EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

--
Pre-Bid EOI Document
for
Selection of Consortium Partner for “Request for
Proposal for Selection of Master System Integrator
(MSI) to Design, Supply, Implement, Integrate and
Commission Electronic Enforcement of Road Safety at
identified high-risk and risk-density corridors and
critical junctions for Chhattisgarh State”

EOI No: TCIL/ITT1/269/2025

Date of Issue: 10/11/2025

Issued By:
CGM (ICT Biz. 1)
Room No 2503, TCIL Bhawan
TCIL, New Delhi-110048
Fax :+91 (11) 26242266
Tel: +91 (11) 26202020
[Link]

Telecommunications Consultants India Ltd.

(A Govt. of India Enterprise)
TCIL Bhawan, Greater Kailash-I
New Delhi – 110048 (India)
Telephone no.:011-26202020, Fax:011-26241865,
website: [Link]
CIN No.:U74999DL1978GOI008911

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

Contents
1. EXPRESSION OF INTEREST (EOI) ................................................................................................................................... 3

2. GENERAL TERMS & CONDITIONS OF THE CONTRACT ......................................................................................... 15

3. SPECIAL CONDITIONS OF CONTRACT ........................................................................................................................ 23

4. SCOPE OF WORK & TECHNICAL SPECIFICATIONS ................................................................................................. 30

5. PROJECT EXPERIENCE ..................................................................................................................................................... 31

6. PRICE BID SCHEDULE ...................................................................................................................................................... 32

7. MANUFACTURER'S AUTHORISATION FORM ........................................................................................................... 33

8. BID SECURITY/ EARNEST MONY DEPOSIT (EMD) FORMATS ........................................................................... 34

[Link] GUARANTEE (BG)- EMD FORMAT............................................................................................................... 34

[Link] SURETY BOND – EMD FORMAT........................................................................................................ 35

9. AUTHORIZATION LETTER ............................................................................................................................................. 37

10. MAKE IN INDIA UNDERTAKING: .................................................................................................................................. 39

11. NO-CONVICTION CERTIFICATE .................................................................................................................................... 43

12. UNDERTAKING AS PER ELIGIBILITY CRITERIA REQUIREMENT ...................................................................... 45

13. BID SUBMISSION FORM .................................................................................................................................................. 46

14. EOI CHECKLIST .................................................................................................................................................................. 49

15. RATE CONTRACT-NOT APPICABLE ............................................................................................................................ 50

16. PERFORMANCE SECURITY FORMAT .......................................................................................................................... 51

[Link] BANK GUARANTEE (PBG FORMAT) ........................................................................................ 51

[Link] SURETY BOND – PERFORMANCE SECURITY FORMAT ............................................................. 53

17. MEMORANDUM OF UNDERSTANDING ...................................................................................................................... 56

18. ANNEXURE-A TO DISPUTE RESOLUTION CLAUSE ................................................................................................. 66

19. UNDERTAKING IN RESPECT OF BACK-TO-BACK PAYMENT TERMS ............................................................... 69

20. BID SECURITY DECLARATION FORMAT (NOT APPLICABLE)............................................................................ 70

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

SECTION-1

EXPRESSION OF INTEREST (EOI)

EOIs are invited from all eligible bidders for Pre-Tender Tie-up with TCIL for “Selection of Consortium
partner for Design, Supply, Implement, Integrate and Commission Electronic Enforcement of Road
Safety at identified high-risk and risk-density corridors and critical junctions for Chhattisgarh State “
vide tender no. GEM/2025/B/6777914 dt. 10.10.2025.

Telecommunications Consultants India Ltd. (TCIL) is a Govt. of India Enterprise, under Department of
Telecommunications, Ministry of Communications. It was set up in 1978 to share Indian experience
and expertise with developing countries and to assist bulk users of telecom services in setting up
dedicated telecom networks.

TCIL has been undertaking various projects in all fields of telecommunications and information
technology and also continuously deploying new technologies in the field of Telecom Software,
Switching and Transmission Systems, Cellular Services, Rural Telecommunications, Optical Fiber
based Backbone Transmission Systems etc. TCIL has diversified its operation and has been executing
projects in the field of Civil Infrastructure, Architecture and Power, Rural Roads and Civil
Construction. TCIL has been executing projects in latest technologies like FTTH, VOIP, IPTV etc.

TCIL intends to participate in this tender as System Integrator. This EOI is floated for selection of back-
end partner ready to work in the above project for TCIL on exclusive basis.

Submission of Online Bids is mandatory for this EOI. Prospective bidders need to submit their bids
with the most competitive Techno-commercial offer for the aforesaid work. EOI document is available
on TCIL website ([Link] & GePNIC portal ([Link]).The
important dates are as given below:-

1.1 IMPORTANT DATES

Date of posting of NIT: 10/11/2025

Last date & time for seeking clarification, if any: NA
Start date & time for Online submission of Bids: 10/11/2025; 6 PM
Last date & time for Online submission of Bids: 15/11/2025; 3 PM
Online Opening of Technical Bid (Part-I): 15/11/2025; 4 PM
Online Opening of Financial Bid (Part-II): To be notified later

Bids shall be submitted on GePNIC Portal ([Link] Bidders are advised to visit GePNIC
portal ([Link] and/or TCIL website regularly for updates/amendments, if any.
Bidders can contact NIC for Telephonic Help Support on Toll Free Help Desk Number- 1800 3070
2232 for requisite queries regarding registration, training, demonstration, minimum system
requirements etc. of Government e-Procurement System of NIC (GePNIC).

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

1.2 ELIGIBILITY CRITERIA

1.2.1 PRE-QUALIFICATION CRITERIA

[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

1 (i) In procurement of all goods, services or works in respect of Mandatory Undertaking against the
which the nodal ministry/ department has communicated that Make in India Policy to be
there is a sufficient local capacity and local competition, only submitted by the bidders and OEMs
Class-I local supplier as defined under the order shall be eligible along with calculation of local
to bid as per extant order of DPIIT. content (Section-10) for
submission in TCIL’s bid against
(ii) Only Class-I and Class-II local supplier, as defined under the client’s tender.
extant order of DPIIT, shall be eligible to bid in procurement
undertaken by procuring entity, except when global tender The Public Procurement
enquiry has been issued. (Preference to Make in India) Order
by DPIIT may be checked at:
[Link]
procurement-dpiit.
2 The bidder should be an Indian Registered Company under Copy of Certificate of
Companies Act 1956 or 2013/ Proprietorship / Partnership Incorporation/ Registration/
Firm / Government Societies. proof. Partnership Deed or any other
relevant document, as applicable,
should be submitted.
3 The Sole bidder/Each consortium partner shall fulfil the Audited financial statements for
following financial criteria: last three Financial Years.

i. Sole bidder/Each consortium partner should have Statutory auditor’s / CA certificate

average annual turnover of INR 105 Cr. from IT / ITeS / ICT / clearly specifying the annual
ITMS business in India in last three financial years turnover, net worth and PBT for the
specified years.
ii. Net worth should be positive as on 31st March 2025.
Refer Clause 1.5 of Section-1 in case
iii. The Sole bidder/Each consortium partner should have of consortium
Profit Before Tax (PBT) in two out of the last three financial
years.
4 The Bidder (All Members jointly, in case of consortium) should Supporting documents to be
have experience of executing minimum number of “Similar submitted by bidder:
Project” with a minimum project value as per below table, in • Bidders shall submit copy of work
India during last 7 years from the date of Bid submission. order along with the copy of the
contract agreement mentioning the
Number of similar Minimum Project Value relevant Scope of Work.
projects executed per • Completion Certificate from the
client
project, meeting the OR
criteria (in INR) • In case of on-going project AND /
OR for PPP (including BOOT, BOT
One Similar Project 89 Cr. etc.), a Go-Live Certificate along with
partial completion certificate from
Two Similar Projects 71 Cr. the Competent Authority designated
by the client mentioning the
relevant Scope of Work, having
Similar Work Definition; Design, supply, installation, testing, received the payment OR quantum
commissioning, operations and maintenance for any of completed work matching the
Government (State / Central / UT) or its ‘Minimum Project Value’ of the
partially completed project.

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[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

Department, Central or State Public Sector Unit / Defence /

Govt. Boards / Urban Local Bodies, of: Refer Clause 1.5 of Section-1 in
a. City or Highway Traffic enforcement / Management System case of consortium
AND /
OR
b. Intelligent Traffic Management System including Violation
Detection System AND / OR
c. Intelligent Traffic Management System including Electronic
Enforcement of Road safety AND / OR
d. Safe City / City surveillance System / Smart City Projects
which should necessarily include following components:
i. CCTV based General Surveillance
ii. Video Analytics
iii. Integrated Command and Control Center Application (ICCC
Application)
iv. Hosting and / or Network

This will include Smart City Project with ‘relevant scope.’

Relevant Scope: Any one or more of the above defined iv points,

along with supporting infrastructure including Hosting,
Network, ICCC etc. The project cost / locations will be
considered only for the ‘relevant scope’, which will be excluding
non-relevant scope such as Smart Parking, Wi-Fi, Smart Street
Light, Waste Management etc. CTD’s decision in this regard shall
be final and binding.

5 The Bidder (Any one member, in case of Consortium) should Supporting documents to be
have experience implementing Minimum Traffic Enforcement submitted by bidder:
Solution (Violation Detection Systems / ITMS) including the • Bidders shall submit copy of work
Video Analytics Software and ANPR Camera), in any one or more order along with the copy of the
(maximum 3) “Similar Projects” in India, during last 7 years contract agreement mentioning the
including at least relevant Scope of Work.
three of the below: • Completion Certificate from the
• Speed Violation at a location client
• Red-Light and Stop Line Violation at a junction OR
• Wrong Way Driving at a location • In case of on-going project, a Go-
• No Helmet and Triple Seat riding violation detection Live Certificate along with partial
• Seat-belt violation detection at a location completion certificate from the
• Mobile phone use violation detection at a location
Competent Authority
Minimum Traffic Enforcement Solution (Violation Detection
Systems / ITMS: 150 junctions / locations

6 The bidder should have a valid PAN and GST Registration In case a) PAN copy
GST registration is not available, the bidder shall give b) GST copy
undertaking that it will get registered before start of work, if
work is awarded to them.
7 The bidder should submit Manufacturers Authorization The authorization certificate of
Certificate (MAF) from Original Equipment Manufacturers OEMs, with make and model
(OEMs) for items specific to the bid for items mentioned in this number as per Client RFP Format.
EOI in the name of TCIL.

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[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

In case of unavailability of MAF at the time of EOI response,

bidder should submit an undertaking stating that the same shall
be submitted before opening of Financial Bid.
8 The Bidder should not be “No Conviction Certificate” in
blacklisted/debarred/banned/restricted by any Union Govt. prescribed format should be
/State Govt. /PSU as on date of submission of the Bid. “No- submitted. Refer Section 11
Conviction Certificate” duly signed by authorized signatory
signing the bid, should be submitted in the prescribed format.
9 The bidder shall submit the undertaking for the following Refer Section 12
requirements:
i The bidder should not be insolvent, in receivership, bankrupt or Undertaking regarding the same on
being wound up, not have had their business activities the bidder’s Letter Head
suspended and not be the subject of legal proceedings for any of
the foregoing. An undertaking by the bidder should be
submitted.
ii The bidder shall submit an undertake that: Undertaking regarding the same on
the bidder’s Letter Head.
“In reference to the Government of India, Ministry of Finance,
Department of Expenditure, Office Memorandum No. [Link]. This undertaking shall be
6/18/2019-PPD, Dated 23-07-2020. I hereby submit that: submitted from the OEM for
“We have read the Clause regarding restrictions on submission in TCIL’s bid against the
procurement from a bidder of a country which shares a land client’s tender.
border with India; We certify that we (in case of Consortium all
the Consortium Partners) are not from such a country or their In case of unavailability of this
beneficial owner is not from such a country or we will not sub- undertaking at the time of EOI
contract any work to a contractor from such countries, if from response, bidder should submit an
such a country, have been registered with the Competent undertaking stating that the same
Authority. shall be submitted before opening
of financial bid.
We hereby certify that we (in case of Consortium all the
Consortium Partners) fulfill all requirements in this regard and
are eligible to be considered.

[Where applicable, evidence of valid registration by the

Competent Authority shall be attached.]”.
iii Vendors whose Purchase Order(s) for any Project of TCIL The bidder shall submit the
was/were cancelled on risk & cost basis for non-performance or undertaking that they are not such
non-submission of performance guarantee in last 2 years are a vendor.
not eligible to participate in this EOI.
iv It is a mandatory requirement that the bidder shall provide Undertaking regarding the same on
formally certified skilled workforce or commitment to the effect the bidder’s Letter Head
that they would ensure that all their workers would be skilled
through Recognition of Prior Leaning (RPL) within two months
from the date of commencement of work under the project, at
the cost of the bidder. This is in compliance to Ministry of Skill
Development and Entrepreneurship (MSDE) D.O dated
12.09.2022.
v The bidder should give an undertaking on the company’s letter Self-declaration regarding the
head that all the documents/certificates/information submitted same on the bidder’s Letter Head
by them against this EOI are genuine.

In case any of the documents/certificates/information

submitted by the bidder is found to be false or forged, TCIL shall
immediately reject the bid of such bidder(s) or

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[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

cancel/terminate the contract and forfeit bid security /

Performance Security submitted by the bidder and debar them
from participation in future EOIs/tenders of TCIL for a period
up to 2 years.
vi LABOUR LAWS (wherever applicable): The Bidder should have Undertaking regarding the same on
compliance to Labour laws, Payment of Minimum Wages Act, the bidder’s Letter Head.
Workman’s Compensation Act, EPF/ESI provisions and any
such statutory provisions. In case the bidder is found to be not
complying to any of the relevant statutory requirement, action
as deemed fit may be initiated by TCIL at its sole discretion.
vii A statement showing clause-by-clause compliance to all terms & The bidder shall submit Clause-by-
conditions of all the sections of this EOI as well as client’s tender Clause compliance/ No-Deviation
(which forms part of this EOI), shall be submitted by the bidder. Certificate.
Alternatively, the bidder may submit No-Deviation Certificate
against TCIL’s EOI and Client’s tender. Compliance of OEM
products to be submitted from the OEM.
10 The bidder needs to submit un-priced BOQ along with their Make and Model details as per BOQ
technical bid line items
11 Proof of PF registration to be submitted by the bidder. Submit PF Proof of Registration.
12 The bidder should have a local office where work is to be Address Proof/ Undertaking
executed (address proof to be submitted). Otherwise, an regarding the same on the bidder’s
undertaking stating that a local office shall be opened after Letter Head.
award of work shall be submitted by the bidder.
13 Bidder shall submit technical data sheet by highlighting each Bidder shall submit technical
complied specification. Wherever technical specifications and compliance along with cross
operational/functional requirements are not mentioned in the referenced datasheets
datasheet, OEM compliance shall be submitted.
14 EMD amount of INR 66,74,000/- (Rupees Sixty Six Lakhs • Proof of EMD Submission during
Seventy Four Thousand only) (refundable) to be submitted at participation
the time of participation in EOI • Undertaking from Bidder
regarding submission of residual
EMD amount can be submitted in the form of EMD if selected in this EOI
• Demand Draft (DD) drawn in favour of
“Telecommunications Consultants India Limited” Refer Clause 1.4 of Section-1
• payable at New Delhi, or
• Fixed Deposit Receipt (FDR), or
• Bankers Cheque, or
• Electronic transfer (details given in Clause-1.6), or
• Bank Guarantee (BG)/ e-BG in the prescribed format from a
SFMS enabled Scheduled
• Commercial Bank through SFMS Platform, or
• Insurance Surety Bond in the prescribed format.
• (BG and Insurance Surety Bond formats given in Section8).

The validity period of Bid Security / EMD (in any form) should
be one month beyond bid validity of client RFP.

Details of beneficiary for issue of BG under SFMS Platform

is as below:
Name Of Name Telecommunications
Beneficiary Consultants India Limited

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[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

and ITS Address TCIL Bhawan, Greater

Details Kailash-1, New Delhi- 110048
Name Of Name ICICI Bank Limited
Beneficiary A/cNo TCIL58EDDT
Bank and Address 9-A PHELPS Building,
ITS Details Connaught Place, New Delhi-
110001
Unique TC503394486 (UID to be
Identifier mentioned in field 7037 of
Code the BG advising message
code)
IFSC Code ICIC0000007

EMD can also be paid through the following prescribed

electronic mode of payment
a. Debit card powered by RuPay
b. Unified Payment Interface (UPI) (BHIM-UPI) – TCIL VPA
ID – TCIL58EDDT@ICICI
c. Bank details for NEFT: as above
d. Unified Payment Interface (UPI) Quick Response Code: As
below.

