58 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

2.4.3%Specific Experience in Managing Environmental, Health and Safety Aspects

Criteria Compliance Requirements Documents

Single Entity or its Joint Venture or its
Requirement Specialist Subcontractors Specialist Subcontractors Submission Requirements
For the contracts in Must meet requirement One member must meet Form EXP – )
2.#.$ and 2.#.2 above requirements
and/or any other
contracts [substantially Or
completed and under
implementation] as prime All members must meet
contractor, Joint Venture requirements
partner, or Subcontractor
between $st January
‥‥‥.a and Bid submission
deadline, experience in
managing EHS risks and
impacts in the following
aspects( b
a
Insert year.
b
Based on the EHS assessment, specify, as appropriate, specific experience requirements to manage EHS aspects.

2.5 Organizational Environmental, Health and Safety System

2.5.( Environmental, Health and Safety Certification

Criteria Compliance Requirements Documents

Single Entity or Its Joint Venture or Its Submission
Requirement Specialist Subcontractors Specialist Subcontractors Requirements
Availability of a valid ISO certification Must meet requirement One member must meet Form EXP – #
or internationally recognized requirements
equivalent (equivalency to be
demonstrated by the Bidder), and Or
applicable to the worksite( a, b
All members must meet
requirements

1 ………….

, ………….

- ………….
a
Examples of certification that can be selected(
$ Quality management certificate ISO .//$
2 Environmental management certificate ISO $#//$
) Health and Safety management certificate ISO #0//$
b
According to the environmental, health and safety issues of the worksite and the type of competition planned (national or
international), it can be decided to not to keep this criterion or only to ask for part of the certifications, specifically the one(s)
corresponding to the main issue of the worksite management.
 EVALUATION AND QUALIFICATION CRITERIA 59

2.5.2 Environmental, Health and Safety Documentation

Criteria Compliance Requirements Documents

Single Entity or Its Joint Venture or Its Submission
Requirement Specialist Subcontractors Specialist Subcontractors Requirements
Availability of in-house policies and Must meet requirement One member must meet Form EXP – 0
procedures for EHS management( requirements

For example: Or
1.$Existence of an Ethics Charter.
2.$Existence of a system for All members must meet
monitoring compliance with EHS requirements
commitments for the Bidder’s
Subcontractors and all its partners.
3.$Existence of official company
procedures for the management of
the following:a
- ‥‥‥.
- ‥‥‥.
- ‥‥‥.
- ‥‥‥.
- ‥‥‥.
a
From the below options, the Employer to select )-0 that apply to the worksite. The selection should be based on the most
pressing EHS issues pertaining to the worksite as detailed in the project EMP.
- EHS resources and facilities and EHS monitoring system1
- Project Areas management information (base camps, quarries, burrow pits, storage areas)1
- Health and Safety on worksites policy and related guidance1
- Local recruitment and EHS trainings of local sta2/subcontractors/local partners1
- Community stakeholder engagement practice1
- Tra3c management practice1
- Hazardous products management practice1
- Waste management practice1
- Protection of water resources1
- Biodiversity protection practices1
- Site rehabilitation and revegetation practice1
- Local cultural heritage protection practice1
- Erosion and sedimentation practices1
- Control of infectious and communicable diseases (HIV/AIDS, malaria, COVID-$. etc)

2.5.3%Environmental, Health and Safety Dedicated Personnel

Criteria Compliance Requirements Documents

Single Entity or its Joint Venture or its Submission
Requirement Specialist Subcontractors Specialist Subcontractors Requirements
Availability of in-house personnel Must meet requirement One member must meet Form EXP – 6
dedicated to EHS issues( requirements

- Environmental Specialist Or
- Health and Safety Specialist
All members must meet
requirements
6(

Section 4) Bidding Forms

This section contains the forms to be completed by the Bidder and submitted as part of its Bid.

