LESSON PROPER

Modifying Page Layout

Microsoft Word offers a variety of page layout and formatting options that affect how
content appears on the page. You can customize the page orientation, paper size, and page
margins depending on how you want your document to appear. Page layout refers to the
arrangement of visual elements on a page, including text, images, and graphics.

Page Orientation

 Portrait Orientation: This is the default setting, where the page is taller than it is wide.
It’s ideal for most documents, such as letters and reports.

 Landscape Orientation: In this setting, the page is wider than it is tall. This orientation
is often used for presentations, charts, and tables, where horizontal space is needed.

To change page orientation:

1. Select the Layout tab.
2. Click the Orientation command in the Page Setup group.
3. A drop-down menu will appear. Click either Portrait or Landscape to change
the page orientation.

4. The page orientation of the document will be changed.

Page size

By default, the page size of a new document is 8.5 inches by 11 inches. Depending on your
project, you may need to adjust your document's page size. It's important to note that before
modifying the default page size, you should check to see which page sizes your printer can
accommodate.

To change the page size:

Word has a variety of predefined page sizes to choose from.

1. Select the Layout tab, then click the Size command.

2. A drop-down menu will appear. The current page size is highlighted. Click the
desired predefined page size.
3. The page size of the document will be changed.
Page margins

A margin is the space between the text and the edge of your document. By default, a new
document's margins are set to Normal, which means it has a one-inch space between the text and
each edge. Depending on your needs, Word allows you to change your document's margin size.

To format page margins:

Word has a variety of predefined margin sizes to choose from.

1. Select the Layout tab, then click the Margins command.

2. A drop-down menu will appear. Click the predefined margin size you want.

3. The margins of the document will be changed.

Alternatively, you can open the Page Setup dialog box by navigating to the
Layout tab and clicking the small arrow in the bottom-right corner of the Page
Setup group.

To use custom margins:

Word also allows you to customize the size of your margins in the Page Setup dialog box.

1. From the Layout tab, click Margins. Select Custom Margins from the drop-
down menu.
2. The Page Setup dialog box will appear.
3. Adjust the values for each margin, then click OK.
4. The margins of the document will be changed.

Alternatively, you can open the Page Setup dialog box by navigating to the Layout tab and
clicking the small arrow in the bottom-right corner of the Page Setup group.

In Microsoft Word, "columns" refer to the vertical divisions of text within a document,
allowing for a layout similar to that of a newspaper or magazine. You can split text into multiple
columns to improve readability and organize content visually.

When creating columns in Word, you have the option to choose between one, two, or
three columns depending on your preference and the layout of your document.
Add Columns to the Entire Document

1. Place the cursor at the start of the document. Go to “Layout” tab, and open the
“Columns” drop down menu in the Page Set up section of the ribbon.
2. Choose whether you want two or three columns. One column is the default.
3. Alternately, choose left or right when the document has two uneven columns.

Add Columns to Part of the Document

1. Select the text that you want to turn into columns.

2. Go to the “Layout” tab, open the “Columns” menu, and choose two, three, left or right.
Alternately, select “More columns”, and then choose “Selected text” in the “Apply to”
drop down box.
3. The existing content will be formatted into columns.

How to Use Column Breaks in Word

1. Place the cursor at the start of the line where you want to insert the break
2. Go to the “Layout” tab, open the “Breaks” drop down menu, and choose column below
“page break”.
3. The content will move to keep your text or other items together in that column.
4. If you want to view the actual column break, go to the “Home” tab, and select the
“Show/Hide button in the “paragraph” section.

How to Remove Columns in Word

1. Place the cursor at the start of the document, or select the portion or section. Go to the
“Layout” tab, open the “Columns” menu, and choose “one”.
2. Your column will vanish, and your document will return to its original layout.

Print Layout: This is the default document view in Word. It shows what the document
will look like on the printed page.

Web Layout: This view displays the document as a webpage, which can be helpful if
you're using Word to publish content online.

When you're working on a multi-page document, there may be times when you want to
have more control over how exactly the text flows. Breaks can be helpful in these cases. There
are many types of breaks to choose from depending on what you need, including page
breaks, section breaks, and column breaks.

To insert a page break:

1. Place the insertion point where you want to create the page break.
 2. On the Insert tab, click the Page Break command. Alternatively, you can press Ctrl +
Enter on your keyboard.

3.

3. The page break will be inserted into the document, and the text will move to the
next page.

By default, breaks are invisible. If you want to see the breaks in your document,
click the Show/Hide command on the Home tab.

Section breaks

Section breaks create a barrier between different parts of a document, allowing you to format
each section independently. For example, you may want one section to have two columns
without adding columns to the entire document. Word offers several types of section breaks.

 Next Page: This option inserts a section break and moves text after the break to
the next page of the document.
 Continuous: This option inserts a section break and allows you to continue
working on the same page.
 Even Page and Odd Page: These options add a section break and move the text
after the break to the next even or odd page. These options may be useful when
you need to begin a new section on an even or odd page (for example, a new
chapter of a book).
To insert a section break:
1. Place the insertion point where you want to create the break. Example, place it at
the beginning of the paragraph we want to separate from two-column formatting.
2. On the Page Layout tab, click the Breaks command, then select the desired
section breaks from the drop-down menu. Example, select Continuous so our
paragraph remains on the same page as the columns.
3. section break will appear in the document.
4. The text before and after the section break can now be formatted separately.
Example, apply one-column formatting to the paragraph.

5. The formatting will be applied to the current section of the document. In our
example, the text above the section break uses two-column formatting, while the
paragraph below the break uses one-column formatting.
Other types of breaks

When you want to format the appearance of columns or modify text wrapping around an image,
Word offers additional break options that can help:

 Column: When creating multiple columns, you can apply a column break to
balance the appearance of the columns. Any text following the column break will
begin in the next column.

 Text wrapping: When text has been wrapped around an image or object, you can
use a text-wrapping break to end the wrapping and begin typing on the line below
the image.
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