Example 1 Manual of functions

Empresa “ABC Ltda.” (Cargo operativo)

ABC FUNCTIONS MANUAL

ABC Ltd.

Ltd. (Operational Cargo)

VERSION1 DATE 05/04/09 PAGE_1_OF_7

1. POSITION IDENTIFICATION

JOB TITLE Maintenance Manager

LOCATION
Address of Operations
Department of Maintenance
Number of identical positions Unique
Title of the Immediate Supervisor Operations Director

5. JOB DESCRIPTION

Program, supervise, manage and control activities related to the

corrective and preventive maintenance of the machines and/or equipment and of the
location facilities of the plant and the points of sale of the Company,
ensuring the good performance of the staff in their charge and prioritizing the
urgent tasks, in order to ensure the normal functioning of the
machinery for as long as possible, avoiding stoppages and therefore delays
in the production process.

REVIEWED BY: APPROVED BY:

NAME: NOMBRE:
___________________________ ______________________________

SIGNATURE SIGNATURE
______________________________ ________________________________

2.1 SPECIFIC FUNCTIONS

DAILY
Organize the activities to be carried out, establishing priorities, to execute them.
timely.
Assign jobs to the assistant in charge, according to the program of
maintenance and the activities that arise due to unforeseen damage and/or
reports from the Operations Director, in order to be executed
indeed.

Carry out a general inspection of the condition together with the Maintenance Assistant
from the machines and equipment of the different sections, to detect any
anomaly in the functioning of these.

Supervise the work carried out by the Maintenance Assistant, verifying that
be in accordance with what is scheduled and exercise control over compliance with the
same.

Receive a report of the observations and problems encountered during the execution of
the work carried out, in order to provide an effective solution to them and have them in
counts for the upcoming jobs.

Exercise control over the inventory of tools, equipment, and other implements
of work existing in the maintenance workshop, with the purpose of avoiding damages.
and loss of the same.

Attend to the request for repairs of equipment or local facilities.

any area of the plant or of the Company's points of sale, to give
timely solution to the damages presented.

Process through petty cash the purchase of spare parts and materials required for the
carrying out maintenance work, with prior authorization from the Director of
Operations and the Controller, to have them available when needed.

Monitor compliance with safety regulations and procedures during the

development of maintenance work, to prevent possible accidents of
work and damage to the equipment.

Take note of the tasks to be done, taking into account the inspections.
equipment in operation and/or under maintenance and establishing priorities of
agreement with the needs, to consider them in the daily or weekly program.

Register in the minutes book the work carried out, as well as the date, the
Section and the spare parts and materials used, in order to notify the boss.
immediate and have written support in case of possible inquiries and/or complaints.
Take note of the work that needs to be done outside the Company, for
include them in the maintenance program and notify the Operations Director,
for its approval and processing.

To comply with the Internal Work Regulations, procedures, and other rules.
the Company.

PERIODIC
Develop the program in coordination with the Operations Director
weekly maintenance, according to priorities, in order to organize the
activities to be carried out and effectively comply with them.

Report weekly to the Operations Director on maintenance work

carried out, so that control is maintained over the execution of the program and actions are taken
decisions regarding this.

Coordinate monthly with the Maintenance Assistant for air cleaning.

industry of the offices, to ensure its optimal operation.

Meet with the Operations Director to give and receive information, suggestions
and provide ideas to improve the execution of maintenance work.

VARIABLE FREQUENCY

Prepare the list of spare parts and other materials necessary for the
execution of maintenance work, so that the process is made effective
from their acquisition and subsequently request them from the Warehouse.

Coordinate with the Operations Director the shutdown of machines and/or equipment
to carry out corrective and preventive maintenance work on them, in order to be able to take them
effectively carried out.

Authorize the permissions requested by the Maintenance Assistant, in order to

carry out the necessary formalities and notify the Personnel Section so that
they consider them in the payroll settlement.

OCCASIONAL
Prepare the design of parts for the equipment to be manufactured or rectified outside of the
Company, when necessary, in order to facilitate and provide the required specifications.
for such work.

Coordinate with the Operations Director the maintenance work to be carried out.
outside the Company, so that they are carried out in a timely manner.
- Design the equipment that needs to be manufactured, according to the
requirements raised by the Operations Director and the Manager, in order to
execute said work by the stipulated date.

Carry out the manufacturing work of equipment together with the Maintenance Assistant.
and/or machines required, according to the established specifications

Perform any other function related to the position and assigned by the Chief
immediate.

3. JOB REQUIREMENTS

EDUCATION
Requires knowledge in Industrial Mechanics and training in management.
means, and specific knowledge in refrigeration, painting, and welding.

