Vision

To assess the knowledge and skill of the students and ensure that they
are competitive towards the Technological Advancements.

Mission

 Improve the Quality of Examination and Evaluation process flexible

enough to adopt the changing environment.
 Implement the Best practices in the Examination and Evaluation
system.

Quality Policy

 To impart education to bring academic excellence

 To ensure students uphold moral and ethical values
 To cater the demand driven needs of various stakeholders
 To promote research and facilitate technology transfer of societal
significance
 To develop and implement an Environmental Management System
(EMS) for KPRIET Campus, which provides an operational framework
for facilities and operations
 To continually improve all the process through promoting awareness,
conducting periodical reviews and organizing training at various levels

i
 PREAMBLE

KPR Institute of Engineering and Technology, is one of the reputed Self Financing
Engineering Colleges in Tamil Nadu. The college was established at Coimbatore in
the year 2009 by KPR Charities. At present, the institution offers eight
Undergraduate and four Postgraduate programmes in Engineering and Technology.
The college is awarded an autonomous status w.e.f 2019-20 as Lr No. F.22-
1/2017(AC), dated 05.08.2019 for 10 years. The college is affiliated to Anna
University, Chennai. Being an autonomous college, it is essential to constitute
various functional bodies to develop suitable process for curriculum design, conduct
of examination and valuation and to frame the rules/regulations for the institute to
implement autonomy in the examination system effectively.

The college has constituted Academic Council (AC), Board of Studies (BoS) and
Department Consultative Committee (DCC) with the approval of the College
Governing Council (GC). These authorities are conferred with certain powers and
duties as per UGC guidelines. The Institute has framed the regulations for UG and
PG programmes and the Academic Council has approved the same.

The important responsibilities of the office of Controller of Examinations are: frame

syllabi, question paper collections, selection and appointment of examiners, conduct
of examinations, valuations, result passing and issue of grade sheets. The Choice
Based Credit System (CBCS) is followed to give freedom and flexibility to the
students. The CBCS helps the students to take courses of their own choice, learn at
their own pace, undergo additional courses, acquire more than the required credits,
and adopt an interdisciplinary approach in learning.

ii
 CONTENTS

S. No. Title Page No.

1. Objective and Scope 1
2. Preliminary Definitions and Abbreviations 1
3. Programmes Offered 7
3.1 Undergraduate Programmes (B.E. / B. Tech) 7
3.2 Postgraduate Programmes (M.E. / M. Tech) 7
3.3 Ph.D. Programmes 8
3.4 Duration of the Programme 8
4. Organization and Responsibilities 9
4.1 Organizational Structure of the office of CoE 9
4.2 Duties and Responsibilities of the Controller of Examinations (CoE) 11
4.3 Duties and Responsibilities – Deputy Controller of examinations 12
(DCoE)
4.4 Duties and Responsibilities – Assistant Controller of Examinations 13
(ACoE) - (Examination Cell)
4.5 Duties and Responsibilities – Assistant Controller of Examinations 13
(ACoE) - (Question Paper)
4.6 Duties and Responsibilities – Assistant Controller of Examinations 14
(ACoE) - (Valuation)
4.7 Duties and Responsibilities – Assistant Controller of Examinations 15
(ACoE) - (Revaluation)
4.8 Duties and Responsibilities – Assistant Controller of Examinations 15
(ACoE) - (Grade Sheet Printing)
4.9 Duties and Responsibilities of the Staff of CoE 16
5. Equipment/ Facilities in the CoE Office 17
6. Automation Process 18
7. Examination Process 18
7.1 Time Schedule 18
7.2 Activities and Processes of CoE Office 21
7.3 Course Enrollment and Registration 22
7.4 Continuous Internal Assessment Tests (CIAT) 22
7.5 End Semester Examination Process 24
7.5.1 Process of Question Papers preparation for End Semester examinations 24
7.5.2 Question Paper Setting 25
7.5.3 Conduct of End Semester Practical Examinations 26
7.5.4 Conduct of End Semester Theory Examinations 27
7.5.5 Post-Examination Process 28
[Link] Dummy numbering and packing 28
[Link] Central valuation 29
[Link] Results processing and publication 31

iii
[Link] Examination wrapper system 31
[Link] Revaluation 32
7.6 Printing and Issue of Grade Sheets 32
7.7 Request for Provisional & Degree Certificate 33
7.8 Issuing Transcripts 34
7.9 Permission for Scribe to appear for the Examinations 34
7.10 Post Examination Audit Process 35
8. Scheme of Assessment 36
ANNEXURES
Annexure I 43
Annexure II 44
Annexure III 45
Annexure IV 47
Annexure V 49
Annexure VI 50

iv
1. OBJECTIVE AND SCOPE

The conduct of examinations and declaration of results is one of the important

activities of an autonomous Institution. The office of the controller of the examination
is the backbone of the examination system. It is of paramount importance that the
examinations are conducted with utmost precision, fairness and transparency to get
the confidence of the students.

This Ordinance / Manual defines the roles, responsibilities of the people involved,
protocol and procedures to be followed and various steps that are to be taken at all
levels associated with the conduct of the examinations.

All the Forms / Proforma for use in the examination process / system and
documentation are drawn out in standardized formats. Measures to curb unfair and
malpractices are listed along with the penalty and punishments as per the norms and
procedures given by Anna University.

2. PRELIMINARY DEFINITIONS AND ABBREVIATIONS

2.1. “Autonomous College” – A College notified as an Autonomous college by

the University, as per the Anna University Autonomous College Statute.

2.2. “Academic Autonomy” – It is the Autonomy granted by the University Grants

Commission (UGC) and Anna University, Chennai to KPR Institute of
Engineering and Technology, Coimbatore in all aspects of conducting its
Undergraduates and Postgraduates programmes for promoting excellence.

2.3. “Academic Year”–A year commencing normally from June/July and ending
with May/June of the following year.

2.4. “Academic Calendar and Schedule”–The exact date of all the important
events, such as commencement of classes, Government / Institution
holidays, conduct of Internal / External both Theory / Practical / Project work

1
 examinations, last working day, vacation etc., during the Academic Session
shall be specified in the Academic Calendar of the Institute. The date for
Course Registration, Completion of Syllabus, and Submission of documents
for various audits, Internal / External both Theory / Practical examinations,
Mark entry, Last working day etc., shall be specified during the semester.

2.4. “Head of the Institution” – The Principal of the College

2.5. “Commission” – University Grants Commission (UGC)

2.6. “Council” – All India Council for Technical Education (AICTE)

2.7. “University” – Anna University, Chennai

2.8. “Statute” – Anna University Autonomous College Statute

2.9. “College” – KPR Institute of Engineering and Technology, Coimbatore

2.10. “Programme”– Undergraduate or Postgraduate or Ph.D. Degree of study

pursued by the students. A Programme consists of several courses that
need to be studied by the candidate over the specified duration of the
Programme

2.11. “Branch of Study” – Specialization in a programme like B.E. Degree

Programme in Civil Engineering, [Link]. Degree Programme in Chemical
Engineering

2.12. “Choice Based Credit System (CBCS)” – The Choice Based Credit System
offers the students to take courses of their choice, learn at their own pace,
undergo additional courses to acquire more than the required credits, and
adopt an interdisciplinary approach in learning

2
2.13. “Course” – A subject either theory or practical or theory cum practical
identified by its course title and code, and is normally studied in a semester,
for example, ‘Basics of Electrical Engineering’.

2.14. “Answer-booklet” – A stitched booklet with fixed number of pages issued by

the CoE office to the students during examination.

2.15. “Answer script” – The Answer-booklet in which the examinee has

attempted/ written his/her answers in response to the questions found in the
question paper on the examination day.

2.16. “Dummy Number” – A barcode sticker affixed on each Answer script after
the examination in order to hide the identity of the examinee and have a fair
and unbiased valuation.

2.17. “Late Fee” – After due date, a grace time will be given for the students to
pay the fees as late fee with fine.

2.18. ‘‘Arrear Candidate” is a Student required to take the same examination by

reason of his / her failure or absence or caught in malpractice in the
examination conducted earlier

2.19. “Attempt” – After paying examination fee for a subject, if he/she is absent or
appeared for that subject, then it is treated as an attempt in that examination

2.20. “Statutory Body” – The various statutory bodies constituted by an

Autonomous Institution as per the guidelines of UGC.
 Board of Studies
 Academic Council
 Examination Committee
 Finance Committee
 Governing Council

2.21. “Chief Superintendent” – A senior faculty member who is appointed by the

3
 Controller of Examinations (CoE) to supervise the overall conduct of Theory
Examinations

2.22. “Hall Superintendent” – Faculty members from various Departments who

are appointed by the Controller of Examinations (CoE) for invigilation work.

2.23. “Panel of Examiners”– A pool of examiners considered for examination

drawn from other institutions (external) and locally (internal).

2.24. “Scrutiny” – Validating the question papers prepared by Question paper

setters for conformity with the Syllabus, Pattern, Bloom’s Taxonomy, quality
and academic regulations in force. Any errata/ aberrations/formats/choice/
pattern deviation etc. are subjected to necessary corrections before printing.

2.25. “Scrutinizer” – Faculty members (Internal/External expert) appointed by the

CoE to scrutinize the question papers received from the question paper
setters to look into any mistakes or aberrations and provide remedy and
validate it before it is taken up for printing the question papers.

2.26. “Valuators” – Faculty members from various Universities/Colleges/

Departments appointed and approved by the Controller of Examinations for
valuation of theory/practical papers for UG or PG Programmes or Ph.D
programme course work.

2.27. “Tabulators” – Faculty members appointed by the CoE to scrutinize the

valued answer scripts and check whether the evaluators have evaluated all
the questions and awarded marks, verify the total of all sections and final
total during the central/revaluation period.

2.28. “Malpractice” – Indulging in any one of the following activities during the
conduct of Internal/External Examinations.

 A candidate is permitted to use geometric tools, non-programmable

calculators, tables and data books during the theory and the practical

4
 examinations. No other material/gadget (including cell phone) should be
brought inside the examination hall.
 A candidate should neither possess/refer any forbidden material in any form
nor should seek/obtain assistance in any form from any person/source
towards answering the questions during the examinations.
 The candidate should not reveal his/her identity in any form in the answer
scripts.
 The candidate should not indulge in canvasing either directly or indirectly to
get more than deserving marks in the examinations.
 The candidate should maintain discipline and decorum in the examination
hall.

2.29. “Examination Review and Malpractices Enquiry Committee”– The

committee constituted by the CoE under the guidance of the Principal for the
purpose of conducting necessary enquiry on matters of the examinations
related to misconduct/ malpractice and student’s grievances.

2.30. ‘Photocopy of answer script’– A reprographic reproduction copies of the

original answer script, given to the student after paying the fees if he/she is
not satisfied with the grade/marks allotted by the valuator

2.31. “Revaluation” - Revaluation of the valued answer script again with a

different examiner based on submission of appropriate application by a
candidate with due fees after the announcement of the results and obtaining
a photocopy of the answer script, when sufficient grounds exist for such a
request.

2.32. Abbreviations and Nomenclature

AC - Academic Council
ACoE - Assistant Controller of Examinations
AUR - Anna University Representative
BoS - Board of Studies
BS - Basic Science

5
CA - Continuous Assessment
CFAC - Centre For Academic Courses
CFLA - Centre For Liberal Arts
CGPA - Cumulative Grade Point Average
CIA - Continuous Internal Assessment
CIAT - Continuous Internal Assessment Test
CoE - Controller of Examinations
CMS - Campus Management Software
CS - Chief Superintendent
DCC - Department Consultative Committee
DCoE - Deputy Controller of Examinations
DEO - Data Entry Operator
DoTE - Directorate of Technical Education
EC - Examination Committee
EEC - Employability Enhancement Courses
ENC - ExaminatioN Cell
ERP - Enterprise Resource Planning
ES - Engineering Science
ESC - Eligibility Scrutinizing Committee
ESE - End Semester Examinations
GATE - Graduate Aptitude Test in Engineering
GC - Governing Council
GPA - Grade Point Average
HoD - Head of the Department
HSM - Humanities and Social Science (including Management)
IQAC - Internal Quality Assurance Cell
ISO - International Organization for Standardization
LAC - Liberal Arts Courses
MNC - Mandatory Non-credit Courses
MOOC - Massive Open Online Courses
MoU - Memorandum of Understanding
NAVA - Numerical Aptitude & Verbal Ability
OCC - Online Course Committee
OCoE - Office of Controller of Examinations

6
OE - Open Elective
PC - Professional Core
PE - Professional Elective
QP - Question Paper
RA - Re-Appearance
RPB - Result Passing Board
SA - Shortage of Attendance
SS – Supporting Staff
W- Withdrawal

3. PROGRAMMES OFFERED
Under the autonomous status, the institution offers the following programmes.

3.1 Undergraduate Programmes (B.E. / B. Tech.):

Table 3.1
[Link]. Programmes
1 B. E. – Biomedical Engineering
2 [Link] – Chemical Engineering
3 B.E – Civil Engineering
4 B.E – Computer Science and Engineering
5 B.E – Electrical and Electronics Engineering
6 B.E – Electronics and Communication Engineering
7 B.E – Mechanical Engineering
8 [Link] – Artificial Intelligence and Data Science

3.2 Postgraduate Programmes (M.E.):

Table 3.2
[Link]. Programmes
1. M.E. – Computer Science and Engineering
2 M.E. – CAD/CAM
3 M.E.– Structural Engineering
4 M.E. – VLSI Design

7
3.3 Ph.D. Programmes:
Table 3.3
[Link]. Department
1. Ph.D. – Department of Civil Engineering
2. Ph.D. – Department of Computer Science and Engineering
3. Ph.D. – Department of Electronics and Communication Engineering
4. Ph.D. – Department of Mechanical Engineering
5. Ph.D. – Department of Physics
6. Ph.D. – Department of Chemistry

3.4 Duration of the programme

1. The total period for completion of the programme from the commencement of the
semester, to which the student was admitted, shall not exceed the maximum
period (Refer Table 3.4), regardless to the break-of-study (vide Clause 16) or
period of prevention in order.

2. Each semester shall consist of a minimum of 75 working days or 540 periods of

50 minutes duration each or equivalent. Head of the Department shall ensure that
every faculty member teaches the course as prescribed in the approved
curriculum and syllabi.

3. Special Theory / Practical Sessions are conducted for students who require
additional inputs over and above the number of periods normally specified
(Remedial Classes), as decided by the Head of the Department, within the
specified duration of the Semester / Programme.

8
 Table 3.4 Programme duration from date of joining
S. No. Programme Minimum duration Maximum duration in
in years/semesters years/semesters
1. B.E. / B. Tech. 4/8 7/14
2. B.E. / B. Tech. - Lateral Entry 3/6 6/12
3. M.E. / M. Tech. 2/4 4/8
4. Ph.D. As per Anna University Regulations

4. ORGANIZATION AND RESPONSIBILITIES

4.1 Organizational structure of the office of CoE

In accordance with the guidelines of the Statutory Bodies, the Controller of

Examinations (CoE) shall be appointed by the Principal on the basis of the
potential of the person in accordance with statutory stipulations, if any.

The CoE shall be assisted by Deputy Controller(s)/Assistant Controller(s)

nominated by the Principal depending on the quantum of work. They shall
continue to satisfy their teaching work as assigned by the College/Department.
The organization structure and the responsibilities are depicted in Figure 4.1.
There shall be a team of qualified Senior/Junior staff, data entry operators and
other assistants in the CoE Office. The CoE office shall have all the required
infrastructure and facilities for conduct of examinations and all other works
confidential in nature.

The Assistant Controllers are allotted with specific task. The ACoE (Exam Cell) is
responsible for conducting the Continuous Internal Assessment Tests (CIAT) and
End Semester Examinations (ESE). The ACoE (Q.P.) is responsible for collection
of Question papers, Scrutiny, Packing and Distribution of Question papers. The
ACoE (Valuation) is responsible for the process of central valuation. The ACoE
(revaluation) is responsible for revaluation related works. The ACoE (Grade
sheets) is responsible for grade sheet printing, and verification of genuineness of
the grade sheets.

9
Figure 4.1: Organogram of CoE office

10
4.2 Duties and responsibilities of the Controller of Examinations (CoE)

CoE shall perform the following duties for examination reforms and the smooth
conduct of examinations.

