MERCHANDISE / SERVICE AND PAYMENTS

COMPLIANCE CHECKLIST
LOCAL PURCHASE REQUEST (LPR)
WEMPCO GROUP OF COMPANIES DATE & NUMBER :
Company Name
PURCHASE ORDER (PO)
____________________ DATE & NUMBER :

SUPPLIER NAME:
INVOICE DELIVERY NOTE / WAYBILL
INV. DATE : DEL. DATE :
INV. NUMBER : DEL. NUMBER :

SN ITEM DESCRIPTION UOM QUANTITY REMARKS

COMPLIANCE ENDORSEMENT
a. to confirm goods quantities receipt in accordance with orders Store:-
Assistant Supervisor

/ / / /

b. to confirm that the good meet the specified requirement and qualities Factory: -
End User Factory Manager

/ / / /

c. to confirm the price agreement Procurement: -

/ / / /

d. to check the correctness and compliance Accounts / Intl audit: -

/ / / /

P1-White-Original Copy P2-Pink-Local Purchase Copy P3-Blue-Accounts Copy

STEPS DOCUMENTS INITIATED CONFIRMED APPROVED REMARKS

1 MATERIALS REQUEST MRF end user Store FM store will check the availability of the item(s)
store will attach the stocks inventory & monthly
LOPR Store FM COO
consumption
Purchasing Dept. will gather quotation to compare the price
2A MATERIALS PURCHASES ML PM GM/FM HOD
of each supplier (MEETING LIST)
Purchasing Dept. will proceed and prepare the PO
PO Purchase assist PM HOD
(PURCHASE ORDER) once approved.
LEVEL OF AUTHORITY Purchasing Dept. will gather quotation to compare the price
below N500,000 PM - -
2B within N500,000 - N20M PM - HOD
Amount:-
above N20M PM - HOD + 1
above N100M PM - HOD + 1 + MD
the store is to confirm goods quantity receipt in accordance
- a. Store -
with the order
COMPLIANCE CHECK LIST
end user/FM is to confirm goods conformity with
3 CCL - b. End user/FM -
requirement
(to replace merchandise / service - c. PM - PM is to confirm agreed price negotiation
received note) - d. Account/IA - Acct./IA is to check correctness and compliance
based on #3 above Account A/c Supervisor CFO A/C Supvr. is to confirm funding available and
4 CHEQUES ISSUANCE appropriateness
signing - - CFO + 1
Vouchers /
5 A/C PAYABLE UPDATE Account A/c Supervisor CFO
Aknowledgement

LEGEND:
MATERIAL REQUEST FORM MRF
LOCAL/OVERSEAS REQUEST FORM LOPR
MEETING LIST ML
PURCHASE ORDER PO
STATEMENT OF ACCOUNT SOA
COMPLIANCE CHECK LIST CCL