15 TENDER FEES- INR 11,800/- (10,000+18%GST) • UTR No. is to be provided in the

technical bid as Proof of EMD
Tender Fee can be paid through the following prescribed Submission
electronic mode of payment • Undertaking from Bidder
a. Debit card powered by RuPay regarding submission of
b. Unified Payment Interface (UPI) (BHIM-UPI) – TCIL VPA additional EMD if selected in this
ID – TCIL58EDDT@ICICI EOI
c. Unified Payment Interface (UPI) Quick Response Code:
As below. Refer Clause 1.4 of Section-1

d. Bank details for NEFT:

Name Of Name Telecommunications
Beneficiary Consultants India Limited
and ITS
Details A/cNo TCIL58EDDT

Name ICICI Bank Limited

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[Link] PRE-QUALIFICATION CRITERIA DOCUMENTS REQUIRED

Name Of Address 9-A PHELPS Building,

Beneficiary Connaught Place, New Delhi-
Bank and 110001
ITS Details
IFSC Code ICIC0000106

16 Bidders are required to sign the Integrity Pact Document and Self-declaration regarding the
submit same to TCIL before or along with the bids. same on the bidder’s Letter
[Link] copy of integrity pact
needs to be submitted
Refer Clause 1.8 of Section-1
17 SIGNING OF NON-DISCLOSURE AGREEMENT Self-declaration regarding the same
Bidders interested to participate in the EOI, where client on the bidder’s Letter Head.
requires signing of NDA, then bidder also have to sign a NDA
with TCIL on a non-judicial stamp-paper of Rs. 100, and the
required EOI document fee has to be deposited to TCIL. In case
the bid is to be submitted by a consortium, NDA should be
signed by each partner of the consortium. Participation without
compliance to above shall be invalid and such bids will not be
considered by TCIL. Bidders are required to sign the Integrity
Pact Document and submit same to TCIL before or along with
the bids.
18 AUTHORIZATION LETTER/ BOARD RESOLUTION: As per Section-9
The bidders need to submit board resolution along with
authorization letter in Online mode authorizing the signatory to
act on behalf of the bidder. The authorized person should be
either authorized by Board or an employee authorized by one of
the following persons who has the Board Resolution to delegate
authorization to other:
1. Managing Director
2. Chief Executive Officer
3. The Manager;
4. Company Secretary
5. Whole-time director
6. Chief Financial Officer
The bidder should ensure that the Digital Signature used
for uploading the tender document in e tender portal
should be of the authorized signatory.
19 The bidder should be agreed on back-to-back payment terms Self-declaration regarding the same
and other conditions with the client as per RFP. on the bidder’s Letter Head.
20 The bidder should be agreed to submit the required Self-declaration regarding the same
Performance Security to TCIL as and when asked in the event of on the bidder’s Letter Head.
award of work.
21 OEM PQ and TQ Eligibility Criteria /Technical Specifications Relevant OEM documents

Note:
Bidder must quote OEMs to achieve maximum marks in
Technical Qualification criteria of client RFP. However,
minimum 25 marks out of 35 must be achieved in OEM TQ
criteria of client RFP, otherwise bid will be rejected.

1.3 The Client’s tender no. GEM/2025/B/6777914 dt. 10.10.2025 for “Design, Supply, Implement,
Integrate and Commission Electronic Enforcement of Road Safety at identified high-risk and risk-

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density corridors and critical junctions for Chhattisgarh State” and its amendments forms an
integral part of this EOI.

1.4 NOTES FOR EMD AND TENDER FEES EXEMPTION:

a) Micro & Small Enterprises (MSEs) (For Goods and Services tenders only) and Start-up
Enterprises are exempted from the payment of EMD & Tender Fees.
In cases, where bids by consortium are allowed, then to avail benefits of MSEs or Startups all
the partners of consortium should be MSEs or Startups.
b) To avail benefits prescribed in the tender for Start-up Enterprises, the bidder shall submit
their registration certificate issued by DIPP/DPIIT. Non-submission of requisite proof shall be
treated as non-Start-up Enterprise bid.
c) To avail benefits prescribed in the tender for Micro & Small Enterprises (MSEs), the bidder
shall submit Udyam Certificate for item/services (mentioned in this EOI) along with
a certificate from their Statutory Auditors certifying the amount of investment in plant and
machinery by Micro and Small Enterprise in accordance with provisions of MSMED Act 2006
to be read with notifications No SO 2119(E) dated 26.06.2020. Non-submission of requisite
proof and certificate from statutory auditors shall be treated as non-MSE bid.
d) Traders/ resellers / distributors/authorized agents will not be considered for availing benefits
under MSME Act 2006 and PPP Policy 2012 as per MSE guidelines issued by MoMSME.
e) MSEs who are manufacturer of Goods /Items and provider of Services, need to ensure that ALL
delivered Goods/items and Services of the EOI are listed in their Udyam certificate. Partial-
listing of Goods/Services in the certificate shall render MSEs ineligible for benefits.
f) The bids submitted without bid security/tender fees or inadequate bid security/tender fees
will be rejected. No interest shall be payable on bid security amount.
g) If bid security/tender fees are submitted as BG/DD, it should reach the office of Tender
Issuing/ Accepting Authority within the last date & time stipulated for bid submission in the
tender.
h) The EMD of unsuccessful bidder shall be returned as promptly as possible but not later than
30 days after expiry of the bid validity period.
i) The Bid Security may be forfeited if:

(i)If the bidder withdraws its bid during the period of bid validity or
(ii)Fails or refuses to execute the contract, if required; or
(iii)
The successful bidder fails to submit performance security within the prescribed time;or
(iv)The proceed of EMD shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract/PO/tender by the vendor.
j) In cases, where bids by consortium are allowed, then to avail benefits of MSEs or Startups all
the partners of consortium should be MSEs or Startups. (For clause 1.5 of EOI)
However, no benefits shall be extended to MSEs with regard to payments and performance
security.

1.5 Bid by Consortium is allowed (if applicable). Consortium must comply with the following
requirements:
i. The consortium agreement must be submitted clearly identifying the “Lead Partner”. This
authorization shall be evidenced by submitting with the bid a Authorization letter/Board
Resolution signed by legally authorized signatories of all the partners. Application in
consortium is permitted subject to a maximum of three (02) agencies.

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In case of consortium, the experience criteria of similar work to be full filled by lead bidder
against eligibility criteria 1.2.4 is as follows:

a) One work if total requirement is for One work (Value/ years as per Clause 1.2.4)
b) At least One work if total requirement is for Two work (Value/ years as per Clause 1.2.4)
c) At least One work if total requirement is for Three work (Value/ years as per Clause
1.2.4)
In case Lead Partner nominated by the consortium does not meet the experience criteria and
Net Worth Criteria, submitted bid shall not be considered. Each consortium partner shall be
jointly and severally responsible for completing the task as per the contract. TCIL, in any
case, will deal with the lead partner, who shall be responsible for execution of work and shall
be entitled to receive payments as per payment terms.

ii. The bid may be signed by all members of the consortium. Alternatively, the leader may sign
the bid. In such a case, the Authorization Letter/ Board Resolution from each member
authorizing the leader for signing and submission of bid on behalf of individual member must
accompany the bid offer.

iii. The formation of consortium or change in the consortium character/partners after

submission of the bid and any change in the bidding regarding consortium will not be
permitted.

iv. The bid submission must include documentary evidence to the relationship between
consortium partners in the form of Consortium Agreement to legally bind all partners jointly
and severally for the proposed agreement, which should set out the principles for the
constitution, operation, responsibilities regarding work and financial arrangements,
participation (percentage share in the total) and liabilities (jointly and severally) in respect
of each and all of the firms in the consortium. Such consortium agreement must evidence the
commitment of the parties to bid for the facilities applied for (if pre-qualified) and to execute
the contract for the facilities if their bid is successful.
v. The consortium agreement must provide that the lead partner shall be authorized to incur
liabilities and receive instructions for and on behalf of any and all partners of the consortium
and the entire execution of the contract shall be done with active participation of the lead
partner.
vi. The contract agreement should be signed by each consortium partners so as to legally bind
all partners jointly and severally and bid shall be submitted with a copy of the consortium
agreement providing the joint and several liabilities with respect to the contract. Subsequent
declarations/letters/documents shall be signed by lead partner authorized to sign on behalf
of the consortium or authorized signatory on behalf of consortium.
vii. The consortium agreement must specifically state that it is valid for the project for which
bidding is done. If consortium breaks up midway before award of work and during bid
validity period, bid will be rejected. If consortium breaks up midway before award of work
and during bid validity/after award of work/during pendency of contract, in addition to
normal penalties as per provision of tender document, all the partners of the consortium
shall be debarred from participating in future bids for a minimum period of twelve (12)
months or maximum 36 months as per decision of TCIL.
viii. Consortium agreement shall be registered in accordance with law so as to be legally valid and
binding on the members before making any payment.

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ix. In case of separate entity by way of JV etc., then eligibility of the entity only shall be
considered.

1.6 EVALUATION
a) TCIL shall evaluate bids in respect to substantive responsiveness of the bid or otherwise.
TCIL shall carry out detailed evaluation of the substantially responsive bids only.
b) A bid determined as substantially non-responsive technically/financially shall be rejected,
even after opening the price bid.
c) TCIL may waive any minor infirmity or non-conformity or irregularity in the bid which
does not constitute a material deviation.
d) Among all technically qualified bids, the lowest bid will be termed as L1 (excluding taxes)
derived from Price Bid Schedule. The Purchase Preference shall be given as per Purchase
Preference defined in this EOI.
e) If there is a discrepancy between the unit price and total price that is obtained multiplying
the unit price and quantity, the unit price shall prevail and the total price shall be corrected.
f) NPV BASED EVALUATION CRITERIA:

• Applicable for works/tenders where scope of work includes CAPEX and OPEX
(O&M/AMC) or only OPEX, and where OPEX activity is spread over a period of two or
more years.
• Bids shall be evaluated on the basis of the lowest NPV (Net Present Value) without taxes.
• Total cost shall be CAPEX+NPV of O&M/ AMC.
• The discounting rate of 10% per annum shall be used for calculating NPV.

1.7 VALIDITY PERIOD OF BID

The validity period of bid shall be 120 days after the date of bid opening or one month beyond
the client’s requirement, whichever is more. The bid valid for a shorter period shall be rejected
as non-responsive.

In exceptional circumstances, TCIL may request the bidder for an extension to the period of bid
validity if same is extended by end client and accordingly, the bid security shall also be suitably
extended by the bidder.

1.8 INTEGRITY PACT (IP) PROGRAMME:

a) As a part of implementation of Integrity Pact Programme (IPP) in TCIL, all tenders with the
estimate value equal to or exceeding the threshold value will be covered under the Integrity
Pact Programme (IPP) and the vendors are required to sign the IP document and submit the
same to TCIL before or along with the bids. Even in case of tenders with the estimated value
less than the threshold value, the vendors would be required to sign the IP document if the
total value of the Purchase Orders (POs) exceeds the threshold value in respect of:

• Multiple/repeat POs on the single vendors against a tender.

• POs placed on multiple vendors against a tender.

Latest IP document is available at TCIL website ([Link])

Link- [Link]

b) Only those vendors who have signed the IP document can send their grievances, if any, to the
Independent External Monitors (IEMs) through the nodal officer, i.e. Chief Vigilance Officer
(CVO). TCIL in the prescribed proforma.

NAME OF IEMs WITH THEIR CONTACT DETAILS:

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Shri Anil Kumar Shrivastava, Independent External Monitor Email ID: anilifs86@[Link]
Shri Harishwar Dayal, Independent External Monitor E mail ID: dayalagra@[Link]

NAME and CONTACT DETAILS OF NODAL OFFICER (IP) IN TCIL:

Shri Pramod Kumar Choudhary, Chief Vigilance Officer E-mail ID: cvotcil@[Link]

c) If the Order, with total value equal to or more than the threshold value, is split to more than
one vendor and even if the value of PO placed on any/each vendor(s) is less than the
threshold value, IP document having been signed by the vendors at bid stage itself, the Pact
shall continue to be applicable.
d) In respect of tenders for Pre-bid tie up/Expression of Interest (EOI) : In case of TCIL getting
the Order from the client, before placement of Purchase Order/Work Order on technically &
commercially qualified vendor, the selected vendor is required to sign the IP document.
e) IP document shall be in plain white sheet and to be signed by the vendor and TCIL with two
witnesses from each party. The name, designation, company etc. of the persons signing the
IP document and the project/tender name shall be clearly mentioned. All pages of the IP
document shall be initialed by both parties along with company seal.
f) Tender received without signed & stamped copy of the Integrity Pact document will be liable
to be rejected, and the bidder himself will be responsible for that.
g) This EOI is covered under Integrity Pact Programme of TCIL and bidders are required to
sign the Integrity Pact Document and submit same to TCIL before or along with the bids.
h) Integrity Pact Agreement duly signed and stamped by Authorized Signatory & Witnesses
has to be submitted in physical form at the time of bid submission. In case of consortium
bid, the lead partner shall sign as authorized signatory and the consortium partner as
witness.
i) EOI received without signed copy of the Integrity Pact document will be liable to be
rejected.
j) In case of Joint Venture, all partners of the joint venture should sign the Integrity Pact. In
case of sub-contracting, the Principal Contractor shall take the responsibility of the
adoption of IP by sub-contractor. It is to be ensured that all sub-contractors also sign the IP.
k) Mediation Clause: In the event of any dispute between management and the contractor
relating to those contracts where integrity pact is applicable, in case, both the parties are
agreeable, the dispute may be settled through mediation before the panel of IEMs in a time
bound manner. If required, the organizations may adopt any mediation rules for this
purpose. In case the dispute remains unresolved even after mediation by panel of IEMs, the
organization may take further action as per terms and conditions of the contract.
1.9 MOU/AGREEMENT
Selected bidder will have to sign MoU with TCIL before TCIL submits bid to the end client.
The template of Pre-bid MoU documents [(1) with consortium, and (2) without consortium] are
enclosed in Section-17.

1.10 SUBMISSION OF FORGED DOCUMENTS

Bidders should note that TCIL may verify authenticity of all the
documents/certificates/information submitted by them against the EOI. If it is established case
at any stage of the process, that bidder has submitted forged
documents/certificates/information towards fulfillment of any of the EOI/contract conditions,
TCIL shall immediately reject the bid of such bidder(s) or cancel/terminate the contract and
forfeit Bid security / Performance Security submitted by the bidder and debar them from
participation in future tenders of TCIL for a period upto 2 years.

1.11 CLARIFICATION FROM BIDDERS

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Queries may be asked from bidders for submitting shortfall documents, which will have to be
submitted by the bidder within specified date and time. Also, each document submitted against
such queries should be signed by the authorized bid signing authority (Clause-1.2.17), without
which the documents will not be accepted as valid.

1.12 REGISTRATION OF MSE VENDORS

All MSE bidders may be registered on TReDS platform ([Link]) and MSME-SAMADHAAN
portal. Participating MSE bidders shall submit an undertaking regarding the same.

1.13 The bidder must ensure that their bid is complete in all respects and conforms to EOI terms and
conditions, EOI specifications etc. including client specifications, failing which the bids are liable
to be rejected without seeking any clarifications on any exception/deviation taken by the bidder
in their bid.
1.14 TCIL reserves the right to accept or reject any or all the EOIs without assigning any reason.

1.15 The vendor shall provide its GeM Seller id to TCIL when asked for the same, before award of
contract (not applicable for “works” contract or non-Indian vendor).

1.16 CONTACT INFORMATION

Manish Kumar Agarwal Akanksha Singh
DGM (ICT-SC) DGM (ICT-SC)
e-mail: [Link]@[Link] e-mail: [Link]@[Link]
Tel: 011-26202422 Tel: 011-26202427

END OF SECTION-1

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SECTION-2

GENERAL TERMS & CONDITIONS OF THE CONTRACT

2.1 FINANCING OF TRADE RECEIVABLES OF MSE’S THROUGH TRADE RECEIVABLES DISCOUNTING

SYSTEM (TREDS) PLATFORM
a) Based on the initiatives of government of India to help MSME vendors get immediate access to
liquid fund based on TCIL’s credit rating by discounting MSE’s trade receivables through an
auction mechanism where multiple financers can participate and bid, TCIL registered itself on
TReDS platform with M/s RXIL.
b) Micro and Small Enterprise (MSE) bidders / vendors can avail this benefit by registering
themselves with M/s RXIL providing e-discounting/electronic factoring services on its TReDS
platform and following the procedures defined therein.
c) All costs relating to availing the facility of discounting on TReDS platform including but not
limited to Registration charges, Transaction charges for financing, Discounting Charges, Interest
on financing, or any other charges known by any name shall be borne by MSE Bidders / Vendor.
d) MSE Bidders / Vendor hereby agrees to indemnify, hold harmless and keep TCIL and its
affiliates, Directors, officers, representatives, agents and employees indemnified, from any and
all damages, losses, claims and liabilities (including legal costs) which may arise from Sellers
submission, posting or display, participation, in any manner, on the RXIL’s TReDS Platform or
from the use of Services or from the TCIL’s breach of any of the terms and conditions of the
Usage Terms or of this Agreement and any Applicable Law on a full indemnity basis.
e) TCIL shall not be liable for any special, indirect, punitive, incidental or consequential damages
or any damages whatsoever (including but not limited to damages for loss of profits or savings,
business interruption, loss of information), whether in contract, tort, equity or otherwise or any
other damages resulting from using facilities on RXIL’s TReDS platform.

2.2 PRICE PREFERENCE TO MICRO AND SMALL ENTERPRISES

(Price Preference to MSEs shall be extended as per GOI guidelines applicable as issued from
time to time).

a) If items mentioned in EOI are non-splittable / non-dividable and L1 is non-MSE bidder:

[Link] a MSE / bidder is within L1+15% price range, the complete purchase / work order shall be
given to MSE bidder subject to their matching the L1 price.

[Link] no MSE / bidder is not within L1+15% price range then complete purchase / work order shall
be given to the L1 bidder.
b) If items mentioned in EOI are splittable / dividable and MSE is neither L1 nor within L1+15%,
the purchase/work order shall be given to the L1 bidder.

c) If the items mentioned in EOI are splittable / dividable and MSE is not L1 but within L1+15%
25% of total procurement shall be made from MSE, subject to their matching the L1 price. In
case more than one MSEs who are within L1+15% range, procurement will be shared equally
among such MSEs, subject to their matching of L1 price, with a minimum 4% procurement from
SC/ST MSEs. In event of failure of SC/ST MSEs match L1 price or no SC/ST MSEs in L1+15%,
then this 4% sub-target shall be met from other MSEs. Similarly, minimum 3% reservation
within above mentioned 25% reservation shall be applicable for MSEs owned by women
entrepreneurs.