Table of Forms
Letter of Bid ..........................................................................................................................................................62

Schedules ..............................................................................................................................................................67
Schedule of Payment Currencies ........................................................................................................................................ 65

Table(s) of Adjustment Data ..............................................................................................................................6,

Table A – Local Currency Payment .................................................................................................................................... 66
Table B – Foreign Currency Payment ................................................................................................................................ 66

Activity Schedule .................................................................................................................................................6-

Bill of Quantities...................................................................................................................................................72

Sample Bill of Quantities.....................................................................................................................................75

A. Preamble ................................................................................................................................................................................. 50
B. Work Items ............................................................................................................................................................................. 55
C. Daywork Schedule .............................................................................................................................................................. 5.

Bid Security ...........................................................................................................................................................,4

Bid-Securing Declaration ....................................................................................................................................,5

[Link] Company Guarantee...........................................................................................................................,6

Technical Proposal ...............................................................................................................................................,7

Personnel...................................................................................................................................................................................... 65
77Form PER – $( Proposed Personnel .......................................................................................................................... 65
77Form PER – 2( Resumé of Proposed Personnel ................................................................................................... 66
Equipment ................................................................................................................................................................................... 6.
Site Organization....................................................................................................................................................................... ./
Method Statement ................................................................................................................................................................... ./
Mobilization Schedule ............................................................................................................................................................ ./
Construction Schedule ........................................................................................................................................................... ./
Environmental, Health and Safety Management Plan ............................................................................................... ./
Environmental, Health and Safety Code of Conduct ..............................................................................................................$
 BIDDING FORMS 6)

Bidder’s Qualification ..........................................................................................................................................-5

Form ELI – $( Bidder’s Information Sheet ....................................................................................................................... .6
Form ELI – 2( Joint Venture Information Sheet ............................................................................................................ .5
Form CON – $( Historical Contract Nonperformance .............................................................................................. .6
Form CON – 2( EHS Performance Declaration ......................................................................................................... $//
Form FIN – $( Historical Financial Performance ........................................................................................................ $/2
Form FIN – 2( Average Annual Construction Turnover .......................................................................................... $/)
Form FIN – )( Availability of Financial Resources ..................................................................................................... $/#
Form FIN – #( Financial Requirements for Current Contract Commitments................................................. $/0
Form FIN – 0( Self-Assessment Tool for Bidder’s Compliance to Financial Resources ............................. $/6
Form EXP – $( Contracts of Similar Size and Nature .............................................................................................. $/5
Form EXP – 2( Construction Experience in Key Activities ..................................................................................... $/6
Form EXP – )( Specific Experience in Managing Environmental, Health and Safety Aspects................ $/.
Form EXP – #( Environmental, Health and Safety Certification ......................................................................... $/.
Form EXP – 0( Environmental, Health and Safety Documentation .................................................................. $$/
Form EXP – 6( Environmental, Health and Safety Dedicated Personnel ........................................................ $$/
62 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

Letter of Bid
NOTE

The Bidder must accomplish the Letter of Bid on its letterhead clearly showing the Bidder’s complete name and address.

Date( ..............................................
OCB No.( ..............................................
Invitation for Bid No.( ..............................................

To( [insert complete name of the Employer]

We, the undersigned, declare that(

a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in
accordance with Instructions to Bidders (ITB) 6.
b) We acknowledge that we have read and understand ADB’s Anticorruption Policy ($..6) and Integrity
Principles and Guidelines (2/$0), both as amended from time to time.
c) We o2er to execute in conformity with the Bidding Documents the following Works( [insert narrative]

d) The total price of our Bid, excluding any discounts o2ered in item (d) below is(

[amount of foreign currency in words], [amount in figures], and [amount of local currency in words], [amount in figures]

The total bid price from the Summary of Bill of Quantities for admeasurement contracts or Activity Schedule for lump
sum contracts should be entered by the Bidder inside this box. Absence of the total bid price in the Letter of Bid may result
in the rejection of the bid.

