Entry Document – Protheus 11

O Documento de Entrada realiza os lançamentos no ato do recebimento dos materiais. Essa rotina permite o registro de qualquer movimento de entrada de mercadorias na
company. The entry of goods initiates an online data update process for financials, inventory, and costs. In addition, this routine allows materials
received by the Materials Receipt should be classified and the appropriate entries made. This process consists of confirming the values of the receipt, in
information on the applied taxations and financial accounting data.

Step by step

1. In the main menu of the Stock/Costs module, select the options Updates > Movements > Entry Document. A browse window will be displayed with all the
Included entry documents.

2. Next to each Input Document in the browse, there is a traffic light that indicates the existing classifications. To check the meaning of each color, select the option
Legend

3. Before starting to include the input documents, press the [F12] key to configure the routine's exclusive parameters, filling them out as described.
to follow
this is an initial parameterization and, once done, it remains in the system until the user needs to change it
Show Account Launch?
Select the 'Yes' option in this parameter if you want the accounting entries made with the transaction to be displayed by the system after the invoice processing.
fiscal, or "No", otherwise.

Aglut. Launches?
Select the option 'Yes' in this parameter so that similar accounting entries are grouped into the same account, or 'No', otherwise.

Check Quotation?
Select the 'Yes' option in this parameter for possible discrepancies between the Purchase Order and Quotation to be checked, or 'No', otherwise.

Apply Adjustment?
Select the option "Yes" in this parameter, so that the adjustment defined in the "Adjustment" field on the Purchase Order Footer definition screen is applied, and "No" for
that is not applied.

Include binding?
Select the option "Yes" in this parameter to include the supplier in the Product X Supplier Registration, if this is the first purchase made from this supplier, or "No".
otherwise.

Lancto. Continue. On-Line?

Select the option 'Yes' in this parameter to carry out the accounting entries Online or 'No' for the entries to be made through the 'Entries' routine.
Offline Accounting.
What about the PC?
Select the option 'Yes' in this parameter to consider the store for which the order was placed at the time of delivery, or 'No' to disregard.

Triangular Op?
Select the option 'Yes' in this parameter in the case of Triangular Operation, that is, the product was sent for processing to one supplier and returned from another, or 'No' otherwise.
contrary.

Baseboard Break?
Select in this parameter the option that allows items with different rates to be presented individually, and the footer will be broken 'By
"Rate" or "By Tax".

Last Price with Discount?

Select the option 'Yes' for the system to consider the discount when recording the purchase amount in the 'Last Price' field (Product Registration), or 'No' otherwise.

Update last price by?

Inform whether to consider the price by receipt date or by issuance date when updating the last purchase price.

Update the binding?

Note that when including the input document, the data for Product x Supplier must be updated.

Rating Value
Indicate the value to be used in the apportionment of multiple natures, Gross (Value of the title plus taxes) or Net (value without taxes).

Gera Rateio
If multiple nature types are used, indicate whether it generates the distribution informed by nature also for the tax values; it will only be applied if the distribution option is chosen.
value shall be reported as gross.

Product x Supplier Tie-Up

Consider the Product x Supplier linkage by complete product code or by family code reference of the grid.

bonus invoice
Indicates that the input document can be uploaded from a request from the supplier and the associated manufacturers through the product x supplier registration. Question used
only for the Pharmacy Template.

Bolq. Movement
Field used to block integration movements with other modules; if configured as YES, movements will not be generated.
Inventory, Financial and Tax. This processing will work only for proprietary form documents.

Generate ICMS Anticipation Title

Report whether the title to be generated for the ICMS Tax is for Tax Anticipation.

ICMS Anticipation Collection Guide

Report whether a Tax Collection Guide for ICMS by Tax Anticipation should be generated. The system will display a screen for the necessary information for generation.
from the Guide must be filled out.

4. Click the 'Ok' button to return to the browse screen of Incoming Documents.

5. Select the 'Include' option and fill in the fields as described below:

The following are the main fields to be filled in.

Tipo da Nota
Select one of the types of Invoice, according to the description below:

Normal
Type of invoice with standard characteristics.

Beneficiation
When a certain product is sent for storage/repair/processing to third parties, the system provides control over these quantities.