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2.3 PURCHASE PREFERENCE: MAKE IN INDIA

(Purchase Preference to asper GOI’s Make in India guidelines applicable as issued from time to
time.)

a) Minimum local content: (to be specified)

b) Margin of purchase preference: 20%

c) Subject to the provisions of this order and to any specific instructions issued by the Nodal
Ministry or in pursuance of this Order. Purchase preference shall be given to Class –I local
supplier in procurements undertaken by procuring entities in the manner as specified in the
extant DPIIT order.

d) ‘Class-II local supplier’ will not get purchase preference in any procurement, under taken by
procuring entities.

e) Verification of local content:

i. In cases of procurement for value less than Rs. 10 crores, the local supplier (Class-I and
Class-II), at the time of bidding, shall submit a self-certification that the item offered meets
the minimum local content and shall give details of the location(s) at which the local value
addition is made.
ii. In cases of procurement for value in excess of Rs. 10 crores, the local supplier (Class-I &
Class-II) shall be required to provide a certificate from statutory auditor or cost auditor
of company (in case of companies) or from practicing cost accountant or chartered
accountant (in respect of suppliers other than companies) giving percentage of local
content in addition to self-certification at point(i).

2.4 RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND

BORDER WITH INDIA

The bidder shall offer and supply only those product(s)/ goods/ equipment(s)/ software(s) under this
EOI which are in compliance with Government of India, Ministry of Finance, Department of Expenditure,
Office Memorandum No. [Link]. 6/18/2019-PPD dated 23-07-2020 (as amended from time to time). (ref.
[Link] )

2.4.1 PROCUREMENT OF PRODUCTS FROM TRUSTED SOURCES

If the supplied product(s) under this contract is to be connected with Telecommunication

Network then such product(s)/goods/equipment(s)/Software(s) shall be only from Trusted
Sources duly certified by NSCT as notified by Govt. of India, Ministry of Communication vide OM
No. 20-271/2010 AS-I (Vol-III) dated 10.03.2021. Copy of circular/guidelines is attached as
Section-21 of this EOI.

2.4.2 Bidder who is found violating these directions /guidelines of Govt. of India or any other guidelines
in this regard shall be liable to face action from TCIL which may include non-award of work,
cancellation of contract, rejection of goods supplied, getting the work done at risk and cost of the
bidder, forfeiting the PBG, banning for future work for period up to five (5) years or any other
action as deemed fit.

2.5 RISK PURCHASE

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a) In case, the sub-contractor/ Supplier is not performing its obligations under the contract, the notice
shall be sent as per law to the sub-contractor informing that in case of non performance by a particular
date/period, the contract shall be terminated and the work/project will be executed (through a third
party) at the risk and cost of the said sub-contractor/ supplier as per the terms of the contract.
b) On completion of the specified period/date, the notice of termination shall be issued clearly specifying
that the remaining work shall be executed (through a third party) at the risk and cost of the sub-
contractor/supplier. Along with this notice of termination, intimation shall be sent to the said sub-
contractor/supplier for joint preparation of inventory of the works performed/ supplies already
undertaken by him. If the sub-contractor/supplier fails to turn up on an appointed date for joint
preparation of inventory, in that situation he shall be proceeded ex parte and the inventory shall be
prepared by TCIL/Employer and the same be sent to the sub-contractor/supplier.
c) Further at the time of award of work to another sub-contractor/ Supplier, if the work is awarded at
an additional cost than the original sub-contractor/ Supplier, another notice may be issued to the
original sub-contractor/ Supplier specifying that the work has been awarded to another agency at the
additional cost of such and such amount, and he is liable to pay that amount to TCIL.
d) Demand notices may be sent to the original sub-contractor/ Supplier from time to time.

2.6 GENERAL LIEN / SET-OFF

a) Whenever under this contract, any sum of money is recoverable from and payable by the supplier, the
purchaser shall be entitled to recover such sum by appropriating in part or in whole the security
deposit of the supplier, if a security is taken from the supplier. In the event of the security being
insufficient or if no security has been taken from the supplier, the balance or the total sum recoverable,
as the case may be, shall be deducted from any sum due to the supplier or which at any time thereafter
may become due to the supplier under this or any other contract with the purchaser. Should this sum
be not sufficient to cover the full amount recoverable, the supplier, shall pay to the purchaser on
demand the remaining balance due.

b) Any some of money (including refundable security deposit) due and payable to the supplier, under
this contract or any other contract entered between the parties herein whether continuing or
completed may be appropriated by TCIL and set off against any claim of TCIL of any nature
whatsoever, arising under this contract or any other contract entered into between the parties, herein
whether continuing or completed.

2.7 REPEAT/ADD-ON ORDER

a) In exceptional situation where the requirement is of an emergent nature, the purchaser reserves the
right to place repeat order up to 50% of the value of goods and services contained in the running
tender/contract within a period of twelve months from the date of commissioning/ commercialization
of the project (date of acceptance of APO of the items procured in case where no installation,
commissioning is involved) at the same rate or a rate negotiated (downwardly) with the existing
vendors considering the reasonability of rates based on prevailing market conditions and the impact
of reduction in duties and taxes etc.
b) Further if required, an additional order for 50% of the value of the goods & services limited to 100%
of the value of goods and services contained in the running tender/contract may be placed within a
period of twelve months from the date of commissioning/ commercialization of the project (date of
acceptance of APO of the items procured in case where no installation, commissioning is involved) on
the existing vendors at the same rate or a rate negotiated (downwardly) considering the reasonability
of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.

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2.8 PURCHASERS RIGHT TO VARY QUANTITIES

TCIL will have the right to increase or decrease up to 25% of the value of goods and services specified
in the schedule of requirements without any change in the unit price or other terms and conditions at
the time of award of contract.

2.9 FORCE MAJEURE

The supplier shall be exempted from the responsibility for any non-performance arising from a case
of force majeure or act of God, hereinafter called force majeure (a) war and (b) earthquake. If such
circumstances should arise, the supplier shall inform the purchaser within 72 hours in writing of the
existence of the fact before suspending work without penalty on either side from the period of such
suspension not exceeding 3 months. Likewise, it must proceed to inform the end of such fact. As soon
as the facts constituting a force majeure cease in their effects, the supplier shall restart or continue the
fulfillment of its obligations agreed upon. Should suspension of work as explained above exceed three
months, the contract shall be violable at the option of either party without penalty on either side.

2.10 DISPUTE RESOLUTION

1 The parties to this agreement/contract agree that they shall resolve all disputes or differences
whatsoever arising between them under and/or in connection with and/or in respect of this
Tender/EOI/Agreement/Purchase Order/MoU through a “Conciliation and Settlement Mechanism
(CSM)” and the detailed guidelines/procedure for such CSM is annexed hereto as Annexure-A. That it is
understood and agreed between the parties that the CSM annexed as Annexure-A with the present
agreement forms and shall be treated as part and parcel of the present agreement.
2 In cases, wherein the contract value/price is less than or equal to Rs. 5 crore (Rupees Five Crore) and
the parties fail to resolve such disputes through the conciliation proceedings as provided in sub- clause
‘1’ above, then and only then, the dispute shall be referred to and finally resolved by arbitration
administered by the India International Arbitration Centre (“IIAC”) in accordance with the India
International Centre (Conduct of Arbitration) Regulations (“IIAC Regulations”) for the time being in
force, which regulations are deemed to be incorporated by reference in this clause.. The place/seat of
the arbitration proceedings shall be New Delhi; India and the language of the arbitration shall be English.
The Tribunal shall consist of one Arbitrator. The Law governing the Arbitration agreement as well as the
contract shall be Indian Law.
3 For all the contracts other than those mentioned in sub-clause ‘2’ above, the matter shall not be referred
to arbitration at all and such disputes, on failure of conciliation proceedings in sub-clause ‘1’ above, shall
be resolved under the mechanism provided by the State in form of Courts of Law/Ordinary Civil Courts
for resolution of such disputes under applicable Laws.
4 The courts at New Delhi shall have exclusive jurisdiction in respect to any dispute pertaining to this
agreement.
5 The parties shall continue to perform their respective obligations as per the Agreement during the
pendency of proceedings under the above clauses.

For Public Sector Undertaking / Government Departments:

In the event of any dispute or difference relating to the interpretation and application of the provisions of
commercial contract(s) between Central Public Center Enterprise (CPSEs)/Port Trusts inter se and also
between CPSEs and Govt. Depts/ organizations (excluding disputes relating to Railways, Income Tax,
Customs & Excise Dept), such dispute or difference shall be taken up by either party for its resolution
through AMRCD as mentioned in DPE OM No. 05/003/2019-FTS-10937 dated 14th December 2022 and the
decision of AMRCD on the said dispute will be binding on both the parties.

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2.11 FALL CLAUSE

a) The prices once fixed will remain valid during the scheduled delivery period. Further, if at any time
during the contract
• It comes to the notice of purchaser regarding reduction of price for the same or similar equipment/
service;
And/or
• The prices received in a new tender for the same or similar equipment/service are less than the
prices chargeable under the contract.
The purchaser, for the purpose of delivery period extension/during rate contract, if any, will
determine and intimate the new price, taking into account various related aspects such as quantity,
geographical location etc., and the date of its effect for the balance quantity/ service to the vendor. In
case the vendor does not accept the new price to be made applicable during the extended delivery
period and the date of its effect, the purchaser shall have the right to terminate the contract without
accepting any further supplies. This termination of the contract shall be at the risk and responsibility
of the supplier and the purchaser reserves the right to purchase the balance unsupplied quantity/
service at the risk and cost of the defaulting vendor besides considering the forfeiture of his
performance security.

b) The vendor while applying for extension of time for delivery of equipment/services, if any, shall have
to provide an undertaking as “We have not reduced the sale price, and/ or offered to sell the same or
similar equipment/ service to any person/organization including Department of central/state
Government or any central/state PSU at a price lower than the price chargeable under the contract for
scheduled delivery period.”

In case undertaking as in (b) above is not applicable, the vendor will give the details of prices, the name(s)
of purchaser, quantity etc. to the purchaser, while applying extension of delivery period.

2.12 OFFLINE DOCUMENTS

The bidder should submit all the bid documents online as indicated in the Tender/ EOI schedule. The
bidder shall mention the online transaction details (UTR No.) if the Tender Fees/ EMD is paid through
online mode. However, if the Tender fees/ EMD is submitted through any other mode (DD/ BG/ FDR/
Insurance Surety Bond etc.), the same shall be submitted in offline mode at the address given below:

C/o CGM (DT-Biz1), Room No-2503, 5th Floor, TCIL Bhawan, Greater Kailash-1, New Delhi-110048

2.13 BANNING OF NON-PERFORMING VENDOR

In case any of the vendor’s work/PO/agreement is cancelled/terminated by TCIL after award, due to
non-performance, the vendor may be banned/blacklisted up to 2 years or action as deemed fit may be
taken by TCIL.

2.14 AMENDMENT TO BID DOCUMENTS

a) At any time, prior to the date of submission of bids, TCIL may for any reason, whether at its own
initiative or in response to a clarification requested by a prospective bidder, modify the bid documents
by amendments, which shall be available on TCIL Website and the e-tendering portal.
b) In order to give required time to the prospective bidders, in which to take the amendments into action
in preparing their bid, TCIL may at its discretion extend the deadline for submission of bid suitably.

2.15 BID PRICE

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The prices quoted by the bidder shall remain firm during the entire period of the contract and shall
not be subject to variation (unless asked by TCIL). If the bidder has mentioned “at actual”, “extra’, “to
be given later” etc. or left blank against the prices of any of the line items of the price BoQ, then the
charges for the such items shall be considered as “Zero” and the same shall be a binding on the
bidder.

2.16 MODIFICATION AND WITHDRAWAL OF BIDS

a) Bid withdrawal/modification shall not be allowed after end date and time of bid submission.
b) Withdrawal of a bid between the deadline for submission of bids and the expiration of the period of
bid validity specified in the tender or as extended, may result in the forfeiture of the bid security. Such
defaulting bidder is liable to be debarred from participating in future bids for a period of upto 2 years.

2.17 CLARIFICATION OF BIDS

During evaluation of bids, TCIL may at its discretion ask the bidder for clarifications/ confirmations/
deficient documents of its bid. The request for clarification and the response shall be in writing and no
change in the price of substance of the bid shall be sought or permitted.

2.18 PURCHASER’S RIGHT TO SEEK QUOTES DIRECTLY FROM OEM

During the EOI / tender process, TCIL may seek rates directly from without representative / distributor for
partially or all items of BOQ under this EOI/ NIT.

In addition to seeking rates, TCIL reserves right to place direct purchase order(s) on OEM(s) or its
authorized representative(s) / distributor(s) for partially or all items of BOQ under this EOI/NIT.

2.19 TERMINATION FOR DEFAULT

a) TCIL may, without prejudice to any other remedy for breach of contract, by written notice of default,
sent to the supplier, terminate this contract in whole or in part.

- if the supplier fails to deliver any or all the services/goods within the time period specified in
the contract, or any extension thereof granted by TCIL.
- if the supplier fails to perform any other obligation(s) under the contract;
- if the supplier, in either of the above circumstances, does not remedy his failure within a period
of 15 days (or such longer period as TCIL may authorize in writing) after receipt of the default notice
from TCIL.
- Failure of the successful bidder to comply with the requirement of submission of performance
security shall constitute sufficient ground for cancellation of the award of work and forfeiture of the
bid security.

b) In the event TCIL terminates the contract in whole or in part pursuant to above clause, TCIL may
procure, upon such terms and in such manner as it deems appropriate, goods/services similar to those
undelivered and the supplier shall be liable to TCIL for any excess cost for such similar goods/services.
However, the supplier shall continue the performance of the contract to the extent not terminated.

2.20 TERMINATION FOR INSOLVENCY

TCIL may at any time terminate the contract by giving written notice to the supplier, without
compensation to the supplier, if the supplier becomes bankrupt or otherwise insolvent as declared by
the competent court; provided that such termination will not prejudice or affect any right of action or
remedy which has accrued or will accrue thereafter to TCIL.

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2.21 If at any time, any wrong information/ document related with eligibility of the bidder or non-
compliance to any terms and conditions of tender comes to the knowledge of TCIL, then TCIL reserves
the right to cancel or reject the bid of such bidder, or cancel the EOI/ tender or take any other action
as deemed fit in accordance with EOI/tender terms and conditions.

2.22 ADDITIONAL CLAUSES FOR DEBARMENT

A. A bidder or any of its successor, shall be debarred from participating in any procurement process
undertaken by TCIL for a period not exceeding three (3) years if he has been convicted of an offence
as under:
a) under the Prevention of Corruption Act, 1988; or
b) the Indian Penal Code or any other law for the time being in force, for causing any loss of life
or property or causing a threat to public health as part of execution of a public procurement contract.
B. A bidder or any of its successor, shall be debarred from participating in any procurement process
undertaken by TCIL for a period not exceeding two (2) years if the following code of integrity as per
rule 175 of GFRs 2017, is breached:
1. prohibition of
a) making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, either
directly or indirectly, in exchange for an unfair advantage in the procurement process or to otherwise
influence the procurement process.
b) any omission, or misrepresentation that may mislead or attempt to mislead so that financial
or other benefit may be obtained or an obligation avoided.
c) any collusion, bid rigging or anticompetitive behaviour that may impair the transparency,
fairness and the progress of the procurement process.
d) improper use of information provided by the procuring entity to the bidder with an intent to
gain unfair advantage in the procurement process or for personal gain.
e) any financial or business transactions between the bidder and any official of the procuring
entity related to tender or execution process of contract; which can affect the decision of the procuring
entity directly or indirectly.
f)any coercion or any threat to impair or harm, directly or indirectly, any party or its property to
influence the procurement process.
g) Obstruction of any investigation or auditing of a procurement process.
h) making false declaration or providing false information for participation in a tender
process or to secure a contract;
2. disclosure of conflict of interest.
3. Disclosure by the bidder of any previous transgressions made in respect of the provisions of sub-
clause (i) with any entity in any country during the last three years or of being debarred by any other
procuring entity.

C. A bidder or any of its successor, shall be debarred from participating in any procurement process
undertaken by TCIL for a period not exceeding two (2) years if the following is breached:
(i) If a Bidder withdraws the proposal or increases the quoted prices after opening of the
Proposal and during the period of Bid validity period or its extended period, if any.
(ii) In case of a successful Bidder, if the Bidder fails to sign the Agreement in accordance with
the terms and conditions (including timelines for execution of the Agreement) of this tender or fails
to furnish the Performance Bank Guarantee in accordance with the terms and conditions (including
timelines for furnishing PBG) of this tender.

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(iii) During the Bid process, if a Bidder indulges in any act as would jeopardize or unnecessarily
delay the process of bid evaluation and finalization.

D. The debarment in all cases shall be automatically extended to all its allied firms. In case of Joint
ventures/Consortium is debarred all partners shall also stands debarred for a period specified in
debarment order. The names of partners should be clearly specified in the debarment order.

2.23 RIGHT TO NEGOTIATION (IN EXCEPTIONAL CASES)

In the event that the critical parameters specified in the contract are altered by the client, thereby
potentially impacting the financial outcome/structure of the project, TCIL reserves the right to
renegotiate parameters viz. the rates, quantity etc. with the selected vendor. Such negotiations will be
undertaken to ensure that the revised terms remain in the financial interest of TCIL. The selected
vendor is expected to cooperate in good faith to arrive at mutually agreeable revised parameters viz.
rates & quantity aligned with the changed quantities or parameters.

