QM – QM200

Manual QM200

Subject Quality Master Data

Edition Date 14/ 01 / 2011

Leader/Specialist CTI Alfonso Pizarro C.

This chapter addresses concepts and practices with different types of

quality inspection. The unit covers the processing and management of batches of
inspection.

QM INSPECTION PROCESS.
The quality inspection component is used to determine if the product
the company meets the defined quality requirements. The inspections of
quality is carried out based on the specifications defined in the plans of
inspection.
The inspection results document the current quality of a material or
of a product, this information is useful for quality control, for example, to
perfect future processes, Calculate a quality index, Update the level of
Quality, Update the QM information system with statistical data.

The basic steps recognized in the quality inspection process

son

Creation of Inspection Lot.

Results Entry.
Defect Entry.
Inspection Lot Closure (Employment Decision)

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CONTENT

1 Creation of Inspection Lot 3

2 Results Entry. 10
2.1 Work Pool or Work List 13
3 Defect Entry. 24
4 Quality Certificate 32
5 Inspection Lot Closure (Employment Decision). 38
6 Final Analysis 47

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Creation of Inspection Lot

Origin of the inspection lot
Definition
Identify the origin of an inspection lot when an inspection lot is created in the system.
Utilization
The system uses the origin of the inspection lot and the class of inspection to determine how it will be created.
and an inspection batch will be processed.

SAP defines the origins of inspection lots in the Customizing for Lot Opening
inspection. Cannot define its own inspection lot origins.

In the Customizing for Opening the inspection lot (Update inspection lot origins and
assign inspection classes), you can define the following control data for each class of
inspection
Range of numbers (inspection lot number defined by the user or generated by the system).
Criteria for dynamization.
Type of plan that will be selected when the system assigns an inspection specification to the batch of
inspection.
Status of the plan that will be selected when the system assigns a plan to the inspection batch.

The system includes the following inspection lot sources:

Stock
Origen Descripcion Aut/Man Gatlla Quality
In by
01 purchases A/M In Order If (A)
03 Production A/M Order Fab. -
05 Other EM A/M Other EM If (A)
Return Incoming Delivery
06 of Clients A/M Return -
Audit to
07 provider M - -
Delivery with
Order
10 Sale A SD Delivery -
Note: In the quality inspection stock, QM has exclusive control over the material stock.
It means that the material can only be accounted for in stock during inspection or cancel its accounting.
through the inspection lot. You can account for materials in the quality inspection stock for the
following inspection lot origins:
01 Goods entry.

05 Various goods receipts.

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The inspection management begins with the creation of the inspection lot.
Depending on the origin of the inspection lot, the generation is
next:
The inspection lot can be created manually or it can be created automatically:
a) automatically upon receipt of goods with reference to purchase order, or
b) automatically before the entry of goods by purchase when the
The inspection must be carried out at the supplier's facilities, for this case it must
to have a QM info record (DM) that specifies how far in advance
The inspection batch must be launched.

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Access to Inspection Lot.

The steps to access the Inspection Lot are as follows
sequences:
Access the SAP Easy Access window.

Option 1: SAP Menu Logistics Quality Management Quality Inspection

Inspection Lot QA01- Crear | QA02 – Modificar | QA03 – Visualizar.

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Option 2: Enter the transaction directly in the command line:

Inspection Batch Transactions

Transaction Function
n

QA01 CREATE

QA02 MODIFY

QA03 VISUALIZE

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Through Transaction QA01 access Create Inspection Lot in form

manual.

Fields to Enter:
Material: We introduce an alphanumeric key that uniquely identifies the material.
If you know the code, enter it directly.

Center: TC01 – Maipú Industrial Plant

Inspection Lot Origin: Describe the origin of the inspection lot. In the case of
raw materials indicate 01 - Goods Entry.

If the codes are known, enter them directly.

Otherwise, we click on the matchcode to access the field search
We want to enter a value.

Press the Enter key to access manual creation of an Inspection Lot.

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When accessing the creation of the manual inspection lot, initially it is necessary to
enter the provider's data.

In the tab enter

Inspection Lot Quantity: Determines the size of the inspection lot.
Container Quantity: Determine the quantity of containers in the batch of
inspection.
Fecha InicioyFecha Fin1.
1
When creating an inspection lot, you can enter the start date or the end date of the inspection.
In the quality management view of the material master, you can indicate, for the inspection parameterization,
the probable inspection duration in days by inspection class. Based on this inspection duration,
calculate the start or end date.

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Manufacturer: If goods are purchased from the distributor, this can be indicated in this
field the manufacturer of the merchandise.
Provider: Indicate an alphanumeric key that identifies the document in a way
unambiguous.
Org. Purchases: Denotes the area or person responsible within the organization
purchases.