e) The discounts o2ered and the methodology for their application are as follows( [insert discounts and
methodology for their application if any]

f) Our Bid shall be valid for a period of [insert bid validity period as specified in ITB 1(.1 of the BDS] days starts from the
date fixed for the bid submission deadline in accordance with ITB 22.$, and it shall remain binding upon
us and may be accepted at any time before the expiration of that period.

g) If our bid is accepted, we commit to obtain a performance security in accordance with the Bidding
Document.

h) Our firm, including any Subcontractors or Suppliers for any part of the Contract, have nationalities from
eligible countries in accordance with ITB #.2.
 BIDDING FORMS 63

i) We, our directors, key o3cers, key personnel, including any Subcontractors, consultants, subconsultants,
manufacturers, service providers or Suppliers for any part of the contract, do not have any conflict of
interest in accordance with ITB #.).
If there is any conflict of interest, please state details(
(i) Parties involved in the conflict of interest( __________
(ii) Details about the conflict of interest( _____________

j) We are not participating, as a Bidder, either individually or as partner in a Joint Venture, in more than
one Bid in this bidding process in accordance with ITB #.)(e), other than alternative o2ers submitted in
accordance with ITB $).

k) Our firm, Joint Venture partners, our respective direct and indirect shareholders, directors, key o3cers,
key personnel, associates, parent company, a3liates or subsidiaries, including any Subcontractors,
consultants, subconsultants, manufacturers, service providers or Suppliers for any part of the contract, are
not subject to, or not controlled by any entity or individual that is subject to, a temporary suspension or a
debarment imposed by the Asian Development Bank or a debarment imposed by the Asian Development
Bank in accordance with the Agreement for Mutual Enforcement of Debarment Decisions between the
Asian Development Bank and other development banks.$

l) Our firm, Joint Venture partners, our respective direct and indirect shareholders, directors, key o3cers,
key personnel, associates, parent company, a3liates or subsidiaries, including any Subcontractors,
consultants, subconsultants, manufacturers, service providers or Suppliers for any part of the contract,
are not under ongoing investigation and/or sanctions proceedings by the Asian Development Bank or any
multilateral development bank.
If under ongoing investigation and/or sanction proceedings by the Asian Development Bank or any
multilateral development bank, please state details(

(i) Name of the multilateral development bank( __________________

(ii) Reason for the ongoing investigation / allegations( ____________

m) Our firm, Joint Venture partners, our respective direct and indirect shareholders, directors, key o3cers,
key personnel, associates, parent company, a3liates or subsidiaries, including any Subcontractors,
consultants, subconsultants, manufacturers, service providers or Suppliers for any part of the Contract, are
not temporarily suspended, debarred, declared ineligible, or subject to any national and/or international
sanctions by any country, any international organization, any multilateral development bank and other
donor agency.
If so temporarily suspended, debarred, declared ineligible, or subject to any national and/or
international sanctions by any country, any international organization, any multilateral development
bank and other donor agency, please state details (as applicable to each Joint Venture partner, their
respective direct or indirect shareholders, directors, key officers, key personnel, associate, parent

$
These institutions include African Development Bank, European Bank for Reconstruction and Development (EBRD), Inter-
American Development Bank (IADB), and the World Bank Group. According to paragraph . of the Agreement, other international
financial institutions may join upon the consent of all Participating Institutions and signature of a Letter of Adherence by the
international financial institution substantially in the form provided (Annex B to the Agreement). Upon adherence, such
international financial institution shall become a Participating Institution for purposes of the Agreement. Bidders are advised to
check [Link]/integrity for updates.
64 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

company, affiliate, subsidiaries, Subcontractors, consultants, subconsultants, manufacturers,

service providers and/or Suppliers)(

(i) Name of Institution( __________________

(ii) Period of the temporary suspension, debarment, ineligibility, or national or international sanction
[start and end date]( __________________
(iii) Reason for the temporary suspension, debarment, ineligibility, or national or international sanction(
__________________

n) Our firm, Joint Venture partners, associates, parent company, a3liates or subsidiaries, including any
Subcontractors, consultants, subconsultants, manufacturers, service providers, Suppliers, key o3cers,
directors, and key personnel have never been charged or convicted with any criminal o2ense (including
felonies but excluding misdemeanors) or infractions and/or violations of ordinance1 nor charged or found
liable in any civil or administrative proceedings in the last $/ years1 or undergoing investigation for such, or
subject to any criminal, civil or administrative orders, monitorship or enforcement actions.
If so charged, convicted found liable, under ongoing investigation, or subject to orders, monitorship or
enforcement actions, please state details(

