Shortcut Keys - Microsoft PowerPoint

Shortcut Function

Help Window
F1 Open the Help window.
ALT+F4 Close the Help window.
ALT+TAB Switch between the Help window and the active program.
ALT+HOME Return to the beginning of PowerPoint.
TAB Select the next item in the Help window.
SHIFT+TAB Select the previous item in the Help window.
ENTER Execute the action for the selected item.
In the Help section of the PowerPoint Help window, select the next or previous item,
TAB, SHIFT+TAB
respectively.
In the Help section of PowerPoint from the Help window, expand or collapse the selected item,
ENTER
respectively.
Select the next text or hidden hyperlink, including Show All or Hide All in the part
TAB
superior of a topic.
SHIFT+TAB Select the previous hidden text or hyperlink.
Enter to perform the action to Show All, Hide All, hidden text or selected hyperlink.
ALT+ARROW TO A
Back to the previous Help topic (buttonBack).
LEFT or BACKSPACE
ALT+RIGHT ARROW Move to the next Help topic (Next button).
UP ARROW, ROLL small portions of text up or down, respectively, within the Help topic
DOWN on display.
Scroll large portions of text up or down, respectively, within the Help topic
PAGE UP, PAGE DOWN
in display.
Display a command menu for the Help window. This requires that the Help window be focused.
SHIFT+F10
active (click on the Help window).
ESC Stop the last action (buttonStop).
F5 Refresh the window (RefreshButton).
CTRL+P Print the current Help topic.
Note: If the cursor is not on the current Help topic, press F6 and then press CTRL+P.

F6 (until the focus is on

boxType the words a
Change the connection state. It may be necessary to press F6 more than once.
will be researched), TAB,
SET DOWN
Type text in the box. Enter the words to be searched. You may need to press
F6
F6 more than once.
Switch between areas in the Help window; for example, switch between the toolbar, the box
F6
Type the words to be searched and the search list.
UP ARROW, ARROW In a summary in tree view, select the next or previous item.
DOWN respectively.
SET LEFT, In a Summary in tree view mode, expand or collapse the selected item,
SET TO THE RIGHT respectively.
Display and use windows
ALT+TAB Switch to the next window.
ALT+SHIFT+TAB Switch to the previous window.
CTRL+W or CTRL+F4 Close the active window.
CTRL+F5 Restore the size of the active window after maximizing it.
Move to a task pane (task pane: a window within an Office program)
that provides the most used commands. Its small location and size allow you to use these
F6
commands while still working with your files.) from another panel in the window of
program (clockwise). You may need to press F6 more than once.
Observation: If you press F6 and the desired task pane does not appear, press ALT to focus on the Ribbon.
Options, which is part of the Microsoft Office Fluent User Interface, and press CTRL+TAB to go to the task pane. The Ribbon
Options is part of the new Microsoft Office Fluent User Interface. It replaces the various menus and toolbars.
for a place where all the necessary commands can be easily found.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 1
 Shortcut Keys - Microsoft PowerPoint

SHIFT+F6 Go to one panel from another panel in the program window (counterclockwise).
CTRL+F6 If there is more than one window open, switch to the next window.
CTRL+SHIFT+F6 Toggle to the previous window.
If a document window is not maximized, execute the command Move (from the Control menu)
CTRL+F7
from the window). Use the arrow keys to move the window and, when finished, press ESC.
If a document window is not maximized, execute the Resize command (in the menu
CTRL+F8Control the window). Press the arrow keys to resize the window and, when finished,
press ESC.
Minimize a window, transforming it into an icon (works only in some programs of
CTRL+F9
Microsoft Office.
CTRL+F10 Maximize or restore a selected window.
PRINT SCREEN Copy an image of the screen to the clipboard.
ALT+PRINT SCREEN Copy an image of the selected window to the clipboard.

Change or resize the font

CTRL+SHIFT+F Change the font.
CTRL+SHIFT+P Change the font size.
CTRL+SHIFT+> Increase the font size of the selected text.
CTRL+SHIFT+< Decrease the font size of the selected text.

Scroll through text or cells

SET LEFT Move a character to the left.
SET RIGHT Move a character to the right.
MOVE UP Move a line up.
SET DOWN Move a line down.
CTRL+SET TO A
Move a word to the left.
LEFT
CTRL+SETA PARA A DIREITA Mover uma palavra à direita.
END Move to the end of a line.
HOME Move to the beginning of a line.
CTRL+UP ARROW Move a paragraph up.
CTRL+SET DOWN Move a paragraph down.
CTRL+END Move to the end of a text box.
CTRL+HOME Move to the beginning of a text box.
In Microsoft Office PowerPoint, go to the next title or body text placeholder. If
CTRL+ENTER for the last placeholder in a slide will insert a new slide with the same layout as the slide.
original.
SHIFT+F4 Repeat the last actionLocate.