In puede ingresar unTexto Brevecon Descripción detallada del objeto

up to 40 positions. You can click on to open a window of
Microsoft Word to facilitate text entry.

Values can be entered directly or by selecting the corresponding value.

from the matchcode of each field.

You can check the information in the tabs y

Once all the data is loaded to create an Inspection Lot, click on the
Save icon in the Menu Bar and then click continue .

If the data has been entered correctly, a shows up in the status bar.
message like the following.

Observation: If it is necessary to create an inspection lot to carry out verifications of

quality in the receipt of goods, it must be ensured that before there is a 'Plan
of Inspection" and that it has assigned the material for which the batch is created.

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Entry of Results.
In this part of the inspection process, results are recorded and processed for the
inspection characteristics (DM). The inspection lot2it is the reference object in
the results record.
The recorded inspection results document the quality of the product.
inspected and provide the basis for creating the batch service catalog.
The recorded outcome data can be used to conduct evaluations of
quality control.
In order to record inspection results:
The inspection plan has been assigned to the inspection lot.
Features have been created
The sampling calculation has been carried out.3

2
Request to a center to inspect a specific quantity of material or one or several equipment or locations
techniques. In the R/3 System, an inspection lot is documented through an inspection lot record.
3
A sampling procedure defines the rules that specify how the system calculates the size of the
shows and contains information about the assessment of an inspection characteristic during entry
results (by attributes, variable, manual, etc.).

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Access to Results Entry.

The steps to access Results Entry consist of the following
sequences:
Access the SAP Easy Access window.

Option 1: SAP Menu Logistics Quality Management Quality Inspection

Work Pool QE51N - Entry results.

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Option 2: Enter the Transaction directly in the command line:

Results Entry Transactions

Transaction Function
n

QE51N ENTRY RESULTS

QEO9 Individual Visualization of Feature Results

QGA3 Printing inspection results

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Work Pool or Work List

The work pool is a list that describes the functions to be performed.

The quality inspector must enter their work pool and record results.
You can use the work pool function to execute repetitive tasks when processing.
inspection lots. You can create a list of items for the current task, according to the
selection criteria that record. Below, you can address these objects
sequentially quickly and efficiently.
Depending on the work pool, it will be set up4different variants.

4
Designation adopted to establish the correct configuration of a system.

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Through the Transaction QE51, access Results Entry in reception.

First, verify that you are positioned on the tab

Fields to Enter:
You can fill in all the fields if you wish or just some; the more fields
The more focused and precise the input, the more efficient the workload of the pool.

If you know the codes, enter them directly.

Otherwise, click on the matchcode. to access the field search
we want to enter a value.

Center: TC01 – Maipú Industrial Plant

Inspection Lot Origin: Describe the origin of the inspection lot. In the case of
the raw materials indicate 01 - Goods Entry.
Material: We introduce an alphanumeric key that uniquely identifies the material.

Batch: Assign the material manufactured in batches, lots, or production batches to a lot
determined unambiguously.

There is the option to enter multiple values in the fields through the Selection.
Multiple. This option is recommended, for example, for entering several
materials. You need to click on and displays a window like the following:

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Enter the list of materials to be inspected and then click on:

Take (Key F8) and we return to the Work Pool.

If desired, a range of creation dates for the batches can be entered.

Inspection.

In the section The job position must be entered:

In the section you can enter the inspector's data that

will carry out the operation, as well as the date and time it occurs:

If the user does not provide other data, the system will take the user's name as
name del inspector.
The system does not perform any inspection of the inputs.

Once the desired fields for the workload pool are established, give
click on Run or press the F8 key.

The Work Pool and the Data Entry Section are loaded according to the parameters.
that have been entered.

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In the work pool select the inspection lot that you want to register.
results are displayed and the operations are shown according to the entered job position and the
characteristics it possesses.

At the center of the screen is the Data Entry.

In the tab The data registration is done according to the inspection carried out.

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Here there are various visual alternatives for data entry by feature.

1.- In Data Entry, the characteristics to be inspected of the material are described:
Texto Breve características, especificaciones (Cantidad de unidades, valor teórico,
quotas), to inspect5.

The inspector must enter:

Inspected: Number of the inspected sampling units for a
inspection characteristic or a partial sampling.
Result: In this field, notifications can be made in the input view
by totals: results by totals for the feature; they can be:
The average
The code of the particularity - The button for possible inputs appears
The number of defective units
The number of defects

in general notify results by totals or individual results for the

characteristic; they can be:
The individual value
The special code - The button for possible entries appears
The valuation - The button for possible inputs appears
The number of defects

5
Sampling volume to be inspected preset for an inspection characteristic or partial sampling.

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2.-Another way to access data input is through the individual screen of

Characteristics, double clicking on the characteristics takes us to another view of
data entry.