-END OF SECTION-2-

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SECTION – 3

SPECIAL CONDITIONS OF CONTRACT

Note: In case clauses/ sub-clauses have any difference mentioned in this EOI/ tender at different places, the
conditions mentioned in Section-3 shall prevail. The terms and conditions of Section-3 shall be on
back to-back basis based on client’s tender.

3.1 PAYMENT TERMS

However, payment against each milestone shall be made to selected partner on back-to-back basis once
received by TCIL from client.

S. No Phase Timelines Payment

1 Signing of Contract T0 = 0 month NA

2 Project Inception T0 + 1 week NA

3 Approval T1 = T0 + 2 weeks 10% of quoted and accepted CapEx

against submission of 100% of the
amount of additional BG, valid upto 6
months (or as directed by CTD)
4 Supply of Field Components T1 + 1.5 months 40% of total CapEx value of the
respective component / system as
per per quoted and accepted CapEx

Monthly invoice on pro-rata basis as

per actual progress made.
This payment is against submission of
additional BG equivalent to 100% of
the billing amount, valid upto 6
months (or as directed by CTD)
5 Implementation of Field T1 + 2 months 30% total CAPEX value of the
Components respective component /
system as per per quoted and
accepted CAPEX

Monthly invoice on pro-rata basis as

per actual progress made.
6 Implementation of Software T1 + 2 months 40% total CapEx value of the
Applications - Delivery respective component /
(Perpetual License and system as per per quoted and
Source Code as applicable), accepted CapEx
Development, installation
This payment is against submission of
additional BG equivalent to 100% of
the billing amount, valid upto 6
months (or as directed by CTD)
7 Implementation of Software T1 + 2 months 30% total CapEx value of the
Applications - Configuration, respective component / system as
user creation, integration, per per quoted and accepted CAPEX
testing and commissioning
of all software applications
etc.

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8 Integration with existing NA 5 to 10% of quoted and accepted

assets CAPEX (adjusted- increased or
AND decreased to arrive to total CAPEX
Traffic Management Center balance of 20%)
Setup
9 Testing Report and T1 + 2 months NA
Documentation

10 User Customization and UAT T2 = T1 + 2.5 months 10% of quoted and accepted CAPEX

11 Security Audit, T2 + 0.5 months NA

Training and Capacity
Building, Deployment of
Resources
12 Final Acceptance by CTD T2 + 0.5 months 10% of quoted and accepted CAPEX

13 Commissioning – T2 + 0.5 months NA

Commencement of
Operations

14 O&M – 5 years 5 years Quarterly payment of OPEX quoted

and accepted subject to SLAs
effective from date of work order
for Part B

Note:

i. The bidder shall be bound by the payment terms as per client’s tender as specifically mentioned in
this EOI/ tender. No relaxation or benefit shall be extended to MSEs in payment as per GoI guidelines
if not being in house procurement of TCIL.

ii. Payment to the vendor/supplier/partner upon its submitting all required documents showing
completion of work as well as the tentative invoice, shall be on a back-to-back basis with the client i.e.
only on client finally certifying, accepting and making payment of the said work done by the
vendor/supplier/partner as forwarded by TCIL to the Client, such vendor/supplier/partner shall
become eligible for payment. As the work is being executed through vendor/supplier/partner by TCIL,
on behalf of the client, the vendor/supplier/partner’s eligibility for receiving payment from TCIL shall
depend solely upon acceptance of the work, certification of the bill and payment of the certified bill by
the client. Entitlement of the vendor/supplier/partner for payment from TCIL regarding the bill raised
by it in respect of a particular work would arise within a reasonable time of 15 working days upon
receipt of above payments after statutory and contractual deductions by the client and TCIL. Such
payments shall also be subject to contractual requirements/payment terms between client and TCIL
to which the vendor/supplier/partner shall also be bound. However, in the event client certifies the
work for lesser amount, the entitlement of vendor/supplier/partner of TCIL would be only for the
certified value of work by the client minus the statutory and contractual deductions as per contract of
vendor/supplier/partner with TCIL.

TCIL will make reasonable efforts to secure acceptance and certification of the work and release of the
payment by the client, however, any delay on the part of the client in certification and acceptance of
the work and release of the payment will not entitle the vendor/supplier/partner to raise claim

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regarding the same against TCIL. (The bidder shall submit an undertaking to this effect as per Section-
19).

iii. The bidder and the consortium firm (in case of consortium bid) shall comply with all applicable Indian
laws, Payment of Minimum Wages Act, Workmen's Compensation Act, EPF/ESI provisions, and any
such statutory provisions, and must furnish undertaking for compliance of the same along with
supporting documents, at the time of invoice submission to TCIL.

iv. Hinderance register, as per project requirements, and as approved by the client, to be maintained by
the vendor at each site which shall be jointly signed by the client and the vendor, which may play an
important role for consideration of the delays in the project.

3.2 PERFORMANCE SECURITY

a) The bidder will an submit undertaking to submit back-to-back PBG (Performance Security) as
submitted by TCIL to end Client if the contract is awarded to TCIL by end Client.

b) PBG can be submitted in the form of:

1. Fixed Deposit Receipts (FDR); or
2. Bankers Cheque
3. Bank Guarantee (BG) / e-BG in the prescribed format from a SFMS enabled Scheduled
Commercial Bank through SFMS Platform; or
4. Insurance Surety Bond in the prescribed format.
(BG and Insurance Surety Bond formats given in Section-16)

Name of Beneficiary Name Telecommunications Consultants India Limited

and its Details Address TCIL Bhawan, Greater Kailash-1, New Delhi-110048
Name of Beneficiary Name ICICI Bank Limited
Bank and its Details Account No 000705005880
Address 9-A PHELPS Building, Connaught Place, New Delhi-
110001
Unique Identifier TC503394486 (UID to be mentioned in field 7037 of the
Code BG advising message code)

IFS Code ICIC0000007

c) The proceeds of performance security shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract/PO/tender by the vendor. Recovery/adjustment due to LD or any other loss
to TCIL shall be in addition to point (f).

d) The performance security will be discharged by TCIL after completion of supplier’s obligations,
including any warranty obligations, under the contract.

e) PBG should be valid till [should be valid as per client’s tender requirement in case of pre-tender tie-up][in
case of in-house procurement, PBG shall be valid till the contractual obligations]. The PBG shall be
refunded once the PBG of TCIL is returned by the client.

Failure of the successful bidder to submit the Performance Security or bidders’ failure to complete its
obligations under the contract shall constitute sufficient ground for the annulment of the award /
cancellation of the award of work and forfeiture of the bid security/performance security.

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f) Additionally, TCIL reserves the right to debar such defaulting bidder from participating in future bids
for a period up to 2 years.

3.3 ACCEPTANCE OF DELAYED PERFORMANCE SECURITY

(A) Performance security shall be submitted within 15 days from the date of LOI/PO/Contract
(whichever is earlier). In the event of a delay in submission of performance security beyond the
stipulated timeline, the purchaser/procuring entity may, at its sole discretion, accept the delayed
submission under the following conditions:
(I) The vendor provides valid justification for the delay in writing, which is deemed
acceptable by the purchaser.
(II) The vendor submits a request for extension before the expiry of the original deadline.

(B) If the delayed performance security is accepted, the purchaser reserves the right to take
following actions:
(I) Withholding the payments due to the vendor under any other
LOA/PO/WO/Agreement, until compliance is ensured.
(II) Any other remedial measures as deemed appropriate.

(C) If the performance security is not submitted within the extended period, the purchaser may
initiate other actions as per the tender/EOI terms, including termination of the contract.
(D) The decision of the purchaser regarding the acceptance or rejection of delayed performance
security shall be final and binding.

3.4 PRICE BASIS

as per Client’s Terms and conditions

3.5 PAYING AUTHORITY

GM (F&A-DT), TCIL

3.6 INSURANCE
as per Client’s Terms and conditions

3.7 DELIVERY / IMPLEMENTATION SCHEDULE

as per Client’s Terms and conditions

3.8 WARRANTY
as per Client’s Terms and conditions

3.9 PERIOD OF CONTRACT

as per Client’s Terms and conditions

3.10 TERMINATION OF CONTRACT

In case, TCIL’s contract with client is terminated, TCIL shall also terminate its contract with the
bidder. In all other cases clauses general conditions of contract shall prevail.

3.11 PENALTY
Back-to-back basis on absolute value as per Client Tender’s Terms and conditions

3.12 SLA
Back-to-Back basis on absolute value as per Client Tender’s Terms and conditions

3.13 UPTIME
On back-to-back basis on absolute value.

3.14 LIQUIDATED DAMAGES

Back-to-Back basis on absolute value (As per Client’s Tender Terms and conditions).

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Liquidated Damages, wherever referred under this EOI/ Tender/Agreement, shall mean and refer to
the damages, not in the nature of penalty, which the supplier agrees to pay in the event of delay in
delivery of stores, installation, commissioning, breach of contract etc. as the case may be. Liquidated
Damages is not a penalty but is a sum which is agreed by the parties as a reasonable and genuine pre-
estimate of damages which will be suffered by the purchaser on account of delay/breach on the part
of the supplier.

3.13.1 The date of delivery of the stores and Installation and/or Commissioning stipulated in the
acceptance of the tender should be deemed to be the essence of the contract and delivery must
be completed not later than the dates specified therein. Extension will not be given except in
exceptional circumstances subject to conditions as enumerated in the contract/tender
including levying of Liquidated Damages in terms of Clause 3.13.2 below.

3.13.2 While granting extension of delivery period as per tender terms, the liquidated damages shall
be levied as follows: -

i. For delivery of stores: Should the supplier fails to deliver the store or any consignment
thereof within the period prescribed and agreed for delivery, the purchaser, without
prejudice to other remedies available to the purchaser shall be entitled to recover
Liquidated Damages, for breach of contract, a sum equivalent to 0.5% of the value of the
delayed supply and/ or undelivered material/ supply for each week of delay or part thereof
for a period up to 8 (Eight) weeks, and thereafter at the rate of 1.0% of the value of the
delayed supply and/ or undelivered material/ supply for each week of delay or part thereof
for another Eight (8) weeks of delay.

ii. Installation &Commissioning: Should the supplier fail to install and commissioning the
project with the stipulated time the purchaser shall be entitled to recover Liquidated
Damages, 0.5% of the value of the purchase order for each week of delay or part thereof or
a period upto 8 (Eight) weeks and thereafter @ 1.0% of the value of the purchase order for
each week of delay or part thereof or another 8 (Eight) weeks of delay. In cases where the
delay affects installation/commissioning of only a part of the project and part of the
equipment is already in commercial use, then in such cases, LD shall be levied on the
affected part of the project.

iii. (Provisions contained in clause 3.13.2(a) (i) shall not be applicable for durations (periods)
which attract LD against clause 3.13.2(a) (ii) above.

3.13.3 In the case of package supply/ turnkey projects when the delayed portion of the supply
materially hampers installation and commissioning of the systems, LD charges shall be levied
on the total value of the concerned package.

3.13.4 Quantum of LD assessed and levied by the purchaser and decision of the purchaser thereon
shall be final and binding on the supplier, further the same shall not be challenged by the
supplier either before Arbitration tribunal or before the court. The same shall stand
specifically excluded from the purview of the arbitration clause, as such shall not be referable
to arbitration.
3.13.5 The total value of the liquidated damages as per above sub-clauses shall be limited to a
maximum of 12% (Twelve percent) i.e. LD shall be levied up to 15 weeks only as per
provision at Para (a).

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3.13.6 The Liquidated Damages shall be calculated on the all-inclusive Price CIF-destination
inclusive of Freight, Forwarding Packing, insurance, any other incidental charges and other
non-creditable taxes after discount, if any but excluding GST and other creditable taxes. GST
on LD shall be calculated as per GST rule as applicable from time to time.
3.13.7 If the deliveries are made after expiry of the contracted delivery period, without prior
concurrence of the purchaser and accepted by the consignee, such delivery will not deprive
the purchaser of its right to recover liquidated damages under clause 3.13.2 above.
3.13.8 In cases where the scheduled delivery period is distributed month-wise or is in installments,
the liquidated damages shall be imposed for delay in each scheduled month/ installment.
Liquidated damages shall be calculated separately for quantities to be supplied in every
month/ installment and the corresponding delay. If the supplier supplies full quantity before
the expiry of the scheduled delivery period of the last month/ installment but there is delay
in month-wise/ installment-wise supply, then also liquidated damages shall be levied on the
supplies against the earlier months/ installments that have been delayed. Twenty (20) weeks
for the purpose of additional BG and grant of DP extension shall be counted from the last
month/ installment.
3.13.9 Notwithstanding anything contained in this Agreement or any other agreement between the
parties, the Purchaser may, without prejudice to its right to effect recovery by any other
method, deduct the amount of Liquidated Damages from any money belonging to the
supplier in its hand in relation to this or any other contract between the parties (which
includes purchaser’s right to claim such amount against invoices raised by the supplier or
Bank Guarantees submitted by the supplier under this Contract or any other contract) or
which may become due to the supplier. Any such recovery of Liquidated Damages shall not
in any way relieve the supplier from any of its obligations to complete the Works or from any
other obligation and liabilities under the Contract.
3.13.10 To facilitate recovery of Liquidated Damages from the invoices raised by the supplier, the
Credit Note shall be issued by the supplier, failing which the purchaser shall adjust the
amount to be recovered from the pending payments by issuing an invoice/debit note for the
corresponding amount, at the risk and cost to the supplier including applicable GST, interest
and penalty, if any.

3.15 TAXES (GST)

GST invoice / Debit Note / Credit Note:
a. It shall be the responsibility of Bidder / Supplier / Contractor / Vendor to raise Tax Invoice (e-
invoice wherever applicable) as per the provisions of GST Laws and send to TCIL promptly.

b. The Bidder / Supplier / Contractor / Vendor shall ensure that Tax Invoice contains all the
requirements as per GST Law from time to time, for eg. E-Way bill along with transportation
details etc, wherever applicable. TCIL GST Number to be mentioned on the Invoices as advised
by TCIL, etc.

c. The Bidder / Supplier / Contractor / Vendor shall ensure to issue Debit / Credit Note
(wherever applicable) as prescribed under GST Act and send to TCIL within the prescribed
time limit. All documents should be received well in advance so as to enable TCIL to claim
eligible credit.

GST Compliances:
d. The Bidder / Supplier / Contractor / Vendor shall ensure
- To issue Tax Invoice / Debit Notes / Credit Notes to enable TCIL to claim tax benefit on or
before the stipulated time period provided by the GST law.

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- To file its GST Returns (GSTR – 1 and GSTR – 3B) within the time limits prescribed in GST
Laws with all Debit and Credit Note details, so as to ensure availing ITC Credit of GST by
TCIL.
- To declare correct information on invoice and GSTN viz. the amount, the place of supply,
rate of tax etc.
- To issue all Tax Invoices / Debit Notes / Credit Notes to the registered premise of TCIL for
availing of credit and ensure that the place of supply as per GST law is same as registered
premise of TCIL.

e. The Bidder / Supplier / Contractor / Vendor shall ensure to keep its GST Numbers active at all
times and in case the same is blacklisted, cancelled or blocked etc by GST Authorities, the same
needs to be promptly intimated to TCIL.
Tax Indemnity:
f. There should not be any loss of ITC of GST to TCIL due to default of bidder. In case of any
financial loss including interest, same will be recovered from the Bidder / Supplier /
Contractor / Vendor for delay / noncompliance on the part of the Bidder / Supplier /
Contractor / Vendor.
g. In case, the eligibility of ITC of GST is questioned or denied to TCIL on account of default by the
Bidder, the same would be recovered by TCIL from the Bidder / Supplier / Contractor /
Vendor.

h. No payment shall be made by TCIL against Performa Invoice issued by Bidder / Supplier /
Contractor / Vendor. Payment will be made only against Valid Tax Invoice as per GST Laws.
i. In case of delay in deposit of Tax & filling GSTR-1 by the Bidder / Supplier / Contractor /
Vendor, the input tax credit will not be available to TCIL and as a result TCIL to pay the total
output tax without availing input tax credit and in such case the financial loss including interest
shall be recovered from the Bidder / Supplier / Contractor / Vendor.
Documents :
j. Self-declaration along with evidence that the Bidder / Supplier / Contractor / Vendor is not
blacklisted.

k. An undertaking from the Bidder / Supplier / Contractor / Vendor that information provided
by him is correct and in case of any loss, the Bidder / Supplier / Contractor / Vendor is fully
responsible.

3.19 RELEASE OF GST PAYMENT ALONG WITH PAYMENT OF RA BILL

a) In all projects, where running bill continue to be raised periodically, GST shall be paid along with
running bill but amount equivalent to GST of previous RA bill as well as current RA shall be withheld if GST
of previous bill is not paid/reflecting at time of payment of next (current) RA bill.
b) At the time of final bill of the project, GST shall be paid only if payment of all GST dues of the project
by vendor is visible in GST portal.
c) The above shall be applicable for all projects involving payment in multiple trenches (Running bill).

END OF SECTION-3

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SECTION-4

SCOPE OF WORK & TECHNICAL SPECIFICATIONS

Scope of work shall be as per the Client’s tender no. GEM/2025/B/6777914 dt. 10.10.2025 for “Design,
Supply, Implement, Integrate and Commission Electronic Enforcement of Road Safety at identified high-
risk and risk-density corridors and critical junctions for Chhattisgarh State” and its subsequent
corrigendum/amendments.