(i) Nature of the o2ense, violation, proceedings, investigation, and/or monitorship or enforcement
actions( __________________
(ii) Court, area of jurisdiction and/or the enforcement agency( __________________
(iii) Resolution [i.e. dismissed) settled) or convicted/duration of penalty]( __________________
(iv) Other relevant details [please specify]( __________________

o) Our firm, Joint Venture partners, our respective direct and indirect shareholders, directors,
key o3cers, key personnel, associates, a3liates or subsidiaries, including any Subcontractors,
consultants, subconsultants, manufacturers, service providers or Suppliers, can make and receive
electronic fund transfer payments through the international banking system or otherwise discharge
the Employer’s obligation upon initiation of wire transfer.
If unable to make or receive funds through the international banking system or otherwise discharge the
Employer’s obligation upon initiation of wire transfer, please state the details(

(i) Nature of the restriction(_____________________

(ii) Jurisdiction of the restriction(__________________
(iii) Other relevant details( _______________________

p) Our firm, Joint Venture partners, associates, parent company, a3liates or subsidiaries, including any
Subcontractors, consultants, subconsultants, manufacturers, service providers or Suppliers, key o3cers,
directors and key personnel are not from a country which is prohibited to export goods or services to, or
receive any payments from the Employer’s country and/or are not prohibited to receive payments for
particular goods or services by the Employer’s country by an act of compliance with a decision of the
United Nations Security Council taken under Chapter VII of the Charter of the United Nations.
 BIDDING FORMS 65

q) We understand that it is our obligation to notify the Employer of any changes in connection with the
matters described in paragraphs (i), (k), (l), (m), (n), (o), (p) and (t) of this Letter of Bid.

r) [We are not a government-owned enterprise] / [We are a government-owned enterprise but meet the
requirements of ITB #.0].2

s) We have not been suspended nor declared ineligible by the Employer based on execution of a Bid-Securing
Declaration in accordance with ITB #.6.

t) We have paid, or intend to l pay, either directly or indirectly, the following commissions, gratuities, or fees
with respect to the bidding process or execution of the Contract()

Name of Recipient Address Reason Amount

__________________ __________________ __________________ __________________

__________________ __________________ __________________ __________________

u) We understand that this Bid, together with your written acceptance thereof included in your notification
of award through the issuance of Letter of Acceptance, shall constitute a binding contract between us,
until a formal contract is prepared and executed.

v) We understand that you are not bound to accept the lowest evaluated Bid or any other Bid that you may
receive.

w) At any time following submission of our Bid, we shall permit, and shall cause our Joint Venture partners,
directors, key o3cers, key personnel, associates, parent company, a3liates or subsidiaries, including
any Subcontractors, consultants, subconsultants, manufacturers, service providers or Suppliers for any
part of the contract to permit ADB or its representative to inspect our site, assets, accounts and records
and other documents relating to the bid submission and to have them audited by auditors appointed by
ADB. We understand that failure of this obligation may constitute obstructive practice that may result in
debarment and/or contract termination.

x) Regardless of whether the contract will be awarded to us, we shall preserve all accounts, records and other
documents related to bid submission for at least ) years from the date of submission of the bid or the
period prescribed in applicable law, whichever is longer.

y) If we are awarded the contract, we shall preserve all accounts, records and other documents related to the
procurement and execution of the contract for at least 0 years after completing the works contemplated
in the relevant contracts or the period prescribed in applicable law, whichever is longer.

