Tende
Tender" means invitation to offer for an item or work,
Purpose tender to; select a suitable contractor.
Pay tender fee to collect the tender document
How to collect information regarding subcontractor or supplier or price
1) Past BOQ price 2) similar or nearest rate from BOQ 3) bench mark
4) In house data base 5) Quytoin 6) Current market price
7) country price 8) Building cost information service (BCIS)
9) Pervious good relationship 10) External resource schedule
11) Historical data
How to select suitable contractor
1. Past experience, 2. Previous good relationship
3. Size of the project/small/med/large [Link] quality of workmanship
[Link] Record of industrial relation, [Link] stable and good
business 7. Good Reputation in the industry
Tender Procedure
1. Invitation to tender by paper advertisement, social media
2. Tender clarification [Link] and commercial submission
4. Tender evaluation [Link] Negotiate [Link] Selection
Type of tender
[Link]; invitation to tender by paper advertisement, social
[Link] stage tender; very popular among private quality.
3. Two stage tender; invite design and build particular contractor.
[Link] tender; Employer directly call one particular contractor
only Hand over the project ; this is emergency situation, geographical
Location, Special project for use the client
5. Serial tender; who has many projects same category
Tender Documents
1) Volume 1 ; Condition of contract
a) Invitation to tender b) Form of tender d) Form of agreement
c) Condition of tender g) Specimen form (Bond and Insurance)
2) Volume 2 ; Specification
3) Volume 3 ; Drawing
4) Volume 4 ; BOQ
After collect the tender document first we prepared tentative estimate.
(Take all build up area and multiple by stoical similar rate and take
estimate amount and discus with head of the department and
make decision and checked to carried out the project.
Then make all arrangement for the submission of tender
(Review and study all tender document, quantity takeoff for
all elements, send the clarification, compiling sub-contractor
tender packages, pricing the BOQ, attached the all
supporting document and on time submission) re submit (
we say tender Return)
Re submitting tender document with bid bond this is may be
10% of submit amount (Bid bond mean that is a winning
bidders will take the contract.
This bond release after LOA within 28 days
.Tender submission
1. Covering letter 2. Bid bond, [Link] of
conduct
4. Stamp drawing 5. Price BOQ [Link] Form of
tender
7. Construction program 8. Method statement 9. Resource
schedule
10. Proposed site organization 11 cash flow for cast
Pre-qualification document
1. Company Registration
2. Resources; man power (staff & labor) machinery
3. Assault (fixed assault, current assault)
4. Reference.
5. Good quality of workmanship
6. Good raputeasen in the interest
7. Experience (pervious complete project, ongoing project)
Base date start before 28 days from last submission
date.
After that consultant evaluate the all tender
document and quarries the bidders
And then send statement to Client regarding bidders
for select the contractor
After selection send LOI from consultant to contractor
And then accepts contractor again send the LOA
After LOA prepared agreement and both parties sign
Then contractor have to submit performance bond
within 28 days received the LOA
(Performance bond: Insuring a client against risk of a
contractor. failing to fulfil contractual obligation to the
client that is insuring the client.
(this bond release within 21 days after DLP period)
After that client release bid bond in other bidders.
Advance bond: amounts and currencies equal to the
advance
Payment
Contractor or subcontractor request the payment for the completed work
in construction project.
1) Advance payment 2) Monthly Progress payment 3) Final
payment
WHAT IS THE ADVANCE PAYMENT
Advance payment ; Employer shell makes an interest free loan for
mobilization upon the submission of qurantee by Contruotar
If we want claim the advance payment, we should summit follow
document
contract document as per the mention in agreement
Check list , LOA
Advance payment bond, Performance bond.
Insurance (work, workman, plant & Equipment, third party)
Attached the agreement page as per appendix tender.
After the advance payment contractor start preliminary work
Preliminary Works
1. Site Mobilization [Link] out [Link] accommodation
4. Engineer and staff accommodation [Link] and consultant office
6. Bond and Guaranty [Link] 8. Temporary road
9. Site office facilities including housekeeping [Link]
11. Site Staff [Link] Protection 12. Shop and as Build Drawing
12. Water and electricity communication
13. Progress and cash flow 20. Supervising
14. Submittal and project meeting [Link]
15. Project photos and progress 17. Security
16. Mock up sample setting 17. Delivery handling and storage of mat
18. Plant and tools and vehicles and scaffolding
19. Design work for architectural and MEP
20. Third party design review
MONTHLY PROGRESS PAYMENT
Contactor/Sub Contractor request for payment for completion of
work
This is mostly submitting every month
Before prepared this payment we should consider follow thinks
1. Mutual date 2 .minimum the reach amount 3. Previous
Amount
collect the approved WIR
Prepared the measurement sheet according to WIR with markup
drawing.