Find and replace

CTRL+F Open the Find dialog box.
CTRL+O Open the Replace dialog box.
SHIFT+F4 Repeat the last action Locate.

Traverse and work in tables

TAB Move to the next cell.
SHIFT+TAB Move to the previous cell.
DOWN ARROW Move to the next line.
UP Arrow Move to the previous line.
CTRL+TAB Insert a tabulation in a cell.
ENTER Start a new paragraph.
TAB at the end of the last line Add a new line at the bottom of the table.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 2
 Shortcut Keys - Microsoft PowerPoint

Access and use the task panel

Move to a task pane (task pane: a window within an Office program
that provides the most used commands. Its small location and size allow you to use these
F6
commands while still working with your files.) from another panel in the window of
program. (You may need to press F6 more than once.)
If a task pane is active, select the next or previous option from the pane.
TAB, SHIFT+TAB
respectively.
CTRL+SET DOWN Display the complete set of commands in the task pane menu.
DOWN ARROW or ARROW Move from one option to another in a selected submenu; scroll through certain options in a
UP group of options of a dialog box.
SPACE BAR or
Open the selected menu or execute the action assigned to the selected button.
ENTER
SHIFT+F10 Open a shortcut menu; open a dropdown menu related to the selected item in the gallery.
If a menu
{"HOME":"HOME","END":"END"}or submenu is visible, select the first or last command, respectively.
of menu or submenu.
PAGE UP, PAGE DOWN Scroll up or down in the selected gallery list, respectively.
HOME, END Go to the beginning or the end of the selected gallery list, respectively.
CTRL+SPACEBAR, C Close a task pane.
ALT+H,F, O Open the Clipboard.

Access and use smart brands

Display the menu or the message for a smart brand. If more than one smart brand is
ALT+SHIFT+F10
Present, switch to the next smart mark and display its menu or message.
DOWN ARROW Select the next item in a smart brands menu.
SET UP Select the previous item in a smart brands menu.
ENTER Execute the action for the selected item in a smart brands menu.
ESC Close the smart brands menu or message.

Tips
You can request to be notified by a sound whenever a smart brand appears. To hear sound cues, you must have
a sound card and Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online site. After installing
the sound files, do the following in Microsoft Office Access 2007, in Microsoft Office Excel 2007, in Microsoft Office PowerPoint
2007 or in Microsoft Office Word 2007:
[Link] ALT+F for the Microsoft Office Button, then press the letter I for Program Options.
2. Press A to go to Advanced or use the UP ARROW or DOWN ARROW keys to locate it
3. In the General category Advanced topic, press ALT+F to check the box Provide comments with sound.
Press TAB until you reach the OK button, and then press ENTER.
Note: When you check or uncheck this checkbox, the setting affects all Office programs that
they offer support for sound.

Resize a task pane

1. In the task pane (task pane: a window within an Office program that provides the most used commands.
Your location and small size allow you to use these commands while still working with your files.
press CTRL+SPACEBAR to display an additional command menu.
2. Use the DOWN ARROW to select the command Dimension and press ENTER.
3. Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel.
every time.
Note: After finishing resizing, press ESC.

Use dialog boxes

TAB Go to the next option or group of options.
SHIFT+TAB Go to the previous option or group of options.
CTRL+TAB Switch to the next tab in a dialog box.
CTRL+SHIFT+TAB Switch to the previous tab in a dialog box.
ALT+ DOWN ARROW Open a selected drop-down list.
First letter of an option
Open the list if it is closed and go to an option in the list.
in a drop-down list
Move from one option to another in an open dropdown list or from one option to another in a group
Arrow keys
of options.
ESC Close a selected drop-down list; cancel a command and close a dialog box.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 3
 Shortcut Keys - Microsoft PowerPoint

SPACE BAR Execute the action assigned to the selected button; check or uncheck the highlighted checkbox.
ALT+ the underlined letter in
Select an option; check or uncheck a checkbox.
an option
ENTER Execute the action assigned to a default button in a dialog box.