2
Use one of the two options as appropriate
)
If none has been paid or is to be paid, indicate “None.”
66 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

z) If our Bid is accepted, we commit to mobilizing key equipment and personnel in accordance with the
requirements set forth in Section 6 (Employer’s Requirements) and our technical proposal, or as otherwise
agreed with the Employer.

aa) We certify on behalf of the Bidder, that the information provided in the bid has been fully reviewed,
given in good faith, and to the best of our knowledge is true and complete. We understand that it is our
obligation to inform the Employer of any changes to the information as and when it becomes known to us.
We understand that any misrepresentation that knowingly or recklessly misleads, or attempts to mislead
may lead to the automatic rejection of the Bid or cancellation of the contract, if awarded1 and may result
in remedial actions, in accordance with ADB’s Anticorruption Policy ($..6, as amended to date) and
Integrity Principles and Guidelines (2/$0, as amended from time to time).

Name( [insert complete name of person signing the bid]

In the capacity of [insert legal capacity of person signing the bid]
Signed( [insert signature of person whose name and capacity are shown above]
Duly authorized to sign the Bid for and on behalf of [insert complete name of the Bidder]
Date( [insert date of signing]
 BIDDING FORMS 6,

Schedules

Schedule of Payment Currencies

For ........................... insert name of Section of the Works ...........................

Separate tables may be required if the various sections of the Works (or of the Bill of Quantities) will have
substantially di2erent foreign and local currency requirements. In such a case, the Employer should prepare
separate tables for each Section of the Works.

A B C D
Percentage of Net
Local Currency Bid Price (NBP)
Name of Payment Amount of Rate of Exchange Equivalent 100 × C
Currency Currency to Local Currency C/A×B NBP
Local Currency 1.::

Foreign Currency #1

Foreign Currency #2

Foreign Currency #3

Net Bid Price 1::.::

Provisional Sums To be entered by the 1.:: To be entered by the

Expressed in Employer Employer
Local Currency
BID PRICE

NOTE

The rates of exchange shall be the selling rates 28 days prior to the deadline for submission of bids published by the source specified
in BDS 15.
68 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

Table(s) of Adjustment Data

Table A – Local Currency Payment

To be entered by the Employer

Index Base Value Bidder’s Proposed

Index Code Description Source of Index and Date Weighting

L) Labor Nonadjustable — — a. /.$/ ~ /.2/

To be entered
E) Equipment b.
by the Bidder
M() Material ( c. (Employer
may prescribe
M2) Material 2 d. the range of
‥etc‥ weighting)
e.

Total (.00

Table B – Foreign Currency Payment

Name of Currency( [insert name of currency. If the Bidder wishes to quote in more than one foreign currency, this table should be
repeated for each foreign currency such as ,1, ,2, and ,3]

To be entered by the Bidder

Index Base Value and Bidder’s Proposed

Index Code Description Source of Index Date Weighting

L) Labor Nonadjustable — — a. /.$/ ~ /.2/

b. To be entered
E) Equipment
by the Bidder
M() Material ( c. (Employer
may prescribe
M2) Material 2 d. the range of
‥etc‥ e. weighting)

Total (.00

NOTES

“Base Date” means the date 28 days prior to the deadline for submission of bids.
For a given currency& the “Source of Index” should be issued or published within the country to which the currency relates.
Tables of Adjustment Data shall only be included if prices are to be quoted as adjustable prices in accordance with ITB 14.5.
 BIDDING FORMS 69

Activity Schedule
[Schedules of Prices – Lump Sum Contract]

The Employer shall indicate the list of major activities comprising the works and the number of measurement units
consistent with the description of works, drawings, and specifications in Section 6 (Employer’s Requirements).
Each work item shall be described in su3cient detail to provide clear guidance to Bidders with respect to the type
of works, their scope and complexity, and compliance with the required standards.