In the example, it should be indicated in the section the quantity of materials

inspected (sample according to the sampling plan and sampling procedure
that are assigned to the plan) and those that were found defective.
You can proceed to the next feature by clicking on the button

The previous example is a quantitative type characteristic, and you are requested to enter the
quantity of materials inspected and those that were found defective, also
the mean and the standard deviation (s)6.

6
Since it is about entering summarized results, SAP cannot calculate s, it can be calculated on a spreadsheet.
Excel.

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In the menu bar, the following options appear for each feature.

Summary of Features (F5)

Explanatory text Inspection Note (F9), (open Word for text entry)
Evaluate (F7), Change status: 3 Evaluated
Close (F8), Change status: 5 Treatment completed
Set to treatment (Ctrl + F12), Change to status: 2 Treated

The approval or rejection The inspection of a characteristic will be reflected

automatically once the entered data is to be evaluated by characteristic.

There is a summary tree of the inspection lots in the work pool.

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The hierarchy has the following levels:

Hierarchical level Icon

Inspection lot or partial lot

Operation

Inspection feature

In the summary tree, the objects are displayed differently depending on the
input needs:

Representation Meaning

Highlighted in color and underlined The object requires the input of results because
there are characteristics

earrings.

The pending characteristics are:

Mandatory characteristics not addressed

Characteristics in treatment

Valued characteristics

Access the incoming movement by clicking

about the object.

Highlighted in color but without underlining Only at the partial batch level and batch of
inspection

The input of a result is necessary because

they exist

pending characteristics.

Without highlighting in color (or without underlining) They are not outstanding characteristics.

If necessary, you can access the movement of

entry making

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double click on the object.

The current valuation status is displayed according to the valuation level through a
traffic light
Assessment of the feature

Icon Meaning

Gray No rating

Green Assessment 'Accepted'

Red Valuation 'Rejected'

Failed valuation

You can also use the following basic functions on the input screen:

Function Icon/button What you should know

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Show the summary tree Dropdown menu for:

with the standard size
Suppress the tree of
summary

Reset the size

standard

Break down levels of hierarchy The function refers to an object.

subordinates of the tree of selected in the hierarchy or, if not
summary at the batch level of no object has been selected,
inspection to the entire summary tree

Hide hierarchy levels The function refers to an object

subordinates of the tree selected in the hierarchy or, if not
summary at the level of no object has been selected
inspection
to the whole summary tree

Update summary tree Dropdown menu for:

Update the tree of

summary

New selection

Define the classification of the tree You can define certain fields
of summary of classification

(for example, Inspection lot,

Material) from a

List of fields, starting from the

which designs the tree of
summary. You can classify them into
ascending or descending order.

Disposition functions For example, if you have defined a

field selection and a
classification for the tree of
summary, you can record them as
a variant and then it can
to use

directly the variant when using

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again the results entry

In the results entry, the inspector's task is to enter their work pool,
taking a sample according to the sampling plan, and enter the results, once
Having done this, the task of entering results is concluded.
To conclude and save the data, you must click on the Save icon. at the bar
from Menu and then click continue .

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Defect Entry.
When an inspection lot is processed, the inspection results can be
record in the form of characteristic values or defects. The defects are recorded
with the help of predefined defect codes that are updated in the catalogs of
inspection (DM).
After creating a defect entry, it is recorded in the system as a notice of
Quality. A quality notice is a problem notification supported by the system.
what can be used to address different kinds of problems related to
services or goods of poor quality. Quality notices are processed in the
componenteAvisos de calidad.

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Access to Defect Entry.

The steps to access Defect Entry consist of the following
sequences:
Access the SAP Easy Access window.

Option 1: SAP Menu Logistics Quality Management Quality Inspection

Defect QF21– Register for operation.

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Option 2: Enter directly in the command line the Transaction:

Defect Entry Transactions

Transaction Function
n

QF11 REGISTER BY BATCH INSPECTION

QF21 REGISTER FOR OPERATION

QF31 REGISTER BY CHARACTERISTIC

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Through the Transaction QF21 Register for operation.

If you know the codes, enter them directly.

The inspection lot, report class.7, Operación, Puesto de Trabajo, Centro

Note: The more records you indicate, the more focused and accurate the search will be.

Otherwise, we click on the matchcode. to access the field search

we want to enter a value.

For example, for obtaining the

inspection lot code, it
you must click on the matchcode of
Inspection Lot and in the
section Generalities enter the
creation date (if omitted it will be
you can get a higher range
broad) Origin delete lot of
inspection and Center.

7
The report class specifies the form and content of erroneous data. It links a schema of
report (schematic provision of value) with a notification profile (input form).
Incorrect data is recorded based on the report classes and stored as information.
of quality.

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You access the Defects screen.

Here the defects are entered.

The data to enter is:

Code Group for problem8if we know it, we enter it directly, otherwise
press on the matchcode which will deploy a catalog of defects, and choose
the one that best fits the found defect.