Use editing boxes within dialog boxes

An edit box is a blank space where you type or paste an entry, such as the username or the path to
a folder.
HOME Mover to the start of the entry.
Move to the end of the entry.
SET TO THE LEFT,
Move a character to the left or to the right, respectively.
SET TO THE RIGHT
CTRL+SET TO A
Move a word to the left.
LEFT
CTRL+RIGHT ARROW Move a word to the right.
SHIFT+SET TO A
Mark or unmark a character to the left.
LEFT
SHIFT+SET TO A
Mark or unmark a character to the right.
RIGHT
CTRL+SHIFT+SET TO A
Select or deselect a word on the left.
LEFT
CTRL+SHIFT+SET TO A
Mark or unmark a word to the right.
RIGHT
SHIFT+HOME Select from cursor to the beginning of the entry.
SHIFT+END Select from the cursor to the end of the input.

Use the Open and Save As dialog boxes

ALT+1 Go to the previous folder.
ALT+2ButtonOne Level Up: Open the folder one level above the current folder.
ALT+3 or DELETE ButtonDelete: Delete the selected folder or file.
ALT+4 Button Create New Folder: Create a new folder.
ALT+5 Display Mode Button: Toggle between the available folder display modes.
ALT+L Tools Button: Show the Tools menu.
SHIFT+F10 Display a shortcut menu for a selected item, such as a folder or a file.
TAB Go from one option or area to another in the dialog box.
F4 or ALT+I Open the listBrowse.
F5 Update the file list.

Navigate the Ribbon, part of the new Office Fluent user interface
ALT or F10. Press one
Press these keys again to select the active tab of the Ribbon and activate the access keys (access key: a
to move again keyboard shortcut, like ALT+F, which moves the focus to a menu, command or control, without
for the document and use the mouse.)
cancel the access keys.

F10 to select the tab

activate and then SET
Move left or right to another tab of the Ribbon, respectively.
TO THE LEFT, ARROW
TO THE RIGHT
CTRL+F1 Hide or show the Ribbon.
SHIFT+F10 Display the shortcut menu for the selected command.
F6 Move the focus to select each of the following areas of the window:

Active Guide of the Options Range

Any task panes (task pane: a window within an Office program that provides the most used commands.
Your location and small size allow you to use these commands while still working with your open files.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 4
 Shortcut Keys - Microsoft PowerPoint

Your document
TAB, SHIFT+TAB Move the focus to each command in the Ribbon, forward and backward, respectively.
DOWN ARROW, ARROW
UP, Seta to move down, up, left or right between items in the Options Bar,
LEFT, ARROW TO A respectively.
RIGHT
SPACE BAR or
Activate the selected command or control in the Ribbon.
ENTER
SPACE BAR or
Open the gallery or the selected menu in the Ribbon.
ENTER
Activate a command or a control in the Ribbon so that it is possible to modify a value.
Complete the modification of a value in a control in the Ribbon and move the focus back to the
ENTER
document.
Get help on the selected command or control in the Ribbon. (If no topic from
F1 Help will be associated with the selected command, a general Help topic about the program will be
shown in its place.)

Move between panels

F6 Move clockwise between panels in Normal view.
SHIFT+F6 Move counterclockwise between panels in Normal view.
CTRL+SHIFT+TAB Switch between the Topics and Slides tabs in Normal view.

Work on a topic
ALT+SHIFT+SET FOR A
Promote a paragraph.
LEFT
ALT+SHIFT+SET TO A
Lower a paragraph.
RIGHT
ALT+SHIFT+SET TO
Move the selected paragraphs up.
CIMA
ALT+SHIFT+SET TO
Move the selected paragraphs down.
LOW
ALT+SHIFT+1 Display the level 1 heading.

ALT+SHIFT+PLUS Sign to expand the text below a title.

ALT+SHIFT+SIGN
Collect the text below from a title.
LESS
Working with shapes, images, boxes, objects, and WordArt
Insert a shape
Press and release ALT, then N, then S, and then H to select Shapes.
Use the arrow keys to move between the shape categories and select the shape you want.
3. Press CTRL+ENTER to insert the selected shape.

Insert a box
Press and release ALT, and then press N.
2. Press TAB to go to the Text Box, located in the Insert tab in the Text group.
3. Press CTRL+ENTER to insert the text box.

Insert an object
1. Press and release ALT, then N and then J to select Object.
2. Use the arrow keys to navigate through the objects.
3. Press CTRL+ENTER to insert the objects you want.

Insert WordArt
Press and release ALT, then N and then W to select WordArt.
2. Use the arrow keys to select the WordArt style you want and press ENTER.
3. Enter the desired text.

