Practical- 1 Text formatting

Formatted text can draw the reader's attention to specific parts of a document
and emphasize important information. In Word, you have several options for
adjusting text, including font, size, and color. You can also adjust
the alignment of the text to change how it is displayed on the page.

1. Select the text you want to modify.

2. On the Home tab, click the Font size drop-down arrow.
Select a font size from the menu. If the font size you need is
not available in the menu, you can click the Font size box
and type the desired font size, then press Enter.
3. The font size will change in the document.

You can also use the Grow Font and Shrink Font commands to change the font
size.

To change the font:

By default, the font of each new document is set to Calibri. However, Word
provides many other fonts you can use to customize text.
1. Select the text you want to modify.

2. On the Home tab, click the drop-down arrow next to

the Font box. A menu of font styles will appear.
3. Select the font style you want to use.

4. The font will change in the document.

To change the font color:

 1. Select the text you want to modify.
2. On the Home tab, click the Font Color drop-down arrow.
The Font Color menu appears.

3. Select the font color you want to use. The font color will
change in the document.

Your color choices aren't limited to the drop-down menu that appears.
Select More Colors at the bottom of the menu to access the Colors dialog box.
Choose the color you want, then click OK.

To use the Bold, Italic, and Underline commands:

The Bold, Italic, and Underline commands can be used to help draw attention to
important words or phrases.
1. Select the text you want to modify.
2. On the Home tab, click the Bold (B), Italic (I), or Underline (U)
command in the Font group. In our example, we'll click Bold.
 3. The selected text will be modified in the document.

To change text alignment:

By default, Word aligns text to the left margin in new documents. However,
there may be times when you want to adjust text alignment to the center or
right.
1. Select the text you want to modify.

2. On the Home tab, select one of the four alignment options

from the Paragraph group. In our example, we've
selected Center Alignment.

3. The text will be realigned in the document.

Align Text Left: This aligns all selected text to the left
margin.
Center: This aligns text an equal distance from the left
and right margins.

Align Text Right: This aligns all selected text to the
right margin.

Justify: Justified text is equal on both sides.
Practical- 2 Lists
To create a bulleted list:
1. Select the text you want to format as a list.
2. On the Home tab, click the drop-down arrow next to
the Bullets command. A menu of bullet styles will appear.

3. Move the mouse over the various bullet styles. A live preview
of the bullet style will appear in the document. Select the
bullet style you want to use.

4. Lmn bvcxThe text will be formatted as a bulleted list.

To create a numbered list:

When you need to organize text into a numbered list, Word offers
several numbering options. You can format your list with numbers, letters,
or Roman numerals.
1. Select the text you want to format as a list.

2. On the Home tab, click the drop-down arrow next to

the Numbering command. A menu of numbering styles will
appear.
 3. Move the mouse over the various numbering styles. A live
preview of the numbering style will appear in the document.
Select the numbering style you want to use.

4. The text will format as a numbered list.

Practical- 3 Working with Tables in MS Word

Tables in MS Word are made up of rows and columns with an
organized arrangement of text. These tables can be used to align
numbers in columns and then various operations can be performed on
them. Tables can also be used to create page layouts. Rows in a table are
series of data banks laid out horizontally in a table or
spreadsheet. Columns are vertical series of cells in a chart, table, or
spreadsheet.

How to Create a Table?

Tables in MS Word can be created in the following two ways:
1. Using the Grid
2. Using Table Dialogue Box

Using the Grid

Following are the steps of creating a table using the Grid provided in MS
Word:
Step 1: Go to the Insert tab and click on the Table button.

Step 2: In the dropdown menu, select the number of rows and columns
from the Grid.

Using Table Dialogue Box

Following are the steps of creating a table using Table Dialogue Box in MS
Word:
Step 1: Go to the Insert tab and click on the Table button.

Step 2: Under the grid, you will see an Insert Table button. Click on it.
Step 3: In the Insert Table Dialogue box, mention the number of rows and
number of columns as per the requirement and click on OK button.

How to Modify a Table?

We can also edit/modify a table to make it more creative. Multiple
operations can be performed on a table like changing the layout, splitting
of cells, merging the cells, applying borders, etc. Here, we will see some of
the operations performed on a table in MS Word.

Changing Layout of a Table

Changing the layout of a table can be done with the help of the following
steps:
Step 1: Select the table for which the layout is to be changed. Go to
the design tab.
Step 2: Click on the dropdown menu to get various different types of
layouts for your table.

Step 3: Select any layout as per the need.

Practical- 4 Mail Merge

Mail Merge is a useful tool that allows you to produce multiple letters, labels,
envelopes, name tags, and more using information stored in a list, database, or
spreadsheet. When performing a Mail Merge, you will need a Word
document (you can start with an existing one or create a new one) and
a recipient list, which is typically an Excel workbook.

To use Mail Merge:

1. Open an existing Word document, or create a new one.
2. From the Mailings tab, click the Start Mail
Merge command and select Step-by-Step Mail Merge
Wizard from the drop-down menu.

The Mail Merge pane will appear and guide you through the six main steps to
complete a merge. The following example demonstrates how to create a form
letter and merge the letter with a recipient list.
Step 1:
 From the Mail Merge task pane on the right side of the Word
window, choose the type of document you want to create. In
our example, we'll select Letters. Then click Next: Starting
document to move to Step 2.
Step 2:
 Select Use the current document, then click Next: Select
recipients to move to Step 3.