8
In this field, a group of codes from the Defect Classes catalog is introduced.

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Select the desired defect

And click on in order for the election to be effective.

You must also enter the number of defects found according to the defect.

previously indicated

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Now to finish, a notice must be activated.

To do this, the defect record is selected.

and click on

A Quality Notice window opens, click on

To conclude and save the defect registration data, you must click on the icon.
Save in the Menu Bar and then click continue .

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Certificate of Quality
The supplier receptions with free pass must be accompanied by a quality certificate from
manufacturer (certified material). For each of these receipts, a record is generated of
certificates, which can be viewed with transaction QC53.

The quality manager, upon receiving the certificate, must enter the work pool of
pending certificates through transaction QC55 and record the information of receipt in accordance
For the certificate, the date, certificate status, and the certificate document must be attached. The batch
The inspection will have the status indicator ECOK if the certificate is ok.

Access to Quality Certificate.

The steps to access the Quality Certificate consist of the following
sequences:
Access the SAP Easy Access window.

Option 1: SAP Menu Logistics Quality Management Quality Certificate

Entry QC55 - Work Pool.

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Option 2: Enter directly in the command line the Transaction:

Quality Certificate Transactions

Transaction Function
n

QC51 CREATE

QC52 MODIFY

QC53 VISUALIZE

QC55 WORKPOOL

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Through transaction QC55 you can access the quality certificate work pool.

It is necessary to enter at least the center in the search fields.

Next click on Run (F8)

A list of quality certificates is displayed that accompany the delivery of goods, subject to
Quality in procurement and with control key 0005Ey and certificate type C31A (Certificate
from provider free pass - CTI).

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Select the certificate to be processed and click on if it is necessary to modify the data in the
document cover, in case you only want to view the document, click on

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Access to the quality certificate

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Enter at least the certificate status data and the delivery (or receipt) date of the certificate.

Additionally, a document can be attached by clicking the button at the top left.
next go to Create Create annex.

A window appears in which you can attach the certificate document.

ACCESS WITH DOCUMENT VIEWING

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To view the quality document, you can access it through transaction QC53, then
click on the button at the top left next go to the Attachment List.

The document appears in the list; to view the document, you must double-click on it or
selecting it and pressing

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Inspection Lot Closure (Employment Decision).

Once the inspection results have been recorded and the
inspection, a decision must be made regarding the use of the inspected material. The
Inspection lot closure provides functions for:
Perform stock accounting for inspection batches that have been created.
as a consequence of goods movements (for example, to stock)
free use, to blocked stock and to rejection
When a hiring decision is made for an inspection lot, the system
also
Calculate a quality index for the inspection lot
Update the quality level (inspection stages for the next batch of
inspection in case of dynamization
Update the QM information system with statistical data.
Launch automatic subsequent actions (optional)

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Access to Inspection Lot Closure.

The steps to access the Inspection Lot Closure consist of the
following sequences:
Access the SAP Easy Access window.

Option 1: SAP Menu Logistics Quality Management Quality Inspection

Work Pool Inspection Lot Closure QVM1 - Inspection Lots without
inspection closure.

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Option 2: Enter the Transaction directly in the command line:

Lot Closure Inspection Transactions

Transaction Function
n

QVM1 INSPECTION LOTS WITHOUT INSPECTION CLOSURE

QA32 Modify data for an Inspection Lot

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Through the Transaction QVM1, you can access the Inspection Lot Closing.

Data to enter:
Date range for the creation of job lots.

Center: TC01 - Maipú Plant

Source Lot Inspection: 01 - Goods Entrance.

If the codes are unknown, click on the matchcode. to access the search of
field that we want to enter a value.
For the treatment of lots without closure, take in the reference field function
monitoring: Level of Inspection Lot Treatment

To access, click on Run or press the F8 key.

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The list of Inspection Lots without available inspection closure is displayed.

Select the one you want to process and click on Run or press the F8 key.

Ahora se accede a la pantallaQA11de Decisión de Empleo.

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In the tab we can see the relevant features for

employment decision can be seen those that have defects, if any has
Rejection appears indicated.

The next step is to make the Employment Decision, the code must be selected from
a job decision catalog, you must click on the matchcode y
select the code that fits best, found in the section
at the bottom of the screen,

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In the example, it has been decided to accept.

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Now we move to the tab

Click on the system will propose the values according to the Plan of
Inspection, but they can be modified by the user.

Eventually, the system may request the input of serial numbers, the option is available to
generate the serial numbers automatically.

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A continuación dar click en el icono Guardar in the Menu Bar.

Note: If you want to enter more details about the inspection, you can click on
and Microsoft Word opens where a text is entered that
explain the employment decision.

Finally click on continue In this way, a decision has been made about
employment for a material.

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Final Analysis

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