END OF SECTION-4

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SECTION-5

PROJECT EXPERIENCE

S. No Item Details

General Information

1 Customer
Name/Government Department

2 Name of the Contact Person and Contact details

for the Project

Brief Description of scope of Project

Size of the Project

3 Contract Value of the Project (in crore) excluding

taxes

4 Contract Value of the Project (in crore) including

taxes

Project Details

5 Name of the Project

6 Start Date & End Date

7 Current Status (work in progress in %,

completed)

8 Contract Tenure

9 Type of Project

END OF SECTION-5

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SECTION – 6

PRICE BID SCHEDULE

To: [Head of Department]

Dear Sir,

We, the undersigned, offer to provide the [Insert title of assignment] against your EOI No. [Insert EOI No.]
dated [Insert Date]. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and
figures].

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
[insert price bid format]

Note 1:- The bidder to provide un-priced Price-Bid along with Technical bid.

Notes2:-

a) Lowest Bid will be on the basis of Grand Total.

b) Bidder shall mandatorily mention the applicable HSN / SAC codes (at least 6-digits) against all the
Quoted items.

c) In case of change in rate due to change in Taxes/Duties the rate shall be applicable on pro-rata
basis based on actual nos. of applicable days.

d) Before submitting their duly filled “Price Bid Schedule & BOQ” the bidders should ensure that
they do not enter any comments such as ‘As per Actuals’, ‘Will be Intimated Later’. ‘Extra’ etc. If bidder
uses these types of comments in their price bid, or if the charges for any item is left blank, then the
charges for the such items shall be considered as “Zero” and the same shall be a binding on the bidder.

e) The Bidder must specify the make of each product / Line items of the BOQ in the price bid.

f) The requirement / Quantity mentioned above are indicative & may vary as per the actual
requirements.

END OF SECTION-6

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SECTION-7

MANUFACTURER'S AUTHORISATION FORM

(MAF as per Client’s Format in the name of TCIL (Telecommunications Consultants India Limited
having registered office at TCIL Bhawan, Greater Kailash-1, New Delhi-1100048) )

END OF SECTION-7

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SECTION - 8

BID SECURITY/ EARNEST MONY DEPOSIT (EMD) FORMATS

A. BANK GUARANTEE (BG)- EMD FORMAT

Whereas ……………………. (hereinafter called “the Bidder”) has submitted its bid dated …………… For the supply
of …………. Vide Tender No. ……………………….. dated …………… KNOW ALL MEN by these presents that WE
……………………. OF ………………. Having our registered office at ………….. (hereinafter called “the Bank”) are
bound unto Telecommunications Consultants India Limited (hereinafter called “the Purchaser”) in the sum of
Rs. ………………… for which payment will and truly to be made of the said Purchaser, the Bank binds itself, its
successors and assigns by these present.

THE CONDITIONS of the obligation are:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid
form or

2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of
bid validity

(i) fails or refuses to execute the Contract, if required; or

(ii) The successful bidder fails to submit performance security within the prescribed time. or

(iii) The proceed of EMD shall be payable to TCIL in case of breach of any of the terms and conditions
of the contract/PO/tender by the vendor.

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without
the purchaser having to substantiate its demand, provided that in its demand, the purchaser will note that the
amount claimed by it is due to it owning to the occurrence of one or both of the two conditions, specifying the
occurred condition or conditions.

This guarantee will remain in force upto and including THIRTY (30) days after the Period of bid validity and
any demand in respect thereof should reach the Bank not later than the specified date/dates.

Signature of the Bank Authority.

Name

Signed in Capacity of

Name & Signature of witness Full address of Branch

Address of witness Tel No. of Branch

Fax No. of Branch

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B. INSURANCE SURETY BOND – EMD FORMAT

(To be stamped in accordance with Stamp Act of India)

(TO BE ISSUED FROM A DELHI BRANCH)

This BOND is made as a deed AMONG the following parties

The “Bidder” as contractor………………….. (name and address)
The “Surety Insurer” as guarantor (name and address) and “Purchaser” as Telecommunications Consultants
India Limited, (TCIL), TCIL Bhawan, Greater Kailash -I, New Delhi 110048

Whereas ……………………. (hereinafter called “the Bidder”) has submitted its bid dated …………… for the ………….
vide Tender No. ……………………….. dated ……………

KNOW ALL MEN by these presents that We ……………………. Of ………………. Having our registered office at
………….. (hereinafter called “the Surety Insurer”) irrevocably, unconditionally and without reservation
guarantee the due and faithful fulfilment and compliance of the terms and conditions of the Bidding
Documents and the RFP Document by the Bidder and are irrevocably and unconditionally bound unto
Telecommunications Consultants India Limited (hereinafter called “the Purchaser”) to the sum of Rs.
………………… for which payment will and truly to be made of the said Purchaser, the Surety Insurer binds itself,
its successors and assigns by these present.

THE CONDITIONS of the obligation are:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid
form or

2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of
bid validity
i. Fails or refuses to execute the Contract, if required; or
ii. The successful bidder fails to submit performance guarantee / security within the prescribed
time.
or

iii. The proceeds of Surety Bond (EMD) shall be payable to TCIL in case of breach of any of the
terms and conditions of the tender by the bidder.

We, the Surety Insurer, undertake to immediately and forthwith pay to the Purchaser up to the above amount
upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided
that in its demand, the purchaser will note that the amount claimed by it is due to it owing to the occurrence
of one or both of the two conditions, specifying the occurred condition or conditions.

The Surety Bond shall not be affected by any change in the constitution or winding up of the Bidder or the
Surety Insurer or any absorption, merger or amalgamation of the Bidder or the Surety Insurer with any
other person.

This Surety Bond will remain in force up to and including THIRTY (30) days after the period of bid validity
and any demand in respect thereof should reach the Surety Insurer not later than the specified date/dates.
TCIL shall have the fullest liberty without affecting in any way the liability of the Surety Insurer under this
Surety Bond from time to time to vary any of the terms and conditions in the said Bidding Documents or to
extend time for submission of the Bids or the bid validity period or the period for fulfillment and compliance
with all or any of the terms and conditions contained in the said Bidding Documents by the said Bidder and
the Surety Insurer shall not be released from its liability under these presents by any exercise by the TCIL of
the liberty as aforesaid or any other matter or thing whatsoever which under the law relating to sureties would
but for this provision have the effect or releasing the Surety Insurer from its such liability.

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The parties acknowledge and agree that neither this Surety Bond nor any obligations hereunder are
transferable or assignable.

The Surety Insurer declares that this Insurance Surety Bond is issued as per applicable rules and regulations
of Insurance Regulatory Development Authority of India (IRDAI).

Name & Signature of witness Signature of the authorized Surety Insurer

Address of witness Name
Signed in Capacity of
Full address of Branch
Tel No. of Branch
Fax No. / email of Branch

Notes:

1) The Insurance Surety Bond shall be from an Insurer as per guidelines issued by Insurance Regulatory and
Development Authority of India (IRDAI).

2) The Insurance Surety Bond should be on non-judicial stamp paper/e-stamp paper of appropriate value as
per Stamp Act prevailing in the state(s).

3) The executing officer of the Surety Bond will indicate his name, designation, and Power of Attorney No. on
last page of the Surety Bond.

END OF SECTION-8

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SECTION-9

AUTHORIZATION LETTER

Format for Authorization letter to be submitted by Bidder

Know all men by these presents that we (name of Company) _______________ ______________, incorporated
in India under the Companies Act, 1956 and having its Registered Office at ____________________________. (India)
("Hereinafter called the Company") DOTH hereby nominate, constitute and appoint (Name,
Designation) __________________________, S/o _________________ to be true and lawful authorized signatory in fact
and at law of the Company for and in the name and on behalf of the Company, to do, execute and perform
all or any of the following acts, deeds, matters and things namely:-

1. To represent the Company to all intents and purposes in connection with the matters pertaining
to signing & submission of (EOI No, EOI Date, EOI Description)__________ , _________,
____________________________________________and all affairs ancillary or incidental thereto.

2. AND the Company hereby agrees that all acts, deeds and things lawfully done by the said authorized
signatory shall be construed as acts, deeds and things done by the Company itself and the Company
hereby undertakes to ratify and confirm all and whatever its authorized signatory shall lawfully do
or cause to be done for and on behalf of the Company by virtue of the powers hereby given.

In witness whereof (Name , Designation) ____________, ______________of the Company acting for and on behalf of
the Company under the authority conferred by the Board of Directors of the Company in its _________ meeting
held on (Date) _________ has signed this Authorization Letter at (place)_________on this (Date)
_____________________.

The signatures of (Name , Designation) _______________________ given below are hereby certified.

Signature: ________________________
Signature of (Name, Designation) _______________________

CERTIFIED

Signature: ___________________

WITNESS:-

Signature:_________________

(Name, Designation):__________________

END OF SECTION-9

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

SECTION-10

MAKE IN INDIA UNDERTAKING:

(Formats available in client’s tender shall prevail. To be submitted by OEMs for submission in client’s
tender)

A. Bidder shall furnish following self-certificate on its letter head along with their techno-
commercial bid.

"We M/s____________________________ (Name of bidder) hereby certify that we meet the mandatory minimum
Local Content requirements of the Tender of equal to or more than 50% (for Class-I) / greater than 20%
and less than 50% (for Class-II) (in value terms) quoted vide our offer No ._________________dated
________________against Tender No. ________ dated ______. Given below are the list of items (goods and
services) which meets the Local Content Criteria. along with details of the location(s) at which the local
value addition is made in respective items (goods and services)"

S# Description of Items / Make Model location(s) at which the

Products / services local value addition is
made

B. If value of procurement is more than INR 10 Crore, above undertaking shall be supported by the
following certificate from Statutory Auditor or cost auditor of the company (in case of companies)
or from a practicing cost accountant or practicing charted accountant (in respect of suppliers other than
companies giving the percentage of local content, on the letter head of such Statutory Auditor.

"We____________________ the statutory auditor of M/s._______________________ (name of the bidder) hereby

certify that M/s._______________________(name of bidder) meet the mandatory Local Content requirements
of the Project Work under this Tender i.e. equal to or more than 50% (for Class-I) / greater than 20%
and less than 50% (for Class-II) (in value terms) quoted vide offer No.______________ dated________ against
TCIL Tender No. ----------- dated ---- by M/s._________________(Name of the bidder).

(Note: In case of bidder(s) for whom Statutory Auditor is not required as per law, required certificates
shall be provided by a practicing Chartered Accountant.)

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C. CALCULATION OF LOCAL CONTENT

Basic Rate W/0 Tax (INR) Total Cost W/0 Tax (INR)

Domestic Domestic
(Excluding Imported (Excluding Imported
Sl. Description net (Including net (Including Domestic
Qty Unit
No. of the Item Domestic All Custom Domestic All Custom +Imported
indirect Duties) indirect Duties)
Taxes) Taxes)

a b c d=a*b e=a*c f=d+e

Item 1 Nos
Description
1

Item 1
Description
2

3 Total - -

% of Local Content =(Total Cost Domestic 3(d) / Total Cost (domestic + Imported) (3 (f))) * 100

(To be used by bidder for their internal calculation and to submit if demanded by TCIL at any stage)

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

D. FORMAT OF SELF CERTIFICATION REGARDING LOCAL CONTENT (LC) FOR TELECOM PRODUCTS,
SERVICES OR WORKS

(DoT’s latest order/notification may be referred at [Link]

preference-make-india)

(To be submitted on non-judicial stamp paper of the value Rs 100/-)

I__ ____________________S/o, D/o, W/o, Resident of _____________ do hereby solemnly affirm and declare as
under:

That I agree to abide by the terms and conditions of Department of Telecommunications, Government of
India issued vide Notification No:_________ dated___________.

That the information furnished hereinafter is correct to the best of my knowledge and belief and I
undertake to produce relevant records before the procuring entity or any other authority so nominated
by the Department of Telecommunications, Government of India for the purpose of assessing the LC.

That the LC for all inputs which constitute the said Telecom Product/Services/Works has been verified
by me and I am responsible for the correctness of the claims made therein.

That in the event of the LC of the Telecom Product/Services/Works mentioned herein is found to be
incorrect and not meeting the prescribed LC norms, based on the assessment of an authority so
nominated by the Department of Telecommunications, Government of India, I and my Statutory auditor
or cost auditor (if applicable) will be liable for actions as specified in Clause (9) of the DPIIT PPP-MII
Order dated 19.07.2024 for all incorrect/false facts and figures.

I agree to maintain detailed breakup / information (separately for each product) to substantiate my
claim for LC in the Company's record for a period of 2 years and shall make this available for verification
to any authority. I shall also maintain records of local content pertaining to items bought from other
domestic manufacturers / traders.

[Please provide following information]

Name and details of the local supplier (Registered Office, Manufacturing unit location, nature of legal
entity)
Date on which this certificate is issued
Telecom Product/Services/Works for which the certificate is produced.
Procuring agency to whom the certificate is furnished.
Percentage of LC claimed.
Name and contact details of the unit of the manufacturer.
Sale Price of the product.
Ex-Factory Price of the product.
Freight, insurance and handling.
Total Bill of Material.
List and total cost value of inputs used for manufacture of the Telecom product/Services/Works.
List and total cost of inputs which are locally sourced. Please attach LC certificates from local suppliers, if
the input is not produced in-house.
List and cost of inputs which are imported, directly or indirectly

I hereby certify that, having read all the provisions of the above order and principles / basis of
calculations, the local content calculation does not include the following:

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Imported items sourced locally from resellers/distributors.

The license fees / royalties paid/ technical charges paid out of India.
Procurement / supply of repackaged / refurbished/rebranded imported products

I hereby also certify to the best of my knowledge and belief that all the particulars furnished above are
correct and complete. I agree to comply with the terms and conditions of the DPIIT PPP-MII order dated
19.07.2024 and DoT PPPMII Notification dated…….…...

I understand that any incorrect declaration regarding the local content or failure to substantiate the
claim of LC will result in penalties as specified in Clause (9) of the DPIIT PPP-MII Order dated
19.07.2024.

I further certify and take personal responsibility that I have applied my mind to the calculations and
principles of LC as specified in this order and I shall, having declared the LC shall not seek recourse to
change it on any ground. Any changes made by me on any grounds in a bid in LC after bid submission
shall make my bid non-responsive and I shall hold myself liable for civil/criminal action arising out of
any such change. I understand and agree that any such post bid change in LC content shall also be a valid
ground for blacklisting of the firm from future contracts/bids.

Signature:
Name:
Designation: CEO/MD
Address:
Email Address:
Mobile No.:
Place:
Date:

Notes:

1. During project execution for contracts > INR 10 Cr, contractor shall submit local content certificate,
duly certified by practicing cost / chartered accountant. If not possible during project execution, the
certificate by practicing cost / chartered accountant shall be submitted after project completion.
2. If the stipulated local content requirements are not met or the ‘Class’ of the supplier is downgraded,
penalty up to 10% of contract value may be imposed. Contract shall not be terminated on this account.
3. Decisions on complaints shall be from the Competent Authority. False Declaration shall be handled as
per breach of Code of Integrity.
4. Manufacturers manufacturing under Production Linked Incentive (PLI) Scheme shall be treated as
deemed as Class-II suppliers, unless they meet Class-I min. local content for that item. This shall be
applicable for specific time period only (as notified).

END OF SECTION-10

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

SECTION-11

NO-CONVICTION CERTIFICATE

[To be submitted on the Letterhead of the Bidder]

Offer No.: ____________________________________ Date: _____________

To

[Head of Department]
Telecommunications Consultants India Limited,

TCIL Bhawan, Greater Kailash-I,

New Delhi-110 048 (INDIA)

Sub: Self Declaration of not been blacklisted for [EOI/ NIT No.] dated [EOI/ NIT date] for [EoI Description]

Dear Sir,

This is to notify you that our Firm /Company/ Organization <provide Name of the Firm/ Company/
Organization> intends to submit a proposal in response to the subject EOI/ NIT.

In accordance with the above, we declare that:

a. We are not involved in any major litigation that may have an impact of affecting or compromising the
delivery of goods / services as required under the subject EOI/ NIT.

b. We are neither banned/ debarred/ blacklisted/ put on holiday list nor action for banning / debarment
/ blacklisting / holiday listing has been initiated by any Central/ State Government/ agency of Central/
State Government of India or any other country in the world/ Public Sector Undertaking/ any
Regulatory Authorities in India or any other country in the world for any kind of fraudulent activities
on any ground including but not limited to indulgence in corrupt practice, fraudulent practice, coercive
practice, undesirable practice or restrictive practice as on date of submission of the Bid.

Yours sincerely,

(Signature of the Authorized signatory of the Bidding Organisation)

Name:
Designation:
Contact details (including E-mail):
Business Address:
Date:
Seal:
END OF SECTION-11

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SECTION-12

UNDERTAKING AS PER ELIGIBILITY CRITERIA REQUIREMENT

Sub: Undertaking as per Eligibility Conditions in EOI No._____ dated _____

We, [name of the bidder], hereby undertake that:

i. We are not insolvent, in receivership, bankrupt or being wound up, not have had our business
activities suspended and not be the subject of legal proceedings for any of the foregoing.

ii. In reference to the Government of India, Ministry of Finance, Department of Expenditure, Office
Memorandum No. [Link]. 6/18/2019-PPD, Dated 23-07-2020 (and its amendments as issued from
time to time), we hereby submit that:
We have read the Clause regarding restrictions on procurement from a bidder of a country which
shares a land border with India; We certify that we (in case of Consortium all the Consortium
Partners) are not from such a country or their beneficial owner is not from such a country or we will
not sub-contract any work to a contractor from such countries, if from such a country, have been
registered with the Competent Authority.

We hereby certify that we (in case of Consortium all the Consortium Partners) fulfill all requirements
in this regard and are eligible to be considered.

[Where applicable, evidence of valid registration by the Competent Authority shall be attached.]