 To prepare the time schedule for CIAT and ESE and fix the dates for declaration
of the results in the beginning of the semester

 To issue appointment orders to the Chief Superintendent, Vigilance Squad,

Invigilators, question paper-setters, experts for question paper scrutiny, Valuators
etc. Such appointments shall not be issued to any person whose intimates of any
kind are examinee in that programme. The office of CoE shall obtain appropriate
undertaking in a specified form from examiners, question paper-setters, experts
for question paper scrutiny, valuators etc. stating that his/her intimates of any
kind is/are not examinee in that programme and submit all such undertaking to
CoE. However, such members can participate in all other activities (if otherwise
eligible) which are not related to confidential matters

 To monitor and facilitate the implementation of examination reforms suggested by

Academic Council

 To ensure the eligibility of all the admitted students as per norms and procedures

 To take care and ensure for the strict vigilance during the conduct of all types of
examinations to avoid unfair means by anybody

 To plan and conduct systematically all types of tests and examinations including
CIAT and ESE, and arrange for valuation, issue of photocopy of answer scripts,
Examination wrapper, revaluation, tabulation and declaration of results as per the
instructions (or) directive of EC

 To coordinate the meetings of Examination Committee (EC) and Result Passing

Board
11
 To compile result analysis and present the same in the Result Passing Board

 To issue semester Grade Sheet, Consolidated Grade Sheet and Transcription

Certificates

 To monitor the overall work of the Office of Controller of Examinations

4.3 Duties and responsibilities – Deputy Controller of Examinations (DCoE)

 Nominal Roll Generation through CMS

 Issue of application for collections of examination fees (Arrear alone)

 Generation and Issue of hall tickets to the students through mentor

 Obtain Examiners’ Panel to conduct End Semester practical examinations from

the Head of the departments

 Anna University Representative (AUR), Chief Superintendent (CS), Squad

appointment for End Semester Examination (ESE)

 Result Processing work

 Request to Anna University to provide Degree and Provisional certificates

 Maintain the record of minutes of meetings and related documents of the

meetings of Examination Committee (EC) and Result Passing Board (RPB)

 Maintain the records of all students through Campus Management Software

(CMS)

12
4.4 Duties and responsibilities – Assistant Controller of Examinations (ACoE) -
(Examination Cell)

 Procurement of answer booklets for CIAT & ESE

 Hall Plan and seating arrangement of students for the conduction of CIAT & ESE

 Collection of Question Papers (QP) from internal test coordinators for CIAT and
from ACoE (QP) for ESE

 Printing of Question papers

 Appointment of Invigilators

 Tests & Exams Answer booklet, data book distribution and collection (CIAT &
ESE)

 Absentees statement (CIAT & ESE)

 Checking, Packing and handing over of collected answer scripts to valuation

section (CIAT & ESE)

 After examination, collect QP feedback from Students

 Remuneration settlement for invigilators (ESE)

4.5 Duties and responsibilities – Assistant Controller of Examinations (ACoE) -

(Question paper)

 Preparation of Examination Timetable

 Preparing panel of Examiners for Question paper setting

 Appointment of question paper setter

13
 Scrutiny of question papers

 Packing of question papers (strong room)

 Remuneration for question paper setters and scrutiny members

 Make sure the question papers are ready ahead of examinations schedule for
ESE.

 QP feedback from faculty members

4.6 Duties and responsibilities – Assistant Controller of Examinations (ACoE) -

(Valuation)

 Collection of answer keys

 Collection of answer scripts from ENC

 Dummy number printing on answer scripts

 Valuation panel

 Appointment orders to examiners (Valuation)

 Arrange for central valuation

 ERP entry of ESE marks

 Packing of answer scripts (Store room)

 Remuneration settlement for Valuators

14
4.7 Duties and responsibilities – Assistant Controller of Examinations (ACoE) -
(Revaluation)

 Issue of photocopy of answer scripts

 Organizing for Exam wrapper

 Collecting Application for revaluation from the students

 Make revaluation application entry in CMS

 Arrangement of Revaluation Examiners panel with concerned departments

 Sending appointment order to the examiners (Revaluation)

 Arrange for Revaluation

 ERP entry for revaluation marks in CMS

 Publication of Revaluation Results

 Remuneration Settlement

4.8 Duties and responsibilities – Assistant Controller of Examinations (ACoE) -

(Grade Sheet Printing)

 Procure the answer booklets, supplements, graph sheets and all other
examination related stationery materials well in advance following the norms and
procedures of the University

 Verification of Grade Sheets

 Processing of Grade Sheets/Consolidated Grade Sheets

15
 Verification of genuineness of student identity

 Issue of grade sheets, consolidated grade sheets and provisional certificates to

the departments

4.9 Duties and responsibilities of the staff of CoE

All the works connected with OCoE are to be maintained in tack. The office staff of
CoE should adhere to strict discipline in dealing with office documents. Further
they will assist in the following works.

 To assist for preparation of answer booklets for various examinations

 To assist for the preparation of all the works related to question paper setting,
scrutiny, list of examiners, valuation, revaluation mark list, tabulation, grade
sheet printing registers in the section etc. in consultation with Deputy Controller
of Examinations/ ACoE

 To receive papers submitted for typing and enter it in the register kept for the
purpose

 To ensure timely completion of the typing work, compare with the draft and if
required make appropriate corrections and put up file properly in consultation
with the Deputy Controller of Examination

 To prepare all forms related to examinations (Applications, Hall tickets etc.)

 To process all the applications (from registrations to examinations)

 To help and arrange Board meetings of examiners as and when required and
keep the minutes of the meetings in order

 To assist the ACoE in the transit of files, entry of marks, tabulation,

16
 communications and stationery

 To make sure the CoE office and computer desks are neat and clean

 To keep examination related confidential works and records safely

 To discharge duties entrusted to them by superior officers from time to time and
maintain discipline avoiding unauthorized persons to enter into CoE office

5. EQUIPMENT / FACILITIES IN THE COE OFFICE

S. No. Items Quantity

1. HP- Server 1
2. Bar Code Reader 10
3. Photocopier Machines Color 1
4. Photocopier Machines Black & White 1
5. Printer with Scanner HP Laser Jet 1
6. Paper Shredder 1
7. Surveillance 10
8. Computer Systems 12

17
6. AUTOMATION PROCESS

The Examination system is automated with Examination Modules of Campus

Management Software (CMS) as given in the Figure 6.1.

Figure 6.1: Various works in automation process

7. EXAMINATION PROCESS

7.1 Time schedule

Principal, Heads of Departments, Controller of Examinations and Centre for the

Academic Courses shall discuss jointly and prepare the academic calendar before
the commencement of the academic year. The office of the Controller of

18
 examinations, based on the approval of the schedule, shall prepare time-table for
internal and external theory and lab examinations, evaluation etc.

Table 7.1 Time Schedule

S. No. Description Time Frame
1. Purchase of stationery 1 week before the commencement of the
Semester
2. Course Registration 1 week after the commencement of the
Semester
3. Examination Fees Notification 2 weeks before the commencement of
examinations
4. Collection of Question Papers 8 weeks before the commencement of
examinations
5. Scrutiny of Question Papers Immediately after the collection of Question
Papers
6. Examination schedule 6 weeks before commencement of
examinations
7. Finalizing students’ Detained list 2 weeks before the commencement of
examinations
8. Preparation of Examination materials 2 weeks before the commencement of
examinations
9. Appointment of Chief Superintendent, 1 week before the commencement of
Squad and Invigilators examinations
10. Valuation After 3 days of completion of examinations

11. Remuneration for Question Paper Within 1 week after completion of Valuation
Scrutiny, Valuation, Chief
Superintendent, Squad and
Invigilators
12. Result Passing Board & Result Within 2 weeks after completion of Valuation
Publication
13. Examinations wrapper 1 week after the Publication of results

19
14. Revaluation Notification along with the results
15. Arrange for revaluation Within 2 weeks after notification
16. Announcement of revaluation Results The next day of Revaluation
17. Grade sheet printing and issue Grade sheets will be issued within 3 weeks
after the release of the Revaluation Results
(Regular & Arrear }
18. Information to Anna university At the end of the academic year (Apr/May),
the list of students eligible for
provisional/degree certificates will be sent to
the Anna University along with the
necessary documents as prescribed by the
University
19. Planning and execution of CoE Academic audit will be conducted with the
Academic Audit external members at CoE Office at the end
of every academic year both for odd & even
semester
20. Monitoring and Review IQAC will conduct Academic audit for all
departments for every semester and submit
the report to the CoE office. ISO Quality
Audit is also conducted to review and check
the quality of the process and outcomes

20
 7.2 Activities and Processes at CoE office

Course Registration (CFAC)

Verification with authenticated list and Nominal Roll Generation

ACoE (QP) ACoE (ENC)

End semester examination schedule CIAT Schedule, Conduct of CIAT
Internal Marks Entry

Attendance NO NO
Above
65% - 74% Redo the particular semester
75%

YES YES

DCoE Condonation
Hall ticket generation

Practical / Project Theory

ACoE (QP)
ACoE (QP)
Panel of QP setters (Internal & External)
Panel of Examiners
(Internal & External)
Appointment of QP setters
Appointment of
Examiners ACoE (QP)
Collection & Scrutiny of QP
Remuneration

ACoE (ENC) ACoE (ENC)

Conduct of Examinations (Practical/Theory) Remuneration

ACoE (Valuation) ACoE (Valuation)

Dummy numbering & Packing Remuneration

Central Valuation & Internal marks verification

ACoE (Valuation) Mark Entry
Remuneration

Compilation & Result Processing ACoE (Revaluation)

(DCoE) Examination Wrapper & Revaluation Process
Result Passing Board & Publication of Results
(DCOE)
ACoE (Revaluation)
Remuneration
Degree & Provisional request to Anna University
(DCOE)
ACoE (Printing)
Issue of grade sheets / consolidated grade sheets
Distribution of Provisional & Degree Certificates
21

Figure 7.1: Flow diagram indicating the various activities& processes at CoE office

21
7.3 Course Enrollment and Registration

 Every student, on admission shall be assigned to a mentor who shall advise/

counsel the student about the details of the academic programme and the choice
of course(s) considering the student’s academic background and career interest.

 All students, on admission to the programmes, shall register for all the courses
prescribed in the curriculum in the first Semester of study (III Semester for
students admitted under lateral entry stream).

 After registering the courses for the semester, a student shall attend the classes,
satisfy attendance requirements, earn Continuous Assessment marks and
appear for the End Semester Examinations.

 Statement of Attendance are collected from the Departments as per Form 2.1.

 The students having attendance between 65% - 74% shall apply for condonation
as per the Form 2.2 along with the medical certificates to appear in the end
semester theory examination.

7.4 Continuous Internal Assessment Test (CIAT)

 As per the academic calendar, the schedule for CIAT will be communicated to all
HODs concerned, faculty and students through website. HODs of the concerned
Departments will ensure the circulation of Schedule of CIAT to the faculty
members, and read the same in the class rooms and further display in the
department notice boards. Three CIATs for each theory course / theory cum
laboratory course in a semester will be conducted as per academic regulations.

 The Department Examination Coordinator will submits the required answer

booklets to the Examination Cell sufficient for conduct of CIAT and midterm
practical examinations, two weeks before the commencement of examination.

 Course coordinators will prepare a set of question papers for CIAT in their

22
 courses and submit in sealed covers to the department examination coordinator
of concerned Department one week before the schedule of the CIAT. The
Department examination coordinator will submit the same to the Examination Cell
without any delay.

 The Examination cell will keep ready all the required materials before the
examination schedule.

 The medium of instruction certificate is available in the college website

[Link] (Form 9.7).

 The Examination cell will prepare the duty chart of invigilators and circulate to the
concerned departments. Invigilators Duty Schedule (Form 1.1) and Squad form
for CIAT I/II/III (Form 1.2) are prepared by the ACoE (Exam cell).

 ACoE (ENC) will select one of the question papers from the set and prepare the
required copies.

 The invigilators will collect the question papers and answer booklets and other
examination materials 30 minutes before the scheduled time of CIAT and
distribute the question papers and answer booklets in the stipulated time.

 At the end of the examinations, the invigilators will collect the answer scripts and
handed over the same including unused answer booklets in the Examination Cell.

 The answer scripts collected from invigilators are to be verified, packed and hand
over to the valuation section along with question papers and absentees
statement.

 CIAT marks shall be entered in CMS Portal within three days after completion of
the particular examinations.

 Department Examination Coordinators shall submit the CIAT marks immediately

after completing entry of marks.

23
 If any malpractice, it is to be reported to CoE by the Invigilator or the Vigilance
Squad.

7.5 End Semester Examination Process

7.5.1 Process of Question Papers preparation for End Semester

Examinations

 The structure and syllabi for all courses of the programmes are to be prepared by
the respective Board of Studies which will be duly approved by the Academic
council.

 The model question papers and a panel consisting of not less than three subject
experts having a minimum of 5 or 10 years teaching experiences, from different
universities/reputed institutions shall be received by the Office of the Controller of
Examinations from the Heads of Departments as per the Form 3.1 in the
beginning of the semester to set the question papers on time.

 Appointment order (Form 3.2) with the Question Paper Format (Form 3.3) and
Guidelines (3.4) are sent to the Question Paper Setters (Both Internal and
External Examiners).

 After receiving the question papers from Question Paper Setters

(Internal/External), Consolidated Statement of Claim for Question Paper Setters
are prepared as claims are set through Accounts Division (Form 3.5 & 3.6).

 The received question papers are audited by the QP Scrutiny Committee (Form
4.1), constituted with HoDs and Subject Experts (both Internal & External) faculty
members.

24
 Appointment Order is set to the Question Paper Scrutiny members (Form 4.2).
Attendance of Question Paper Scrutiny member (Internal/External) are recorded
in the Form 4.6.

 The Question Paper Setters are block listed in the Form 4.7, if the Quality of the
Question paper is not up to the mark. Claim for QP scrutiny are settled through
accounts division as per Form 4.5.

 The corrected course wise question papers with the concerned audit forms (Form
4.3) and Question Paper Scrutiny Summary (Form 4.4) are handed over to the
CoE.

 On receipt of panel of question paper setters, the selection of examination

question paper setters for both UG and PG will be done by the Controller of
Examinations.

 The Assistant Controller of Examinations shall contact the selected question

paper setters for setting the question papers keeping all this information
confidential.

7.5.2 Question Paper Setting

 A set of two different question papers shall be prepared from the identified
subject experts for both UG & PG programmes.

 End semester examinations question papers for UG/PG have questions under
Part - A, B & C, with three hours duration. Part-A consisting of ten short questions
of 2 marks each, is compulsory. Part-B is a compulsory question from any one of
the units, for 16 marks with two/three subdivisions and part C is four questions
from the units other than the one selected for part B (either or type), for 16 marks
each, with two/three sub divisions.

25
7.5.3 Conduct of End Semester Practical Examinations

 End Semester Practical examinations shall be conducted after the last working
day of the semester.

 End Semester Practical examinations is conducted by the panel of internal and

external examiners (Form 5.4) collected from the Department.

 The CoE shall select one of the two external examiners submitted by HOD and
inform the external examiner about the examination schedule and obtain his/her
consent. The Internal examiners shall be appointed by the HODs concerned and
inform to the Controller of the Examinations.

 Appointment order for External Examiner of End Semester Practical

Examinations are sent as per the Form 5.5.

 End Semester Practical Examination Squad are appointed as per the Form 5.6 in
the cadre of Professor/Associate Professor.

 Report by Squad of End Semester Practical Examination as per the Form 5.14
shall be submitted to the CoE office.

 After the Examinations, the Examiners shall enter the marks in the CMS
(Campus Management Software) as per the guidelines given in the Form 1.3 and
submit the hard copy of the marks downloaded and absentees statement signed
by both internal and external examiners, in sealed covers and hand over to the
Examination cell.

 Remuneration bills duly signed shall be submitted along with the mark sheets.
Claim for invigilators of End Semester Practical Examinations as per Form 1.5
are settled through Accounts division.

26
7.5.4 Conduct of End Semester Theory Examinations

The process of conducting the end semester examinations is as follows:

 The Controller of Examinations shall be responsible for the smooth conduct of the
End Semester Examinations with the support of Chief Superintendent of
Examinations, Deputy Controller of Examinations, Assistant Controller of
Examinations, Squad, Office Assistants and Faculty invigilators drawn from
various departments.

 After Scrutiny, question papers will be handed over to the ACoE (ENC) for
preparing the required copies for distribution in the examination halls to the
students.

 A request letter along with the Time Table are to be sent to Anna University,
Chennai and Zonal Coordinator, Coimbatore for appointment of Anna University
representative as per the Forms 5.7

 Chief Superintendent in the cadre of Professor & Head and Squad in the Cadre
of Professor or Associate Professor are appointed by the CoE for smooth
conduct of the End Semester Theory Examinations as per the Form 5.8 and
Form 5.9 respectively.

 The Chief Superintendent and the Squad shall follow the instructions specified in
the Form 5.10 and Form 5.11 respectively.

 If there is any discrepancy in the question paper, it shall be reported by the

course coordinator within half an hour of the commencement of the Examination
using Form 5.3 to the CoE office.

 University Representative, Chief Superintendent and Vigilance Squad shall visit

all the examination halls and ensure that the examinations are conducted as per
the code of conduct.

27
 After the completion of the Examination, the question paper feedback from the
students and the course coordinator are collected as per the Form 5.1 and Form
5.2 respectively.

 Report by the Chief Superintendent and the Squad shall be submitted to the CoE
office at the end of the Examinations as per the Form 5.12 and Form 5.13
respectively.

 Malpractices, if any, identified by invigilator / squad / University Representative /

chief superintendent shall be reported to CoE office as Form per the 5.17 further
action. After the malpractice enquiry committee, the punishments to malpractice
case is awarded as per the guidelines given in the Form 5.18.

 Claim Form for AUR, Chief Superintendent / Squad and Invigilators are collected
in the Form 5.15, Form 5.16, and Form 1.4 respectively and settled through
accounts division.

7.5.5 Post - Examination Process

[Link] Dummy numbering and Packing

 The ACoE (Valuation) shall check the answer scripts received from the ACoE
(Examinations Cell) along with the answer papers of malpractice cases if any.

 After verification, ACoE (Valuation) shall stick the system generated dummy
numbers against register numbers, for each course and branch, on the
answer scripts with the help of office assistants.

 The hard copy of the dummy numbers for the register numbers will be kept
under the safe custody of Controller of Examinations.

 The answer scripts will be segregated in each pack containing 25 for central
valuation.

28
[Link] Central Valuation

The institute follows the system of Central evaluation of the answer scripts by
appointing the external examiners/valuators from autonomous/reputed
institutions. The central valuation system is followed as given below:

 At least 10 days before the commencement of central valuation, the ACoE

(Valuation), shall contact the examiners, from the panels of examiners
recommended by the Heads of Departments and approved by Controller of
Examinations.

 The Examiners shall have a minimum of 5 years of teaching experience

working in reputed degree level institutions. However, faculty members with 3
years of experience may also be considered for certain specialized subjects.