Applied the measurement sheet to BOQ
I will take the summary from the BOQ
I divide the summary as for the element
We will break down each element into a previous, currently,
cumulative
I will take the work done amount from cumulative
I will Applied work done amount in IPA
then add materials on , add Clime
If have variation, we have added variation amount and take
Gross value of work executed
I will less recover advances money and retinas money
Gross amount will come
I will less the previous amount
I will Net amount will come
All document should be mention as per the appendix tender.
Order of progress payment Content
1. Cover page 2. Content 3. Invoice
4. Application 5. Main summery sheet
6. Measurement sheet [Link] with approval
8. Bond and insurance all the active
9. BOQ as per the mention contract document
10. If want to claim the material on site we submit MIR, delivery
note, Invoice, etc., we should submit
Final payment
Client will release remaining funds to the contractor
Procedure of final payment.
A) Completion of Work B) WIR should be
Approved
C) Snack list should be clear and approved D) Final Invoice
Submission of Document
Initial taking over certificate should be submitted
performance bond insurance all are must active
As build drawing
Guaranty and warranty and testing,
Contend of the WIR
A) Markup drawing B) BOQ Item Number C) Description
D) QTY E) Option (Approved, Reject, Approved with common)
Material on Site
Contractor or sub-contractor purchase for material for
construction
As per the agreement consultant or Contractor will give
percentage (as per FIDIC – 80%)
if we want claim the material on site we should submit MIR,
Delivery note Invoice
Material purchases Method
Invitation to supplier
And then RFQ (request for quotation)
Select the supplier (obtains quotation)
Then send LPO letter of purchases order to supplier
Supplier send materials with delivery note (here sore keeper make
MRV material receiving voucher)
After inform to consultant or client for checked the materials and
delivery note and invoice then they approved report that is MIR
report
Material off site
This is already purchased materials but not in store that is in out of store
may be in other country, if want claim this material we have to summit
1. Materials insurance 2 Ownership transfer document
2. Contract agreement page as per the appendix tender
Variation
Any change to the original scope of work which is instructed or
approved as a variation
Variation process
1. Identify the variation [Link] for the variation
3. Execute the variation work [Link] the variation document
[Link] the payment
How to creation of variation
1. Develop the technology 2. Change Fashion
3. Change the social [Link] the economic
5. Engineer review the drawing issue [Link] request of change
7. Contractor proposal of value engineering
Type of the variation;
1. Addition 2. Omission
Reason of the variation
1. Change the Quality [Link] the Quantity
3. Addition [Link] 5. Change position
6 Dimension. 7. Direction [Link], 9. Level,
10. Contract Documentaligment, 11. Character 12. Kind
Variation will creating two party; [Link] 2. Contractor
Variation Procedure
Variation can have received from client or contractor side
Send SI from client to consultant
Prepared cost proposal sends to consultant
Review and send to client for approval
If Client identify variation they will send site instruction(SI) to
consultant and then review and send to contractor, then he
prepared the cost proposal sheet and send to consultant again
review and raise to client for approval then (EI) carryout the work
Contractor
Send RFC to consultant
Review RFC by consultant
Raise to client for approval
Consultant Send (EI) to contractor for carryout the work
If contractor identify the variation contractor should be submitting RFC
(Request for change) to consultant
Consultant review the RFC (he except, reject, further information)
If except they will raise to ARF (Approval request form) the client for
approval
After approval consultant send to EI (engineering Instruction) to
contractor with variation order then contractor carryout the work
Content of variation order
1. Total contract value
2. Amendment of contract value
3. Project days and EOT
4. Sign two par
How to submit Variation Document?
a) Cover page b) Letter/Content/Explanation c) Summary
Sheet
d) Measurement sheet e) Markup Drawings f) Rate Breakdown/Rate
Proposals g) List of correspond
Variation Pricing method
Same BOQ rate, Similar/Near Rate from BOQ,
Pro Rate Basis Method of Interpolation/ Extrapolation
Incremental method Star rate analysis,
Agreed lump sum price Day work schedule.
