22nd Batch
Section: B
Class No. 04
LO2 Managing Information Systems
CA(CL)
Information Technology (IT)
New Syllabus
MD. MONOWAR HOSSAIN FCA, CISA
FCMA, FCS, CPFA, CPA, FCFA, AIBB |
SENIOR PARTNER |
CHOWDHURY SHAZZAD MONOWAR
Chartered Accountants |
Cell: +(88) 0171 4410 824 |
e-Mail: [Link]@[Link]
April 25, 2025 [Link] Hossain FCA,CISA 1
Information Technology (IT)
Main Topics LO Weighting
(indicative %)
LO1 15
Building Information Systems
Managing Information Systems LO2 15
Information Technologies LO3 to LO7 10
Business Continuity Planning and Disaster Recovery LO8 10
April 25, 2025 [Link] Hossain FCA,CISA 2
Information Technology (IT)
CA(CL)
Information Technology
Module-2: LO2 Managing Information Systems
• 13. Systems and Information Systems
• 14. Meticulous migration of data from legacy to modern software applications demands precision,
encompassing preservation of data integrity, precise planning, and thorough testing for successful
conversion
• 15. Deployment phase of new systems including installation, configuration, and the management
of changes
• 16. IT asset management
• 17. Identify the efficiency and effectiveness of deployed systems through reviews, feedback
collection and pinpointing areas for enhancement of implementation
• 18. Problem and incident management addressing disruptions while identifying root causes to
prevent recurring issues, ensuring the stability and reliability of IT services
• 19. Managing changes systematically
• 20. Maintaining system setups
• 21. Handling software updates and ensuring timely application of security patches
• 22. Outline defining, negotiating, implementing and monitoring agreed-upon service levels
between IT and stakeholders ensuring the delivery of quality services that align with business
needs and objectives.
• 23. Conduct Post implementation review.
April 25, 2025 [Link] Hossain FCA,CISA 3
Information Technology (IT)
13. Systems and Information System
System concepts
Technology Applications Development Management
Computer E-business Developing Managing
networks are and ways to use information
systems of information technology
e-commerce
information technology in emphasizes
applications
processing business the quality,
involve
components that includes strategic
interconnect
use a variety of designing the business
ed business
hardware, basic value, and
information
software, data components security of an
systems.
management, of organization’
and information s information
telecommunicati systems. systems.
ons network
technologies.
April 25, 2025 [Link] Hossain FCA,CISA 4
Information Technology (IT)
13. Systems and Information System (cont..) Organizational system
A business is an example of an organizational system
System Characteristics in which economic resources (input) are transformed by
A system does not exist in a vacuum; rather, it exists and functions various business processes (processing) into goods and
services (output).
in an environment containing other systems.
If a system is one of the components of a larger system, it is a
subsystem, and the larger system is its environment.
Several systems may share the same environment.
Some of these systems may be connected to one another by
means of a shared boundary, or interface.
The concept of an open system, that is, a system that interacts
with other systems in its environment.
The system exchanges inputs and outputs with its environment.
The system is connected to its environment by input and output
interfaces.
A system that has the ability to change itself or its environment to
survive is an adaptive system .
[Link] Hossain FCA,CISA
April 25, 2025 5
Information Technology (IT)
13. Systems and Information System (cont..)
Organizational system (cont..)
• Organizations such as businesses and government
agencies are good examples of the systems in society,
which is their environment. Society contains a multitude
of such systems, including individuals and their social,
political, and economic institutions.
• Organizations themselves consist of many subsystems,
such as departments, divisions, process teams, and
other workgroups.
• Organizations are examples of open systems because
they interface and interact with other systems in their
environment.
• Organizations are examples of adaptive systems
because they can modify themselves to meet the
demands of a changing environment.
April 25, 2025 [Link] Hossain FCA,CISA 6
Information Technology (IT)
13. Systems and Information System (cont..)
An Information System (IS) is a structured setup Components of Information Systems
that collects, processes, stores, and distributes
information to support decision-making, Hardware Software Data
coordination, and control within an organization.
Communication
Procedures People
Network
Information technology is made by combining the two words
“Information” and “Technology”.
❑Computer systems: Characteristics of a computer, components of a
computer system – CPU, Memory, storage devices, and I/O devices.
❑ Memory: Primary memory (RAM and ROM) and Secondary memory.