 Central valuation shall be commenced only after getting the scheme of

valuation, by course coordinator/external expert.

 Central valuation is conducted with the help of panel of internal and external
valuators (Form 6.1), Board Chairman/Chief Examiner, Tabulators and the Data
Entry Operators/Supporting Staff.

 Appointment order and instruction for Board Chairman/Chief Examiner (Form

6.5), Internal/External Evaluator (Forms 6.6 & 6.7), Tabulators (Forms 6.8 & 6.9)
and the Data Entry Operators/Supporting Staff (Form 6.10) are sent from the CoE
office.

 Evaluators are allocated with 50 scripts per day (Form 6.12) and the Chairman /
Chief Examiner checks all the failure answer scripts and select randomly 10% of
the remaining scripts in the concerned bundle to check the correctness of
evaluation process and the same is recorded in the Form 6.4.

 The answer key shall be provided by the course coordinators in the format
given in the Form 6.2 to assist in the evaluation process.

29
 The question papers with detailed answer key and other stationery
requirements will be arranged in advance for the smooth conduct of central
valuation.

 On the day of valuation, the question papers and detailed key shall be given
to the valuators along with answer scripts.

 The valuator shall value all answers in each answer script and enter the
marks obtained for each question and total marks in the respective boxes.

 The valuator shall not correct the marks by scratching and overwriting. In
case of any correction, strike of previous figures by a line, write the revised
marks aside and attest with initial.

 Valuator shall use red ball point pen for valuation.

 The total marks of the valuated answer scripts shall be entered in the
computer system provided for mark entry with the help of Data Entry
Operators appointed by the Controller of Examination are recorded in the
Form 6.14, and printed copy of the mark sheets along with marks sheets
signed by the valuator, shall be handed over to the tabulators appointed by
the Controller of examinations.

 The tabulators shall check (a) all the questions answered by the students
whether valued or not valued by the examiners, (b) If any answer is not
valued, it shall be immediately brought to the notice of the examiner and get it
valued, (c) check the marks awarded for all answers are posted in the marks
table of the answer script and (d) whether total marks given in the valued
answer script is entered in the mark list in the Form 6.13. If there is any
discrepancy in any valued answer script identified by the tabulator (i.e.,
unvalued answers, wrong totaling etc.,) that should be reported to the
valuator and required corrections are to be made by the valuator with counter
signature. If there is no discrepancy, the tabulator shall sign near grand total
for correctness.

30
 The marks sheets after checking by the tabulators shall be submitted to the
Chairman of respective boards for checking and signing.

 The Chairman shall hand over the mark sheets along with answer scripts to
the Controller of Examinations every day after the valuation is over.

 Claim for Board Chairman/Chief Examiners are collected in the Form 6.15 along
with the other integrated claim forms for the Evaluators, Tabulators and Data
Entry Operators, Supporting Staff (Form 6.3).
 Attendance Certificate is given to the External Evaluator in the format given in
the Form 6.11.

[Link] Results processing and publication

 DCoE shall process the results using the software, and submit the results to
the Controller of examinations.

 Controller of examination on receiving the results with statistics from DCoE

shall submit in the Result Passing Board (RPB) for approval.

 The RPB will approve its recommendations for publishing results.

 Based on the RPB recommendations and Principal's directions, the Controller

of examinations shall publish the results through CMS/website of the college
following the university norms.

 Following the publication of results, the Controller of Examinations shall issue

notification to the students to apply for revaluation if he/she is not satisfied
with the marks/results.

[Link] Examination Wrapper System

After declaration of results, the candidates are allowed to review their

31
performance by seeing his/her answer script.
If there is any discrepancy with regard to valued and unvalued answers or total
mistakes or any other discrepancy raised by the candidates, and found to be
genuine by the course coordinator, it will be recommended for
revaluation/retotalling, on the request of the students following the prescribed
procedure.

 Students who do not get satisfied with the marks has got the liberty to apply for
the photocopy through the Form 7.1.

 Feedback for the Exam Wrapper Process are collected through the Form 7.2.
These feedbacks are obtained from the students for further improvement of
the system.

 Students after obtaining the Photocopy of the answer scripts they can apply
for revaluation through the Form 7.3 after obtaining the recommendations
from the course coordinator and HoD concerned.

[Link] Revaluation

Revaluation shall be carried out by two different examiners together other than
the first examiner. The marks awarded by them shall be considered as the final
marks and no further revaluation will be taken up.

7.6 Printing and issue of grade sheets

 After the announcement of results and revaluation results if any, the

Controller of Examinations will arrange for printing the grade sheets.

 The grades obtained by a student and the credits given to the course will be
entered using CMS.

 Once, all the data are entered, the printing of the grade sheets will be taken
up.

32
  Before printing the grade sheets, the data viewed on the screen shall be
compared and checked with the data in the result sheets.

 A record for grade sheets printed must be maintained.

 While issuing the grade sheet to a student, the signature should be obtained
as an acknowledgement.

 The CGPA to percentage conversion certificate is available in the college

website ([Link]
[Link]) (Form 9.6).

 If any student applies for loss of the grade sheet issued to him/her, a
duplicate grade sheet will be issued on application and payment of
prescribed fees along with the prescribed fee and format (Form 9.1). Such
grade sheets will be issued prominently indicating as “DUPLICATE”.

 If a student currently studying or completed the course has lost his/her

grade sheet, then he/she must have to make the affidavit to get Duplicate
Grade sheet (Forms 9.3 & 9.4) whereas to get consolidated grade sheet
Affidavit shall be in the Form 9.5.

7.7 Request for Provisional and Degree Certificate

After generating the consolidated statement of Grades, CoE office will request the
Anna University, Chennai for issue of Provisional Certificate and Degree Certificate
in the prescribed form given by Anna University.

The Provisional Degree Certificate is valid till the receipt of Degree Certificate.
Normally the Degree Certificate will be received by the college after the University
Convocation.

33
7.8 Issuing transcripts

 A transcript is an official document containing the performance of a student

including the courses taken, the credits earned and the letter grades
awarded.

 A student can obtain transcripts by submitting the application (Form 9.2) with
prescribed fees.

 The application should be accompanied by photo copies of all the grade

sheets issued to the student by the examination section.

 The staff concerned after verifying the entries made in the application with the
photo copies of the grade sheets, will forward the application to the CoE
concerned for further action.

 The ACoE concerned shall verify the entries made by the applicant with
entries in the tabulation register.

 After checking the entries and found to be correct, the ACoE concerned will
forward the application to the Controller of Examinations.

 The ACoE concerned will sign in all the printed transcripts.

 The ACoE concerned shall authorize the office assistant to issue the
transcript to the students after obtaining signature in the “Transcript issue
Register”.

7.9 Permission for scribe to appear for the examinations

Candidates in need of Scribe shall apply as per the requirement through the
Forms 9.8 to Form 9.11 with the following evidences:

34
 Medical Certificate issued by a Civil Surgeon working in a Government
Hospital.

 Photo of the student/candidate mentioning his/her inability to sit and write the
examination.

 The Particulars of proposed Scribe i.e., name, address, qualifications, photo

and present occupation are to be given with evidence.

 A letter from the Scribe is required stating that he / she is willing to act as
Scribe.

 A copy of the certificate of Scribe's qualification along with recent photograph

should be duly attested by the head of the institution.

 Alter verification, the CoE will approve the Scribe as per norms and provide a
separate place and an invigilator will be assigned separately to look into such
candidates.

7.10 Post Examination Audit Process

 The examiners/students are requested to provide feedback about end semester

question paper/answer key and the same shall be used as a tool for enhancing
the quality of question paper(s) in forthcoming semesters.

 The examination cum evaluation committee members will be invited to audit the
examination process and activities to assess the gaps, blind spots and improve
further (Form 8.1).

 Consolidated feedback on the remuneration settlement from the valuators and

other staffs are taken through the Form 9.12.

35
 8 SCHEME OF ASSESSMENT

Courses offered under B.E./[Link]. Programmes are assessed as given below:

MARKS
S. No. CATEGORY OF COURSES CREDITS
CIA ESE
1. Theory Courses (BS, ES, PC, PE & OE) 3 or 4 20 80
2. Theory Courses with Lab component (BS, ES & PC) 3 or 4 40 60
3. Practical Courses Integrated with Theory Component (ES) 3 40 60
4. Laboratory Courses (ES & PC) 1 or 2 20 80
5. Language Elective Courses (HSM) 2 100 -
6. Project (EEC) 10 20 80
7. Mini Project (EEC) 1 20 80
8. Technical Seminar (EEC) 1 100 -
9. Industry Oriented Course (EEC) 1 100 -
10. Industrial Training/ Internship (EEC) 2 100 -
11. Liberal Arts Course 1 100 -
12. NAVA (EEC) 1 100 -
13. Online courses 1 or 2 or 3 100 -
14. Value Added Courses/ Soft Skill 1 100 -
15. Mandatory non-credit courses Non-credit 100 -

36
 1. THEORY COURSES Marks
a) CIAT I, II & III (CIAT- I = 50 marks, CIAT- II = 50 marks and
15
CIAT- III = 100 marks)
20
CIAT - I (4 Marks) CIAT - II (4 Marks) and CIAT - III (7 Marks)
b) MCQ/Open Book Test (20 Marks)
5
(Converted to 5 Marks)
c) ESE will be conducted for 100 marks and converted to 80 marks 80

Total 100

2. THEORY COURSES WITH LAB COMPONENT

a) CIAT I, II & III (CIAT - I = 50 marks, CIAT - II = 50 marks and CIAT - III 20
= 100 marks)
CIAT- I (5 Marks) CIAT - II (5 Marks) and CIAT - III (10 Marks)
b) Assessment of Experiments– 50 marks (Rubrics based)

i. Preparation & Observation

ii. Results & Interpretation
iii. Quiz/Viva-voce
c) Final Laboratory Examination - 50 marks
20
i. Aim/Procedure/Algorithm
ii. Theory/Tabulation/Flowchart/Diagram
iii. Calculations/Result/Programs/Execution
iv. Quiz/Viva-voce
Total marks b = 10 & c = 10 (20 marks)

d) ESE (Theory Component only) will be conducted for 100 marks and 60
converted to 60 marks
Total 100

3. PRACTICAL COURSES INTEGRATED WITH THEORY COMPONENT

a) Theory Assessment through CIAT I - 50 marks 20

b) Practical Assessment through CIAT II & III - 50 marks each 20
c) ESE (Practical) will be conducted for 100 marks and converted to 60
60marks

Total 100

37
4. LABORATORY COURSES
a) Assessment of Experiment (Rubrics based) - 40 marks
i. Preparation & Observation
ii. Results & Interpretation
iii. Quiz/Viva-voce
b) Mid Semester Lab Examination - 30 marks 20
i. Aim/Procedure/Algorithm
ii. Theory/Tabulation/Flowchart/Diagram
iii. Calculations/Result/Programs/Execution
iv. Quiz/Viva-voce
c) Innovative project / Application oriented project - 30 marks
i. Creative thinking / Novelty
ii. Execution
iii. Result
iv. Quiz/Viva-voce
Total marks a = 10, b = 5 & c = 5 (20 Marks)
d) ESE will be conducted for 100 marks and converted to 80 marks
i. Aim/Procedure/Algorithm
ii. Theory/Tabulation/Flowchart/Diagram
80
iii. Calculations/Result/Programs/Execution
iv. Quiz/Viva-voce

Total 100
5. LANGUAGE ELECTIVE COURSES (Continuous Assessment Only)
a) CIAT I, II & III (CIAT - I = 50 marks, CIAT - II = 50 marks and CIAT - III
= 100 marks)
CIAT - I (5 Marks) CIAT - II (5 Marks) and CIAT - III (10 Marks) 20
Listening, Speaking, Reading and Writing skills and other components as
applicable
b) Final Examination will be conducted for 100 marks and converted to 80
80
marks
Total 100

38
6. OPEN ELECTIVES Marks
a) CIAT I, II & III (CIAT- I = 50 marks, CIAT- II = 50 marks and CIAT-
15
III = 100 marks)
CIAT - I (4 Marks) CIAT - II (4 Marks) and CIAT - III (7 Marks) 20
b) MCQ/Open Book Test (20 Marks)
5
(Converted to 5 Marks)
c) ESE will be conducted for 100 marks and converted to 80 marks 80
Total 100
7. PROJECT (Rubrics based)
a) Review - I (25 Marks)
i. Objective and Methodology
ii. Demonstrate the proficiency to use correct technical language and
ability to generate positive audience response
iii. Team work
b) Review - II (25 Marks)
i. Progress of the work
ii. Demonstrate the proficiency to use correct technical language and
20
ability to generate positive audience response
iii. Team work
c) Review - III (50 Marks)
i. Progress of the work
ii. Demonstrate the proficiency to use correct technical language and
ability to generate positive audience response
iii. Team work
Total marks a = 5, b = 5 & c = 10 (20 marks)
d) End semester evaluation and viva voce (100 Marks)
i. Project Demonstration
ii. Project report
iii. Demonstrate the proficiency to use correct technical language and 80
ability to generate positive audience response
iv. Team work
Total 100

39
8. MINI PROJECT (Rubrics based)
a) Review – I (50 Marks)
i. Objective and Methodology
ii. Demonstrate the proficiency to use correct technical language and
present and have positive discussion
iii. Team work
b) Review – II (50 Marks) 20
i. Progress of the work
ii. Demonstrate the proficiency to use correct technical language and
present and have positive discussion
iii. Team work
Total marks a = 10, and b = 10 (20 marks)
c) End semester evaluation and viva voce (100 marks)
i. Project Demonstration
ii. Project report
80
iii. Demonstrate the proficiency to use correct technical language and
present and have positive discussion
iv. Team work
Total 100

9. TECHNICAL SEMINAR (Rubrics based) (Continuous Assessment Only)

a) Presentation – I
i. Knowledge of the content
ii. Content organization and Presentation
30
iii. Use of ICT tools
iv. Reference /Selection of reliable sources
v. Discussions
b) Presentation – II
i. Knowledge of the content
ii. Content organization and Presentation 30
iii. Use of ICT tools
iv. Reference /Selection of reliable sources

40
 v. Discussions

c) Presentation – III
i. Knowledge of the content
ii. Content Organization and Presentation
40
iii. Use of ICT tools
iv. Reference /Selection of reliable sources
v. Discussions

Total 100
10. INDUSTRY ORIENTED COURSES (Continuous Assessment Only)
a) Valuation (Through LMS) 100
Total 100
11. INDUSTRIAL TRAINING/INTERNSHIP (Rubrics based) (Continuous Assessment Only)
2 Weeks 4 Weeks
a) Review – I (Valuation will be done during the mid of the
internship period)
i. Motivation
ii. Reading/Writing/Computation Skills
iii. Creative Thinking and Problem Solving Skills 15 30
iv. Listening and Oral Communication Skills
v. Interpersonal and Teamwork Skills
vi. Basic Work Etiquettes

b) Review – II (Valuation will be done immediately after

completion of the internship)
i. Reading/Writing/Computation Skills
ii. Creative Thinking and Problem Solving Skills 15 30
iii. Listening and Oral Communication Skills
iv. Interpersonal and Teamwork Skills

c) Report and final evaluation 20 40

Total 50 100

41
12. LIBERAL ARTS COURSES(Continuous Assessment Only
a) Valuation (Through LMS) 100
Total 100
13. NAVA (Continuous Assessment Only)
a) Test– I (Through LMS) 30
b) Test – II (Through LMS) 30
c) Final Valuation(Through LMS) 40
Total 100
14. ONLINE COURSES
a) NPTEL, SWAYAM, MOOC etc., – Certificate submission 100
Total 100
15. VALUE ADDED COURSES / SOFT SKILLS(Continuous Assessment Only)
a) Valuation (Through LMS) 100
Total 100
16. MANDATORY NON-CREDIT COURSES
a) Valuation (Through LMS) 100
Total 100

42
 ANNEXURE – I

THEORY COURSES WITH LAB COMPONENT

Excellent Good Adequate Inadequate Score

Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Criterion #1 Able to develop Able to develop Able to use
Unable to identify
Ability to setup contingency or contingency or theoretical theoretical
and conduct alternative plans alternative plans. framework, framework,
A. Preparation & Observation

experiments. and anticipate measurement measurement

problems during techniques, testing
techniques,
experiment. apparatus or model.
testing apparatus
or model.
Criterion #2 Able to formulate Able to evaluate Able to apply Unable to discuss
Ability to take controls and data and relate to constraint and experimental
measurements/ evaluate engineering assumption into the processes and
readings and alternatives of the phenomena for experimental protocols
present data experiment. Able to decision-making. design. Able to
evaluate data and conduct experiment
relate to correctly and
engineering collect data.
phenomena for
decision-making.
Criterion #3 Able to combine Able to evaluate Able to select and Unable to select
Ability to /organize more than or compare data use and apply and describe the
analyze the data one set of data, and make appropriate techniques or
theoretically and interpret data and meaningful techniques or methods of
B. Results & Interpretation

logically to make meaningful conclusion methods to analyze analyzing the

conclude conclusion. the data. data.
experimental
results
Criterion #4 Able to verify Able to verify Able to identify and Unable to identify
Ability to and/or validate and/or validate verify how results how results
interpret and several sets of data data and relate to relate/differ from relate/differ from
discuss any and relates to engineering theory or previous theory or previous
discrepancies engineering phenomena for results results.
between phenomena for decision making.
theoretical and decision making.
experimental
results
Criterion #5 Able to listen Able to listen Misunderstand the Unable to listen
Demonstrate the carefully and carefully and questions and does carefully to
C. Viva Voce

ability to respond to respond to not respond questions and

effectively questions questions appropriately to the does not provide
respond to appropriately; is appropriately teacher, or has an appropriate
questions able to explain and some trouble in answer, or is
interpret results to answering unable to answer
the teacher questions questions