Select a shape
Note: If the cursor is inside the text, press ESC.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 5
 Keyboard Shortcuts - Microsoft PowerPoint

To select a single shape, press the TAB key to advance (or SHIFT+TAB to go back) through the objects until the handles
of scaling should be displayed on the object you want to select.
To select multiple items, use the selection pane.
Group or group shapes, images, and WordArt objects
To group shapes, images, or WordArt objects, select the items you want to group and then press CTRL+G.
To ungroup a group, select it and then press CTRL+SHIFT+G.

Show or hide a grid or guides

SHIFT+F9 Show or hide the grid.
ALT+F9 Show or hide tabs.

Copy the attributes of a form

1. Select the shape with the attributes you want to copy.
If you select a shape with attached text, you will copy the appearance and style of the text as well as the attributes of the shape.
2. Press CTRL+SHIFT+C to copy the object's attributes.
3. Press the TAB key or SHIFT+TAB to select the object to which you want to copy the attributes.
4. Press CTRL+SHIFT+V.

Select text and objects

SHIFT+SET TO A
Select a character to the right.
RIGHT
SHIFT+SET TO A
Select a character to the left.
LEFT
CTRL+SHIFT+SET TO A
Select up to the end of a word.
RIGHT
CTRL+SHIFT+SET TO A
Select up to the beginning of a word.
LEFT
SHIFT+UP ARROW Select a line above.
SHIFT+ARROW DOWN Select a line below.
ESC Select an object (with the selected text inside it).
TAB or SHIFT+TAB until
that the desired object is to Select an object (with a selected object).
selected
ENTER Select text within an object (with an object selected).
CTRL+A (on the Slides tab) Select all objects.
CTRL+A (in the mode of
Classification of Select all slides.
Slides
CTRL+A (in the Topics tab) Select all text.

Delete and copy text and objects

BACKSPACE Delete a character to the left.
CTRL+BACKSPACE Delete a word to the left.
DELETE Remove a character to the right.
CTRL+DELETE Delete a word to the right.
CTRL+X Cut the selected object.
CTRL+C Copy the selected object.
CTRL+V Paste the cut or copied object.
CTRL+Z Undo the last action.
CTRL+Y Redo the last action.
CTRL+SHIFT+1 Copy only the formatting.
CTRL+SHIFT+V Paste only the formatting.
CTRL+ALT+V Paste special.

Read through a text

SET TO THE LEFT Move a character to the left.
SET TO THE RIGHT Move a character to the right.

R. Prof. Aprígio Gonzaga, 761 – São Judas Metro – ZIP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 6
 Shortcut Keys - Microsoft PowerPoint

SET UP Move a line up.

DOWN ARROW Move a line down.
CTRL+SET TO A
Move a word to the left.
LEFT
CTRL+RIGHT ARROW Move a word to the right.

END Move to the end of a line.

HOME Mover to the beginning of a line.
CTRL+UP ARROW Move a paragraph up.
CTRL+SET DOWN Move a paragraph down.
CTRL+END Move to the end of a text box.
CTRL+HOME Move to the beginning of a text box.
Go to the next title or body placeholder. If it is the last placeholder in
CTRL+ENTER
A new slide will be inserted with the same layout as the original slide.
SHIFT+F4 Move to repeat the last action Find.

Navigate and work in tables

TAB Move to the next cell.
SHIFT+TAB Move to the previous cell.
DOWN ARROW Move to the next line.
UP ARROW Move to the previous line.
CTRL+TAB Insert a tab in a cell.
ENTER Start a new paragraph.
TAB at the end of the last line Add a new line at the bottom of the table.

Edit a linked or embedded object

Press SHIFT+TAB to select the desired object.
2. Press SHIFT+F10 to get the shortcut menu.
3. Press DOWN ARROW to select Spreadsheet Object, and then select Edit.

Format and align characters and paragraphs

CTRL+SHIFT+F Open the font dialog box to change the font.
CTRL+SHIFT+P Abrir a caixa de diálogoFontepara alterar o tamanho da fonte.
CTRL+SHIFT+> Increase the font size.
CTRL+SHIFT+< Decrease the font size.
CTRL+F Open the dialog box Font to change the formatting of the characters.
SHIFT+F3 Change the capitalization of letters to sentence case, lowercase, or uppercase.
CTRL+N Apply bold.
CTRL+S Apply underline.
CTRL+I Apply italic.
CTRL+EQUAL SIGN Apply subscript (automatic spacing).
CTRL+SHIFT+SIGN OF
Apply superscript (automatic spacing).
BUT
CTRL+SPACEBAR Remove manual character formatting such as subscript and superscript.
CTRL+K Inserir um hiperlink.