Step 3:
Now you'll need an address list so Word can automatically place each address
into the document. The list can be in an existing file, such as an Excel
workbook, or you can type a new address list from within the Mail Merge
Wizard.
1. Select Use an existing list, then click Browse to select the
file.
2. Locate your file, then click Open.

3. If the address list is in an Excel workbook, select

the worksheet that contains the list, then click OK.

4. In the Mail Merge Recipients dialog box, you

can check or uncheck each box to control which recipients
are included in the merge. By default, all recipients should
be selected. When you're done, click OK.
 5. Click Next: Write your letter to move to Step 4.

If you don't have an existing address list, you can click the Type a new
list button and click Create, then type your address list manually.
Step 4:
Now you're ready to write your letter. When it's printed, each copy of the letter
will basically be the same; only the recipient data (such as
the name and address) will be different. You'll need to add placeholders for
the recipient data so Mail Merge knows exactly where to add the data.
To insert recipient data:
1. Place the insertion point in the document where you want
the information to appear.
 2. Click on more items, select the field you want to insert and
click insert. Repeat for all fields you want to add.

3. When you're done, click Next: Preview your letters to

move to Step 5.
Step 5:
1. Preview the letters to make sure the information from the
recipient list appears correctly in the letter. You can use the
left and right scroll arrows to view each version of the
document.

2. If everything looks correct, click Next: Complete the

merge to move to Step 6.
Step 6:
1. Click Print to print the letters.

2. A dialog box will appear. Decide if you want to print All of

the letters, the current document (record), or only a select
group, then click OK. In our example, we'll print all of the
letters.
 3. The Print dialog box will appear. Adjust the print settings if
needed, then click OK. The letters will be printed.

Practical- 7 Macro in Word document

Macro is a series of commands and instructions that you combine together as a
single command to complete a task automatically.
Follow the below methods to create a macro in Word document -
Method 1: Record a macro using the Button option
Microsoft Word has the ability to record and run macros to improve the efficiency
of the document.
Note: You can also add macros in Microsoft Excel.

Step 1: Open the new or an existing Word document.

Step 2: Click on the View tab on the Ribbon and click on the drop-down icon
associated with the Macros in the Macros section.

Step 3: Click on the Record Macro from the drop-down menu.

Step 4: A Record Macro dialog box will appear on the screen in which do the
following -
1. Enter the Name for the macro in the Macro name text field.
2. To use the same macro for the further document, click on the All
Documents ([Link]) option from the Store macro in drop-down
menu.
3. Click on the Button icon in the Assign macro to section to run your macro.
Step 5: A Word Options window will appear on the screen with
highlighted Quick Access Toolbar at the left pane.
1. Click on the new macro name ([Link]) on the
left side of the screen.
2. Click on the Add button to add the macro on the Quick Access Toolbar at
the right side of the screen.
3. Click on the Modify button, as shown in the below screenshot.

Step 6: Select macro that you want to record from the Modify Button dialog
box, type the Display name, and click on the OK button.
Step 7: Click on the OK button at the Word options window.
Step 8: Now, click on the View tab and click on the Macros drop-down menu.
Click on the Stop Recording Macro from the drop-down menu.

Now, you can see that recorded macro will appear on the Quick Access Toolbar.

Method 2: Record a macro using keyboard option

Follow the below steps to record a macro using keyboard option -
Step 1: Open the new or an existing Word document.
Step 2: Go to the View tab -> Macros and select Record Macro from the
drop-down menu.
Step 3: A Record Macro dialog box will appear on the screen in which do the
following -
1. Enter the Name for the macro.
2. To use the same macro for the further document, click on the All
Documents ([Link]) option from the Store macro drop-down
menu.
3. Click on the Keyboard icon in the Assign macro to section to run your
macro.

Step 4: A Customize Keyboard dialog box will appear on the screen. Press
any combination of shortcut keys in the Press new shortcut key dialog box.
Click on the Assign button.
Note: In our case, we are going to use the Ctrl+Shift+M key.
Step 5: Once you click on the Assign button, Pressed combination of keys will
appear in the current key text box. Click on the Close button, as shown in the
below screenshot.

Step 6: Perform the action that you want to record.

Step 7: Click on the View tab on the Ribbon and select on the Stop
Recording from the Macros drop-down menu.
Run a macro
1. Go to View -> Macros and select View Macros from the drop-down menu.

2. A Macros dialog box will appear on the screen. Select a Macro list that you
want to run from the Macro name:.
3. Click on the Run button, as shown in the screenshot below.

Add a macro button to the Ribbon

Adding a macro button to the Ribbon helps you to easily access the macro in the
Word document.
Follow the below steps to add a macro button to the Ribbon -
Step 1: Click on the File tab at the top left corner of the screen. A list of File
options will appear on the screen. Click on the Options tab.
Step 2: A Word Options dialog box will appear on the screen. Click on
the Custom Ribbon at the left pane of the screen.
Step 3: Click on the Macros under the Choose Command from the section.
Click on the New Tab and then Click on the Add. A macros icon will appear on
the screen.

Step 4: Right-Click on the Macros and select Rename form the drop-down
menu.
Step 5: A Rename dialog box will appear on the screen. Select the symbol
according to your requirement. Enter the symbol name in the Display name text
box and click on the OK button.
Now, you can see that macro is added to the Ribbon.