Star rate analysis,
Material price Manpower price
Tools and Equipment Wastage 2-5% Testing 2-
5%
Water and Electrical 1.5 – 2% Overhead and Profit 12 - 20%
Force majeure
UN accepted event, this effected on amount and time
Claim
As a result of the problem 1) Employer claim 2) Contractor claim
Reason of the claim
1. Delay 2. Changes [Link] of information
4.conflict4. Change the scopes of the work [Link] the condition of
work 6. Injury
Reason of the employer claim
Contractor use of employer electric, water, gas, equipment
Remedial work Extension of defect notification period
Reason of contractor client
Delay payment Delay drawing Delay information
Delay setting out Delay testing Delay right to excess to
the site Procedure of claim
Contractor should be send notification within 28 days from even
date and submit supporting document within 42 days.
Client should be reply within 42 days from submitted date
If not except client it will be go to arbitration
If client except
Notification Submit support document
Response the claim Include the claim payment
If client not except
Notification Submit interim particular
Submit final particular Engineer determination (go to
arbitration)
Valve engineering
Ingres in the Performance with fix cost or minimize the cost without
effecting Performance
Professional sumThat is a cost of contactor can’t identify excusal work,
so they will add approximate amount after completed work they will join
measurement.
Prim cost
That is cost of procurement, consultant nominated by contractor or sub-
contractor,
Retention bond
A bank quarantine provide by the contractor to get early release the
retentions money
Retention money
Insuring that the contract properly complete the activities required of
them
Taking over certificate
It has been issued when the work has been completed
Defect liability period
Period for notifying defects in the work
It’s may be 365 days or 400 days
Contract
Legally building agreement between 2 or more parties for specific scope
of work
Lump sum contract
This is one of payment method, which the contractor agrees to
complete the work for fix price
Re measurable contract
This is one of payment method, which the contractor agrees to
complete the work for measurement cost
Stage of the drawing
1. Concept drawing 2. Schematic drawing [Link]
drawing
Type of the Drawing
IFT (issue for the Tender) IFC (I F T construction)
Shop drawing as built drawing
Type of the IFC drawing
Architect Drawing Structural Drawing MEP Drawing
Integral design Lands cap drawing
Type of contract
Lump sum contract Re measurement contract Management
contract
Cost + fee contract Cost + fix % contract Target cost
contract
Type of the procumbent
1. Traditional method 2. Design build method 3. Turnkey
method
4. Boot [Link] [Link] and
oriental method
Type of the fidic book
Red book ; rational method, yellow book; Des Bed
Green book ; short project, White book; between consultant &client
Orange ; Des Bed & turnkey, Silver book; turnkey project
FIDIC CONTENTS
1. GENERAL PROVISIONS 2. THE Employer 3. The ENGINEER
4. CONTRACTOR 5. NOMINATED SUB CONTRACTORS 6. STAFF AND
LABOUR
7. PLANT, METERIALS AND WORKMANSHIPE
8. COMMENCEMENT, DELAYS, AND SUSPENSION
9. TESTS ON COMPLETION 10. EMPOLYER'S TAKING OVER
11. DEFECTS LIABILITY [Link] AND
EVALUATION
13. VARIATION AND ADJUSTMETS 14. CONTRACT PRICE AND PAYMENT
15. TERMINATION BY EMPIOYER
16. SUSPENSION AND TERMINATION BY CONTRACTOR
17. RISK AND RESPONSIBILITY
18. INSURANCE 19. FORCE MAJBURE
20. CLAIMS, DISPUTES AND ARBITRATION
POMI ; PRINCIPAL OF MEASUREMENT INTONATIONAL (1979)
Section G p ; General Principal
Section G A ; Requirement
Section G B ; SITE WORR
Section G C ; CONCRETE Work Section G D; Masonry
Section G E ; METAL WORK Section G F; Wood work
Section G G ; THERMAL AND MOIST URE PROTSECTION
Section G H ; DOORS AND WINDOWS
Section G J ; FINISHES Section G K ; ACCESSORIES
Section G L ; Equipment Section G M ; FURNISHING-S
Section G N ; Special CONSTRUCTION Section G P ; CONVEYING
system
Section G Q ; METHOD OF INSTALLATION OF MECHANICAL
ENGINEERING INSTALLATIONS
Section G R ; ELECTRICAL ENCIA RING INSTALLATION