Bidders are required to enter the prices against each work item on a lump sum basis. Work items against which
no lump sum price is entered by the Bidder will not be paid by the Employer when executed and shall be deemed
covered by other work items against which the lump sum prices were entered. The sum of prices entered against
each work item will represent the total bid price.

The whole cost of complying with the provisions of the Contract shall be included in the Items provided in the
Activity Schedule, and where no Items are provided, the cost shall be deemed to be distributed among the Amounts
for the related Items of Work.

Sample Activity Schedule

Construction of Building Structure

Item no. Description Unit Amount

A. Substructure
$ Earthwork

$.$ Excavation works ($,20/ m))

$.2 Backfilling ($,#$0 m))

2 Concrete Works

2.$ Concrete for footing ()0/ m))

2.2 Column necks ()6/ m))

) Waterproofing Works

B. Superstructure
# Ground Floor

#.$ Ground Floor Columns ()$/ m))

#.2 Ground Floor Slab and Stairs (560 m))

0 First Floor

0.$ First Floor Columns ()$/ m))

,( USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

Item no. Description Unit Amount

0.2 First Floor Slab and Stairs (560 m))

etc.

C. Rough Finishes
6 Ground Floor

6.$ Masonry Works ($,/00 m2)

6.2 Ceramic Tiles ($,.20 m2)

5 First Floor

5.$ Masonry Works ($,/00 m2)

5.2 Ceramic Tiles ($,.20 m2)

etc.

D. Final Finishes
6 Ground Floor

6.$ Paint Works (),600 m2)

6.2 Doors and Windows ($60)

. First Floor

..$ Paint Works (),600 m2)

..2 Doors and Windows ($60)

etc.

E. Electrical Works
$/ Ground Floor

$/.$ Panel boards, Wiring Devices, and Circuit Breaker Installations

$/.2 Socket Outlets, Lighting Fixtures, and Switches

$$ First Floor

$$.$ Panel boards, Wiring Devices, and Circuit Breaker Installations

$$.2 Socket Outlets, Lighting Fixtures, and Switches

etc.

F. Mechanical Works
$2 Ground Floor

$2.$ Pipes and Fittings ($,#$0 m)

$2.2 Plumbing
 BIDDING FORMS ,)

Item no. Description Unit Amount

$2.) Cooling System

$) First Floor

$).$ Pipes and Fittings ($,20/ m)

$).2 Plumbing

$).) Cooling System

G. Other Works
$# Elevator System

$0 Security System (CCTV, etc.)

$6 Generator System

$5 Fencing

$6 Landscaping

etc.

TOTAL BID PRICE to be carried forward to Letter of Bid

NOTE In the case of Admeasurement Contract& use the “Bill of Quantities.”

,2 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

Bill of Quantities
[Admeasurement Contract]

Objectives

The objectives of the Bill of Quantities are

(a) to provide su3cient information on the quantities of Works to be performed to enable bids to be prepared
e3ciently and accurately1 and
(b) when a contract has been entered into, to provide a priced Bill of Quantities for use in the periodic
valuation of Works executed.

To attain these objectives, Works should be itemized in the Bill of Quantities in su3cient detail to distinguish
between the di2erent classes of Works, or between Works of the same nature carried out in di2erent locations or
in other circumstances that may give rise to di2erent considerations of cost. Consistent with these requirements,
the layout and content of the Bill of Quantities should be as simple and brief as possible.

Content

The Bill of Quantities should be divided generally into the following sections(

(a) Preamble,
(b) Work Items (grouped into parts),
(c) Daywork Schedule, and
(d) Summary.

Preamble

The Preamble should indicate the inclusiveness of the unit prices, and should state the methods of measurement
that have been adopted in the preparation of the Bill of Quantities and that are to be used for the measurement of
any part of the Works.

Rock

Where excavation, boring, or driving is included in the Works, a comprehensive definition of rock (always a
contentious topic in contract administration), if not given in the Technical Specification, should be given in the
Preamble, and this definition should be used for the purposes of measurement and payment.