Importance of IS: ❑ Storage devices: Hard disk, CD ROM, DVD, memory stick
❑ Types of software: System software (operation system, device drivers)
Enhances efficiency and Supports real-time
productivity. decision-making. ❑ Computer networking: LAN, MAN, WAN, Wi-fi, Bluetooth, cloud
computing.
Facilitates communication Strengthens competitive ❑ Multimedia: Images, audio, video, animal
and collaboration. advantage.
April 25, 2025 [Link] Hossain FCA,CISA 7
Information Technology (IT)
13. System and Information Systems (cont…)
Components of Information Systems
Information technology is made
by combining the two words
“Information” and
“Technology”.
❑ Computer
systems: Characteristics of a
computer, components of a
computer system – CPU,
Memory, storage devices, and
I/O devices.
❑ Memory: Primary memory
(RAM and ROM) and
Secondary memory.
❑ Storage devices: Hard disk,
CD ROM, DVD, memory stick
❑ Types of software: System
software (operation system,
device drivers)
❑ Computer networking: LAN,
MAN, WAN, Wi-fi, Bluetooth,
cloud computing.
❑ Multimedia: Images, audio,
video, animal
April 25, 2025 8
Information Technology (IT)
13. System and Information Systems (cont…)
Components of Information Systems
❑ Computer networking: LAN,
MAN, WAN, Wi-fi, Bluetooth,
cloud computing.
April 25, 2025 9
[Link] Hossain FCA,CISA
Information Technology (IT)
13. System and Information Systems (cont..)
Information System Resources
April 25, 2025 [Link] Hossain FCA,CISA 10
Information Technology (IT)
13. Systems and Information System (cont..)
MCQ: Q. Which of the following is an example of an open system?
Q. Find out the best defines a "system“.
a) A clock that functions without external inputs.
a) A set of interrelated components working together to b) A computer operating in isolation from external networks.
achieve a common goal. c) A thermostat adjusting room temperature based on external
b) A group of programs designed for entertainment conditions.
purposes. d) A book that provides static information.
c) A network of users interacting without specific Ans. C)
objectives. Q. In a business context, how does a closed system differ
d) A collection of unrelated components working from an open system?
independently.
Ans. a) a) A closed system relies on external resources to operate
efficiently.
Q. The main components of a system are …… b) A closed system is more flexible and adaptive than an
a) Hardware and software only. open system.
b) Inputs, processes, outputs, feedback, and environment. c) A closed system is exclusively used in manufacturing
c) Resources and tasks only. industries.
d) Users and developers only. d) A closed system is isolated and does not interact with
external factors, while an open system adapts to its
Ans. b) environment.
Ans. D
April 25, 2025 [Link] Hossain FCA,CISA 11
Information Technology (IT)
13. Systems and Information System (cont..)
Q. What distinguishes a business system from other
Q. A characteristic of a closed system is …. types of systems?
a) it operates independently without external influences. a) It functions in isolation from external factors.
b) it actively interacts with its external environment. b) It is designed to achieve personal goals.
c) it continuously adapts based on feedback. c) It focuses on achieving organizational objectives and
d) it is specifically designed for business operations. stakeholder satisfaction.
Ans. A d) It is incapable of adapting to changes in the
environment.
Q. Best describes an adaptive system by which statement ? Ans.: c
Q. Can you find out which of the following best defines a
a) A system that exclusively relies on manual input. subsystem?
b) A system that adjusts its behavior based on feedback and
changing conditions. a) A system designed to replace the main system in case
c) A system that has no connection to its external of failure.
environment. b) A system that operates without interaction with other
d) A system that remains static regardless of environmental components.
changes. c) A system that functions independently without
Ans. B contributing to a larger system.
d) A smaller component of a larger system that performs
specific functions to support the whole.
Ans.: d
April 25, 2025 [Link] Hossain FCA,CISA 12
Information Technology (IT)
13. Systems and Information System (cont..)
Q. What does the term "information integrity" mean In the Q. In an Information System, why is the "People"
context of Information Systems? component crucial?
a) Maintaining the accuracy, consistency, and reliability of a) Because they replace the need for data input.
information over time. b) Because they are responsible for manufacturing
b) Allowing unrestricted modifications to system data. hardware.
c) Limiting the scope of data usage within an organization. c) Because they design, operate, and maintain the system to
d) Ensuring that data is always accessible to all users. meet organizational goals.