Signature of the Lab In charge Sub-total (A)

Total = (A/20)*50

43
 ANNEXURE – II

LABORATORY COURSES

Excellent Good Adequate Inadequate Score

Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Criterion #1 Able to develop Able to Able to use Unable to identify
Ability to setup contingency or develop theoretical theoretical framework,
A. Preparation & Observation

and conduct alternative plans and contingency or framework, measurement

experiments. anticipate problems alternative measurement techniques, testing
during experiment. plans. techniques, testing apparatus or model.
apparatus or model.
Criterion #2 Able to formulate Able to Able to apply Unable to discuss
Ability to take controls and evaluate evaluate data constraint and experimental processes
measurements/ alternatives of the and relate to assumption into the and protocols
readings and experiment. Able to engineering experimental
present data evaluate data and phenomena for design. Able to
relate to engineering decision- conduct experiment
phenomena for making. correctly and
decision-making. collect data.
Criterion #3 Able to combine Able to Able to select and Unable to select and
Ability to analyse /orgranise more than evaluate or use and apply describe the
the data one set of data, compare data appropriate techniques or methods
theoretically and interpret data and and make techniques or of analyzing the data.
B. Results & Interpretation

logically to make meaningful meaningful methods to analyse

conclude conclusion. conclusion the data.
experimental
results
Criterion #4 Able to verify and/or Able to verify Able to identify and Unable to identify how
Ability to validate several sets and/or validate verify how results results relate/differ
interpret and of data and relates to data and relate relate/differ from from theory or
discuss any engineering to engineering theory or previous previous results.
discrepancies phenomena for phenomena for results
between decision making. decision
theoretical and making.
experimental
results
Criterion #5 Able to listen Able to listen Misunderstand the Unable to listen
Demonstrate the carefully and respond carefully and questions and does carefully to questions
C. Viva Voce

ability to to questions respond to not respond and does not provide

effectively appropriately; is able questions appropriately to the an appropriate answer,
respond to to explain and appropriately teacher, or has or is unable to answer
questions interpret results to some trouble in questions
the teacher answering
questions

Signature of the Lab In charge Sub-total (A)

Total = (A/20)*40

44
 ANNEXURE – III

PROJECT

Excellent Good Adequate Inadequate Score

Review Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Objective Objective is Objective is Objective and Inadequate
and well defined well defined knowledge on knowledge on
Methodology and thorough and good methodologies are methodologies.
I
of the knowledge on knowledge on moderate.
Proposed methodologies. methodologies.
Work
Progress of 40% 30% 20% completion / 10% completion
II & the work completion / completion / 50% completion /
III (2nd/3rd 70% 60% 40%
Review) completion completion completion
Project Project modules Project modules are Project modules
modules are are well integrated and not are not properly
well integrated integrated and demonstrated as integrated.
and demonstrated defined.
demonstrated with minor
as defined. setbacks.
Published one
Project
or two
Demonstration
technical
papers resulted
from the
outcome of the
project in
conferences/
Journals.
Report shall Report shall Report shall be Report shall be
be prepared as be prepared as prepared as per the prepared with
ESE per the per the specified format formatting and
specified specified with few grammatical
format format grammatical or errors.
without any without any typographical Inadequate
grammatical grammatical errors. Adequate technical
and and technical contents contents.
typographical typographical with inappropriate References,
Project error. error. representation. figures, tables
Report Adequate Adequate References, and equations
technical technical figures, tables and are not
contents with contents with equations are not properly cited.
appropriate appropriate properly cited.
representation. representation.
References, References,
figures, tables figures, tables
and equations and equations
are properly are not
cited. properly cited.

45
 Able to use Able to use Able to use technical Unable to
correct technical correct technical language with demonstrate
Demonstrate language with language with appreciable content clearly with
the proficiency High High delivery. Lack of good
to use correct proficiency. proficiency. gestures and eye English/technical
technical Proper gestures Gestures and contact. Able to language. No
I, II , with eye eye contact are generate partial proper gestures
language and
III, contact. Able to moderate. positive audience and eye contact.
ability to
ESE demonstrate Able to reaction with good Unable to
generate
positive very good demonstrate oral presentation. generate positive
audience positive positive audience
reaction audience audience reaction.
reaction with reaction with
good good
communication communication
Equal
Equal
skill and body skill and body
distribution of Unequal distribution
I, II , distribution
language. of language. No coordination
work and active of work and lack of
III, Team Work work and active among the team
participation involvement by team
ESE participation by members.
only by few members.
all the members.
members.

Sub-total (A)
Review I
Total= (A/12)*25

Sub-total (B)
Review II
Total= (B/12)*25

Sub-total (C)
Review III
Total= (C/12)*50

Sub-total (D)
ESE
Total= (D/16)*100

46
 ANNEXURE – IV

MINI PROJECT

Excellent Good Adequate Inadequate Score

Review Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Objective Objective is Objective is Objective and Inadequate
and well defined well defined knowledge on knowledge on
Methodology and thorough and good methodologies are methodologies.
I
of the knowledge on knowledge on moderate.
Proposed methodologies. methodologies.
Work
Progress of 70% 60% 50% completion 40%
II
the work completion completion completion
Project modules Project modules Project modules Project modules
are well are well are integrated and are not properly
Project integrated and integrated and not demonstrated integrated.
Demonstration demonstrated as demonstrated as defined.
defined. with minor
setbacks.
Report shall Report is Report shall be Report shall be
be prepared as prepared as prepared as per prepared with
per the per the the specified formatting and
specified specified format with few grammatical
format format grammatical or errors.
without any without any typographical Inadequate
grammatical grammatical errors. Adequate technical
Final
and and technical contents.
typographical typographical contents with References,
Project error. error. inappropriate figures, tables
Report Adequate Adequate representation. and equations
technical technical References, are not
contents with contents with figures, tables properly cited.
appropriate appropriate and equations
representation. representation. are not properly
References, References, cited.
figures, tables figures, tables
and equations and equations
are properly are not
cited. properly cited.

47
 Demonstrate Able to use Able to use Able to use Unable to
the proficiency correct technical correct technical technical language demonstrate
to use correct language with language with with appreciable clearly with
technical High High content delivery. good
language and proficiency. proficiency. Lack of gestures English/technical
ability to Proper gestures Gestures and and eye contact. language. No
generate with eye contact. eye contact are Able to generate proper gestures
positive Able to moderate. partial positive and eye contact.
I, II, audience demonstrate Able to audience reaction Unable to
Final reaction very good demonstrate with good oral generate positive
positive positive presentation. audience
audience audience reaction.
reaction with reaction with
good good
communication communication
skill and body skill and body
language. language.

Equal Equal Unequal No coordination

distribution of distribution of distribution of among the team
I, II, work and active work and active work and lack of members.
Team Work
Final participation by participation involvement by
all the members. only by few team members.
members.

Sub-total (A)
Review I
Total = (A/12)*50

Sub-total (B)
Review II
Total = (B/12)*50

Sub-total (C)
ESE
Total= (C/16)*100

48
 ANNEXURE – V

TECHNICAL SEMINAR

Excellent Good Adequate Inadequate Score

Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Demonstration of full At ease with Fair knowledge of the Less grasp of
knowledge of the content and able to content. Only basic information and
Content and content with elaborate and concepts are knowledge.
Knowledge
explanation and explain to some demonstrated and
elaboration. degree. interpreted.
Information is Information is Information is hard to Sequence of
presented in a logical presented in a follow as there is very information is
and interesting way logical manner little continuity difficult to follow.
Difficult to hear, No apparent
Content within the stipulated Most of the
occasional eye contact structure or
period. audience can hear and little expression. continuity
Organization
Audience can hear presentation, eye Audience can’t
and
presentation, contact most of the hear presentation,
presentation maintains eye time, but not an no eye contact and
contact, good posture expressive. hard to understand.
and no distracting
mannerisms.
Visually pleasing and Easy to read the Difficult to read, No use of images
easy to read, content with some cluttered appearance or graphics
Use of ICT
enhanced content images and with distracting
tools
with images and graphics. graphics or animations
graphics.
Reference / Contents from well Contents from Contents from books No references.
Selection of reputed journals and books and blogs. only.
reliable books.
sources
Masterfully defends, Competently At ease with Does not have
by providing clear defends by information and grasp of
and insightful providing very answered most information and
Discussion
answers to all helpful answers questions with little answered only
questions. with a little insight. basic questions.
elaboration.
Sub-total (A)
Presentation I
Total = (A/20)*30
Sub-total (B)
Presentation II
Total = (B/20)*30
Sub-total (C)
Presentation III
Total = (C/20)*40

49
 ANNEXURE – VI

INDUSTRIAL TRAINING/INTERNSHIP

Excellent Good Adequate Inadequate Score

Criteria
(4 Marks) (3 Marks) (2 Marks) (1 Mark)
Ask pertinent and More attentive and Attentive and tries Less attentive and
purposeful utilizes appropriate to utilize appropriate struggles to use
questions. Seeks resources for resources for solving appropriate
out and utilizes solving the given the given problem at resources for
appropriate problem at industries. solving the given
resources for industries. Accepts problem at
Motivation
solving the given responsibilities to industries.
(Review I)
problem at some extent.
industries.
Accepts
responsibilities
and learn from
experience.
Reads/Comprehen Can able to Ability to Poor in
ds/follows written read/comprehend/f read/comprehend/fol reading/comprehend
materials. ollow materials. low materials. ing/following
Communicates Communicates Communicates if materials. Less
Reading/Wr
ideas and concepts well and uses needed. Can use communicative and
iting/Compu
clearly in writing. mathematical basic mathematical find difficulty in
tation Skills
Works with procedures to procedures. working with
(Review I
appropriate some degree. mathematical
and II)
mathematical procedures.
procedures
pertaining to his
job description.
Breaks down Identifies the Understands the Low level in
complex problems problem definition problems to some understanding the
into discrete for finding the extent. Tries to find problems. No ideas
manageable pieces solution. Solves the ideas relevant to to solve the
and integrate the problem using the task and problems.
Creative
further to get a the existing conducts laboratory
Thinking
global solution. methods/ideas. and numerical
and Problem
Brainstorms/devel investigations.
Solving
ops options and
Skills
ideas relevant to
(Review I
the task.
and II)
Demonstrates and
Conducts relevant
laboratory and
numerical
investigations.
Listens to others Listens to others Less listening Not an active
Listening
in an active and understands capability. Difficulty listener with poor
and Oral
manner and things. Participates in communicating communication
Communica
understand things in meetings or with others. skills.
tion Skills
in a much better group discussions
(Review I
way. Active if needed.
and II)
participation in

50
 meetings or group
discussions.
Demonstrates
effective verbal
communication
skills.
Supports and Work as a team Work as an Not cooperative
Contributes to a with good individual and find with the team
Team behavior. Conflicts difficulty with the members. Creates
Interperson Atmosphere. managed well. team members. No conflicts within the
al and Demonstrates participation in team.
Teamwork assertive and managing conflict.
Skills appropriate
(Review I behaviour.
and II) Manages and
resolves conflict
in an effective
manner.
Punctual and Punctual and have Late sometimes with Unpunctual with no
honour the a positive attitude. positive attitude. positive attitude. No
deliverable’s Well-dressed Dress code followed dress code followed.
deadline. Exhibits according to the occasionally.
Basic Work a positive and working
Etiquettes constructive environment.
(Review I) attitude. Maintain
a proper dress
code in the
working
environment.
Sub-total (A)
Review I (2 weeks)
Total = (A/24)*15
Sub-total (B)
Review I (4 weeks)
Total = (B/24)*30
Sub-total (C)
Review II (2 weeks)
Total = (C/16)*15
Sub-total (D)
Review II (4 weeks)
Total = (D/16) *30

51
52
 Appendix
Form Number Description Page
Number
1. Exam Cell
1.1 Invigilators Duty Schedule 67
1.2 Squad form for CIAT I / II / III 68
1.3 Guidelines to Internal Examiners for entering the marks of 69
Laboratory Courses/Project work in CMS
1.4 Claim Form for Invigilators ( End Semester Theory Examinations) 71
1.5 Claim Form for Invigilators ( End Semester Practical Examinations) 72
2. Attendance Requirements
2.1 Statement of Attendance of Students 73
2.2 Application for Condonation 74
3. Pre Examinations Process
3.1 Panel of Question Paper Setters 75
3.2 Appointment order for Question Paper Setter 76
3.3 Question Paper Format R2019 77
3.4 Guidelines for Question Paper Setters 79
3.5 Consolidated Statement of Claim for Question Paper Setters 81
(External)
3.6 Consolidated Statement of Claim for Question Paper Setters (Internal) 82
4. Scrutiny Process
4.1 Panel of Question Paper Scrutiny Members 83
4.2 Appointment Order for Question Paper Scrutiny member 84
4.3 Question Paper Scrutiny Form for End Semester Examination 85
4.4 Question Paper Scrutiny Summary 86
4.5 Claim Form for Question Paper Scrutiny Member 87
4.6 Question Paper Scrutiny member Attendance (Internal/External) 88
4.7 Block listing of QP Setters after QP Scrutiny 89
5. Conduct of Examinations
5.1 Question Paper Feedback from Students 90
5.2 Question Paper Review and Feedback 91
5.3 Question Paper Discrepancy Report 92
5.4 Panel of Examiners for End Semester Practical Examinations (External 93
& Internal)
5.5 Appointment order for Practical Examinations (External) 94
5.6 Appointment of Squad (Practical Examinations) 95
5.7 Request Letter to The Zonal Coordinator for Appointment of AUR 96
(End Semester Theory Examinations)
5.8 Appointment of Chief Superintendent (End Semester Theory 97
Examinations)
5.9 Appointment of Squad (End Semester Theory Examinations) 98
5.10 Instructions to the Chief Superintendent (End Semester Theory 99
Examinations)
5.11 Instructions to the Squad members 100
5.12 Report by Chief Superintendent (End Semester Theory Examinations) 101
5.13 Report by Squad (End Semester Theory Examinations) 102
5.14 Report by Squad (Practical Examinations) 103
5.15 Claim for AUR (End Semester Theory Examinations) 104
5.16 Claim Form for Chief Superintendent / Squad (Theory Examinations 105
5.17 Malpractice Report 106
5.18 Guidelines for awarding punishments to malpractice case
6. Central Valuation
6.1 Valuator Panel for Central Valuation 107
6.2 Answer key & Mark details 108
6.3 Claim Form for Supporting staff 112
6.4 Course-wise Distribution of Marks 114
6.5 Duties & Instructions to the Chairman and Chief Examiners in the 115
Process of Valuation
6.6 Appointment order for External/Internal Valuator 117
6.7 Instructions to External/Internal Valuators 118
6.8 Appointment order for Tabulators 119
6.9 Instructions to the Tabulators 120
6.10 Appointment order for Data Entry Operators/Supporting Staff 121
6.11 Attendance Certificate for External Valuator 122
6.12 Answer script Allotment & Claim form for Valuator 123
6.13 Answer scripts verification & Claim form for Tabulator 125
6.14 Claim form for Data Entry Operator 127
6.15 Claim for Board Chairman/ Chief Examiner 129
7. Post Result Publication Process
7.1 Application for Photocopy 130
7.2 Examinations Wrapper 131
7.3 Application for Revaluation 132
8. Quality Assurance
8.1 Academic Audit (External) 133
9. Services
9.1 Application form for issuing Duplicate Grade Sheet / Consolidated 135
Grade Sheet
9.2 Application form for issuing Transcripts 136
9.3 Affidavit for Duplicate Grade sheet (Candidate currently studying) 137
9.4 Affidavit for Duplicate Grade sheet (Candidate completed the course ) 138
9.5 Affidavit for Consolidated Grade sheet 139
9.6 CGPA to percentage conversion certificate 140
9.7 Medium of Instruction certificate 141
9.8 Scribe Requisition Letter 142
9.9 Instructions, Norms and Request for Scribe Appointment 143
9.10 Scribe and Candidate Joint Declaration 144
9.11 Medical certificate 145
9.12 Consolidated Feedback on Remuneration settlement 146
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 1.1

INVIGILATORS DUTY SCHEDULE

Letter No.: OoCoE………….. Dated:

The following faculty members are appointed as invigilators for the Examinations - …...
…/ ……… to be held from ……….. to ………..

NOTE:

1. All the faculty members are requested to report to the office of the CoE before 9.30
AM for FN session and 1.30 PM for AN session exam.

2. Alteration can be done with the approval of the respective HoD.

Date Date Date Date

S.
Name of the faculty
No.
FN/AN FN/AN FN/AN FN/AN
1
2
3
4
5
6
7
8
9
10

Controller of Examinations

67
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

SQUAD REPORT FOR CIAT I / II / III Form 1.2

AC. Yr :

Name of the Squad (Block

Date &
Letters), Semester Programme Exam
Session
Designation & Dept.
ODD/EVEN
B.E. /
(Strikeoutif not CIAT
applicable)
[Link]. /
(Strikeout if not applicable)
M.E.
Specify :

[Link]. Question attributes Observations Remarks

(if NO, Specify the Department)
Whether the hall plan is displayed
1 Yes / No
in the department notice board?
Whether the seating plan is (if NO, Specify the Hall No.)
2 Yes / No
displayed in the examination hall?
Whether the students are seated as (if NO, Specify the Hall No.)
3 Yes / No
per the seating plan?
(if NO, Specify the Faculty Name & Department)
Whether the invigilators are Vigilant
4 Yes / No
inside the hall?
(if YES, Specify the Register Nos.)
Did you find / notice any malpractice
5 Yes / No
by the students?
Whether all the students are (if NO, Specify the Register Nos.)
Yes / No
6
wearing ID card?
Register No. of verified answer
scripts:

Hall Name Register No.