This undertaking from the OEMs for submission in TCIL’s bid against the client’s tender (enclosed)
OR
We declare that the undertaking from the OEMs for submission in TCIL’s bid against the client’s tender
shall be submitted before opening of financial bid.

iii. TCIL has not cancelled any Purchase Order(s) for any Project which was placed on us, on risk & cost
basis for non-performance or non-submission of performance guarantee in the last 2 years.
iv. In compliance to Ministry of Skill Development and Entrepreneurship (MSDE) D.O dated 12.09.2022,
we hereby undertake that we shall provide formally certified skilled workforce or we commit to the
effect that we would ensure that all our workers would be skilled through Recognition of Prior
Leaning (RPL) within two months from the date of commencement of work under the project, at our
own cost.
v. All the documents/ certificates/ information submitted by us against this EOI are genuine.
vi. We shall comply with all applicable Indian Labour laws, Payment of Minimum Wages Act, Workman’s
Compensation Act, EPF/ESI provisions and any such statutory provisions. In case we are found to be
not complying to any of the relevant statutory requirement, action as deemed fit may be initiated by
TCIL at its sole discretion.
vii. We hereby declare that our bid has No-Deviation against TCIL’s EOI and Client’s tender [client tender
no. & date). Compliance statement from OEMs is enclosed.
viii. The Manufacturer’s Authorization Certificate in the name of TCIL for submission in the client’s tender
is/are enclosed.
OR
We shall submit the Manufacturer’s Authorization Certificate in the name of TCIL for submission in the
client’s tender before opening the financial bid.

(Signature of the Authorized signatory)

END OF SECTION-12
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SECTION-13

BID SUBMISSION FORM

Offer No.: Date:

To: [Head of Department], TCIL

Dear Sir,

In response to your Tender No. ___________________________, we hereby submit our offer herewith.

1. Bidder Name : ___________________________________

2. Website Address : ___________________________________

3. Email Address :___________________________________

4. Address for Communication : ___________________________________

____________________________________

____________________________________

5. Telephone Number : ___________________________________

6. Fax/Telefax Number : ___________________________________

7. Authorised Person - Name :____________________________________

Designation :____________________________________

Mobile No. :____________________________________

Email ID : ___________________________________

8. Alternate Person Name: :____________________________________

Designation :____________________________________
Mobile No. :____________________________________

Email ID : ___________________________________

9. PAN Number : ___________________________________

10. GST Regn. No. with Address : ___________________________________

___________________________________
___________________________________

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11. Beneficiary’s complete Bank Details.

Bank Account No. : ___________________________________

IFSC / NEFT Code : ___________________________________

Name of the Bank : ___________________________________

Address of the Branch : ___________________________________

12. Particulars of EMD

Amount : Rs. ________________________________

Mode of Payment (DD/BG) : ___________________________________

DD/BG No. : ___________________________________

Date : ___________________________________

Name of the Bank : ___________________________________

Address of the Bank : ___________________________________

Validity of BG : ___________________________________

13. Particulars of Tender Fee

Amount : Rs._________________________________

DD No. :___________________________________

Date : ___________________________________

Name of the Bank : ___________________________________

Address of the Bank : ___________________________________

14. Turnover of the Bidder in last 3 years:-

Year Year Annual Report attached Turnover in Rs. (Lakh)

at Page No.

Average Turnover

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15. Are you a MSME Unit. If yes, please furnish Registration Details, Name of the DIC/State.

16. If you are MSME, is it owned by SC/ST Entrepreneurs or Women Entrepreneurs? If Yes, please specify
the Name of the Owner who is SC or ST or Women Entrepreneur (as applicable).
_______________________________________________________________________

17. Following Documents are submitted to substantiate other eligibility criteria.

i) _________________________________________________________________

ii) ________________________________________________________________

iii) ________________________________________________________________

DECLARATION

1) We have read and understood the terms & conditions of the above-mentioned tender and comply to
all Terms & Conditions of the Tender.
(In case of any deviation, the Bidder must attach a separate sheet clearly mentioning the Clause No. of
the Tender and Deviation thereto)
2) We certify that the information mentioned above are true and correct to best of our knowledge.

Place: Signature of Authorised Signatory with Seal

Date: Name:

Designation:

END OF SECTION -13

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SECTION-14

EOI CHECKLIST

Sl. Document Submitted (Yes or No)

1 Tender Fee (if applicable)

2 EMD (BG / DD / NEFT / Insurance Surety Bond / FDR etc.)
3 For MSE Exemption, Udyam Registration Certificate and Statutory
Auditor Certificate for Investment in Plant and Machinery.

4 For Start-Up Exemption, DPIIT certificate

5 Authorization Letter/Board Resolution (for bid signing authority)
6 Make in India Undertaking
7 Certificate of Incorporation/ Registration/ Partnership Deed or any
other

8 Documents against Financial Eligibility Criteria

9 Documents against Similar Work Experience Eligibility Criteria

10 PAN & GST Registration Certificate (or undertaking, if applicable)

11 Manufacturer’s Authorization Certificate (MAF) or undertaking, as
applicable

12 Undertaking against Eligibility Criteria Requirements

13 No-Conviction Certificate
14 PF Registration
15 Undertaking for Local Office (if applicable)
16 Consortium Agreement (if applicable)
17 Technical Brochure and Data-Sheets
18 Integrity Pact document (if applicable)
17 Bid Submission Form

18 NDA (if applicable)

19 Undertaking for submission of performance security
20 Undertaking by MSME bidders regarding registration on TReDS and
Samadhan portal

21 Undertaking for back-to-back Payment Terms

22 Any other undertaking/ document as per EOI/ NIT.

END OF SECTION-14
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SECTION-15

RATE CONTRACT-NOT APPICABLE

[The following terms and conditions need to be included in Rate Contracts only.

Other terms and conditions shall be as per EOI format.]

1. The quantity to be supplied during the currency of the rate contract is not fixed and will be decided
based on their actual requirement as per approved Budget/ Indent on “as and when” required
basis.
2. TCIL can place the orders during the validity of the rate contract period at the same rate, terms
and conditions.
3. Normally, no variation is allowed except statutory variations in Sales Tax and Excise Duties.
Sometimes, there are significant variations in the raw-material prices during the rate contract
period. If there are downward variations and the client insists for revised quotations, the earlier
rate contract is cancelled and new tenders are invited.

4. FALL CLAUSE (applicable for Rate Contract)

a) The prices once fixed will remain valid during currency of rate contract. Further, if at any time
during the contract

i. It comes to the notice of purchaser regarding reduction of price by the supplier/vendor for
the same or similar equipment/ service;
And/or
ii. The prices received in a new tender for the same or similar equipment/service are less
than the prices chargeable under the contract.

The purchaser, for the purpose of rate contract, if any, will determine and intimate the new price,
taking into account various related aspects such as quantity, geographical location etc., and the
date of its effect for the balance quantity/ service to the vendor. In case the vendor does not accept
the new price to be made applicable during the extended delivery period and the date of its effect,
the purchaser shall have the right to terminate the contract without accepting any further supplies.
This termination of the contract shall be at the risk and responsibility of the
supplier/vendor/contractor and the purchaser reserves the right to purchase the balance
unsupplied quantity/ service at the risk and cost of the defaulting vendor besides considering the
forfeiture of his performance security.

b) The vendor during any time of the currency of the rate contract, shall have to provide an
undertaking as “We have not reduced the sale price, and/ or offered to sell the same or similar
equipment/ service to any person/organization including Department of central/state
Government or any central/state PSU at a price lower than the price chargeable under the contract
for scheduled delivery period.”
In case clarification is required by TCIL, the vendor supplier shall produce related documents such as
PO/Agreement etc.

END OF SECTION-15

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Section -16

PERFORMANCE SECURITY FORMAT

A. PERFORMANCE BANK GUARANTEE (PBG FORMAT)

(TO BE ISSUED BY A DELHI BRANCH)

M/s Telecommunications Consultants India Ltd.,
TCIL Bhawan, Greater Kailash-I
New Delhi – 110 048 (INDIA)
(With due stamp duty if applicable)

OUR LETTER OF GUARANTEE No. : ______________

In consideration of TELECOMMUNICATIONS CONSULTANTS INDIA LIMITED, having its office at TCIL Bhawan,
Greater Kailash-I, New Delhi – 110 048 (INDIA) (hereinafter referred to as “TCIL” which expression shall
unless repugnant to the content or meaning thereof include all its successors, administrators and executors)
and having entered into an agreement dated ___________/issued Purchase Order No.
___________________________________ dated _______ with/on M/s _________________________________________________
(hereinafter referred to as “The Supplier” which expression unless repugnant to the content or meaning
thereof, shall include all the successors, administrators, and executors).

WHEREAS the Supplier having unequivocably accepted to supply the materials/Services as per terms and
conditions given in the Agreement dated ________ /Purchase Order No. __________________________ dated ___________
and TCIL having agreed that the Supplier shall furnish to TCIL a Performance Guarantee for the faithful
performance of the entire contract, to the extent of 10% (ten percent) of the value of the Purchase Order i.e.
for _______________________.

We, __________________________________________ (“The Bank”) which shall include OUR successors, administrators
and executors herewith establish an irrevocable Letter of Guarantee No. ____________ in your favour for account
of __________________________ (The Supplier) in cover of performance guarantee in accordance with the terms and
conditions of the Agreement/Purchase Order.

Hereby, we undertake to pay upto but not exceeding ___________ (say ____________________________ only) upon
receipt by us of your first written demand accompanied by your declaration stating that the amount claimed
is due by reason of the Supplier having failed to perform the Agreement and despite any contestation on the
part of above named supplier.

The proceed of performance security shall be payable to TCIL in case of breach of any of the terms and
conditions of the contract/PO/tender by the vendor.

This Letter of Guarantee will expire on ___________ including 30 days of claim period and any claims made
hereunder must be received by us on or before expiry date after which date this Letter of Guarantee will
become of no effect whatsoever whether returned to us or not.

_______________

Authorized Signature
Manager
Seal of Bank
Contact details

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Note:

Bank Guarantee (BG)/ e-BG in the prescribed format from a SFMS enabled Scheduled Commercial
Bank through SFMS Platform. TCIL’s bank details are as under:

Name of Beneficiary and Name Telecommunications Consultants India Limited

its Details Address TCIL Bhawan, Greater Kailash-1, New Delhi-110048
Name of Beneficiary Name ICICI Bank Limited
Bank and its Details Account No 000705005880
Address 9-A PHELPS Building, Connaught Place, New Delhi- 110001
Unique Identifier TC503394486 (UID to be mentioned in field 7037 of the BG
Code advising message code)
IFS Code ICIC0000007

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B. INSURANCE SURETY BOND – PERFORMANCE SECURITY FORMAT

(To be stamped in accordance with Stamp Act of India)

(TO BE ISSUED BY A DELHI BRANCH)

M/s Telecommunications Consultants India Ltd.,
TCIL Bhawan, Greater Kailash-I
New Delhi – 110 048 (INDIA)

Surety Bond No: ______________

This BOND is made as a deed AMONG the following parties

The “Supplier” as contractor………………….. (name and address)

The “Surety Insurer” as guarantor (name and address) and “Purchaser” as Telecommunications Consultants
India Limited, (TCIL), TCIL Bhawan, Greater Kailash -I, New Delhi 110048

WHEREAS TELECOMMUNICATIONS CONSULTANTS INDIA LIMITED, having its office at TCIL Bhawan, Greater
Kailash-I, New Delhi – 110 048 (INDIA) (hereinafter referred to as “TCIL” which expression shall unless
repugnant to the content or meaning thereof include all its successors, administrators and executors) has
accepted the bid of the Supplier in relation to the Tender/RFP/EOI Number ……… dated ………………………and
having entered into an agreement dated ___________ / issued Purchase Order No. ___________________________________
dated _______ with/on M/s _________________________________________________ (hereinafter referred to as “The
Supplier” which expression unless repugnant to the content or meaning thereof, shall include all the
successors, administrators, and executors).

WHEREAS the Supplier having unequivocally accepted to supply the materials and/or Services as per terms
and conditions given in the Agreement dated ________ / Purchase Order No. __________________________ dated
___________ and TCIL having agreed that the Supplier shall furnish to TCIL a Surety Bond for the faithful
performance of the entire contract, to the extent of xx% (xx percent) of the value of the Purchase Order /
Agreement i.e. for Rs _______________________.

1. We, __________________________________________ (“The Surety Insurer”) which shall include OUR successors,
administrators and executors irrevocably, unconditionally and without reservation guarantee the due
and faithful fulfillment and compliance of the terms and conditions of the said Agreement/PO by the
said Supplier and unconditionally and irrevocably undertake to pay forthwith to the TCIL an amount
of Rs.*** ** (Rupees *** ** only (hereinafter referred to as the “Surety Bond”) as our primary obligation
without any demur, reservation, recourse, contest or protest and without reference to the Supplier, if
the Supplier shall fail to fulfill or comply with all or any of the terms and conditions contained in the
said Agreement/PO.

2. Hereby, we undertake to pay up to but not exceeding ___________ (say ____________________________ only)
upon receipt by us of TCIL’s first written demand accompanied by TCIL’s declaration stating that the
amount claimed is due by reason of the Supplier having failed to perform as per the Purchase Order /
Agreement and despite any contestation on the part of above named supplier. Any such written
demand made by the TCIL stating that the supplier is in default of the due and faithful fulfillment and
compliance with the terms and conditions contained in the Agreement/PO shall be final, conclusive
and binding on the surety Insurer, notwithstanding any differences between the TCIL and the Bidder
or any dispute pending before any Court, Tribunal, Arbitrator or any other TCIL.

3. TCIL shall have the fullest liberty without affecting in any way the liability of the Surety Insurer under
this Surety Bond from time to time to vary any of the terms and conditions in the said Agreement/PO
or to extend time for fulfillment and compliance with all or any of the terms and conditions contained
in the said Agreement/PO by the said supplier or to postpone for any time and from time to time any

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of powers exercisable by it against the said supplier and either to enforce or forbear from enforcing
any of the terms and conditions contained in the said Agreement/PO, and the Surety Insurer shall not
be released from its liability under these presents by any exercise by the TCIL of the liberty with
reference to the matters aforesaid or by any change in the constitution of the TCIL or the Supplier or
its absorption, merger or amalgamation with any other person or any other matter or thing
whatsoever which under the law relating to sureties would but for this provision have the effect or
releasing the Surety Insurer from its such liability. In the event of extension of time for performance
of the contract, the Surety Insurer shall be liable to extend the validity of the present Insurance Surety
Bond without any demur, condition or protest.
4. WE hereby acknowledge and understand that it shall not be necessary for TCIL to proceed against the
said supplier before proceeding against the Surety Insurer and the Surety Bond herein contained shall
be enforceable against the Surety Insurer, notwithstanding any other security which the TCIL may
have obtained from the said supplier or any other person and which shall, at the time when
proceedings are taken against the Surety Insurer hereunder, be outstanding or unrealized.
5. We, the Surety Insurer, further undertake not to revoke this Surety Bond during its currency except
with the previous express consent of TCIL in writing.

6. The Surety Insurer declares that it has power to issue this Surety Bond and discharge the obligations
contemplated herein, the undersigned is duly authorized and has full power to execute this Surety
Bond for and on behalf of the Surety Insurer.

7. The Surety Bond shall not be affected by any change in the constitution or winding up of the Bidder or
the Surety Insurer or any absorption, merger or amalgamation of the Bidder or the Surety Insurer with
any other person.

8. This Surety Bond will expire on ___________ including 30 days of claim period and any claims made
hereunder must be received by us on or before expiry date after which date this Surety Bond will
become of no effect whatsoever whether returned to us or not.

9. The parties acknowledge and agree that neither this Surety Bond nor any obligations hereunder are
transferable or assignable.
10. The Surety Insurer declares that this Insurance Surety Bond is issued as per applicable rules and
regulations of Insurance Regulatory Development Authority of India (IRDAI).

_____________
Authorized Signature
Manager
Seal of Insurer Surety
Contact details
Name & Signature of witness Signature of the authorized Surety Insurer
Address of witness Name
Signed in Capacity of
Full address of Branch
Tel No. of Branch
Fax No. / Email of Branch
Notes:

1) The Insurance Surety Bond shall be from an Insurer as per guidelines issued by Insurance Regulatory
and Development Authority of India (IRDAI).
2) The Insurance Surety Bond should be on non-judicial stamp paper/e-stamp paper of appropriate value
as per Stamp Act prevailing in the state(s).

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3) The executing officer of Surety Bond will indicate his name, designation, and Power of Attorney No. on
last page of the Surety Bond
END OF SECTION-16

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SECTION-17

MEMORANDUM OF UNDERSTANDING

A. MOU FORMAT WHEN BACKEND PARTNER IS IN CONSORTIUM)

(To be signed by all Consortium Partners)

This Memorandum of Understanding (MoU) is made on ___th day of ___________ at New Delhi by and between:

M/s Telecommunications Consultants India Limited, a Company registered under the Indian Companies
Act 1956, with its registered and corporate office at TCIL Bhawan, Greater Kailash-1, New Delhi – 110048,
hereinafter referred to as “TCIL”, which expression shall include its successors and its permitted assigns, of
one part.
AND
____________ CONSORTIUM consisting of M/s ______________ (Vendor Name), registered under the __________ Act,
with its registered office at ______________ (Lead Member), M/s ______________ (Vendor Name), registered under
the __________ Act, with its registered office at __________ (Consortium Partner) and M/s ______________ (Vendor
Name), registered under the __________ Act, with its registered office at ___________ (Consortium Partner)
hereinafter the said consortium shall be referred to as “____________”, which expression shall include its
successors and permitted assigns, of the other part.
“TCIL” and “_________”are individually referred to as “Party” and collectively as “Parties”.

