LESSON 1

Home Management with 5S

LEARNING OUTCOMES

1. applied the concept of 5S in home management

Linking Prior Knowledge

 Prepare a One-Week To-Do-List Table of all important activities that you need to prioritize
following the format below.

Activities to Do
Schedule Remarks
Sun Mon Tues Wed Thurs Fri Sat
4:00 AM Travel to Preparation
Workplace for cycling
5:00 AM Cycling Wash
the
Ride
laundry
6:00 AM Prepare
breakfast
7:00 AM

8:00 AM

9:00 AM Attend
classes
10:00
AM
11:00
AM and
so on

Acquire New Knowledge

Principles of 5S

Good housekeeping is one of the sure ways to keep a safe workplace. It is not the result of
cleaning up once a week or even once a day. It is the result of keeping the workplace cleaned up
all the time. It is an essential factor in a good safety program, promoting safety, health,
production, and morale.

Besides preventing accidents and injuries, good housekeeping saves space, time, and materials.
When a workplace is clean, orderly, and free of obstruction, work can get done safely and
properly. Workers feel better, think better, do better work, and increase the quantity and
quality of their work.
Japanese companies innovated a productivity philosophy called "5S," which stands for five
Japanese words that refer to a methodology not only for cleaning, but for business. The 5S
methodology is all about eliminating waste, speeding up daily tasks, and improving the quality
of the workplace. You can use the 5S methodology to help you organize your tasks at the end of
every working day.

5S is an organization system that prioritizes efficiency and effectiveness within the work place.
The principles of 5S originated from five Japanese words: 整理 (Seiri), 整頓 (Seiton), 清掃 (Seiso), 清潔
(Seiketsu), 躾 (Shitsuke), which have been translated into English roughly as ‘Sort’, ‘Set in Order’,
‘Shine’, ‘Standardize’, and ‘Sustain’.

5S in the organization will raise the morale of all members. Employees prefer to work in a clean,
well-lighted, well ventilated, spacious and well-organized workplace compared to dirty, cramp
and dis-organized area. A well-organized area speaks well of how the management cares for its
people. A motivated workforce is a cooperative, loyal, supportive and productive workforce. By
sheer full cooperation alone from the front liners (members), it will spell success to the
organization. That’s one of the major benefits of 5S.

Another benefit of 5S is improved quality and productivity. By arranging and labeling parts, jigs,
work in process, good product, defective product and empty container/ tray, etc. The mistake of
wrong parts usage, mixing of good and defective product, mixing of processes and un-processed
sub-assemblies will be prevented. Locating parts or jig for use in assembly can also be made
easy and less time-consuming.

5S can also add prestige to the organization especially in the eyes of visitors. The customer’s
first impression when visiting a supplier’s plant is how the house-keeping and arranging were
done. As they say, “you don’t have a second chance to make a first impression” is true. Once the
customer sees a fault in your workplace organization, it might influence their perspective on the
company’s capability to deliver on their requirements. And if they are still in the period of
choosing the best supplier for a certain product that they plan to purchase. A well arranges and
a clean factory is already a positive factor in choosing a good supplier. And, the growth of a
company depends on the steady stream of satisfied customers.

The 5S Cycle

5S is a powerful tool in the workplace and can be adapted to fit into any appropriate time scale
(daily, monthly, yearly, etc.) as long as ongoing support is handled correctly. Below is an in-
depth exploration of each step within the 5S process and how it can be utilized to ensure
maximum effectiveness.

1) Sort / Seiri
Sort is the first step in any 5S process. The term sort is originally derived from the Japanese
word Seiri. Each step in the 5S process has an associated goal that can be specifically outlined to
help guide efforts. For the step of Sort, the goal is to remove unnecessary items from the room,
station, or space being organized. Furthermore, the sorting phase also aims to provide a clean
slate on which to build and carry out the other four steps.

Beginning the process of Sort starts out simply, as nearly everything should be removed from
the target area. Even though taking items from one space and placing them into a big pile in
another space seems like it may be making a mess, this is not true. Instead, this is the
opportunity to really make decisions about what needs to stay and what needs to go so actions
can be immediately taken for items that are no longer used or needed.

How It Works:

Industrial bins are needed for an accurate sort. Based on the standard approach, there are three
to four "bins" or sorting categories used when conducting a 5S sort.

