SAMS College of Engineering & Technology
#82, Pannapakkam, Chennai -601102
Roles & Responsibilities of Event Committee
1. To assist the Principal in promoting extra-curricular activities of the campus. At least one
event should be organized in every week.
2. To evaluate the present activities to see whether they can cater for the needs of the students.
3. To keep up-dated records of all activities for retention and reference.
4. The Coordinator will be responsible for supervising and organizing various activities for the
whole college, such as post-examination activities etc.
5. To collect and check for the completion of student activities record sheets
6. To represent the SAMSCET to communicate with external institutions.
7. To publicity our major events in newspapers, TV channels. etc.
8. To prepare budgets for events.
9. To prepare the weekly and monthly reports and hand over to the Principal.
Roles & Responsibilities of Placement Committee
1. To ensure 100% placement.
2. To groom the students and make them aware of current scenarios of various industries.
3. To maintain good liaison with the recruiters.
4. To inculcate the quality of taking on industry challenges and emerging out as young leaders.
5. To develop strong analytical and competitive skills
6. To get profiles which have futuristic growth.
7. Get in touch with corporate, start-ups for different sectors and tap in opportunities
8. Develop a market for SAMS CET students in the industry as future management excellence.
9. Maintain Database of Companies and establishing strategic links for campus recruitment.
10. Collaborate and set meetings with HR department and Training centers.
11. Maintain Corporate relations with past, potential and future recruiters.
12. To assist recruiters to achieve their hiring goals.
13. Develop a sense of trust, belief amongst the industry on SAMS CET.
14. Facilitate knowledge, skill sets to the batch required for placements.
15. To tap in opportunity in the market for leadership roles.
16. Conduct mock placement drives for the batch students.
17. Adapt to the current market scenario with interaction and regular visits with the industries.
18. Conduct an Annual Event – HR Conclave and tap in HR’’s from various industries to
understand current job scenario in different sectors.
19. Get in professionals with coveted position in the industry for guest lectures.
20. Help students realize and work towards their short and long term goals through individual
counseling and group sessions
Roles & Responsibilities of Sports Committee
1. To assist the Principal in promoting sports activities of the campus. At least one sports event
should be organized in every week.
2. Secures, schedules, and prepares athletic fields and facilities. Transports and sets up
equipment for games and practices; monitors and purchases necessary sporting equipment as
budget permits. To evaluate the present activities to see whether they can cater for the needs of
the students.
3. Develops and distributes team practice and game schedules; trains and schedules sports
officials; develops and distributes sports rules, guidelines and handbooks.
4. To keep up-dated records of all activities for retention and reference.
5. The Coordinator will be responsible for supervising and organizing various sports activities
for the whole college, such as post-examination activities etc.
5. To collect and check for the completion of student activities record sheets
6. To represent the SAMSCET to communicate with external institutions.
7. To publicity our major events in newspapers, TV channels. Etc.,
8. To prepare budgets for sports events.
9. To prepare the weekly and monthly reports and hand over to the Principal.
Roles & Responsibilities of ECO Club Committee
1. Motivate the students to keep their surroundings green and clean by undertaking plantation of
trees.
2. Promote ethos of conservation of water by minimizing the use of water.
3. Motivate students to imbibe habits and life style for minimum waste generation, source
separation of waste and disposing the waste to the nearest storage point.
4. Motivate students to imbibe habits and life style for minimum waste generation, source
separation of waste and disposing the waste to the nearest storage point.
5. Organize tree plantation programmes, awareness programmes such as Quiz, essay, painting
competitions, rally’s,
6. To Maintain Eco Friendly Campus.
7. To plan how we can reduce waste in/around our school?
8. Ensuring that recycling bins are emptied on a regular basis.
9. Making sure that only recyclable material is put into green bins.
10. Making sure that your classroom and corridor are litter free.
11. Planning/monitoring how we can reduce energy consumption around the campus.
12. Checking to see if unnecessary lights are switched off to reduce energy waste.
13. Analyzing simple data to reduce energy.
Roles & Responsibilities of Grievances Committee
1. To develop an organizational framework to promptly address and resolve students Grievances
fairly and equitability
2. To provide enhanced level of student’s satisfaction
3. To provide easy accessibility to the student for an immediate Grievance redressal.
4. To educate the students about their responsibilities to access benefits due under the policies;
5. To ensure that the students are treated fairly at all times;
6. To identify systemic flaws in the operational functions of the organization.
7. The Grievance Redressal Committee shall consider only individual grievances of specific
nature of staff and students of the Centre raised individually by the concerned aggrieved
employee/ student of the Centre.
8. The Grievance Redressal Committee shall not consider any grievance of general applicability
or of collective nature of raised collectively by more than one employee/ student.
9. After receiving any application the Committee will decide on the merit of case regarding
scope of further discussion.
10. The Grievance Committee will meet as and when required. However, if necessary, it may
meet more frequently at the instance of the principal or at the request of the other members to
discuss the various issues received.
11. If a member of the Grievance Committee is connected with the grievance of the aggrieved
individual, the concerned member of the Grievance Committee shall not participate in the
deliberations regarding that individual's case.
[Link] the aggrieved person happens to be a member of the Grievance Committee, then he/she
shall not participate in the deliberations as a member of the Committee when his/her
representation is being considered
[Link] Grievance Redressal Committee shall consider all grievances submitted in writing by an
individual member of the Centre regarding employment/ association, working conditions and any
other alleged injustice done to an employee/ student while discharging his/her duties at the
Centre.
[Link] Grievance Redressal Committee shall study the petition/ application and after looking
into the relevant documents discuss with those concerned and submit its recommendations and
report to the principal as expeditiously as possible, but in any case within three months of the
date of petition/application.
15. In case of any difficulties, the Grievance Committee shall have discussion with the principal
before a decision is taken.
16. The Grievance Redressal Committee may mediate between the complainant and defendant
against whom the complaint has been made, if required
Roles & Responsibilities of procurement committee
1. To analysis quotations provided by the department, and provide recommendation for approval.
2. To ensure all documentation is accurately completed.
3. To ensure that the supplies/services quoted for comply with what was requested by the
department.
4. Seek clarification from suppliers/service providers where necessary.
5. To request technical input from relevant staff as required.
6. The procurement committee should also be assigned a role within the supplier pre-
qualification process
7. In certain contexts, it may be appropriate for some or all members of the procurement
committee to be directly involved in the collection of quotations
8. Ensuring proportionality, transparency, accountability and fairness in the procurement process
9. Ensuring all relevant documentation is prepared prior to procurement committee meeting
10. Involvement in the evaluation discussion
11. Ensuring that the Quote Evaluation Form is completed accurately
12. Ensuring all necessary procurement procedures are properly followed including any relevant
donor procedures
13. Ensuring samples are available for review if relevant and are returned to all unsuccessful
bidders
Roles & Responsibilities of Internal Inspection committee
1. To monitor the academic and other related activities of the College.
2. To consider the important communications, policy decisions received from the University,
Government, AICTE.,etc., from time to time.
3. Develops plans and performs initial and follow-up inspection in accordance with professional
standards.
4. Reviews and evaluates operations and completes necessary paperwork to document work
performed as per Anna University & AICTE norms
5. To maintain the faculty data sheet as per university norms.
6. To ensure availability of all lab equipment as per university norms.
7. To organize university / AICTE inspections.
8. To monitor the students’ Performance and faculty development programs.
9. To monitor and advice for Industry Institute Interactions
10. To monitor the steps taken for Students’ Training and Placement Activities