Scribd
Upload
2K views4 pages

Report Writing Guide for Class 11 FBISE

This document provides a comprehensive guide for writing effective reports for the Federal Board Examination (HSSC). It outlines the necessary format, structure, and important points to consider, including sections like Heading, Introduction, Findings, and Suggestions/Conclusion. Additionally, it emphasizes the use of formal language, clarity, and relevance in report writing.

Uploaded by

yowoj80863
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
2K views4 pages

Report Writing Guide for Class 11 FBISE

This document provides a comprehensive guide for writing effective reports for the Federal Board Examination (HSSC). It outlines the necessary format, structure, and important points to consider, including sections like Heading, Introduction, Findings, and Suggestions/Conclusion. Additionally, it emphasizes the use of formal language, clarity, and relevance in report writing.

Uploaded by

yowoj80863
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

Notes on Report Writing for Federal Board

Examination (HSSC)
Below is a guide to write an effective report:

1. Format of the Report

Heading:
• Clearly state the topic or purpose of the report.
• Example: Providing Better Health Facilities to Rural
Areas.

Date:
• Mention the date of submission.
• Example: April 14, 2022.

Addressed To:
• Write the title and position of the person to whom the
report is addressed.
• Example: To: The Chairman Task Force, ABC City.

From:
• Mention your name or designation (use placeholders like
XYZ for exams).
• Example: From: XYZ.

Subject:
• Provide a concise subject line summarizing the report.
• Example: Subject: Providing Better Health Facilities to
the People of the Rural Areas.

Salutation:
• Start with a formal salutation.
• Example: Respected Sir/Madam,

2. Structure of the Report


Introduction:
• Clearly state the purpose of the report.
• Provide a brief background of the survey or task
undertaken.
• Example:
“In compliance with your above directive, I conducted a
survey in the rural areas of ABC city to assess the challenges
and propose recommendations for improving health
facilities.”

Findings:
• Present observations in a clear and organized manner.
• Highlight key problems or challenges observed during
the survey.
• Example points:
• Lack of health care infrastructure.
• Poor hygiene and sanitation.
• Limited availability of medical staff and equipment.

Suggestions/Conclusion:
• Provide practical and actionable recommendations.
• Number the suggestions for clarity.
• Example:
1. Improve sanitation and water supply systems.
2. Deploy mobile health units to remote areas.
3. Ensure collaboration between the government and
health professionals.

Closing:
• Use a formal closing phrase such as Truly, or Yours
Sincerely,
• Sign off with your name or designation (use
placeholders like XYZ in exams).

3. Important Points to Keep in Mind


• Language:
Use formal, concise, and professional language. Avoid slang
or overly casual expressions.
• Organization:
Divide the report into clear sections: Introduction, Findings,
and Suggestions/Conclusion.
• Clarity:
Write in simple and understandable sentences. Use bullet
points or numbering for easier readability.
• Relevance:
Stick to the topic. Avoid irrelevant details or lengthy
explanations.
• Presentation:
• Use proper margins and spacing.
• Write neatly and legibly.
• Ensure correct spelling, grammar, and punctuation.
• Focus on Key Information:
• Who is the report for?
• What is the purpose of the report?
• What are the findings?
• What are the recommendations?

Sample Template for Practice


Suppose you are working as a member of an NGO of
Environmental Protection and Rehabilitation. Make a surve
report to be submitted to its Chief Executive (CE) about the
distress and hardship being faced by the people owing to
immense smog and pollution in your city based on the
parameters as cited below: (08)
1. The root cause of this problem
2. Role of the state/public
3. Measures to control it
4. Conclusion
Date: [Insert Date]
To: [Recipient’s Title and Position]
From: [Your Name or Designation]
Subject: [Briefly Summarize the Report’s Topic]

Respected Sir/Madam,

Introduction:
[Provide a brief background of the task, survey, or issue
being addressed.]

Findings:
1. [First observation]
2. [Second observation]
3. [Third observation]

Suggestions/Conclusion:
1. [First recommendation]
2. [Second recommendation]
3. [Third recommendation]

Truly,
[Your Name]

Common questions

Powered by AI

Findings should be presented clearly and in an organized manner, highlighting the key problems or challenges observed during the survey. This involves using clear language, bullet points, or numbering for easier readability, ensuring relevance to the topic, and avoiding irrelevant details or lengthy explanations .

A formal closing phrase lends professionalism to a report, marking its conclusion respectfully. It implies etiquette and formal acknowledgment. Examples include 'Truly' or 'Yours Sincerely,' followed by the author's name or designation, ending the document on a respectful note .

The Introduction section should clearly state the purpose of the report and provide a brief background of the survey or task undertaken. For example, it might begin with, "In compliance with your directive, I conducted a survey to assess challenges and propose recommendations" .

Addressing the report appropriately signifies organizational structure and respect, ensuring it reaches the intended decision-maker with authority over the addressed issues. Key elements include the recipient's title and position, making it clear who the report concerns, thus enhancing its impact and follow-up actions .

To prepare findings, first conduct a thorough survey of the issue, such as urban pollution and smog. Analyze data to identify root causes, state and public roles, and measures already in place. Present observations in an organized manner using bullet points, highlighting key challenges like emissions or lack of regulation, and ensure findings are relevant to the report's subject .

Language in a formal report should be professional, concise, and free of slang or overly casual expressions. This ensures that the report is formal and appropriately addresses the issue. It should be simple and understandable, using complete sentences and correct grammar to effectively communicate the report's purpose, findings, and recommendations .

Frame suggestions and conclusions with practical and actionable recommendations, numbering them for clarity. For example: "1. Improve sanitation and water supply systems. 2. Deploy mobile health units. 3. Ensure collaboration between government and health professionals." Each suggestion should be feasible and directly address the challenges highlighted in the findings .

Organizing a report into clear sections like Introduction, Findings, and Suggestions/Conclusion enhances readability by allowing readers to easily follow the argument's flow. It also helps in systematically addressing each part of the issue, making it easy to identify and implement recommendations, and keeping the focus on relevant key information .

A formal report should include the following components: Heading (stating the topic or purpose), Date (of submission), Addressed To (recipient's title and position), From (author's name or designation), Subject (summarizing the report), Salutation, followed by sections including Introduction (stating purpose and background), Findings (key problems and observations), Suggestions/Conclusion (practical recommendations), and Closing with a formal phrase and signature. The report should use formal, concise language, and be organized and clear .

Ensure clarity and relevance by sticking to the topic, avoiding irrelevant details, dividing the report into clear sections (Introduction, Findings, and Suggestions/Conclusion), and using professional and concise language. Use bullet points or numbering for readability, ensure correct spelling, grammar, and punctuation, and focus on key information relevant to the report's purpose, findings, and recommendations .

You might also like