Whether the front page of the

7 answer script is completed in all Yes / No
aspect? (Random verification)

(if NO, Specify the Hall Name & Remark.)

Whether the Exam Hall, Black
8 Yes / No
board & verandah are Clean.
Any general observations made during the visit:

Signature of the Squad member with date Controller of Examinations

68
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 1.3

GUIDELINES TO INTERNAL EXAMINERS FOR ENTERING THE MARKS OF

LABORATORY COURSES / PROJECT WORK IN CMS

1. Link: [Link]

2. Enter Individual faculty ID as Username, followed by Password and Click Login

3. Goto COE  Examination  Final Examination  Final Practical Mark

4. A screen will appear as given below with respective staff name

5. Select Academic Year as “2020”

6. Select Academic Semester as “Odd”

7. Select Subject name

8. Then Exam No. will display

9. Select Exam Date and Exam session

10. Now Click Search icon

11. Now mark entry screen get open for all students registered for the particular subject
12. Internal examiners are instructed to take utmost care and enter the marks for
students examined for the above mentioned date and session
13. Enter the marks out of 100, verify and click save icon

69
14. Now the marks are saved for particular student and it may be altered by other internal
examiners mapped for the particular laboratory
15. To Freeze the entered marks, select tick mark for Freeze option and click save
icon. Now the marks are freezed and it cannot be altered by anyone.

16. Repeat the above steps for remaining date and sessions.

Procedure to generate “Examination mark Statement” report

1. Go to COE  Examination  Final Examination  Reports  Final Practical Mark

Statement.

2. Select Academic Year as “2020 - 2021”.

3. Select Academic Semester as “Odd”.
4. Select the appropriate Exam Number.
5. Enter staff code and name
6. Select Subject name.
7. Select Exam Date and Exam session.
8. Now press Print icon to generate “Examination mark Statement” report.
9. Take printout.
10. Repeat the above steps for remaining date and sessions.

*****

70
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 1.4

CLAIM FORM FOR INVIGILATORS (END SEMESTER THEORY EXAMINATIONS)

End Semester Theory Examinations - ………. / …........

Total
Account IFSC
Bank Name Amount (in
[Link]. Name number Code
Rs.)

10

Prepared by Controller of Examinations

Name & Signature

71
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 1.5

CLAIM FORM FOR INVIGILATORS (END SEMESTER PRACTICAL

EXAMINATIONS)

End Semester Practical Examinations - ………. / …........

Total
Account IFSC
Bank Name Amount
[Link]. Name number Code
(in Rs.)

10

Prepared by Controller of Examinations

Name & Signature

72
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 2.1

STATEMENT OF ATTENDANCE OF STUDENTS Date:

End Semester Examinations …………… (Practical / Theory)

Degree Branch Semester Section

Sl. Register No. Name of Student Attendance Remarks (if any)

No. (%)*

*underline the attendance in red below 75%

Chief Mentor Head of the Department Principal

(Name & Signature) (Name & Signature)

73
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 2.2

APPLICATION FOR CONDONATION* Date:

(Mandatory Form for Students with attendance between 65% - 74%)

Reg. No. Name

Year Branch

Semester & Section % of Attendance

No. of condonations Semester in which

granted so far* last condonation
was granted
Reason for
Absence

Attached Certificate
Medical Certificate / Sports Certificate

( Strike if not applicable)

Signature of the
student

Recommendation by
Chief Mentor

Approval by HoD

Approval by
Principal

* As per Clause 8.2 of R2019, during the entire programme of study, a student can avail such a
condonation for any two semesters only.

74
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

PANEL OF QUESTION PAPER SETTERS Form 3.1

End Semester Theory Examinations __________

B.E/ [Link] / M.E.
Confidential
Date:
Exterrnal External QP Setter Course
S. Academic Course Internal Handling
Sem. Course Title QP Setter Name, Designation/ Experience in Mail id & Mobile
No. Year Code QP Setter Details
Details Dept, College Yrs. no.
Faculty ID: Panel-1 Mail id:

Faculty Name: Mobile No.:

Desgn: Panel-2 Mail id:

Dept: Mobile No.:

Panel-3 Mail id:

Mail ID:

Mobile No.:
Exp:
Faculty ID: Panel-1 Mail id:

Faculty Name:
Mobile No.:

Desgn: Panel-2 Mail id:

Dept: Mobile No.:

Panel-3 Mail id:

Mail ID:

Mobile No.:
Exp:
[Kindly provide 3 external examiners and 1 internal examiner for every course code & examiners should have minimum of 5 Yrs of teaching experience]

Head of the Department Department Seal Controller of Examination

75
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 3.2

Confidential

APPOINTMENT ORDER FOR QUESTION PAPER SETTER

Letter No: COE / End Sem. Exam /….

Controller of Examinations Date:

Dear Sir / Madam,

Sub: End Semester Examinations Month / Year…………… ….Question Paper setting – Appointment of
Examiner– reg.

This is to inform that you are appointed to set Question paper(s) for the End Semester
Examinations to be conducted during __________for the following Subject(s):

Degree No. of
S. No Branch Subject Code & Title Duration Marks
(UG/PG) QPs

3 Hours 100

1. Kindly submit the password protected soft copy of the Question Paper in word format (Template
attached) to the e-mail : dcoe@[Link]

2. Claim form and question paper password shall be submitted through the Google Forms link given
below:
[Link]

3. Kindly send the Scanned copy of the Cancelled Cheque Leaf (or) Front page of the Bank Passbook
along with the QP(s) to above mail id.

4. Last Date for receiving QPs is _________

Soliciting your early favorable response.

With warm regards

Controller of Examinations
Attachment files:
 Syllabus Copy
 Question Paper Format
 Model Question Paper
 Instructions to Question Paper Setters.

To

76
 SET – A / B
Regulations: Reg. No: …………………

Office of the Controller of Examinations

KPR Institute of Engineering and Technology

Form 3.3

QUESTION PAPER FORMAT R2019

B.E./[Link]/M.E. DEGREE EXAMINATIONS

_______ Semester Month Year
_____________ Branch
Course Code & Name of the Course

Instructions: (Mention instructions for the supply of permitted Code Book, Data Books, Charts,
Tables, Drawing and Graph Sheets if any)

Duration: Three Hours Maximum: 100 Marks

Q. PART – A (10 x 2 = 20 Marks) CO

M BT
No. Answer All Questions
1 2 R CO1
2 2 U CO1
3 2 R CO2
4 2 U CO2
5 2 R CO3
6 2 U CO3
7 2 R CO4
8 2 U CO4
9 2 R CO5
10 2 U CO5

PART – B (1 x 16 = 16 Marks)
Q. Answer All Questions
No. (Sub-division is mandatory in each question either 8+8 or 10+6) M BT CO
(Compulsory Question derived from any of the Unit)
11 i. Case Study / Analytical / Application Oriented Question from
Correspo-
any Unit. 8 U/Ap nding CO;
Eg. CO3

ii. Case Study / Analytical / Application Oriented Question from 8 CO3

any Unit. Ap/Dn

Note : In Part -B and Part- C each subdivision question marks may be 8 ± 2

M - Marks; BT- Bloom’s Taxonomy (Revised); CO – course unit

77
 PART – C (4 x 16 = 64 Marks)
Q. Answer All Questions M CO
BT
No. (Sub-division is mandatory in each question either 8+8 or 10+6)
(Other than compulsory unit & uniformly distributed from remaining units)
12 a) i. U/Ap
ii. Ap/An
(Or)
12 b) i. U/Ap
ii. Ap/An
13 a) i. U/Ap
ii. Ap/An
(Or)
13 b) i. U/Ap
ii. Ap/An

14 a) i. U/Ap
ii. Ap/An
(Or)
14 b) i. U/Ap
ii. Ap/An
15 a) i. U/Ap
ii. Ap/An
/E
(Or)
15 b) i. U/Ap
ii. Ap/An
/E

Table of Specification
Divisions
Blooms Taxonomy
(BT) Part - A Part - B Part - C Total
Remember (R)
Understand (U)
Apply (Ap)
Analyze (An)
Evaluate* (E)
Create* (C)
Total

78
 Note : All the data entered in tabulation must be in terms of %
Revised Bloom’s Taxonomy level expected : R/U : 30 to 45% ; U/Ap : 50 to 60% ; An / E / C : 16 to 20 %
* Depending upon the course, E / C can be incorporated. Normally except design course, it will contain only the first 4 levels of BT.

77
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 3.4

GUIDELINES FOR QUESTION PAPER SETTERS

1. Particulars regarding Regulations, Programme, Branch, Semester, Course Code /

Course, Duration and Maximum Marks must be clearly written in the Question Paper.

2. Take specific care while indicating the marks for questions (marks may be given for
each sub-division separately).
3. Set the questions covering the entire syllabus.
 Two questions (without subdivisions) from each unit for Part A
 One question from any of the five units for Part-B as given in the format
enclosed.
 Four questions [Either or Pattern] from the remaining four units for Part-C, other
than the unit covered in Part-B.
4. Standard of Questions:
The Question paper setter is required to set a standard question paper (as per the
sample enclosed) to test the analyzing, designing and critical thinking skills of a student
in addition to their basic understanding of the course. The questions should contain a
judicious mix of the following types of questions:
a) Lower order (LO) cognitive questions that will test the remembering, understanding
capacity of a student.
b) Intermediate order (IO) cognitive questions that will test the applications and analyzing
abilities of student.
c) Higher order (HO) cognitive questions that will test further the analyzing, evaluation and
creative abilities of a student.
The question paper should contain the above types of questions in the following
distribution:

Lower Order Intermediate Order Higher Order

Cognitive Questions Cognitive Questions Cognitive Questions
Level of Remember /
Analyzing / Apply
Questions Understand Evaluate / Create Type
Type
Type
Mark Distribution
30-45 % 50-60 % 16-20 %
Recommended

The list of verbs is only a guidance for framing the different levels of questions as given
in the table below & not limited to: (Refer Revised Bloom’s Taxonomy: RBT)

79
 Remember Understand Apply Analyze Evaluate Create
Define, Identify, Predict, Select Conclude, Judge, Combine,
State, Indicate, , Assess, Find, Compare, Determine, Re-state,
List, Illustrate, Show, Contrast, Support, Argue,
Label, Represent, Demonstrate, Justify, Defend, Derive,
Reproduce, Formulate, Construct, Resolve, Criticize, Relate,
Retrieve Subsume, Compute, Use, Breakdown, Choose Generalize
Interpolate, Carry-out, Parse, Outline,
Extrapolate, Design Structure,
Abstract Integrate

5. Part-A questions should have 5 questions on Remembrance and 5 questions on

Understanding.

6. Part-B question is a compulsory question derived from any of the units involving
Intermediate order cognitive / higher order cognitive questions that test the application /
analysis / design / evaluation / creativity / case study of the course.

7. Part-C should have 4 questions except the unit covered under Part-B with either / or
type involving Intermediate / higher order cognitive questions.

8. In either or questions (Part-C) each question will have normally 2 parts. The IO and
HO may be balanced so that each question will have same level.
For example,

12 (a) i. - IO 12 (b) i. - IO
ii - HO ii - HO

The mark distribution should also match

the level in the respective subdivision

9. Question paper should be set in such a way that it can be answered by an average
student within the given time comfortably.

10. Figure No./Table No. must be given correspond to Question No. in which they occur.

11. S.I. Units must be followed.

12. Instructions for the use of statistical tables, data books, graph sheets, drawing sheets
etc.
should be clearly mentioned so that the same can be supplied during the examination
by the CoE Office.

Controller of Examinations

80
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 3.5

CONSOLIDATED STATEMENT OF CLAIM FOR QUESTION PAPER SETTERS (EXTERNAL)

End Semester Examination ………../……….

REMUNERATION AMOUNT - EXTERNAL QP SETTING
(………………… Semester)
[Link] NAME OF THE QP SETTER ACCOUNT NUMBER NAME OF THE BANK NAME OF THE BRANCH IFSC Code AMT (Rs)

TOTAL NUMBER OF QUESTION PAPER SETTERS: Total

TOTAL NUMBER OF QUESTION PAPERS:

VERIFIED BY DCOE COE PRINCIPAL

81
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 3.6

CONSOLIDATED STATEMENT OF CLAIM FOR QUESTION PAPER SETTERS

(INTERNAL)

End Semester Examination ………../………….

REMUNERATION AMOUNT - INTERNAL QP SETTING
(___________________ Semester)

[Link] NAME OF THE QP SETTER FACULTY ID AMT (Rs)

TOTAL NUMBER OF QUESTION PAPER SETTERS: Total

TOTAL NUMBER OF QUESTION PAPERS:

VERIFIED BY DCOE COE PRINCIPAL

82
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.1
PANEL OF QUESTION PAPER SCRUTINY MEMBERS
Confidential
End Semester Theory Examinations _______________
Date : Time : Venue :

Sl. Name of the Internal / External

Department Category Institution Mobile Number Mail ID
No. Expert member / Designation / Dept

1. HoD KPRIET

2. External
3. Internal KPRIET
4. HoD KPRIET
5. External
6. Internal KPRIET
7. HoD KPRIET
8. External
9. Internal KPRIET

Controller of Examinations

83
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.2

Confidential

APPOINTMENT ORDER FOR QUESTION PAPER SCRUTINY MEMBER

Lr. No.: CoE/QP Scrutiny/End Semester Examinations/

Dear Sir / Madam Date:

Sub: Appointment Order – Scrutiny of Question Papers – Expert Member -

Autonomous End Semester Theory Examinations …….. – Reg

Greetings from KPR Institute of Engineering and Technology (Autonomous)

I am happy to inform you that you have been appointed as Internal / External Exper
member based on the recommndaion by our Acedemic Panel for Scrutiny of the question
paper(s) for the Autonomous End Semester Theory Examinations ………..

 Name of the Board :

 Date & Time :
 Venue : CoE Office, KPR Institute of Engineering and Technology

Remuneration for the scrutiny work will be as per the norms of the institute. Kindly keep the
order confidential. Solicit your kind cooperation in this regard.

with warm regards,

Yours truly,

Controller of Examinations
To

84
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.3

Confidential
QUESTION PAPER SCRUTINY FORM FOR END SEMESTER EXAMINATIONS Month/Year………………….

Degree & Branch Semester Course Code Course Title

SET - A SET - B
S. The following details are to be checked in the question paper. Mention the Question No. in Mention the Question No. in
No. Quality measure Quality measure
case of discrepancy case of discrepancy
1 How is the Coverage of Syllabus in the Question Paper? VG / G / S / P VG / G / S / P
If the quality measure is ‘P’, correct the same in the question paper using
RED ink pen.
2 Comment about the overall standard of the Question Paper. If the VG / G / S / P VG / G / S / P
standard is ‘P’, correct the same in the question paper using RED ink pen.
3 Are the questions chosen uniformly from each unit? If not specify the Y/N Y/N
question no.
4 Are the RBT correctly specified against each question? If not, correct the Y/N Y/N
same.
5 Are the marks distributed uniformly and correctly? Y/N Y/N
6 Is there any data missing in the question paper? If so, correct the same in Y/N Y/N
the question paper using RED ink pen.
7 Is there any grammatical error or measurements missing in diagram? if so, Y/N Y/N
correct the same in the question paper using RED ink pen.
8 Is there any question found to be repetitive? If so, change the question Y/N Y/N
using RED ink pen.
9 Mention the difficulty level : Tough% : Moderate% : Easy% %: %: % =100% %: %: % =100%

10 Is the Question paper Approved? Y/N Y/N

Specify reason, if REJECTED

Declaration: We will not discuss or disclose anything related to this audit to anyone & none of my family member(s) & relative(s) are appearing for the examination.
QP Set Auditor Name Designation / Department College Signature with date
85
Internal / External Expert
Board Chairman
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.4

Confidential

QUESTION PAPER SCRUTINY SUMMARY

END SEMESTER THEORY EXAMINATIONS _____________ Date:

S. Course Internal/External
Course Title Dept Designa- College Mobile No. Signature
No. Code Expert Name tion

HOD COE

86
86
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.5

CLAIM FORM FOR QUESTION PAPER SCRUTINY MEMBER

Name of the Board Date

Name of the Faculty

(With ID in case of Internal)
Designation and
Department
Name of the College

No. of QP Scrutinized ______ X Rs. 100 =

Travelling Allowance & _____ No. of Days x Rs. 300/Day =
Dearness Allowance
(External Only) _____ Kms X Rs. 5 (One Time Fare) =
Claim Amount in words Rs.
Account Holder Name
(as per Bank)

Account Number

Bank

Branch

IFSC Code

Signature of the Auditor

Approved by the Board

Chairman
(Name & Signature)

Verified by …………………. Signature

87
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.6

QUESTION PAPER SCRUTINY MEMBER ATTENDANCE (INTERNAL / EXTERNAL)

End Semester Theory Examinations __________ Date:

Venue :
[Link]. Name of the Board Name of the Faculty Designation Name of the College Signature with Date

1.

2.

3.

4.

5.

6.

