Clients : Code :

INVENTORY QUESTIONNAIRE
PHYSIQUE Folio:

Exercise: Collaborator: Date:

I- Basic information:

Nature of stocks Value % Support Date taken Name(s) of Function

By place if approximately inventory of inventory or of in
necessary e permanent e managers of the company

100

Name and level of the auditor(s) involved:

Clients : Code :
INVENTORY QUESTIONNAIRE
PHYSIQUE Folio:

Exercise: Collaborator: Date :

Questions Assessment of Verification of

procedures functioning
II- INSTRUCTIONS :

Are the written records established and transmitted:

To the person responsible for the preparation of accounts?

b) To the personnel participating in the physical inventory?
c) To the listeners?
2. Are the instructions satisfactory and
clear enough for the participating staff?

3. Are these instructions explained orally before the

Start of the inventory?

4. Are all storage locations and all types of

Are stocks covered by the counting? In particular, is it
what the procedures for the handling of stocks in transit,
stocks held by third parties or on behalf of third parties, and
damaged stocks, slow-moving or unsellable are
correct?
III- ARRANGEMENT AND IDENTIFICATION:

1. The division of storage areas into sections, and the

stock management, do they allow for the
counting with ease?
Is access to the premises limited to certain people?
authorized?

3. Is the identification of stocks done? (For example:

labels)
Is there a double counting system?
5. In the case of a difference between the observed quantities
during double counting, is the procedure for
Is the determination of the amount to retain satisfactory?
Clients : Code :
INVENTORY QUESTIONNAIRE
PHYSIQUE Folio :

Exercise: Collaborator: Date :

Questions Evaluation of Verification of

procedures operation
6. Are the counting sheets or forms
pre-numbered and assigned by counting section?

IV- PERSONNEL AND SUPERVISION:

1. Are the counting teams made up of

less one person independent you service
supply and having no responsibilities over the
stores, the stock slips or the kardex?

2. The people who are part of the counting teams have-

the technical knowledge necessary to do well
identify the stocks?

3. In case the answer to the question is 'no', do we

can trust the quantities recorded by the
Counting teams? Why?

4. The allocation of responsibilities concerning the sections

Has the requirement to be covered by each team been met?

5. The numbers of the assigned counting sheets or records,

the numbers of the sheets (sheets) used and returned blank
Are the inventory managers being monitored?

6. Is the entire set of operations carried out under the

supervision of an independent guardian of the
the inventory recording?

Does this person check that all stocks have been

counted?
Clients : Code:
INVENTORY QUESTIONNAIRE
PHYSIQUE Folio :

Exercise: Collaborator: Date :

Questions Evaluation of Verification of

procédures functioning
[Link] AND RECORDING :

Are the counting techniques to be applied good?

defined for the different articles (Weigh, measure,
count) ?
2. Are the contents of the cartons and other packaging?
verified, or do we only proceed by the taking of the
quantities indicated on the labels? Consider the necessity
to take samples for verification (Products
chemicals, wines...)

3. Are the start and end times of counts

fixed?

4. Is the recording of quantities done in such a way that it does not

cannot be modified?
5. Are the counting sheets signed by the team and
the head of each section?
VI. INFORMATION TO ESTABLISH OWNERSHIP OF
STOCKS AND CARRY OUT THE ACCOUNTING CLOSURE

1. Are the entries and exits of stock managed on the

base of pre-numbered entry and exit vouchers?

2. If the answer to the question is "yes", note the numbers

the last entry and exit vouchers before the stop
accountant and the numbers of the first delivery notes and receipts
of exits after the accounting resolution.
3. In case the answer is 'no', what measures are in place
in place to determine the ownership of all stocks
making subject to counts?
Clients : Code :
Physical Inventory Questionnaire
Folio :

Exercise: Collaborator: Date :

Questions Evaluation of Verification of

procedures functioning
4. Depending on the elements of response to the question
previous, gather the necessary information. Otherwise
consult the inventory manager and find a
solution, or inform the team leader.
5. The movements of stocks from a storage location to a
Did they stop during the physical inventory taking?
6. Gather the necessary information to verify that the
stocks involved in the movements are not counted
deux fois ou omis entièrement – numéros des bons de
production, raw material input and supplies in production,
etc.
7. Are there any shipments made directly by the
suppliers to clients or subcontractors?
8. Have we gathered the necessary information for
check that the entry in the stocks of these
direct shipments is correct? Raise the latest ones.
shipments before and the first shipments after
the physical inventory.
Is there a comparison between inputs and outputs?
on stock sheets and delivery notes
of shipment, to check that the dates of the last
movements before the inventory and the dates of the first ones
Do the movements after the inventory match?
10. Have the items received on consignment been
identified and counted separately?
11. Have confirmations been requested for the stocks held
by third parties?
12. The items already sold and invoiced for which the client is responsible
transport, and which are still stored in the company,
Have they been identified and counted?
13. Has the company reached an agreement with the customers on the
stocks belonging to clients but held by her?
Clients : Code :
Physical inventory questionnaire
Folio :

Exercise: Collaborator : Date :

Questions Evaluation of Verification of

procedures operation
VII - COMPARISON WITH THE STOCKS FILES
AND FOLLOW-UP PROCEDURE:

Are the counts compared with the stock sheets?

by persons other than the warehouse workers and the teams of
counting?
2. The reasons for differences between the counted quantities and
Are the quantities on the stock sheets being checked?
3. The adjustment of stock records due to a difference
is it approved by a person in charge other than the
storekeeper?
4. A summary list of all the differences observed
Is it prepared and communicated during the physical inventory?
to the heads of Financial and Production services.
VIII- AUDIT PROCEDURES :

In addition to the work necessary to answer the questions

As mentioned above, the auditor must carry out the controls.
following in order to make a judgment on the seizure of
stocks :

2. Follow the counting teams. Count at the same time.

that they and note if the teams are doing their jobs well.

3. Monitor stock movements during inventory.

Investigate the reasons for these movements and ensure that
the inventory is not distorted accordingly.
4. Select a certain number of packaged products and
check that the content matches in quantity and quality
on the label. Check the result with the counts made by
the counting teams.
Clients : Code :
Physical inventory questionnaire
Folio :

Exercise: Collaborator: Date :

Questions Evaluation of Verification of

procedures operation
5. At the end of the inventory:
a) Select a certain number of articles from the
counting sheets, count them wherever they are stored,
and compare the result with the counts made by the
teams.

b) Take a tour of all storage locations and determine

if all the stocks have been counted.

c) Pay attention to stocks that seem to be in poor condition

state, and check if this fact has been reported by the teams of
counting, and reported to the managers.

d) Check if all assigned counting sheets have been

returned by the counting teams.

e) Check by sampling that the counting sheets specify

clearly the units of counting.
General conclusions of the inventory control manager.

Feedback on the input of the physical inventory:

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Recommendations to make for improving the entries in the following exercises:

(possibly refer to letter of recommendation)
___________________________________________________________________________
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Date : Signature :

Observations of the cabinet director:

___________________________________________________________________________
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Date : Signature :