Copy text formats

CTRL+SHIFT+1 Copy formats.
CTRL+SHIFT+V Paste formats.

Align paragraphs
CTRL+E Center a paragraph.
CTRL+J Justify a paragraph.
CTRL+Q Align a paragraph to the left.

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 7
 Shortcut Keys - Microsoft PowerPoint

CTRL+G Align a paragraph to the right.

Give a presentation
You can use the following keyboard shortcuts when running a presentation in full-screen view.
F5 Start the presentation from the beginning.
P, ENTER, PAGE DOWN
RIGHT ARROW, ARROW
Execute the next animation or advance to the next slide.
DOWN or BAR OF
SPACES
A, PAGE UP, SETA PARA A
LEFT ARROW to run the previous animation or go back to the previous slide.
CIMA or BACKSPACE
number+ENTER Go to slide number.
And POINT Show a blank black slide or return to the presentation from a blank black slide.
C or COMMA Display a blank white slide or return to the presentation from a blank white slide.
To stop or restart an automatic presentation.
ESC or HYPHEN Finalize a presentation.
And erase notes on the screen.
H Go to the next slide if it is hidden.
TDefinir novos intervalos ao testar.
To use the original intervals when testing.
Use a mouse click to advance when testing.
1+ENTER Return to the first slide.
CTRL+P Redisplay the hidden pointer or change the pointer to a pen.
CTRL+A Reshow the hidden pointer or change the pointer to an arrow.
CTRL+O Immediately hide the pointer and the navigation button.
CTRL+S Hide the pointer and the navigation button in 15 seconds.
SHIFT+F10 Display the shortcut menu.
TAB Go to the first or next hyperlink on a slide.
SHIFT+TAB Go to the last hyperlink or the previous one on a slide.
ENTER while a
Execute the 'mouse click' behavior of the selected hyperlink.
hyperlink is selected
Tip: You can press F1 during a presentation to display a list of controls.
Navigate through web presentations. The following keys are used to display the web presentation in Microsoft Internet Explorer 4.0.
orposterior.
Move forward through hyperlinks in a web presentation, the Address Bar and the
TAB
Links bar.
Move back through hyperlinks in a web presentation, the address bar and the bar
SHIFT+TAB
Links.
ENTER Execute the 'mouse click' action of the selected hyperlink.
SPACE BAR Go to the next slide.
BACKSPACE Go to the previous slide.

Use the following keyboard shortcuts in the Selection panel.

ALT, J, D, A and then, P Launch the Selection panel.
F6 Circle or focus between the different panels.
SHIFT+F10 Display the context menu.
UP ARROW or ARROW
Focus on a single item or group.
DOWN
SET LEFT Move the focus of an item in a group to its parent group.
RIGHT ARROW Move the focus from a group to the first item in that group.
* (only on the keyboard
Expand a group with focus and all its child groups.
numeric)
+ (just on the keyboard
Expand a group with focus.
numeric

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 8
 Shortcut Keys - Microsoft PowerPoint

- (only on the keyboard

Gather a focused group.
numeric
SHIFT+SET UP or
Move the focus to an item and select it.
SHIFT+SET DOWN
SPACE BAR or
Select an item with focus.
ENTER
SHIFT+SPACE BAR
Cancel the selection of an item with focus.
or SHIFT+ENTER
CTRL+SHIFT+F Move a selected item forward.
CTRL+SHIFT+C Move a selected item backward.
CTRL+SHIFT+S Show or hide an item with focus.
F2 Rename an item with focus.
Switch the keyboard focus on the Selection panel between tree view mode and the buttons.
TAB or SHIFT+TAB
Show AllHide All.
ALT+SHIFT+1 Collapse all groups.
ALT+SHIFT+9 Expand all groups.
To assign custom keyboard shortcuts to menu items, recorded macros, and Visual Basic for Applications (VBA) code (Visual
Visual Basic for Applications (VBA): a macro language version of Microsoft Visual Basic used to program applications of
Microsoft Windows is included in various Microsoft programs.) In Office PowerPoint 2007, you must use an add-in.
from third parties, such as the Shortcut Manager for PowerPoint, which is available from OfficeOne Add-Ins for PowerPoint.

*Source: Microsoft

R. Prof. Aprígio Gonzaga, 761 – Metrô São Judas – CEP: 04303-001

[Link] [Link] | Fone: (11) 5589-1916 | Fax: (11) 5585-0851 9