Verified by:…………………………

Controller of Examinations

88
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 4.7

BLOCK LISTING OF QP SETTERS AFTER QP SCRUTINY - ______________(Month)/(Year) Confidential

Name of the Board Name of the Board Chairman Date of QP Scrutiny

Course Code & Reasons for Block

Sl. Name of the College
Name of the QP Setter Designation/Department Course Name
No. Listing

Signature of the Board Chairman with Date Name and Signature of the DCoE with Date Signature of the CoE with Date

89
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology
Form 5.1

QUESTION PAPER FEEDBACK FROM FACULTY

End Semester Theory Examinations Nov/Dec 2021 Regular / Arrear :

Name of the Faculty : Designation:

Department : Course Code & Title :

Semester : Date of Examination & Session :

[Link] QUESTIONS REMARK

1 Are the questions within the syllabus? Yes No
If No, please specify

2 Are the questions uniformly distributed over the syllabus? Yes No

If No, please specify

Whether an Average student with adequate preparation could answer the

3 Yes No
questions?
If No, please specify

4 Is the question paper more into theoretical or analytical or balanced? Specify :

5 Is it feasible to complete within the given time? Yes No

If No, please specify

6 Are the questions proportion to the weightage of marks? Yes No

If No, please specify

7 Whether the diagram and data are clearly visible in the question paper? Yes No
If No, please specify

Is there any discrepancy or missing data or mistake(s) in the question

8 Yes No
paper?
If Yes, please specify

Whether the questions from CIAT are appearing in the End Semester
9 Yes No
Question paper?

If Yes, specify the Marks and percentage of Questions : / 164 Marks & %

Course In-charge Name & Signature with Date Signature of the HOD with Date

Signature of the CoE with Date

90
 Form 5.2
QUESTION PAPER FEEDBACK FROM STUDENTS

End Semester Theory Examinations……………. Regular / arrear: ………………….

Name of the Student : Register Number :

(i) How was the Question Paper? : Easy / Moderate / Difficult

(ii) Is there any discrepancy or missing data or mistake(s) in the question paper? Yes / No (if Yes, Specify)

(iii) Question paper is more into : theoretical / analytical / balanced

Remarks (if any):

Signature of the Student with Date

Name of the Student : Register Number :

(i) How was the Question Paper? : Easy / Moderate / Difficult

(ii) Is there any discrepancy or missing data or mistake(s) in the question paper? Yes / No (if Yes, Specify)

(iii) Question paper is more into : theoretical / analytical / balanced

Remarks (if any):

Signature of the Student with Date

Name of the Student : Register Number :

(i) How was the Question Paper? : Easy / Moderate / Difficult

(ii) Is there any discrepancy or missing data or mistake(s) in the question paper? Yes / No (if Yes, Specify)

(iii) Question paper is more into : theoretical / analytical / balanced

Remarks (if any):

Signature of the Student with Date

Signature of the Faculty with Date Signature of the HOD with Date

Signature of the CoE with Date

91
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.3

QUESTION PAPER DISCREPANCY REPORT

Sl.
No. Item Description
1. Valuation Board

2. Date of Examination

3. Course Code

4. Course Title

5. Candidates
Registered
6. Discrepancy
(if any)

Nil in case of ‘No

Discrepancy’

7 Recommendation of
the course
coordinator

Nil in case of ‘No

Discrepancy’
8. Recommendation of
the Head of the
Department

Nil in case of ‘No

Discrepancy’

Course Coordinator Head of the Department Controller of Examinations

(Name & Signature) (Name & Signature) (Signature)
with date with date

92
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.4
PANEL OF EXAMINERS FOR END SEMESTER PRACTICAL EXAMINATIONS
(EXTERNAL & INTERNAL) Confidential

UG / PG - Branch:
No. of Date(s) of
Course Code & Name Regulation Year & Semester
candidates Examination
Month/Year………..
UG / PG ………..Semester
Examiner
Name of the Examiner, Mobile
Examiner Experience Mail Id Office Use Only
Designation / Dept. & College Number
in Yrs.

External
Examiner 1

External
Examiner 2

Internal
Examiner

Skilled
Assistant

Note:
1. Kindly provide 2 External Examiners for each course code.
2. External Examiners should have a minimum of 10 Yrs of teaching experience on a regular basis with expertise in the course
3. Internal Examiners should have a minimum of 5 Yrs of teaching experience on a regular basis with expertise in the course

Head of the Department Department Seal Controller of Examinations

93
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.5

Confidential

APPOINTMENT ORDER FOR PRACTICAL EXAMINATIONS (EXTERNAL)

Lr No: CoE/End Semester Practical Exam _________/Ext. Appointment/

Controller of Examinations Date:

Dear Sir / Madam,

Sub: End Semester Practical Examinations ____________ - External Examiner Appointed – reg.

We are happy to appoint you as an External Examiner for the End Semester Practical
Examinations to be conducted during ______________ for the following Subject(s):

Date of Internal Examiner Contact

Degree Branch Course Code & Title
Examination Details

You are requested to be present 30 minutes before the start of examination. Question
paper has to be set jointly by the internal and external examiners. After the examination,
internal and external examiners have to enter the marks in the Campus Management Software
(CMS). The following documents shall be handed over to the CoE immediately after the conduct
of the practical examination.

1. Attendance Sheet.
2. Copy of the Mark Statement signed by the internal and external examiners.

Remuneration for conducting the practical examinations will be as per the norms of the
institute.
Please keep this assignment confidential. Solicit your kind cooperation in this regard.

Controller of Examinations

To

94
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.6

Confidential

APPOINTMENT OF SQUAD (PRACTICAL EXAMINATIONS)

Lr No: CoE/End Semester Practical Exam _________/Squad Duty/

Controller of Examinations Date:

Dear Sir / Madam,

Sub: End Semester Practical Examinations _______________ – Squad Duty Appointed – reg.

We are happy to appoint you as a Squad member for the End Semester Practical Examinations to

be conducted during _____________________ for the following Laboratory Courses (s):

Semester Date of Internal Examiner External Examiner

Degree & Course Code & Title Examination
[Link] & Contact Detail & Contact Detail
Branch & Venue

You are requested to report to CoE on the day before start of the Laboratory examination. You are

requested to have a surprise visit during the duration of the laboratory examination. The squad report

shall be handed over to the CoE immediately after the surprise visit.

Please keep this assignment confidential. Solicit your kind cooperation in this regard.

Controller of Examinations

To

95
 Form 5.7

[Link]. 7113-KPRIET/AUR/End Semester Theory Examinations ________/ Date :

Dr. M. Akila
Principal

To
The Zonal Coordinator
Zone – IX
Anna University Regional Campus
Maruthamalai Road
Navaoor, Coimbatore 641 046

Sir,

Sub: 7113-KPRIET-Autonomous End Semester Theory Examinations ________ -

Appointment of Anna University Representative (AUR) Requested – Reg.

It is requested to appoint Anna University Representative (AUR) for the Autonomous End
Semester Theory Examinations __________ for B.E. / [Link] / ME., programmes to be conducted in

Sl. No. Date Day Session

1
2
3
4
5
6
7
8
our institute premises as per the following schedule:

Thanking you
Yours sincerely,

Copy to: (Dr. M. Akila)

1. The Controller of Examinations

Anna University
Chennai - 600025.
2. CoE (KPRIET)

96
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.8

APPOINTMENT OF CHIEF SUPERINTENDENT (END SEMESTER THEORY

EXAMINATIONS)

Lr. No. : COE / ESE ________/Appointment Chief Supt./ Date:

To
<Name of the Head of the Professor>
Department of ______________________
KPR Institute of Engineering and Technology
Avinashi Road, Arasur, Coimbatore – 641 407

__________________ is appointed as Chief Superintendent for the Conduct of Autonomous End

Semester Theory Examinations ___________ ( ___Semester) to be held in our institute. The details
of Date & Session of the Examinations are as follows:

Session (Time)
Sl. No. Date Day
FN AN
1
2
3
4
5

(Reporting Time and Place: _______ @ CoE’s office)

The following are available in the COE’s Office for your kind reference:
1. Report by Chief Superintendent (Form 5.12)
2. Details of Proctoring Hall and No. of candidates registered per session
3. Copy of the End Semester Theory Examinations Time Table

You are requested to extend the fullest co-operation for the smooth and successful conduct of the
theory examinations.

Controller of Examinations

97
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.9

Confidential
APPOINTMENT OF SQUAD (END SEMESTER THEORY EXAMINATIONS)

Lr No: CoE/End Semester Theory Exam _________/Squad Duty/

Controller of Examinations Date:

Dear Sir / Madam,

Sub: End Semester Theory Examinations _______________ – Squad Duty Appointed – reg.

We are happy to appoint you as a Squad member for the End Semester Theory Examinations to be

conducted during _____________________ for the following venues:

Exam Date(s) Exam Venue(s)

You are requested to report to CoE on the day before start of the Theory examination. You are requested to

have a surprise visit during the theory examination. The observations made shall be handed over as a report

to the CoE immediately after the surprise visit.

Please keep this assignment as confidential. Solicit your kind cooperation in this regard.

Controller of Examinations

To

98
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.10

INSTRUCTIONS TO THE CHIEF SUPERINTENDENT (END SEMESTER THEORY

EXAMINATIONS

1. The CS shall receive the question paper as per the Time Table from the CoE Session on the day of
the before half an hour from start of the examinations
2. The CS along with the Anna University Representative (AUR) shall verify whether the
question paper is available in a sealed cover and check for sufficient number of photocopy
of the question papers with the student’s strength.
3. The CS shall ensure that the Answer Booklet with different Serial Number and Booklet Code is made
ready for distribution in the examination halls.
4. The CS shall verify the appropriate Code Book, Data Books, Charts, Tables, Drawing and Graph
Sheets are supplied to the examination halls if necessary.
5. Report the cases of malpractice detected to the Controller of Examinations immediately for further
action. The CS shall instruct the squad to use the required forms placed at the controller office for
the said purpose.
6. If a candidate is booked under malpractice, the Chief Superintendent shall instruct them to attend the
enquiry meeting, as fixed by the Controller of Examinations. The Squad shall submit all other
relevant papers to the Controller of Examinations. This act shall strictly ensure that the candidate is
aware of the enquiry meeting schedule.
7. The CS shall report simultaneously, the instances of grave malpractice such as mass copying [Link]
the Controller of Examinations.
8. The CS shall make necessary arrangements for Collection of Answered Booklets in a Packet with 25
answer scripts at Maximum and Sealed with Signature of the CS and AUR.
9. The CS shall sign on the register that contains summary of the examinations like Date of Examination,
No. of Halls utilized, No. of Invigilators, No. of Malpractice reported, No. of candidates registered, No.
of candidates appeared, No. of candidates absent, No. of Question Paper Code used, Etc…
10. The CS shall seek any clarifications / guidance and assistance from the Controller of Examinations
whenever needed.

Controller of Examinations

99
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.11
INSTRUCTIONS TO THE SQUAD MEMBERS

1. The squad shall conduct themselves with utmost caution, courtesy and respect, without disturbing
the students attending the examination.
2. The squad shall not cause any kind of harassment either to the students or to any of the officials of
the examination center.
3. They shall initiate action to curb malpractice like copying, possession of incriminatory materials
related to the examinations.
4. Report the students who indulge in malpractice to the Controller of Examinations immediately through
the Deputy Controller of Examinations for further action. The squad shall make use of the required
formats available at the controller office for the said purpose.
5. Book the candidates who are found in Malpractice and send such candidates out of examination hall
only after taking necessary undertaking and signature from the candidate.
6. The squad shall report simultaneously, the instances of grave malpractice such as mass copying
[Link] the Controller of Examinations and the Chief Superintendent.
7. The squad shall record their findings including satisfactory/or other remarks in the CoE’s office. Each
member of the squad shall affix their signature in the attendance register placed at the CoE’s office
in each session of the examination.
8. The squad members shall not make any statements or loose comments in public about their findings.
The squad shall assist the CoE’s office for the smooth conduct of examinations and to curb the
number of malpractice cases.
9. The members of the squad shall not create distractions to the examinees by unnecessarily shouting
while handling cases in the examination halls. If any case is detected, further investigation can be
done by isolating the concerned candidate from the others, taking to the CoE’s office without further
enquiring in the hall disturbing others for a prolonged period.
10. The malpractice case shall be booked with the prior intimation to the chief superintendent and AUR.
11. If a candidate is booked under malpractice, the Chief Superintendent shall instruct them to attend
the enquiry meeting, as fixed by the Controller of Examinations. The Squad shall submit all other
relevant papers to the Controller of Examinations. This act shall strictly ensure that the candidate is
aware of the enquiry meeting schedule.
12. The squad shall seek any clarifications / guidance and assistance from the Controller of Examinations
whenever needed.

Controller of Examinations

100
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.12

REPORT BY CHIEF SUPERINTENDENT - END SEMESTER THEORY

EXAMINATIONS……….

Name of the Chief Superintendent/ Desgn / Dept. Date & Session Hall Number

[Link]. Question attributes Observations Suggestions / Remarks (if any)

Whether the Invigilators were present at
1 the allotted Venue during the entire Yes / No
duration of the exam?
Was there any discrepancy in the question
2 paper reported by faculty members / Yes / No
student?

Whether all the Examination Halls were

3 Yes / No
neat and clean including Black Boards?
Whether the students were found sitting in
4 the allotted venue with ID card and Hall Yes / No
Ticket?
Whether the Invigilator was Vigilant in
5 Yes / No
monitoring the students?

Whether the seating of students was

6 Yes / No
arranged as per the norms?

7 Did you find any malpractice by the

Yes / No
students?

Whether the invigilators were using

8 Yes / No
Mobile Phone during Invigilation?

Whether the study materials were kept

9 Yes / No
away from the exam hall?

Whether the supplied data book (if any)

10 Yes / No
was appropriate?

General observations during the visit:

Signature
of the Chief Superintendent with date CoE

101
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.13

REPORT BY SQUAD (END SEMESTER THEORY EXAMINATIONS ________________)

Name of the Squad Member / Desgn / Dept. Date & Session Hall Number

[Link]. Question attributes Observations Remarks

(if NO, Specify the Hall No. & Hall Superintendent Name.)
Whether the seating plan was
1 available with the Hall Yes / No
Superintendent?
(if NO, Specify the Hall No. & Hall Superintendent Name &
College.)
Whether the students were seated
2 Yes / No
as per the seating plan?

(if NO, Specify the Hall No. & Hall Superintendent Name &
College.)
Whether the invigilators were Vigilant
3 Yes / No
inside the hall?

(if Yes, Specify the Hall No. & Hall Superintendent Name &
Whether the invigilators were using College.)

4 the Mobile Phones during the exam Yes / No

duty?
(if YES, Specify the Hall No. & Register Nos.)

Did you find any malpractice by the

5 Yes / No
students?

(if NO, Hall No. & Specify the Register Nos.)

Whether all the students were Yes / No

6
wearing ID card?
(if Yes, Specify the Hall No. & Register Nos.)

7 Whether any of the student was not Yes / No

possessing Hall Ticket? (if NO, Specify the Hall No. & Hall Superintendent Name &
College.)

(if NO, Specify the Hall Name & Remark.)

Whether the Exam Halls & Black
8 Yes / No
Boards were neat and clean?
General observations during the visit:

Signature
of the Squad member with date CoE

102
OFFICE OF THE CONTROLLER OF EXAMINATIONS
KPR Institute of Engineering and Technology

Form 5.14

REPORT BY SQUAD (END SEMESTER PRACTICAL EXAMINATIONS ______________)

Name of the Squad Member / Desgn / Dept. Date & Session Hall Number

[Link]. Question attributes Observations Remarks

(if NO, Specify the Internal Examiner Name & Department)
Whether the Lab Schedule was
1 Yes / No
available with the Hall
Superintendent/Notice Board?
(if NO, Specify the Internal Examiner Name & Department)
Whether the students were seated
2 Yes / No
as per the seating plan with enough
space between two students?
(if NO, Specify the Internal Examiner Name & Department)
Whether the Internal and External
3
examiners were present inside the Yes / No
lab?
(if YES, Specify the Internal Examiner Name & Department)
Whether the staffs were using the
4 Yes / No
Mobile Phones during the
examination process?
(if YES, Specify the Hall No. & Register Nos.& Student Name)
Did you find any malpractice by the Yes / No
5
students?
(if NO, Specify the Internal Examiner Name & Department)
Whether all the students were Yes / No
6
wearing ID card?
(if YES, Specify the Internal Examiner Name & Department)

7 Whether any of the student was Yes / No

not possessing Hall Ticket? (if YES, Specify the Student Name & Department)

(if NO, Specify the Internal Examiner Name & Department)

8 Whether the Viva Voce were
Yes / No
conducted?
(if NO, Specify the Examiners Name & Department)
Whether the Question Paper for
the Laboratory exam was prepared Yes / No
9
both by Internal and External
Examiners?
General observations during the visit:

Signature
of the Squad member with date Controller of Examinations

103
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.15

Claim Form for Anna University Representative (AUR) (Theory Examinations)

Ref: Anna University Letter number & Date …………….

Name of the AUR

Designation/Dept.

