for 20 minutes, delegates

can get up from their seats and discuss with each other, however, we would like to ask

delegates not to leave the room”

Motion has failed

“The motion has failed”

If there are more motions to vote on then the Chair should motion on them, otherwise go to

the general speaker’s list

Time has elapsed for the unmoderated caucus

“Delegates *bang gavel*, your time has elapsed, please take your seats”

Working Papers

Firstly, Working papers do not need to be in any specific format, and don’t need a motion to

be introduced. However, they do need chair approval and a way to be disseminated to the

committee. Therefore, you probably want them sent via email for you to look at, then put

onto either a google drive that everyone has access to, or a facebook group to put them on.

Delegate submits a working paper and it is approved:

“Delegates, we have received one working paper from the Delegate of X, this working paper

is approved and has been added to the (whatever you’re using to share). This working paper

will now be known as working paper 1.1”

• Also, the second number relates to the number of working papers, 1.1 is the

first WP of the first topic, 1.2 is the second WP of the first topic, ect…

You can have multiple working papers, but try not to have too many, because the main act

of working papers is a bridge to the draft resolution

Draft Resolutions

A Draft Resolution has been submitted and is ready to be introduced

“Delegates, we have received one Draft resolution from the delegate of X, this draft

resolution is approved and ready to be introduced”

• You need to “approve” the DR first before it can be properly introduced

Motion to introduce the Draft Resolution is called by a delegate

“Delegates, a motion to introduce Draft Resolution 1.1 has been raised, this motion does

not require seconds nor a vote, and thereby passes automatically.

• So a few things, firstly the numbering is the same as for Working Papers
 • Secondly, depending on ROPs you might not need seconds or a vote, but

motion is always needed, and it is very rare for a motion to introduce a DR is

ever failed

• Thirdly the resolution does need to be read out, unless you are pressed for

time

Voting Procedure

Now you’re done! You have a good draft resolution, it’s been amended enough and you’re

on the home stretch. There’s no substantive debate left, maybe some competing draft

resolutions but it’s time now to move to voting procedure. This part can be very complicated

for delegates, so it is important to explain at every stage what’s necessary. You can look at it

like this, firstly you close debate and move to voting, then there are a few motions you can

do firstly, then you vote. Simple enough, but believe me, it can get confusing.

Moving to Voting

The floor is open and there is a motion to close debate and move to the voting procedure

“This is in order, this motion does not require seconds or objections but a 2/3rds procedural

vote in favour, all those in favour please raise your placards now”

“Delegates we are now in voting procedure, the use of electronics is forbidden and the doors

are now locked”

“We will be voting on the resolutions in the order of Draft resolution 1.1, then 1.2, then 1.3

“We are now moving onto the voting procedure for Draft Resolution 1.2, All those in favor

raise your placards now”

“With 12 votes in favor, 7 against and 2 abstentions, this draft resolution passes, all others

are discarded and clapping is in order”

Ending the debate

Once you are done with your topics and resolutions, then the time has come to end the

debate. This is to be done after the last draft resolution has been passed, or all have failed,

and there are no more topics or time to be discussed.

Adjourning Debate

Motion to adjourn debate I raised

“This is in order, this motion requires a 2/3rds majority to pass and does not need seconds

or objections, all those in favor of adjourning the debate please raise your placards now”

*Motion passess*

“Delegates the meeting has been adjourned”