WHEREAS TCIL, a Government of India Enterprise under the Ministry of Communications and Information
Technology, is a leading company in Telecommunications and Information Technology and has to its credit
successful execution of many consultancy and turnkey projects in the fields of Telecom, IT and Civil both in
India and abroad and it also acts as procurement consultant/agent/executing agency/implementing agency
for number of Government of India enterprises/undertaking.

WHEREAS___________ (Name of Lead Member) is in the business of______________________________. .

WHEREAS___________ (Name of Consortium Partner) is in the business of______________________________.
WHEREAS___________ (Name of Consortium Partner) is in the business of______________________________.
WHEREAS ___________ (Client Name) (herein after called “________”) issued TENDER No. ________ dated ________ for
‘__________, hereinafter referred to as “________ (Client Name) tender” /”Work”/”Project”.

WHEREAS TCIL published EOI No. ________ dated _________ (hereinafter referred as TCIL EOI) for selection of
back-end partner for _______ (Client Name) tender.

AND WHEREAS M/s _____________ & M/s _____________ has entered into a Consortium Agreement / Memorandum
of Agreement dated __________ (Annexure A) and a Role & Responsibility Matrix dated ____________ (Annexure
B) for the purpose of forming a consortium to participate in TCIL EOI wherein it is mentioned that _________
shall act as the Lead Member & ___________ shall act as consortium partner and the Lead Member is authorized
to sign the MOU with TCIL and accordingly they have submitted their offer for _____________in response to TCIL
EOI & pursuant to the same were selected by TCIL as back-end partner for __________ (Client name) Tender.

Now, therefore, it is agreed between the Parties as under:

1. The Parties wish to work together with the understanding that TCIL shall act as the bidder (lead bidder)
and _____ (consortium name) (partner for ______) for participating in the ____ (client name) Tender.

*Please note that the term “Lead bidder” shall be mentioned only when TCIL shall bid in consortium with backend
partner.

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

2. _____ (consortium name) shall not participate directly or indirectly whether in consortium or separately in
____ (client name) Tender and shall not quote rates to any other party participating/pre-qualified for ____
(client name) Tender directly or indirectly through its subsidiary, partnership, ownership, individual firm
etc.

3. On award of the work of the ________(client name) Tender to TCIL, TCIL will enter into a detailed agreement
with _____ (consortium name) based on the terms & conditions of this MoU, TCIL EOI and _____________ (client
name) Tender.

4. The term of this MoU shall be for _____ months (“Term”) from the date of signing of this MoU (“Effective
Date”) or till the completion of the project & release of all payments thereof whichever is later. All
obligations hereunder shall only apply during the Term of this MoU and to such obligations and
commitments in relation to the Tender/Work/Project under the scope of TCIL EOI & _______ (Client name)
tender, as may have been undertaken by the Parties during the Term with validity exceeding the Term.
The Term of this MoU can be extended by mutual agreement between the Parties, depending upon the
requirement.

5. After mutual consultation, a joint team consisting of representatives of the parties will be formed for
various activities like, technical discussions, deciding the preparation of final Bid/offer, terms & conditions
and demonstration of functionality required in the _______ (Client name) Tender/Work/Project.

6. TCIL and _______ (consortium name) hereby mutually agree that both of them shall remain as irrevocable
members of this tie-up for the complete execution and completion of __________ (client name)
Tender/Work/Project (as per scope of TCIL EOI & ______ (Client name) tender).

7. Expenses towards bid preparation would be borne by the individual Parties viz. TCIL and ____ (consortium
name) for their respective work. TCIL will not reimburse any such expenses to _____ (consortium name)
towards preparation and submission of the bid.

8. All technical, financial and commercial terms and conditions of the Tender, except pricing, risk purchase,
limitation of liability, advance payment & termination, will apply on back-to-back basis between TCIL and
____ (consortium name), for their respective part/scope of work. However, if _____ (consortium name) or
any of its member fails to fulfill its part of the work to the satisfaction of TCIL, then TCIL shall have the
right to terminate the contract with _____ (consortium name) and get the same executed departmentally or
by other agencies at the risk and cost of ______ (consortium name).

9. Both M/s __________ (Lead Member name) and M/s __________ (Consortium Partner name) shall be jointly
and severally responsible for compliance of all the terms and conditions of the tender document, this MOU
and TCIL’s contract with main client relating to performance of this MOU. Any non-compliance by either
party of the Consortium shall be treated as a breach of this MOU.

10. Both M/s __________ (Lead Member name) and M/s __________ (Consortium Partner name) shall be jointly
and severally liable to TCIL to compensate any losses or damages if so suffered by TCIL for any breach of
this agreement and/or action initiated by the main client for non-performance of the contract.

11. In case of failure of either of M/s __________ (Lead Member name) or M/s __________ (Consortium Partner
name), the total responsibility shall shift upon remaining party.

12. Notwithstanding anything contained in any other agreement, document, correspondence, arrangement
between the parties in respect of _________(Client name) Tender/ Works / Projects, the _________ (consortium
name) understands, agrees and undertakes that:

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a) _____ (consortium name) participated in TCIL EOI and that all terms & conditions of the TCIL EOI shall
apply to ____ (consortium name).

b) Prices quoted by _____ (consortium name) shall remain firm and fixed till the execution of the Tender.

c) the payments terms between TCIL & ________ (consortium name) are on back-to-back basis and the
payment shall be released by TCIL only if and when received by TCIL from _______ (Client name) and subject
to terms & conditions of agreement (as stipulated in 3 above) and submission of complete required
documents. Payment to the vendor/supplier/partner upon its submitting all required documents showing
completion of work as well as the tentative invoice, shall be on a back-to-back basis with the client i.e. only
on client finally certifying, accepting and making payment of the said work done by the
vendor/supplier/partner as forwarded by TCIL to the Client, such vendor/supplier/partner shall become
eligible for payment. As the work is being executed through vendor/supplier/partner by TCIL, on behalf
of the client, the vendor/supplier/partner’s eligibility for receiving payment from TCIL shall depend solely
upon acceptance of the work, certification of the bill and payment of the certified bill by the client.
Entitlement of the vendor/supplier/partner for payment from TCIL regarding the bill raised by it in
respect of a particular work would arise within a reasonable time of 15 working days upon receipt of above
payments after statutory and contractual deductions by the client and TCIL. Such payments shall also be
subject to contractual requirements/payment terms between client and TCIL to which the
vendor/supplier/partner shall also be bound. However, in the event client certifies the work for lesser
amount, the entitlement of vendor/supplier/partner of TCIL would be only for the certified value of work
by the client minus the statutory and contractual deductions as per contract of vendor/supplier/partner
with TCIL. TCIL will make reasonable efforts to secure acceptance and certification of the work and release
of the payment by the client, however, any delay on the part of the client in certification and acceptance of
the work and release of the payment will not entitle the vendor/supplier/partner to raise claim regarding
the same against TCIL.

d) _________ (consortium name) will not demand or make any claim under any law with respect to the
pending payment till the time corresponding payment is received by TCIL from _______ (Client name). TCIL
shall not be responsible in any manner whatsoever for any delay in releasing the payments or withholding
of payments by ________ (Client name).

e) the (day) date of delivery of goods and/or rendering of services by the ____ (consortium name) shall
be the date of realization of payment from the client once the goods and/or services are accepted by the
client.

f) if in the instant contract, ____ (consortium name) is acting only as trader / reseller /
distributor/authorized agents and/or is engaged in a WORKS contract, no benefits under MSME Act 2006
and PPP Policy 2012 as per MSE Guidelines issued by Ministry of MSME would be applicable to it on
account of acceptance of back to back payment terms as above. By agreeing to the terms of ________ (client
name) Tender, the _______ (consortium name) agrees to forgo its rights under this Act and Policy.

g) ____ (consortium name) hereby agrees to ensure timely GST compliances as per the statutory
requirements. All the costs pertaining to any GST non-compliance including but not limited to any loss of
eligible input tax credit due to non-payment/non-filing of GST return and applicable interest/penalties
shall be borne/indemnified by ____ (consortium name). Further ____ (consortium name) hereby agrees that
TCIL reserves the right for reimbursement of any such cost incurred out of the aforesaid non-
compliance(s). ____ (consortium name) will provide payment of GST proof i.e. GSTR-1, GSTR-3B, cash
ledger and challan for taking GST payment from TCIL against invoices.

h) Any deductions by the ____ (Client name) towards LD/penalties/contingencies shall be borne by ____
(consortium name) in terms of TCIL EOI.
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i) At any given point of time, ________ (consortium name) may not assign or delegate its rights, duties or
obligations under this MOU without prior written consent of TCIL.

j) On award of work of the Tender/Work/Project, ______ (consortium name) shall provide its GeM Seller
id to TCIL (not applicable for “works” contract or non-Indian vendor).

k) In the event of breach of any of the terms & conditions of this MOU or in case of any default of any
terms & conditions of this MOU, on the part of __________ consortium and/or M/s ____________ (Lead Member
name) and/or M/s ____________ (Consortium partner Name), TCIL reserves the right to take necessary steps
/ action as per available documents, including but not limited to, termination of contract, forfeiture of BG
/ EMD, blacklisting / banning etc. and execute the work at their risk & cost.

13. TCIL and ____ (consortium name) agree to keep confidential all information shared with each other and
disclose to third party only after taking prior written consent of each other. This clause excludes
information available in public domain. The confidentiality provisions of this MoU shall remain in full force
and effect during the term of this MoU and 12 months thereafter.

14. Any sum of money (including refundable security deposit) due and payable to the_______ (consortium
name) and/or __________ (Lead bidder name) and/or _________ (Consortium partner name), under this
contract or any other contract entered between the parties herein whether continuing or completed may
be appropriated by TCIL and set off against any claim of TCIL of any nature whatsoever, arising under this
contract or any other contract entered into between the parties, herein whether continuing or completed.

15. Nothing in this MoU shall constitute, create or give effect or recognize a JV, partnership or business entity
of any kind.

16. This MoU shall be construed and governed by the laws of India and the parties hereby submit to the
exclusive jurisdiction of the Delhi Courts of Law.

17. Any matter which is not stipulated in the MoU, shall be settled in good faith by discussion among the
parties in the spirit of understanding and cooperation.

18. Dispute Resolution:

1. The parties to this agreement/contract agree that they shall resolve all disputes or differences whatsoever
arising between them under and/or in connection with and/or in respect of this
Tender/EOI/Agreement/Purchase Order/MoU through a “Conciliation and Settlement Mechanism (CSM)”
and the detailed guidelines/procedure for such CSM is annexed hereto as Annexure-A. That it is understood
and agreed between the parties that the CSM annexed as Annexure-A with the present agreement forms and
shall be treated as part and parcel of the present agreement.
2. In cases, wherein the contract value/price is less than or equal to Rs. 5 crore (Rupees Five Crore) and the
parties fail to resolve such disputes through the conciliation proceedings as provided in sub- clause ‘1’ above,
then and only then, the dispute shall be referred to and finally resolved by arbitration administered by the
India International Arbitration Centre (“IIAC”) in accordance with the India International Centre (Conduct
of Arbitration) Regulations (“IIAC Regulations”) for the time being in force, which regulations are deemed
to be incorporated by reference in this clause.. The place/seat of the arbitration proceedings shall be New
Delhi, India and the language of the arbitration shall be English. The Tribunal shall consist of one Arbitrator.
The Law governing the Arbitration agreement as well as the contract shall be Indian Law.
3. For all the contracts other than those mentioned in sub-clause ‘2’ above, the matter shall not be referred to
arbitration at all and such disputes, on failure of conciliation proceedings in sub-clause ‘1’ above, shall be
resolved under the mechanism provided by the State in form of Courts of Law/Ordinary Civil Courts for
resolution of such disputes under applicable Laws.

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

4. The courts at New Delhi shall have exclusive jurisdiction in respect to any dispute pertaining to this
agreement.
5. The parties shall continue to perform their respective obligations as per the Agreement during the pendency
of proceedings under the above clauses.
*Please Note that in case of agreement/MoU with Government Organization, the following clause shall be
applicable:

In the event of any dispute or difference relating to the interpretation and application of the provisions
of commercial contract(s) between Central Public Center Enterprise ( CPSEs)/Port Trusts inter se and also
between CPSEs and Govt. Depts/ organizations (excluding disputes relating to Railways, Income Tax,
Customs & Excise Dept), such dispute or difference shall be taken up by either party for its resolution
through AMRCD as mentioned in DPE OM No. 05/003/2019-FTS-10937 dated 14th December 2022 and
the decision of AMRCD on the said dispute will be binding on both the parties

6. During its Term, this MOU will be terminated in the event of

a. Client withdrawing the Tender provided it does not create any financial obligation on TCIL.
b. Tender not awarded to TCIL
c. Mutual agreement between the “Parties”
d. As per TCIL EOI
7. Notices and other communications under this MoU shall be in writing and communicated through post,
courier, fax, email or any other recognized mode of such communication. All such notices and
communications shall be directed to the address as mentioned in the MoU.

8. By signing this MoU, the “Parties” acknowledge that it correctly records the understanding they have
reached with regard to the Project.

9. EOI document, technical / financial bid, any further negotiations, all correspondences with or from
_______ (consortium name) till EOI finalization shall be an integral of this MOU.

IN WITNESS WHEREOF, each party hereto has caused this MoU to be executed in duplicate to be effective as
of the Effective Date, by its duly authorized representative.

For Telecommunications Consultants India Ltd For _____________________ Private Limited

Private Limited)
Signature: Signature:
Name: Name:
Designation: Designation:
Date: Date:
Witness: Witness:

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

Memorandum of Understanding

B. MOU FORMAT WHEN BACKEND PARTNER IS A SINGLE BIDDER (WITHOUT CONSORTIUM)

This Memorandum of Understanding (MoU) is made on ___th day of ___________ at New Delhi by and between:

M/s Telecommunications Consultants India Limited, a Company registered under the Indian Companies
Act 1956, with its registered and corporate office at TCIL Bhawan, Greater Kailash-1, New Delhi – 110048,
hereinafter referred to as “TCIL”, which expression shall include its successors and its permitted assigns, of
one part.

AND

M/s ____________________ (vendor name), registered under the Indian Companies Act 1956/2013 (whichever is
applicable), with its registered office at ________________________, hereinafter referred to as “________”, which
expression shall include its successors and permitted assigns, of the other part.

“TCIL” and “_________”are individually referred to as “Party” and collectively as “Parties”.

WHEREAS TCIL, a Government of India Enterprise under the Ministry of Communications and Information
Technology, is a leading company in Telecommunications and Information Technology and has to its credit
successful execution of many consultancy and turnkey projects in the fields of Telecom, IT and Civil both in
India and abroad and it also acts as procurement consultant/agent/executing agency/implementing agency
for number of Government of India enterprises/undertaking.

WHEREAS___________ (vendor name) is in the business of______________________________.

WHEREAS ___________ (Client Name) (herein after called “________”) issued TENDER No. ________ dated ________ for
‘__________, hereinafter referred to as “________ (Client Name) tender” /”Work”/”Project”.

WHEREAS TCIL published EOI No. ________ dated _________ (hereinafter referred as TCIL EOI) for selection of
back-end partner for _______ (Client Name) tender.

AND WHEREAS __________ (Vendor Name) submitted their offer and pursuant to the same was selected by TCIL
as back-end partner for __________ (Client Name) Tender.

Now, therefore, it is agreed between the Parties as under:

1. The Parties wish to work together with the understanding that TCIL shall act as the bidder (lead bidder)
and _____ (vendor name) (partner for ______) for participating in the ____ (client name) Tender.

*Please note that the term “Lead bidder” shall be mentioned only when TCIL shall bid in consortium with
backend partner.

2. _____ (vendor name) shall not participate directly in ____ (client name) Tender and shall not quote rates
to any other party participating/pre-qualified for ____ (client name) Tender directly or indirectly
through its subsidiary, partnership, ownership, individual firm etc.

3. On award of the work of the ________ (client name) Tender to TCIL, TCIL will enter into a detailed
agreement with _____ (vendor name) based on the terms & conditions of this MoU, TCIL EOI and
_____________ (client name) Tender.

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4. The term of this MoU shall be for _____ months (“Term”) from the date of signing of this MoU (“Effective
Date”) or till the completion of the project & release of all payments thereof whichever is later. All
obligations hereunder shall only apply during the Term of this MoU and to such obligations and
commitments in relation to the Tender/Work/Project under the scope of TCIL EOI & _______ (Client
name) tender, as may have been undertaken by the Parties during the Term with validity exceeding the
Term. The Term of this MoU can be extended by mutual agreement between the Parties, depending
upon the requirement.

5. After mutual consultation, a joint team consisting of representatives of the parties will be formed for
various activities like, technical discussions, deciding the preparation of final Bid/offer, terms &
conditions and demonstration of functionality required in the _______ (Client name)
Tender/Work/Project.

6. TCIL and _______ (vendor name) hereby mutually agree that both of them shall remain as irrevocable
members of this tie-up for the complete execution and completion of __________ (client name)
Tender/Work/Project (as per scope of TCIL EOI & ______(Client name) tender).

7. Expenses towards bid preparation would be borne by the individual Parties viz. TCIL and ____ (vendor
name) for their respective work. TCIL will not reimburse any such expenses to _____ (vendor name)
towards preparation and submission of the bid.

8. All technical, financial and commercial terms and conditions of the Tender, except pricing, risk
purchase, limitation of liability, advance payment & termination, will apply on back-to-back basis
between TCIL and ____ (vendor name), for their respective part/scope of work. However, if _____ (vendor
name) fails to fulfill its part of the work to the satisfaction of TCIL, then TCIL shall have the right to
terminate the contract with _____ (vendor name) and get the same executed departmentally or by other
agencies at the risk and cost of ______ (vendor name).