College

Name of the
Month & Year
Examinations

1) 6)
2) 7)
Examination Dates &
3) 8)
Session
4) 9)
5) 10)

No. of Session ______ X Rs. 200 =

AUR Claim:
TA : ______ Km X Rs 5 (One Time) =

Sum of Rupees DA : No. of Days ______ X Rs. 200 =

TOTAL =

In words

Signature with
Date
(Affix Re. 1 Revenue
Stamp, if amount
Exceeds 5000)

Verified by:

Name & Signature

Name & Signature

(AUR)

104
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.16

Claim Form for Chief Superintendent / Squad (Theory Examinations)

Date:
Name of the Chief
Superintendent / Squad
Designation/Dept.
College
Name of the
Examinations Month & Year
1) 6)
2) 7)
Examination Dates &
3) 8)
Session
4) 9)
5) 10)

Chief Superintendent :

_____ Sessions X Rs. 250 = Rs.

Sum of Rupees Squad :

_____ Sessions X Rs. 200 = Rs.

(Strike out if not applicable)

In words

Signature with
Date
Verified by: (Affix Re. 1 Revenue
Stamp, if amount
Exceeds 5000)

Name & Signature

Name & Signature of CoE

105
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.17

MALPRACTICE REPORT

End Semester Examinations _______

Date:
1. Name of the Candidate :

2. Register Number :

3. Department :

4. Year / Semester :

5. Subject Code & Title :

6. Date & Session of Exam :

7. Statement of the Candidate:

Signature of the Candidate with Date

8. Report of the Hall Superintendent/Proctor :

Name of the Hall Superintendent/Proctor with Signature and Date

106
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 5.18

GUIDELINES FOR AWARDING PUNISHMENTS TO MALPRACTICE CASE

107
108
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.1
VALUATOR PANEL FOR CENTRAL VALUATION
Confidential
End Semester Theory Examinations __________
B.E/ [Link] / M.E. Date:
Internal QP Valuators External QP Valuators
Name, Designation/ Dept, Mail-Id, Name, Designation/ Dept,
S. Course
Sem. Course Title Script Mobile No. College, Mail-Id, Mobile No. Remarks
No. Code
Count (CoE office only)
[Min: 5 Years of Exp.] [Min: 10 Years of Exp.]
Int. Panel-1 Exp: [Link]-1 Exp:

Int. Panel-2 Exp: [Link]-2 Exp:

Int. Panel-3 Exp: [Link]-3 Exp:

Int. Panel-1 Exp: [Link]-1 Exp:

Int. Panel-2 Exp: [Link]-2 Exp:

Int. Panel-3 Exp: [Link]-3 Exp:

[Kindly provide Internal Valuators (50%) and External Valuators (50%) for each course with minimum of 3 external experts for each course]
[[

Head of the Department Department Seal Controller of Examination

107
 Form 6.2
Regulations:

KPR INSTITUTE OF ENGINEERING AND TECHNOLOGY

(Autonomous Institution Affiliated to Anna University, Chennai)
Avinashi Road, Arasur, Coimbatore - 641 407.
END SEMESTER THEORY EXAMINATIONS
Month Year

ANSWER KEY & MARK DETAILS

_______ Semester

DEGREE & BRANCH : COURSE COURSE TITLE (in Caps)

BE/BTech/ME ( ) CODE

Duration : 3 Hours Max. Marks : 100

Q.
PART – A M
No.
1

10

108
 PART – B
Q. No. M
11 i.

ii.

PART – C
Q. No. M
12 a) i.

ii.

12 b) i.

ii.

109
13 a) i.

ii.

13 b) i.

ii.

14 a) i.

ii.

14 b) i.

ii.

15 a) i.

110
 ii.

15 b) i.

ii.

Name of Signature of the Faculty: Approved by: Name & Signature of the HoD

111
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.3
CLAIM FORM FOR SUPPORTING STAFF

Name of the Month & Year of Name of the Staff Designation Staff ID Working Department
Board Examination

Sl. Date Sess Course Code Course Title Dept Packet

Total Amount

Technician/
Sign of the

Sign of the
Total No. of

Total No. of

Supervisor
No. -ion No.

Scripts X
Answer

Answer

Paise
0.25
Scripts

Lab

OA
Rs.
in
1
2

Total of Page 1

Name & Signature of the Staff : Name & Signature of the ACoE : Name & Signature of the DCoE: Signature of the CoE:

112
Sl. Date Sess Course Code Course Title Dept Packet

Total Amount

Technician/
Sign of the

Sign of the
Total No. of

Total No. of

Supervisor
No. -ion No.

Scripts X
Answer

Answer

Paise
0.25
Scripts

Lab

OA
Rs.
in
9

10

11

12

13

14

15

16

17

-
Total of Page 2

-
Total Claim Amount Page 1+ Page 2: ___ + ____

Claim Amount in Words:

113
Name & Signature of the Staff : Name & Signature of the ACoE : Name & Signature of the DCoE: Signature of the CoE:

112
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.4
COURSE-WISE DISTRIBUTION OF MARKS
The Chairman / Chief Examiners are requested to furnish the following details at the end of the valuation
Degree & Branch Course Code Name of the Board Course Title Name of the Chairman/Chief Examiner Total No. of Bundles

Bundle No.
Date of
Valuation
Session
Valuation Details

(FN/AN)
Facult

Name
y

College

INT / EXT

No of scripts Grade
given for valuation Distribution
Count
U: 0 to 44
B: 45 to 59
No. of Scripts with

B+: 60 to 69
A: 70 to 79
A+: 80 to 89
O: 90 to 100

Total Scripts

Name & Signature of the Board Chairman: Name & Signature of the DCoE: Controller of Examinations:

114
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.5

DUTIES & INSTRUCTIONS TO THE CHAIRMAN AND CHIEF EXAMINERS IN

THE PROCESS OF VALUATION

1. The Chairman of the respective board shall convene a Pre-Valuation Board Meeting for the
examiners on the first day (09.00 am) and give guidelines / instructions about the valuation
process.

2. The Chairman shall discuss with the valuators about the comments (out of syllabus & any other
discrepancies) on question papers received from the internal faculty members through HoD
concerned and he/she has to take decisions in allotting the marks for the commented questions
in consultation with the CoE.

3. The Chairman / Chief Examiners shall discuss and decline the offer to a valuator if any of his/her
family members or relatives has written the examinations on the subject for which he/she is
appointed as an examiner for valuation.

4. The Chairman / Chief Examiners shall distribute the Answer Scripts to the examiners based on
their specialization and experience in handling those subjects.

5. The Chairman shall allot 25 answer scripts to a valuator per session, subject to a maximum of
50 per day (2 Sessions per day). On any account, 50 answer scripts will not be issued as one lot
to anyone in the FN session.

6. The Chairman shall check the quality of the Answer Key and verify whether the valuator has
valued the answer script assigned to him/her based on the key if provided.

7. The Chairman / Chief Examiners shall verify whether the valuator has valued the answer scripts
correctly and carefully without any omission, spending the full allocated time for the valuation
effectively.

8. The Chairman / Chief Examiners shall check all the given scripts less than pass marks and also
check randomly at least 10% of the remaining valued answer scripts and counter sign on the
answer script.

9. The Chairman / Chief Examiners shall collect the claim bills from the valuators on the last day
before the commencement of the afternoon session, verify it and handover immediately to the
office of controller of examinations.

10. The Chairman shall give the statistical details (No. of answer scripts received, valued and range
of the marks secured by the students) to the CoE after the valuation is over.

115
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

11. The Chairman / Chief Examiners shall maintain a good rapport with the valuators during the time
of valuation.

12. The Chairman / Chief Examiners shall monitor and maintain discipline during the Central
Valuation continuously.

13. The Chairman / Chief Examiners shall make sure that the Final mark entry are made through
CMS software at the Valuation center itself.

14. Usage of mobile phones are strictly prohibited inside the central valuation hall. All the valuators
are to be instructed to keep their mobile phones in SILENT mode during the valuation.

Controller of Examinations

116
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.6

Confidential

APPOINTMENT ORDER FOR EXTERNAL/INTERNAL VALUATOR

Letter No: COE / Autonomous Examination ______/ CV – Date:

To

Sub: Autonomous Examinations _________ – Central Valuation – Appointment Order – reg.

Dear Sir / Madam,

This is to inform that you are appointed as a valuator for the Central Valuation for the

Autonomous End Semester Examinations _______ as per the schedule given below:

Valuation Board : __________ Board

Date of Central Valuation :
Time :

Venue : KPR Institute of Engineering & Technology (CoE Office)

Kindly acknowledge your acceptance through reply mail to the details given below:

On the first day of valuation you are expected to be present half an hour before the
commencement of the valuation to attend the pre-evaluation meeting.
Remuneration for valuation will be disbursed as per the norms of the institute.
Your kind cooperation is solicited in this regard.

Controller of
Examinations
Encl.:
 Instructions to the Valuator

Office of the Controller of Examinations

KPR Institute of Engineering and Technology
ACCEPTANCE/DECLINE FORM

Ref.: COE / Autonomous Examination ________/ CV – Date :

From To
The Controller of Examinations
KPRIET, Coimbatore
coeoffice@[Link]
I hereby ACCEPT / DECLINE to act as a valuator for the Central Valuation ______ to be held on
____________

Name & Signature of the Examiner with

Date

117
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.7

INSTRUCTIONS TO THE EXTERNAL / INTERNAL VALUATORS

1. The valuators are not allowed to attend the valuation if their relatives or any other financially
dependent(s) have appeared in the said examination.
2. The valuators are requested to be in valuation hall at least 10 minutes before the commencement
of central valuation.
3. The valuation will be conducted in the FN session from 9.30 a.m. to 12.30 p.m. and AN session
from 1.30 pm to 4.30 p.m.
4. Totally 25 answer scripts are to be valued per session and use the Red color ball pen for valuation
and blue / black pen for filling other details.
5. The examiners are informed to put in their utmost care in valuation of answer scripts. It is to be
ensured that all questions and sub divisions are valued and marks posted in the first page of the
answer script and not on pages against each answer. If answer to a particular question/sub-
division does not deserve any marks, then zero mark against that question should be given. For
any unanswered question, please put a ‘-‘symbol in the box provided.
6. If there is any correction to the marks already entered, the correction should be self-attested.
Overwriting/Whitening with correcting fluid is not permitted when such a correction is carried out.
7. If there is any evidence of double handwriting or any form of request for more marks in any page of
answer scripts, it may be brought to the notice of the Controller of Examinations (CoE) through
Board Chairman, immediately.
8. No marks should be awarded to a question where the answer is crossed even though the answer
may be correct to the extent of 100%. However, the matter should be reported immediately to the
Board Chairman for further necessary action.
9. In case of Either OR Choice pattern of question paper, if a student has attempted all the choices
then all the questions should be evaluated. The lowest marks should be encircled. Write as “Extra”
by the side and the highest awarded mark should be taken for totaling.
10. After verifying the marks of all papers in each session by the Chairman/Chief Examiner the
valuator can enter the marks in CMS software through Data Entry Operators available in the
valuation hall. The marks should be verified before entering it.
11. At the end of each session of valuation, valued answer scripts and mark sheets duly signed by the
valuators should be handed over to the Chairman / Chief Examiner. Only after counter checking of
the same by the Chairman / Chief examiner, the examiner should leave the hall.
12. The examiners are instructed not to use mobile phones inside the valuation hall.

Controller of Examinations

118
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.8

APPOINTMENT ORDER FOR TABULATORS

Lr. No. CoE/Central Valuation __________ Date:

Sub. : Autonomous Examinations _______ ( ___ Semester) - Central Valuation – Appointment of

Tabulators - Reg.

The following staff members will act as Tabulators for Central Valuation of Autonomous
Examinations _________ to be held on/between _________ and _______________.
HoDs are requested to ensure their presence for the smooth conduct of Central Valuation.

Valuation Dept. of the Teaching Staff deputed as Board Assigned for the
Date [Link]. Faculty Tabulator Tabulator

1
2
3
4
5
6
7
8
9
10
1
2
3
4
5
6
7
8
9
10

Copy to: Controller of Examinations

1 All HoDs and Faculty Members
2 Principal and CE for Kind Information
3 CoE Office File

119
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.9

INSTRUCTIONS TO THE TABULATORS

1. The tabulators are not allowed to attend the valuation if their relatives or any other financially
dependent(s) have appeared in the said examination.
2. The tabulators are requested to be in valuation hall at least 10 minutes before the commencement
of central valuation.
3. The tabulation will start normally at 9.30 a.m. in the FN session and end at 12.30 p.m. and start at
1.30 p.m. in the AN session and end at 5.00 p.m.
4. Answer scripts are to be verified for the following discrepancies and reported to the valuator
concerned after recording the same in the prescribed format under the heading “Nature of Mistakes”
(if any):
 Unvalued Answers in the script
 Zero to be marked for the wrong answers
 Mistake in total
 Double time posting of marks for the same answers
5. The tabulators are informed to take utmost care in verifying the answer scripts. It is to be ensured
that all questions and sub divisions are valued and marks posted in the first page of the answer
scripts and not on the pages against each answer. If answer to a particular question/sub-divisionis
wrong/unconnected, then verify whether zero mark against that question is given. For any
unanswered question, verify whether ‘-‘symbol is posted.
6. If there is any correction to the marks already entered, verify whether the correction is self-attested
by the valuator. Verify that the Overwriting/Whitening with correcting fluid are not done.
7. In case of Either OR Choice pattern of question paper, if the student has attempted all the choices
then verify whether all the questions are evaluated. Ensure that the lowest marks are encircled and
written as “Extra” and the highest awarded marks in that question is taken for totaling.
8. At the end of each session, valued answer scripts are to be duly verified and signed by the tabulators
and handed over to the valuator concerned. Only after counter checking of the same by the Chairman
/ Chief examiner, the tabulator should leave the hall.
9. The tabulators are prohibited not to use mobile phones inside the valuation hall.

Controller of Examinations

120
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.10

APPOINTMENT ORDER FOR DATA ENTRY OPERATORS / SUPPORTING STAFF

Lr. No. CoE/Central Valuation _______ Date:

Sub. : Autonomous Examinations _______ ( ___ Semester) - Central Valuation – Appointment of

Data
Entry Operators and Supporting Staff - Reg.

The following staff members will act as Data Entry Operator and Supporting Staff for Central
Valuation of Autonomous Examinations _____________ to be held on/between _______ and _______.
HoDs are requested to ensure their presence for the smooth conduct of Central Valuation.

OA (or) LAB TECHNICIAN AS DATA ENTRY

Valuation Date [Link]. DEPT OPERATORS

1
2
3
4
5
6
7
8
9
10
NONTEACHING STAFF AS SUPPORTING
Valuation Date [Link]. DEPT STAFF
1
2
3
4
5
1
2
3
4
5

Copy to:

1 All HoDs and Faculty Members Controller of Examinations

2 Principal and CE for Kind Information
3 CoE Office File

121
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.11

Date:

ATTENDANCE CERTIFICATE FOR EXTERNAL VALUATOR

This is to certify that Mr./Ms./Mrs./Dr. _____________________________ acted

as an External Examiner for Practical / Central Valuation / Question Paper Scrutiny

Member / Invigilator on _____________ / from _____________ to

_____________ .

Seal Controller of Examinations

…………………………………………………………………………………………………………………………………………………………….

Office of the Controller of Examinations

KPR Institute of Engineering and Technology

Form 6.11

Date:
ATTENDANCE CERTIFICATE FOR EXTERNAL VALUATOR

This is to certify that Mr./Ms./Mrs./Dr. _____________________________ acted

as an External Examiner for Practical / Central Valuation / Question Paper Scrutiny

Member / Invigilator on _____________ / from _____________ to

_____________ .

Seal Controller of Examinations

122
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.12
ANSWER SCRIPT ALLOTMENT & CLAIM FORM FOR VALUATOR
Name of the Board Name of the Valuator Month & Year of College Name Degree & Branch Name of the Chairman/Chief
Examination

Sl. Date Sess Course Course Title Packet Dummy Number(s) of Dummy Number(s) of

Total Amount
Rs. 25 (UG)

Sign of the
Total No. of

Total No. of

Rs. 30 (PG)

Examiner
No. -ion Code No. Failed Candidates Passed Candidates

Scripts X
Answer

Answer
Scripts

Rs.
verified by verification by

in
FN Chairman/Chief Examiner Chairman/Chief
/AN
Examiner

123

(PTO)
Sl. Date Sess Course Code Course Title Packet Dummy Number(s) of Dummy Number(s) of

Total Amount
Rs. 25 (UG)

Sign of the
Total No. of

Total No. of

Rs. 30 (PG)

Examiner
No. -ion No. Failed Candidates Passed Candidates

Scripts X
Answer

Answer
Scripts

Rs.
verified by verification by

in
Chairman/Chief Examiner Chairman/Chief
Examiner

Account Holder Name (as per Bank)

Rs.
Total Script Valuation Amount

Account Number
APPLICABLE FOR College Distance in Kms _____X Rs. 10 Rs.
EXTERNAL
EXAMINERS ONLY Rs. Bank Name
Dearness Allowance (DA) – No. of Days _____ X Rs. 300

Rs. Branch
Total Claim Amount
Total Claim Amount in Words :

124
 IFSC Code

Name & Signature of the Chairman : Name & Signature of the DCoE: Signature of the CoE:

123
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.13

ANSWER SCRIPTS VERIFICATION & CLAIM FORM FOR TABULATOR

Name of the Board: ……………………………… Name of the Tabulator: …………………………………. Employee ID: .................................

Name of the Chairman: ………………………………………………………. Tabulator Dept. ……………………………………………………….

Sl. Date & Course Name of the Evaluator /

Dummy Number Course Title Nature of Mistake(s) if any
No. Session Code Institution
of the Candidate

Name & Signature of the Chairman / Chief Examiner

125
 (PTO)
Details of Answer Books Scrutinized & Claim Form
Sl. Date & Course Total Sl. Date & Course Total
Course Title Course Title
No. Session Code Scrutinized No. Session Code Scrutinized

1 11

2 12

3 13

4 14

5 15

6 16

7 17

8 18

9 19

10 20
Sub Total - 1 Sub Total - 2

Grand Total (Sub Total -1 + Sub Total -2) : _______________ X Re. 1 / Script = Rs.

Claim Amount in Words:

126
Name & Signature of the Tabulator Name & Signature of the Chairman/Chief Examiner Name & Signature of the DCoE Signature of the CoE

125
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.14
CLAIM FORM FOR DATA ENTRY OPERATOR
Name of the Board Name of the Staff Month & Year of Examination Designation Staff ID Working Department
_____ / _____ Year

( Phase I )

Sl. Date Sess Staff Name College Course Code Course Title Dept Packet

Sign of the

Sign of the
Total No. of

Total No. of

Supervisor
Cumulative
No. -ion No.

Answer

Answer
Scripts

Scripts

DEO
1
2

127
10

Sl. Date Sess Staff Name College Course Code Course Title Dept Packet

Sign of the

Sign of the
Total No. of

Total No. of

Supervisor
Cumulative
No. -ion No.