EXPERIENCE
According to the previous education, it requires a minimum of four (4) years of
experience as a Maintenance Assistant within the Company, or in the
performance of similar positions outside the Company.

TRAINING
To properly know and perform the position, it requires two (2) months.
on-the-job training.

INITIATIVE AND JUDGMENT

The position requires frequently suggesting ideas to improve procedures.
and maintenance work. You must make decisions that impact the
results of the work in your area, individually or in groups.

OCCUPATIONAL LINES
This position can be reached from Maintenance Assistant, as long as
to meet the requirements required by the Company.

From this position, one can be promoted to Operations Director, if the requirements are met.
requirements and demands of the position.

WRITING SKILL
In the development of your work, you must write reports on the jobs of
maintenance, of a certain degree of importance.

MENTAL SKILLS
To successfully perform the role requires: Ease of observation and
attention, understanding of procedures, plans and drawings, organization and control
of activities, foresight or anticipation, agility and good judgment in decision-making
decisions. It also requires thinking about improvements, methods, and procedures.
for maintenance work, and make important decisions in the
development of their functions that are transcendent in the production process.

INTERESTS AND APTITUDES

For the proper performance of its functions, it requires: Preference for jobs in
teamwork, interest in teaching and guiding others, and interest in varied activities
and important.

PERSONALITY TRAITS
For the satisfactory performance of the position, it requires: leadership, initiative and
creativity, management of interpersonal relationships, decision-making ability
and problem solving, cooperation, organization and discipline, vitality and energy.

INTERPERSONAL RELATIONS
He relates to his colleagues and often with external personnel.
company. A poorly managed relationship causes image damage to the Company.

4. RESPONSIBILITIES

FOR MACHINES AND/OR EQUIPMENT

Respond regarding the management, supervision, and control of the workshop equipment
maintenance and for the care of the machinery on which work is being carried out
of repair. Neglecting them can cause possible damage to them
and therefore significant losses for the Company, as well as stoppages in the
execution of activities.

FOR TOOLS
Respond regarding the proper use and control of the tools and others.
work tools that are available in the maintenance workshop. The misuse of
las mismas origina posible pérdida de éstas y gastos adicionales de mediana cuantía
for the Company.

FOR PROCESS AND QUALITY

In the performance of the position, you must be responsible for the maintenance process.
preventive and corrective maintenance of the machines and/or equipment of the Company and of the
locative installations of the plant and sales points. The lack of attention and
forecasts in this regard lead to delays in productive activities and possible
damage to the equipment. Therefore, it has to program, coordinate, supervise and control
all mechanical, electrical, painting, and welding work that is carried out
cape.

Similarly, it is responsible for the control over the management and conservation of the equipment.
and existing tools in the maintenance workshop.

FOR RECORDS AND REPORTS

On the other hand, respond for the information recorded in the control book of the
maintenance work, petty cash receipts, and warehouse supplies. The
Inaccuracy in the same causes wrong decision-making.

FOR CONFIDENTIAL INFORMATION

He/She has access to company information, which if disclosed may lead to

internal problems.

5. JOB REQUIREMENTS

PHYSICAL EFFORT
In the performance of his duties, he remains most of the time standing and
walking, with moderate physical effort.

MENTAL EFFORT
A normal effort is required for most activities, needing more
attention and concentration for electrical and welding jobs.

VISUAL EFFORT
It requires normal and constant visual effort for most activities that
do it, but moderately high for short periods of time.

AUDITORY EFFORT
For most of the tasks he performs, he requires normal auditory effort.
constant, being high when the power plant is in operation and working
with a grinder.

PHYSICAL SKILLS
In the development of activities, manual dexterity and coordination are needed.
sight and hands, coordination of arms and legs, and visual discrimination

6. WORKING CONDITIONS

ENVIRONMENTAL CONDITIONS
The activities are carried out with varied lighting, ventilation, noise, and space.
intensity; with a high temperature in the maintenance workshop.

WORKING DAY
Works in a daytime shift from 7:30 a.m. to 12:30 p.m. and from 1:30 p.m. to 5:00 p.m.
Monday to Friday, and Saturdays from 7:30 a.m. to 1:00 p.m.

RISK AND SECURITY CONDITIONS

For the exercise of the task, the following safety equipment is required:
Boots, mask, gloves, ear protection. The non-use of the implements of
security can cause respiratory and skin conditions, just like accidents
work-related injuries such as blows, falls, fractures, overturns, dislocations, cuts and
burns.

According to the Competency model, the following manual framework of

functions are interesting as they allow us to understand the competencies of
executor in order to provide the required and specialized training for
said position.