Ans. a d) Because they serve only as external users of the system.
Q. Information Systems in organizations, what is a major Ans: c
advantage ? Q. Which component of an Information System focuses
a) Reduce the complexity of strategic planning. on the set of instructions that direct hardware on how to
b) Facilitate faster decision-making through real-time data perform tasks?
availability. a) Data
c) Replace manual processes entirely with automated systems. b) Hardware
d) Eliminate the need for human workers. c) People
Ans: b d) Software
Ans: d
April 25, 2025 [Link] Hossain FCA,CISA 13
Information Technology (IT)
14. Meticulous migration of data from legacy to modern software applications demands precision, encompassing
preservation of data integrity, precise planning, and thorough testing for successful conversion
Steps for Successful Migration
Meticulous Data Migration
Meticulous data migration
involves transferring data
from legacy systems to
modern software
applications with accuracy
and precision, ensuring a
seamless transition without
data loss or corruption
Data
Success Factors of 1 Analyze and categorize data for migration.
Meticulous Data Assessment
Migration
Mapping and
Collaborative Comprehensive Use of 2 Cleaning Align data formats and remove redundancies.
effort between testing and automated
Data Reformat data to fit the modern system’s
IT and contingency tools for
3 Transformation requirements.
stakeholders. precision and
plans.
efficiency.
Migration Transfer data using reliable tools and
4 Execution techniques.
5 Validation and
Reconciliation Verify data accuracy in the new system.
April 25, 2025 [Link] Hossain FCA,CISA 14
Information Technology (IT)
14. Meticulous Data Migration (cont..)
Migrating data from legacy systems to modern applications
April 25, 2025 [Link] Hossain FCA,CISA 15
Information Technology (IT)
14. Meticulous Data Migration (cont..)
Migrating data from legacy systems to modern applications
Data Integrity and Quality Control
Detailed Planning and Strategy Data Integrity and Quality
Control
Accurate Data Mapping and Comprehensive Testing Phases
Transformation
Focus on Security and Final Validation and Continuous
Compliance Monitoring
Each of above steps supports a smooth, secure, and efficient
migration, allowing organizations to leverage the capabilities of
modern applications while maintaining the quality and value of their
legacy data.
April 25, 2025 [Link] Hossain FCA,CISA 16
Information Technology (IT)
14. Meticulous Data Migration (cont..)
Q. The first step in a successful data migration project is? Q. In the data migration process, which of the following
is a key step?
A) Archiving legacy system data.
B) Conducting post-migration testing. A) Relying only on manual processes for data transfer.
C) Backing up all legacy data. B) Testing the migrated data for accuracy and consistency.
D) Defining the scope, objectives, and requirements of the C) Removing all duplicate entries before migration.
migration. D) Ignoring legacy data.
Ans: D Ans: B
Q. The primary goal of data migration is? Q. Find out the purpose of conducting a pilot migration?
A) To archive outdated data for long-term storage. A) To skip the need for a full migration plan.
B) To develop new software for an organization. B) To reduce the total volume of data for migration.
C) To transfer data from one system to another while C) To train users on the new system.
preserving its integrity. D) To test the migration process on a small subset of data
D) To delete redundant data from the database. before full-scale migration.
Ans: C Ans: D
April 25, 2025 [Link] Hossain FCA,CISA 17
Information Technology (IT)
14. Meticulous Data Migration (cont..)
Q. In data migration, which of the following is a Q. In data migration, what is the role of backup?
common challenge?
A) To avoid the need for migration planning.
A) Loss of data integrity or accuracy during the B) To speed up the migration process.
transfer. C) To provide a safety net for restoring data in case of migration
B) Unavailability of legacy hardware. failure.
C) Reduced system performance after migration. D) To eliminate unnecessary legacy data.
D) Overlapping software licenses. Ans: C
Ans: A
Q. Post-migration testing is essential, why? Q. Method ensures minimal downtime during data
migration, which?
A) To clean up duplicate records in the legacy system.
B) To identify and resolve any issues with the migrated data. A) Manual Data Entry
C) To compare the new system with the legacy system's B) Single-System Migration
performance. C) Big Bang Migration
D) To train users on the migrated data structure. D) Parallel Running Migration
Ans: B Ans: D
April 25, 2025 [Link] Hossain FCA,CISA 18