Answer

Answer
Scripts

Scripts

DEO
11

12

13

14

15

16

17

18

19.

20.

No. of Days: ______________ No. of Sessions: ____________ X Rs. 50/session Claim Amount Rs: _____________

128
 Claim Amount in Words :

Name & Signature of the Staff: Name & Signature of the ACoE : Name & Signature of the DCoE: Signature of the CoE:

127
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 6.15

CLAIM FORM FOR BOARD CHAIRMAN / CHIEF EXAMINER

Name of the Board Date

Semester & Year

Rs. 1500/- (Board Chairman)

Sum of Rupees
Rs. 1300/- (Chief Examiner)
(Strike out if not applicable)

In words

Name of the Board

Chairman / Chief
Examiner

Designation/Dept.

College Name KPR Institute of Engineering and Technology, Coimbatore

Board Chairman / Chief Examiner for Central Valuation

On Account of ______________________

Verified by: Signature

(Affix Re. 1 Revenue
Stamp, if amount
Exceeds 5000)

Name & Signature

Name & Signature

Chairman / Chief Examiner

129
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

APPLICATION FOR PHOTOCOPY Form 7.1

Name of the
1 :
Candidate
Register
2 : Batch :
Number
Degree &
3 :
Branch
Month & Year
4 of :
Examination
Details of the Course(s) for which photocopy is required:

[Link] Office Use

Course Code Sem Name of the Course Grade
. Only

Total Fees : 300 X =

Name & Signature of the Name &Signature of the

Candidate Mentor

Name & Signature of the Name & Signature of the

Chief Mentor HoD

Station: Coimbatore
Date:

Note:
1. Submit the form to Chief mentor on or before ________(date) @ ______(time) along with Fees without fail. (Rs. 300 per course).

2. Application with fees paid receipt received after _____ (time) on ______(date) will not be accepted at CoE Office.

130
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 7.2
EXAMINATIONS WRAPPER
Register No. Examination Name of the Student Semester Programme and Year
Branch

Course Code for which

Photocopy Received
Name of the Course

Are you satisfied with the Yes/No Yes/No Yes/No Yes/No Yes/No
1 evaluation?

If not satisfied, Specify

the reason

Estimate the Marks you lost due to each of the following after going through the answer scripts
2 Trouble in
a
remembering the facts
Lack of understanding
b
the concepts
c Careless mistakes
Not knowing the
d
answers
Others (Please
e
specify)
What help do you expect from the faculty member, further?

Signature of the Student with date Name & Signature of the ACoE with date Name & Signature of the DCoE with date Signature of the CoE

131
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 7.3

APPLICATION FOR REVALUATION

Name of the
1
Candidate
Register
2
Number
Degree &
3
Branch
Month & Year
4
of Examination

Details of the Course(s) for which revaluation is required:

[Link]. Course Code Sem Name of the Course Grade Office Use
Only

Total Fees : 400 X =

Name & Signature of

Signature of the Candidate the Mentor

Name & Signature of the Name & Signature of

Chief Mentor the HoD

Station: Coimbatore
Date:

Note:
1. Submit the form to Chief mentor on or before _____(date) @ ____ (time) along with Fees without fail.( Rs.400 per course).
2. Application with fees paid receipt received after ____ (time) on _____ (date) will not be accepted at CoE Office.

132
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 8.1
ACADEMIC AUDIT (EXTERNAL)

Academic year: ……………. Date:

Auditor-1 Name: Designation

Auditor-1 College
Address

Auditor-2 Name: Designation

Auditor-2 College
Address

Academic Year

Programme B.E. / [Link]. / M.E.

Branch

Year I / II / III / IV

Semester ODD - I / III / V / VII

EVEN – II / IV / VI / VIII
Course Code

Course Title

Quality of the Question Paper Excellent / Good / Average / Poor

(PTO)

133
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Regular Examination Process

Date of the Examination

Session
FN / AN
Number of students registered
Number of students appeared
Number of students absent
Name of the Chairman / Chief
Examiner
Name of the Examiner & College
Sample scripts audited 1
(Enter the Dummy Number / Register
No.) 2

5
Discrepancy if any Y/N

Remarks (if any)

Chairman / Chief Examiner signed 1
scripts
2
3
Remarks

Number of Students Passed

Number of Students Failed
Pass Percentage without Moderation
Pass Percentage with Moderation
Malpractices if any Y/N
Remarks (if any)
Any other remarks

Auditor Auditor-1 Auditor-2

Name
Signature

134
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.1

APPLICATION FORM FOR ISSUING DUPLICATE GRADE SHEET / CONSOLIDATED

GRADE SHEET

1. Name :
2. Reg. No. :
3. Degree & Branch :
4. Mobile No. : Alternate Mobile No. :
5. Address :

6. Duplicate Grade Sheet Requirement Details:

Category (Strike out not applicable) : Grade Sheet / Consolidated Grade Sheet

Batch :

Examination (Strike out not applicable) : Nov/Dec ________ / Apr/May __________

Regulations :

Semester (Strike out not applicable) : _____

7. Payment Details (Rs. 300 per Duplicate Grade Sheet / Rs. 1000 for Consolidated Duplicate Grade Sheet)

Amount of fees paid : ___________________

(Attach fees paid receipt)

Date: Signature of the Candidate

135
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.2

APPLICATION FORM FOR ISSUING TRANSCRIPTS

1. Name :
2. Reg. No. :
3. Branch :
4. Year (Batch) :
5. Mobile No. : Alternate Mobile No.:
6. Address :

7. [Link] Sets :
8. Certificates for which transcripts are required
a. Degree Certificate : Yes / No
b. Grade Sheet / Mark Sheet : Yes / No
c. Others (Specify) : ____________
9. Whether originals of the above mentioned certificates have been produced : Yes / No
10. Whether sufficient photo copies of the certificates are available:
Yes/ No (Neat and legible copies with sufficient space at the bottom of
the certificates for attestation to be provided)

11. Whether the name and address of the Universities are written on the cover : Yes / No

12. Payment Details

Amount of fees paid (Rs.200 per set) : ___________________
(Attach payment challan)

Date: Signature

136
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.3

AFFIDAVIT FOR DUPLICATE GRADE SHEET

(CANDIDATE CURRENTLY STUDYING)

I ________ aged _______ years, S/o / D/o

_______________________________ with
permanent residence at _____________________________________________
have joined ___________________________________programme
during_________ at KPR Institute of Engineering and Technology, Arasur,
Coimbatore with Register Number______________ . I do here by solemnly affirm
and sincerely state as follows:

At present, I am studying in ______ programme

____________________________
Branch in ______ semester. I received all the documents and statements pertaining
to my study till date in the college. No document/statement remains to be issued to
me from the college. Now I found that I have inadvertently misplaced my
semester grade sheet issued by the college. Despite a diligent search
undertaken by me to recover the grade sheet, I found it is impossible to retrieve the
same. I presume that the grade sheet has been lost beyond retrieval.

I submit that the above grade sheet lost by me is a very essential document
concerning all my future ventures. I hence request the authorities of the college to
provide me a duplicate grade sheet which was lost/misplaced by me. I state that I
have not in any way misused or improperly handled the grade sheet that has been
lost by me. I state that I will hand over the original grade sheet in the event of
retrieval of the lost original grade sheet at a later date.

I submit that all matters stated above are true and correct. I will indemnify you and
your authority if any disputes arise in the above matter and I will be held responsible
for the same.

DEPONENT
Place :
Date :

Solemnly affirmed and signed before me at ---------------------- on this -------------

(Place) (Date)

(Seal & Sign of Notary Public)

137
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.4

AFFIDAVIT FOR DUPLICATE GRADE SHEET

(CANDIDATE COMPLETED THE COURSE)

I __________ aged _____ years, S/o / D/o ________________________ with

permanent residence at ______________________________ underwent
________________ programme from ____________ to ________________ at KPR Institute
of Engineering & Technology, Arasur, Coimbatore with Register Number ________________
. I do hereby solemnly affirm and sincerely state as follows:

I joined the _________ programme _________________branch in the year

__________ and completed the same in the year_____________. On completion of the
programme, I received all the documents and statements pertaining to my study in the
college. No document / statement remains to be issued to me from the college. After
receipt of the documents, I found that I have inadvertently misplaced my _____ semester
grade sheet issued by the college. Despite a diligent search undertaken by me to recover
the grade sheet, I found it is impossible to retrieve the same. I presume that grade sheet
has been lost beyond retrieval.

I submit that the above grade sheet lost by me is a very essential document
concerning the programme that I have completed and is very much essential for all my
future ventures. I hence request the authorities of the college to provide me a duplicate
grade lost/misplaced by me. I state that I have not in any way misused or improperly
handled the grade sheet that has been lost by me. I state that I will hand over the original
grade sheet in the event retrieval of the lost original grade sheet at a later date. I assure
that none of the companies/industries/institutions where I have worked or have been
working is in possession of any of my original grade sheet and certificate.

I submit that all matters stated above are true and correct. I will indemnify you and your
authority if any disputes arise in the above matter and I will be held responsible for the
same.

DEPONENT
Place :
Date :
Solemnly affirmed and signed before me at ---------------------- on this -------------
(Place) (Date)

(Seal & Sign of Notary Public)

138
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

AFFIDAVIT FOR CONSOLIDATED GRADE SHEET

(To be executed by the candidates who have completed the course) Form 9.5

I ____________________ aged ______ years, S/o / D/o ____________________

with permanent residence at __________________________________ underwent
____________ programme from __________ to ______________ at KPR Institute of
Engineering and Technology, Arasur, Coimbatore with Register Number
________________. I do hereby solemnly affirm and sincerely state as follows:

I joined the ____________ programme ___________________branch in the year

_______ and completed the same in the year _______ . On completion of the programme, I
received all the documents and statements pertaining to my study in the college. No
document / statement remains to be issued to me from the college. After receipt of the
documents, I found that I have inadvertently misplaced my consolidated statement of grade
sheets issued by the college. Despite a diligent search undertaken by me to recover the
consolidated statement of grade sheets, I found it is impossible to retrieve the same. I
presume that the consolidated statement of grade sheets has been lost beyond retrieval.
I submit that the consolidated statement of grade sheets mentioned above lost by me is a
very essential document concerning the programme that I have completed and is very much
essential for all my future ventures. I hence request the authorities of the college to provide
me a duplicate consolidated statement grade sheets lost / misplaced by me. I state that I
have not in any way misused or improperly handled the consolidated statement of grade
sheets that has been lost by me. I state that I will hand over the original consolidated
statement of grade sheets in the event retrieval of the lost original consolidated statement of
grade sheets at a later date. I assure that none of the companies/industries/institutions
where I have worked or have been working is in possession of any of my original
consolidated statement of grade sheets and certificate.

I submit that all matters stated above are true and correct. I will indemnify you and your
authority if any disputes arise in the above matter and I will be held responsible for the
same.

DEPONENT

Place:

Date:

Solemnly affirmed and signed before me at ___________ on this __________

(Place) (Date)

(Seal & Sign of Notary Public)

139
 Form 9.6

Dr. M. AKILA Date:

PRINCIPAL

TO WHOMSOEVER IT MAY CONCERN

The grade points are awarded to the candidates in the End Semester

Examinations for UG and PG of our institution under Autonomous regulations 2019

onwards. In order to obtain the equivalent percentage of marks, the Cumulative

Grade Point Average (CGPA) must be multiplied by the conversion factor 10.

Overall Percentage of Marks = CGPA x 10

PRINCIPAL

Note: This certificate can be viewed in our official website

[Link]

140
141
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.8

SCRIBE REQUISITION LETTER

From Date:

To
The Controller of Examinations
KPR Institute of Engineering and Technology
Coimbatore

Through
Head of the Department / _____________ (Branch)

Respected Sir/Madam,

Sub: Request for Scribe and Compensatory Time – Reg

I shall be appearing for the CIAT-__ / End Semester Examinations ____________ to be

conducted from _____________ to ______________. Since I am a candidate with Visually
impaired / low vision / dyslexia /disability in the upper limbs / loss of f ingers / cerebral palsy
with loco-motor impairment and writing speed is affected / disability
_________________________________.

I am attaching the medical certificate fulfilling the criteria for writing disorder by specifying
the disability along with this letter.

In view of the above, I request to permit me to make use of the scribe for writing the
examinations. I assure you that I will abide to the rules and regulations of the institute.

Thanking you

Yours faithfully

(Signature and Name of the Candidate/Guardian)

Encl.: 1. Medical Certificate

2. Scribe and Candidate Combined Declaration Form
3. Candidate Hall Ticket

142
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.9

INSTRUCTIONS, NORMS AND REQUEST FOR SCRIBE APPOINTMENT

1) The Scribe shall be a person who should not be well versed with the subject. It is enough if the scribe
is a person who can just carry out what all the examinee dictates.
2) He / She may be a non-teaching staff working in the college.
3) The scribe is identified by the candidate at his/her own cost and as per own choice subject to the
approval of the Chief Superintendent.
4) The scribe must be suggested by the Chief Superintendent for the approval of the Controller of
Examinations on the above conditions.
5) The candidate and the scribe must be seated in a separate hall and a Hall Superintendent shall be
appointed to supervise them, under strict vigilance.
6) A fee of Rs. 500/- is to be collected for each subject from the candidate and it may be handed over to
the scribe towards remuneration.
7) Candidate seeking for scribe should submit the following documents one day prior to the date of
examinations to the Controller of Examinations:
a) Requisition letter from student
b) Medical Certificate
c) Scribe Acceptance form
d) Hall Ticket
8) Candidate availing services of a scribe is eligible for compensatory time of 20 minutes for every hour
of the examination.
9) Candidate / Chief Superintendent shall ensure that the scribe is not a candidate of
similar/equivalent/competent from the same branch of study.
10) In case it is found that the qualification of the scribe is not as declared by the candidate and is beyond
the qualification of the candidate, the candidate shall forfeit to the extent of cancellation of the
examination.
11) Both, the candidate as well as the scribe, will have to give a suitable undertaking, in
the prescribed format with passport size photograph of the scribe, confirming that the
scribe fulfils all the stipulated eligibility criteria for a scribe as mentioned above.

Controller of Examinations

143
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

SCRIBE DECLARA
TION FORM – SSO 2018 PRE-EXAM (REVISED)
SCRIBE AND CANDIDATE JOINT DECLARATION
Form 9.10
We, the undersigned, Shri/Smt/Kum. _________________________ candidate and
Shri/Smt/Kum. __________________________________ eligible writer (Scribe) having
qualification ____________________ for the eligible candidate, do hereby declare that:

1. The scribe is identified by the candidate at his/her own cost and as per own choice and
approved by the Chief Superintendent.
2. As per the rules, the candidate availing services of a scribe is eligible for compensatory
time of 20 minutes for every hour of the examination.
3. The candidate has ensured that the scribe is not a candidate of
similar/equivalent/competent from the same branch of study.
4. All the above statements made by us are true and correct to the best of our knowledge
and belief. We also understand that in case it is detected at any stage of examination
that we do not fulfill the eligibility norms and/or that the information furnished by us is
incorrect/false or that we have suppressed any material fact(s), the examinations of
the applicant will stand cancelled, irrespective of the result of the examination.

5. I, ______________________________ (Scribe) certify that I am not a candidate of

similar/equivalent/competent from same branch of study.

I, _____________________ the candidate for this examination certify that I have

ensured that the above scribe is comfortable and I do not face any problem with the
scribe. I am fully satisfied with the scribe.

Given under are our signature and contact details: -

SCRIBE CANDIDATE
Name: Name:

Address: Address:

Contact No.: Contact No.:

Signature: with Date Signature with Date

Photo of the Scribe Photo of the Candidate

Name & Signature of Invigilator Name & Signature of the Chief Superintendent

144
 Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.11

MEDICAL CERTIFICATE

Certificate regarding physical limitations for an examinee to write the examinations

This is to certify that ________________________________ studying ___________ programme

of _____________________________ branch in the _____ semester of batch ______________ in KPR

Institute of Engineering and Technology, Coimbatore has got physical limitation to write the CIAT- __ /

End Semester Examinations _________________ due to

___________________________________________

________________________________________________________(nature and percentage of

disability).

This certificate is issued to state that he/she has physical limitation due to the above said disability

which hampers his/her writing capabilities in the examinations.

Chief Medical Officer/Civil Surgeon/Medical Superintendent

(Name, Designation with Seal)

(Seal of the Hospital/Medical Centre)

Place:

Date:

Note: Certificate should be given by a specialist in the respective discipline / disability

(eg. Visual impairment / Ophthalmologist / Loco motor disability / Orthopedic Specialist / PMR)

145
Office of the Controller of Examinations
KPR Institute of Engineering and Technology

Form 9.12

CONSOLIDATED FEEDBACK ON REMUNERATION SETTLEMENT

Date: Department:
Claim
Scrutiny / Chief Superintendent / Squad - Practical / Squad -
Acknowledgement
Theory / QP Scrutiny / Question Paper Setting / Central
Category
Valuation – Board Chairman / Board Chief Examiner / Valuator /
Tabulator / Data Entry Operator / Supporting Staff / Answer Key
/ Invigilation / AUR / Result Passing Board Member

Other (Specify) : ___________________

Internal Member Complain Reported / Received & No Problem

Internal Member Date of submission of Claim:

Grievance Report
(if any)

External Member Discrepancy in Payment Reported / Received & No Problem

External Member Date of submission of Claim:

Grievance Report
(if any)

Name of the ACoE

with Designation/Dept.

Signature of the ACoE

with Date

Action Taken Report

ACoE (Finance) DCoE Controller of Examinations

(Name, Signature with Date) (Name, Signature with Date) (Signature with Date)

146