Return
The return note is issued every time an invoice is generated and for some reason must be returned to the company. There are three possible ways to cancel an invoice:
a) A simple deletion of a note typed incorrectly. This option is done on its own screen and reverses all updates made during its implementation.
(inventory update, order update, securities portfolio update, tax book update, and accounting entries).

b) The customer did not receive the merchandise. In this case, the issued invoice is returned and the issuer must create an Entry Note (see note at the end).

The customer received the merchandise and made a return with their own invoice.

Price/Freight Supplement
Basically, the only difference from the normal invoice is in the quantity field, which must be equal to zero. Therefore, the 'Type' of the invoice must be 'C'.

ICMS Supplement
This case arises when the ICMS rate or amount on the invoice is lower than what is due. The invoice must contain the code of the product(s), and at the bottom of the invoice, the rate and the amount.
difference of ICMS. It does not generate a duplicate, but in the case of entry, there is a need to change the cost, provided that there is a right to credit.

IPI Supplement
It differs from ICMS, as the difference is charged. This case arises when the rate or the value of the IPI on the invoice is lower than what is due. The invoice must contain the code(s) of the
product(s), and at the bottom of the invoice, the rate and the amount of the IPI difference. It generates a duplicate and in the case of an entry, there is a need to change the cost, as long as there is the right to
credit. In the book, only the value of IPI is presented. Zero base. The value of ICMS will be calculated if the field 'IPI in the base' is 'Y'.

Form. Prop.
Select the "Yes" option to determine if the Incoming Invoice to be entered will use its own form or not; if it is an own form, the fields number and
The series of the note will be entered in the "Invoice Number" window also used by the Billing module. Either "No" or "blank field", otherwise.

Number
Provide the invoice number. If the invoice has its own form, this field will be disabled.

Series
Report the invoice series. If the invoice has its own form, this field will be disabled.

Emission
Inform the date of the invoice issuance. Press *F3+ to activate the 'Calendar' button and check dates.

Supplier
Select the supplier code of the material being received. Key [F3] available to consult the Supplier Registration.

Spec. Doc.
Inform the type of fiscal document. Example: Invoice, Air Freight Bill.
Uf. Origin
Federative Unit to which the supplier belongs.

The main fields will be listed below - among them the mandatory ones. This means that, depending on the client's peculiarities or the type of incoming movement that is occurring
processing, one or another field may not be used>

Product
Select the product code. Key [F3] available to consult the Product Registration.
Notes on shortcuts and internal menus in the Entry Document

Related Actions>Requested [F5] Selects purchase order issued for the item.
Related Actions > Item Order or [F6] Select purchase order by item issued to the supplier.
Related Actions>Source or [F7] Allows selecting a source invoice from the customer when the incoming document refers to a return, processing,
ICMS, IPI or Price/Freight supplement
Related Actions > Lot [F8] allows you to designate a lot to be returned when the document refers to a return and the item(s) have control of
traceability
Related Actions > Exp. Excel allows exporting the document to Excel
Related Actions>Rat C.C allows for allocation among cost centers

Quantity
Inform the quantity of the product being delivered.

Unit Price
Unit value of the item.

Total Value
This field is reserved to indicate the total value of the invoice.

Tipo Entrada
Select the TES code for product entry. Key [F3] available to consult the TES Registration.

6. At the bottom of the screen, there are several folders where it is possible to view the main fiscal, financial, and accounting information related to the incoming document.
Some of these folders have fields that can be filled in according to the user's needs (for example, see the Duplicates folder where the field Cond.
Payment must be informed
7. After filling in the main fields, click CONFIRM at the footer of the screen.

Note: to process returns of sales in a situation where the customer returns the same invoice that the issuer (supplier) sent. That is, the customer returns the material.
with the same invoice.

1 - Create an entry 'TES' for sales returns

2 - Change the 'TES' used for the sale, inserting the 'TES' created above (Item 1) in the 'Tes Devol' field.
3 - In the Entry Document routine (Purchasing or Inventory Module), click on "Return" and provide the Client code, store, Departure Date From, Departure Date Until (it is the date
of issuing the sales invoice), check Document and click OK.

Protheus will open a markbrowse with the invoices that meet the filter specified above. Just select the sales invoice and confirm. Inform that it is a specific form.

Note: Check if the NF printing program is prepared to print input NF (return).