Work Items

The items in the Bill of Quantities should be grouped into sections to distinguish between those parts of the Works,
which by nature, location, access, timing, or any other special characteristics may give rise to di2erent methods of
construction, phasing of the Works, or considerations of cost. General items common to all parts of the Works may
be grouped as a separate section in the Bill of Quantities. When families of Price Adjustment Formulas are used,
they should relate to appropriate sections in the Bill of Quantities.
 BIDDING FORMS ,3

Quantities

Quantities should be computed net from the Drawings, unless directed otherwise in the Contract, and no allowance
should be made for bulking, shrinkage, or waste. Quantities should be rounded up or down where appropriate, and
spurious accuracy should be avoided.

Units of Measurement

The following units of measurement and abbreviations are recommended for use unless other national units are
mandatory in the country of the Employer.

Unit Abbreviation Unit Abbreviation

cubic meter m) or cu m metric ton t

hectare ha ($,/// kg)
hour h millimeter mm
kilogram kg month mon
kilowatt kW number nr
lump sum sum square meter m2 or sq m
meter m square millimeter mm2 or sq mm
week wk

Ground and Excavation Levels

The commencing surface should be identified in the description of each item for work involving excavation, boring,
or driving, for which the commencing surface is not also the original surface. The excavated surface should be
identified in the description of each item for work involving excavation for which the excavated surface is not also
the final surface. The depths of work should be measured from the commencing surface to the excavated surface,
as defined.

Daywork Schedule

A Daywork Schedule should be included if the probability of unforeseen work, outside the items included in the
Bill of Quantities, is relatively high. To facilitate checking by the Employer of the realism of rates quoted by the
Bidders, the Daywork Schedule should normally comprise

(a) a list of the various classes of labor, materials, and Contractor’s Equipment for which basic Daywork rates
or prices are to be inserted by the Bidder, together with a statement of the conditions under which the
Contractor will be paid for work executed on a Daywork basis1 and
(b) a percentage to be entered by the Bidder against each basic Daywork Subtotal amount for labor, materials,
and plant representing the Contractor’s profit, overheads, supervision, and other charges.
,4 USER GUIDE FOR PROCUREMENT OF WORKS: SMALL CONTRACTS

Provisional Quantities and Sums

Provision for quantity contingencies in any particular item or class of work with a high expectation of quantity
overrun should be made by entering specific “Provisional Quantities” or “Provisional Items” in the Bill of Quantities,
and not by increasing the quantities for that item or class of work beyond those of the work normally expected to
be required. To the extent not covered above, a general provision for physical contingencies (quantity overruns)
should be made by including a “Provisional Sum” in the Summary of the Bill of Quantities. Similarly, a contingency
allowance for possible price increases should be provided as a “Provisional Sum” in the Summary of the Bill of
Quantities. The inclusion of such Provisional Sums often facilitates budgetary approval by avoiding the need to
request periodic supplementary approvals as future needs arise.

The estimated cost of specialized work to be carried out, or of special goods to be supplied, by a Nominated
Subcontractor should be indicated in the relevant part of the Bill of Quantities as a particular Provisional Sum
with an appropriate brief description. A separate bidding procedure is normally carried out by the Employer to
select the specialists, who are then nominated as Subcontractors to the main or prime contractor. To provide
an element of competition among the main Bidders (or prime contractors) in respect of any facilities, amenities,
attendance, etc., to be provided by the successful Bidder as prime contractor for the use and convenience of the
specialist or nominated Subcontractor, each related Provisional Sum should be following by an item in the Bill of
Quantities inviting a percentage (to be quoted by the main Bidder) payable on the actual expenditure from the
Provisional Sum.

Summary

The Summary should contain a tabulation of the separate parts of the Bill of Quantities carried forward, with
provisional sums for Daywork, for physical (quantity) contingencies, and for price contingencies (upward price
adjustment) where applicable.

NOTE In the case of Lump Sum Contract& use the “Activity Schedule.”