9. Notwithstanding anything contained in any other agreement, document, correspondence, arrangement

between the parties in respect of _________(Client name) Tender/ Works / Projects, the _________ (vendor
name) understands, agrees and undertakes that:

a) _____ (vendor name) participated in TCIL EOI and that all terms & conditions of the TCIL EOI
shall apply to ____ (vendor name).

b) Prices quoted by _____ (vendor name) shall remain firm and fixed till the execution of the
Tender.

c) the payments terms between TCIL & ________ (vendor name) are on back to back basis and the
payment shall be released to ____ (vendor name) by TCIL only if and when received by TCIL
from _______ (Client name) and subject to submission of complete documents and invoices etc.
by it. Payment to the vendor/supplier/partner upon its submitting all required documents
showing completion of work as well as the tentative invoice, shall be on a back-to-back basis
with the client i.e. only on client finally certifying, accepting and making payment of the said
work done by the vendor/supplier/partner as forwarded by TCIL to the Client, such
vendor/supplier/partner shall become eligible for payment. As the work is being executed
through vendor/supplier/partner by TCIL, on behalf of the client, the
vendor/supplier/partner’s eligibility for receiving payment from TCIL shall depend solely
upon acceptance of the work, certification of the bill and payment of the certified bill by the
client. Entitlement of the vendor/supplier/partner for payment from TCIL regarding the bill

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raised by it in respect of a particular work would arise within a reasonable time of 15 working
days upon receipt of above payments after statutory and contractual deductions by the client
and TCIL. Such payments shall also be subject to contractual requirements/payment terms
between client and TCIL to which the vendor/supplier/partner shall also be bound. However,
in the event client certifies the work for lesser amount, the entitlement of
vendor/supplier/partner of TCIL would be only for the certified value of work by the client
minus the statutory and contractual deductions as per contract of vendor/supplier/partner
with TCIL. TCIL will make reasonable efforts to secure acceptance and certification of the
work and release of the payment by the client, however, any delay on the part of the client in
certification and acceptance of the work and release of the payment will not entitle the
vendor/supplier/partner to raise claim regarding the same against TCIL.

d) _________ (vendor name) will not demand or make any claim under any law with respect to the
pending payment till the time corresponding payment is received by TCIL from _______ (Client
name). TCIL shall not be responsible in any manner whatsoever for any delay in releasing the
payments or withholding of payments by ________ (Client name).

e) the (day) date of delivery of goods and/or rendering of services by the ____ (vendor name)
shall be the date of realization of payment from the client once the goods and/or services are
accepted by the client.

f) if in the instant contract, ____ (vendor name) is acting only as trader / reseller /
distributor/authorized agents and/or is engaged in a WORKS contract, no benefits under
MSME Act 2006 and PPP Policy 2012 as per MSE Guidelines issued by Ministry of MSME
would be applicable to it on account of acceptance of back to back payment terms as above.
By agreeing to the terms of ________ (client name) Tender, the _______ (vendor name) agrees to
forgo its rights under this Act and Policy.

g) ____ (vendor name) hereby agrees to ensure timely GST compliances as per the statutory
requirements. All the costs pertaining to any GST non-compliance including but not limited to
any loss of eligible input tax credit due to non-payment/non-filing of GST return and
applicable interest/penalties shall be borne/indemnified by ____ (vendor name). Further ____
(vendor name) hereby agrees that TCIL reserves the right for reimbursement of any such cost
incurred out of the aforesaid non-compliance(s). ____ (vendor name) will provide payment of
GST proof i.e. GSTR-1, GSTR-3B, cash ledger and challan for taking GST payment from TCIL
against invoices.

h) Any deductions by the ____ (Client name) towards LD/penalties/contingencies shall be borne
by ____ (vendor name) in terms of TCIL EOI.

i) At any given point of time, ________ (vendor name) may not assign or delegate its rights, duties
or obligations under this MOU without prior written consent of TCIL.

j) On award of work of the Tender/Work/Project, ______ (vendor name) shall provide its GeM
Seller id to TCIL (not applicable for “works” contract or non-Indian vendor).

k) In the event of breach of any of the terms & conditions of this MOU or in case of any default of
any terms & conditions of this MOU, on the part of the __________ (vendor name), TCIL reserves
the right to take necessary steps / action as per available documents, including but not limited
to, termination of contract, forfeiture of BG / EMD, blacklisting / banning etc. and execute the
work at their risk & cost.

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10. TCIL and ____ (vendor name) agree to keep confidential all information shared with each other and
disclose to third party only after taking prior written consent of each other. This clause excludes
information available in public domain. The confidentiality provisions of this MoU shall remain in full
force and effect during the term of this MoU and 12 months thereafter.

11. Any sum of money (including refundable security deposit) due and payable to the_______ (vendor name),
under this contract or any other contract entered between the parties herein whether continuing or
completed may be appropriated by TCIL and set off against any claim of TCIL of any nature whatsoever,
arising under this contract or any other contract entered into between the parties, herein whether
continuing or completed.

12. Nothing in this MoU shall constitute, create or give effect or recognize a JV, partnership or business
entity of any kind.

13. This MoU shall be construed and governed by the laws of India and the parties hereby submit to the
exclusive jurisdiction of the Delhi Courts of Law.

14. Any matter, which is not stipulated in the MoU, shall be settled in good faith by discussion among the
parties in the spirit of understanding and cooperation.

15. Dispute Resolution:

1. The parties to this agreement/contract agree that they shall resolve all disputes or differences whatsoever
arising between them under and/or in connection with and/or in respect of this
Tender/EOI/Agreement/Purchase Order/MoU through a “Conciliation and Settlement Mechanism
(CSM)” and the detailed guidelines/procedure for such CSM is annexed hereto as Annexure-A. That it
is understood and agreed between the parties that the CSM annexed as Annexure-A with the present
agreement forms and shall be treated as part and parcel of the present agreement.
2. In cases, wherein the contract value/price is less than or equal to Rs. 5 crore (Rupees Five Crore) and the
parties fail to resolve such disputes through the conciliation proceedings as provided in sub- clause ‘1’
above, then and only then, the dispute shall be referred to and finally resolved by arbitration administered
by the India International Arbitration Centre (“IIAC”) in accordance with the India International Centre
(Conduct of Arbitration) Regulations (“IIAC Regulations”) for the time being in force, which regulations
are deemed to be incorporated by reference in this clause.. The place/seat of the arbitration proceedings
shall be New Delhi, India and the language of the arbitration shall be English. The Tribunal shall consist
of one Arbitrator. The Law governing the Arbitration agreement as well as the contract shall be Indian
Law.
3. For all the contracts other than those mentioned in sub-clause ‘2’ above, the matter shall not be referred
to arbitration at all and such disputes, on failure of conciliation proceedings in sub-clause ‘1’ above, shall
be resolved under the mechanism provided by the State in form of Courts of Law/Ordinary Civil Courts
for resolution of such disputes under applicable Laws.
4. The courts at New Delhi shall have exclusive jurisdiction in respect to any dispute pertaining to this
agreement.
5. The parties shall continue to perform their respective obligations as per the Agreement during the
pendency of proceedings under the above clauses.

*Please Note that in case of agreement/MoU with Government Organization, the following clause shall be
applicable:

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In the event of any dispute or difference relating to the interpretation and application of the provisions of
commercial contract(s) between Central Public Center Enterprise ( CPSEs)/Port Trusts inter se and also
between CPSEs and Govt. Depts/ organizations (excluding disputes relating to Railways, Income Tax,
Customs & Excise Dept), such dispute or difference shall be taken up by either party for its resolution through
AMRCD as mentioned in DPE OM No. 05/003/2019-FTS-10937 dated 14th December 2022 and the decision
of AMRCD on the said dispute will be binding on both the parties.

16. During its Term, this MOU will be terminated in the event of

b. Client withdrawing the Tender provided it does not create any financial obligation on TCIL.

c. Tender not awarded to TCIL

d. Mutual agreement between the “Parties”

e. As per TCIL EOI

17. Notices and other communications under this MoU shall be in writing and communicated through post,
courier, fax, email or any other recognized mode of such communication. All such notices and
communications shall be directed to the address as mentioned in the MoU.
18. By signing this MoU, the “Parties” acknowledge that it correctly records the understanding they have
reached with regard to the Project.

19. EOI document, technical / financial bid, any further negotiations, all correspondences with or from
_______ (vendor name) till EOI finalization shall be an integral of this MOU.

IN WITNESS WHEREOF, each party hereto has caused this MoU to be executed in duplicate to be effective as
of the Effective Date, by its duly authorized representative.

For Telecommunications Consultants India Ltd For _____________________ Private Limited

Private Limited)

Signature: Signature:

Name: Name:

Designation: Designation:

Date: Date:

Witness: Witness:

END OF SECTION-17

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

SECTION-18

ANNEXURE-A TO DISPUTE RESOLUTION CLAUSE

Establishment of a Conciliation & Settlement Mechanism (CSM) for Contractual Disputes under
the contract agreements with the Contractors / Concessionaires / Consultants in TCIL.

1. Objective:
The TCIL has been entering into various contract agreements with the Contractors/
Concessionaires/ Consultants for implementing projects and obtaining services in various modes.
Several disputes have been arising under these contract agreements. The associated legal costs
and diversion of manpower of both parties are enormous. The early resolution/ settlement of
claim, preferably through an out-of-court settlement process, is in the interest of all the
stakeholders.

2. The Standing Operating Procedure (SoP)

The procedure given hereunder will be implemented for resolving disputes through conciliation
mechanism:

1) If any commercial/contractual dispute arises between TCIL and Bidder/MoU

partner/Vendor/Contractor, then any of the party shall send a reference about the
dispute containing a written brief identifying the subject of the dispute to the CMD,
TCIL along with a copy of such reference to other party for resolution of dispute
through conciliation.

2) CMD, TCIL or his authorized representative shall, within seven days of receipt of such
a reference, nominate an officer of TCIL to act as the conciliator and shall arrange to
issue necessary intimation to both the parties.

3) Within three days of appointment of conciliator by CMD, TCIL both the parties shall
intimate to the conciliator, the name of their respective officer(s) who shall be
representing such a party in the conciliation proceedings. The maximum number of
such officer(s) shall not be more than three and no legal practitioner/advocate shall
be part of such a team.

4) Thereafter, both the teams of the parties shall meet on the dates as fixed by the
conciliator, discuss the agenda and explore the possibilities of
conciliation/settlement. First such meeting shall be held within Seven (7) days of the
nomination of the conciliation team by both the parties. The venue for conducting
conciliation proceedings will be TCIL Bhawan, Greater Kailash-I, New Delhi 110048.

5) The conciliator shall assist the parties in an independent and impartial manner in their
attempt to reach an amicable settlement of their dispute.

6) The conciliator shall be guided by principles of objectivity, fairness and justice, giving
consideration to, among other things, the rights and obligations of the parties, the usages
of the trade concerned and the circumstances surrounding the dispute, including any
previous business practices between the parties.

7) The conciliator may conduct the conciliation proceedings in such a manner as he considers
appropriate, taking into account the circumstances of the case, the wishes the parties may
express, including any request by a party that the conciliator hear oral statements, and the
need for a speedy settlement of the dispute.

8) The conciliator may, at any stage of the conciliation proceedings, make proposals for a
settlement of the dispute. Such proposals need not be in writing and need not be
accompanied by a statement of the reasons therefor.
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9) The teams thereafter can meet any number of times under the guidance and
supervision of Conciliator and will try to find a solution that is acceptable to both the
parties. The conciliation may be successful or partially successful. On the points of
dispute or part of a dispute wherein parties have agreed for a common ground, the
officers representing each party shall seek approval of their respective
company/entity. After that a settlement deed shall be drafted and signed by the
authorized representatives of the parties. When the parties sign the settlement
agreement, it shall be final and binding on the parties and persons claiming under them
respectively and this shall not be challenged by any of the party in any court or under any
law. The parties shall unequivocally affirm, declare and confirm in the settlement
agreement that they have signed the agreement without any coercion, duress, inducement
and were fully competent to sign the said agreement.

10) The conciliator shall endorse and authenticate the settlement agreement and furnish a
copy thereof to each of the parties.

11) The conciliation process shall be concluded within 60 days of nomination of its
representatives by the second party. However, the parties, with mutual consent can
extend this period and then the conciliation proceedings shall be concluded in this
extended period.

12) If no settlement is arrived between the parties in the time mentioned in clause 5)
above, then the conciliation proceedings shall be deemed to have been failed.

13) The conciliator shall intimate the appointing authority the final outcome of the
conciliation proceedings.

3. Resort to arbitral or judicial proceedings:

The parties shall not initiate, during the conciliation proceedings, any arbitral or judicial
proceedings in respect of a dispute that is the subject-matter of the conciliation proceedings except
that a party may initiate arbitral or judicial proceedings where, in his opinion, such proceedings are
necessary for preserving his rights.

4. Admissibility of evidence in other proceedings.

1) The parties shall not rely on or introduce as evidence in arbitral or judicial proceedings,
whether or not such proceedings relate to the dispute that is the subject of the conciliation
proceedings,—

(a) views expressed or suggestions made by the other party in respect of a possible
settlement of the dispute;

(b) admissions made by the other party in the course of the conciliation proceedings;

(c) Proposals made by the parties or conciliator;

(d) The fact that the other party had indicated his willingness to accept a proposal for
settlement made by the other party.

5. Confidentiality.
Notwithstanding anything contained in any other law for the time being in force, the parties shall
keep confidential all matters relating to the conciliation proceedings. Confidentiality shall extend
also to the settlement agreement, except where its disclosure is necessary for purposes of
implementation and enforcement.

6. Termination of conciliation proceedings.

The conciliation proceedings shall be terminated on happening of any of the conditions below:-
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1) by the signing of the settlement agreement by the parties, on the date of the agreement; or

2) by a written declaration of the conciliator, after consultation with the parties, to the effect
that further efforts at conciliation are no longer justified, on the date of the declaration; or

3) by a written declaration of the parties addressed to the conciliator to the effect that the
conciliation proceedings are terminated, on the date of the declaration; or

4) by a written declaration of a party to the other party and the conciliator, if appointed, to
the effect that the conciliation proceedings are terminated, on the date of the declaration;
or

5) by the lapse of time or extended time as provided in clause 2(12) above

END OF SECTION – 18

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EOI NO: TCIL/ITT1/269/2025 Date: 10/11/2025

SECTION – 19

UNDERTAKING IN RESPECT OF BACK-TO-BACK PAYMENT TERMS

(Applicable only for client tenders where payment terms are on back-to-back basis)

1. I/we,……………………., have perused the Tender/EOI/RFP of Client and/or the arrangement of TCIL with
its Client,……… and have also examined scope of work and the payment terms therein.

2. I/we,……………………., have clearly understood the scope of work which TCIL is intending to award
under the present Tender/RFP/EOI/PO/LOI/LOA and the terms of payments mentioned therein.

3. I/we,……………………., completely understand and agree that the work to be executed through
undersigned by TCIL is on behalf of the client wherein the eligibility for payment depends solely upon
acceptance of the undersigned's work, certification of the bill and payment of the certified bill by the said
client. The date of delivery of such service/supply under the scope of work for entitlement of payment shall
be the date on which the corresponding payments have been received by TCIL from its client. Undersigned's
entitlement for payment regarding the bill raised in respect of a particular work would only arise within a
reasonable time of 15 working days upon acceptance of the work and release of corresponding payment by
the client to TCIL.

4. I/we,……………………., completely understand and agree that in the event client certifies the work for
lesser amount, undersigned's entitlement would be only for the certified value of work by the client minus the
statutory and contractual deductions as per our contract with TCIL.

5. I/we,……………………., also completely understand and agree that TCIL will make reasonable efforts to
secure acceptance and certification of the work and release of the payment by the client However, any delay
on the part of the client in certification and acceptance of the work and release of the payment will not entitle
undersigned to raise claim regarding the same against TCIL.

Signed by……….

(Authorized Representative of ……………..)

Date….

Place……

END OF SECTION – 19

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SECTION – 20

BID SECURITY DECLARATION FORMAT (NOT APPLICABLE)

We, the undersigned, declare that:

We, M/s.……………………………. (herein referred as bidder) understand that, according to bid clause No.
………………, bids may be supported with a Bid Securing Declaration, therefore rather than submitting the
Earnest Money Deposit, bidder render the declaration that:

Bidder will automatically be suspended from being eligible for bidding in any contract with TCIL (herein
referred as Purchaser) for the period of 2 years, starting on bid submission closing date, if bidder are in
breach of any of the following obligation(s) under the bid conditions: -.

a) If a Bidder withdraws the proposal or increases the quoted prices after opening of the Proposal and
during the period of Bid validity period or its extended period, if any.

b) In case of a successful Bidder, if the Bidder fails to sign the Agreement in accordance with the terms
and conditions (including timelines for execution of the Agreement) of this tender or fails to furnish
the Performance Bank Guarantee in accordance with the terms and conditions (including timelines
for furnishing PBG) of this tender.

c) During the Bid process, if a Bidder indulges in any act as would jeopardize or unnecessarily delay
the process of bid evaluation and finalization.

Bidder understand that this declaration shall expire if Bidder are not the successful Bidder and on receipt of
purchaser’s notification of the award to another Bidder; or thirty days after the validity of the Bid; whichever
is earlier.

(Signature)

Authorized Signatory

Name: _________________________________

Designation: __________________________________

Office Seal: __________________________________

Place: __________________________________

Date: __________________________________

END OF SECTION – 20

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