Zimplats

North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility

Monthly Progress Report

Aug – Sep 2020

Document no.: 19026-ZPL-PM-PR-007

 North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility Project
Monthly Progress Report

Revision Control

Re Date Purpose/Comments By Checked Approved

v

0 01/10/2020 Issued to Client for

information C BJD BJD
Manuhwa

Disclaimer

This report considers the particular instructions and requirements of our Client.

It is not intended for and should not be relied upon by any third party—no
responsibility to any third party for its use other than that intended.

Document no.: 19026-ZPL-PM-PR-007  Rev. 0

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 North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility Project
Monthly Progress Report

Table of Contents

1. Current Project Status...........................................................................................1

2. Actual and Planned Progress..............................................................................1
3. Changes to Scope....................................................................................................2
4. Areas of Concern and Corrective Measures..................................................2
5. Drawings and Documents Issued to the Consultant.................................2
6. Drawings and Documents Issued to the Employer....................................2
7. Zimplats Action Items............................................................................................2
8. Conclusion..................................................................................................................2

Document no.: 19026-ZPL-PM-PR-004  Rev. 0

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 North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility Project
Monthly Progress Report

1. Current Project Status

EPCM project team members are largely still working from home although that is
likely to change soon as more and more the pandemic seems to be under control and
the restrictions are slowly being eased.

EPCM has recently been granted access to site and as such will be able to fully
engage more. Plans are underway already for a site visit.

Despite the challenges faced earlier on, we are still pushing forward:

Progress over the past two months:

Engineering

The engineering package comprising:

 Basis of Design

 Process Description

 Control Philosophy

 Hydraulic Report

 Process Flow Diagrams (PFD)

 Process and Instrumentation (P&IDs)

was completed during the period and issued to the Client for information and
approved.

Procurement packages issued for open tender and received responses during the
period:

 Borehole and Piping

 Diesel Fuel Dispensers

 Engine Oil and Hydraulic Fluid dispensers

The Skid Mounted Equipment and Piping Assemblies was completed and is to be issued for
tendering. Open tendering is proposed.

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 North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility Project
Monthly Progress Report

Procurement packages in preparation

 Instrumentation and Controls Design, Supply, and Installation. Proposed

single source tender on Siemens. Discussions in progress

 Civil Construction. A proposed variation on existing Contract with Masimba

Construction*

 Tank, Skids, and Piping Installation. A proposed variation on existing Contract

with Hogarths Engineering Limited *

 Electrical Supply and Installation. A proposed variation on existing Contract

with HVC Construction*

 Fire Detection and Suppression. A proposed variation on FDC Africa *

* already have contracts in place for North Underground Workshop works.

2. Actual and Planned Progress

The project schedule was revised during the lockdown period to reflect the current
project execution methodology. The revised plan updated to show progress was
attached. The project was behind schedule as a result of delays in obtaining
information from the site due to restrictions on site access as imposed by Covid -19
and also slow response from vendors on equipment supply.

3. Changes to Scope

The only change in scope was the need to carry out a conceptual design review at
the start of the project to determine the extent of work. Variation submission is
pending.

4. Areas of Concern and Corrective Measures

The areas of concern are:

1. Delay in issue of the signed Contract. Give a red alert for the EPCM project
review.

2. Limited responses from fuel, engine oil, and hydraulic fluid dispenser vendors.

3. Placement of variations on existing Contacts requires Client confirmation on the

proposed procurement strategy.

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Monthly Progress Report

5. Drawings and Documents Issued to the Consultant

Fuel Hole Topographical survey information was issued to the Consultant on 3 July
2020 and released to the civil engineer.

6. Drawings and Documents Issued to the Employer

1. Inception Report – 19026-ZPL-PM-IRP-001 Rev B

2. 210T128 - for the drilling of a borehole and Piping Installation between the
surface storage area and the underground workshop

3. Diesel Fuel dispenser tender package

4. Engine Oil and Hydraulic Fluid Dispenser tender package

5. Skid Mounted Equipment and Piping Assemblies tender package

7. Zimplats Action Items

The following action items are outstanding from Zimplats.

Action Responsible Due Date

8. Variations and Contractual Issues

Variation pending on the conceptual project design
Awaiting official receipt of signed copy of Contract

9. Payment Schedule

Tables 1 and 2 indicate the payment breakdown and schedule, as shown in the Inception Report.
The next invoice is to be at the end of September 2020.
Table 1: Cost Breakdown of Project Milestones.

Project % of Status
Price (ZAR) Deliverable Description
Milestone Contract
Inception Report Invoice issued.
1 20% 359 743.40
Payment done.
Engineering Invoice issued.
2 40% 719 486.80
Payment done.
Enquiry Packages Invoice due to be
3 20% 359 743.40
issued.
4 20% 359 743.40 End of Job Documents

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 North Underground Workshop: Surface and Underground Fuel and Lubricant Storage Facility Project
Monthly Progress Report

Table 2: Planned Project Delivery Deadlines and Projected Invoice Months (ZAR).

Project
1 2 3 4 Total
Milestone

Mar-20 359 743.40 359 743.40

Apr-20

May-20 719 486.80 719 486.80

Jun-20

Jul-20

Aug-20

Sep-20

Oct-20

Nov-20 359 743.40 359 743.40

Dec-20

Jan-21

Feb-21

Mar-21 359 743.40 359 743.40

Total 1 798 717.00

10. Conclusion

We continue to work towards the completion of the project.

There are still concerns regarding the project end date due to the delays experienced
in obtaining the required information regarding the mining legislation and standards
as well as the Covid-19 outbreak.

EPCM will continue communication with Zimplats. All effort is being made to get the
project back on schedule.

Document no.: 19026-000-PM-PR-007 Rev. 0

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