The three or four bins are:

 Keep: These are items used frequently and essential to the operation of the workplace
being sorted. If the target area is a supply room, tool shed, or another area that feeds
into greater business operations, employees should be evaluated on how often they
draw tools from the Sort area to utilize those items. These tools should be returned to
the 5S'd area after sorting is complete.
 Remove: Items that are not needed and are simply taking up space should be placed in a
bin or pile to be removed. Example items might include the following: broken or
outdated tools, chemicals or components that have degraded or passed their expiration
date.
 Probation: Items in this pile or bin are being evaluated for use. A specific amount of time
should be set (that is appropriate to your business cycle) during which items will be
 evaluated to see whether they are used often enough to keep. After the probationary
period, these items are either discarded or organized back into the original workspace.
 To Move: This option is talked about less, but is still an important consideration for
items that may be helpful in your business. Items that are not needed often but must be
on hand for times when they are required will need to be relocated. These items will
eventually find new homes in other stations or rooms that make the most sense for
them.

2) Set in Order / Seiton

The second step of 5S is "Set in Order" which is derived from the Japanese term Seiton. This
phase focuses on placing the items deemed essential in the Sort phase back into the workstation
or area in a specific, well-organized manner. More importantly, Set in Order is truly about
finding the most efficient and sensible homes for the tools and items within that area.

Every time employees have to search around for a tool to complete their jobs, time is wasted
and by extension, the business loses money. Setting items in order in an intentional and planned
way is essential to minimizing these types of losses.

How It Works:

A good way to begin this step is to map out the area where the tools and equipment will be
returned to. During this stage, it is critical to really think about the jobs being performed in or
around each station. This knowledge should be used to map out the most convenient and
comfortable areas for workers to go to or reach towards. Employees' most frequently used tools
should reside in easy-to-access areas with the least restrictions possible. The goal is to minimize
the need for employees to repeatedly reach over and between items by placing the most
frequently used tools and supplies closest to the station operator, while opting to place less
utilized items in other areas.

3) Shine / Seiso

Stemming from the Japanese term Seiso is "Shine," which means to sweep or sanitize. This is the
third stage of a 5S project. First and foremost, the Shine phase is basically a complete and
unapologetic cleaning of the entire workstation or space. In this phase, employees should be
cleaning, dusting, polishing, sweeping, and vacuuming along with anything else needed to attain
perfect order.
How It Works:
1. In nearly any case, a clean workplace is a safer workplace. For instance, keeping floors
clear of dust and debris helps reduce the risk of trips, slips, and falls – an extremely
common cause of workplace injury. A clean workplace also helps counteract any
potential infections or other health hazards employees might otherwise encounter.
Simply put, workplace accidents have the potential to destroy efficiency, and a good
shining can help workers avoid them.
2. Cleaning can be used as an inspection tool. Clear expectations are necessary for positive
employee interactions and, ultimately, results. When employees know what is expected
of their workspace, they are more likely to keep things in that state. Posting imagery
nearby that shows the fully cleaned or "shined" state of a workspace can be a helpful
way to keep this communication alive even when no one is physically present to deliver
it. Furthermore, an information board can even show step-by-step instructions for how
certain areas or tools are meant to be cleaned at the beginning and/or the end of a shift.
3. A regular and thorough cleaning helps prevent tool and machinery degradation. Not
only does this help with safety as described above, it can also ensure these items last
longer. A longer natural lifespan means less costly replacement and maintenance in the
future.

4) Standardize / Seiketsu

Seiketsu, Japanese for "Standardize," is the fourth step in the 5S process. This stage directly
connects with some of the closing tips from the "Shine" section, and that's because it builds on
the idea of auditing and checking in on 5S efforts regularly. Standardization is essentially "the
bridge" between Shine and the final step of 5S, Sustain. By standardizing the approach to 5S, it
can ensure organizational efforts are sustained in the long run. Failing to standardize
procedures can lead to work becoming sloppy over time and a loss of efficiency.

Begin to standardize 5S operations by making the process more than a word-of-mouth

agreement. This is the time to implement a clear, universally understood system so that
employees are certain about what they are expected to do. One excellent way to do this is to
design and print out 5S audit sheets that can be used by whoever is checking an area on a given
day. A checklist that asks specific questions about the work area can help ensure that processes
are carried out as intended.

Some questions on the checklist may include:

 "Are all tools in their correct place on the shadow boards?"

 "Have power tools been unplugged with their cords properly stored?"
 "Are the necessary supplies in place for the next worker who will begin a shift at that
station?"

5) Sustain / Shitsuke

What Happens When Audits Don't Return the Desired Results?

One of the biggest concerns with standardization is that sometimes audits may come back
consistently lackluster from a 5S'd area. This is a problem, but a common one that can be
addressed with relative ease. In general, many times failure at this stage is due to failing to
recognize one or more factors contributing to disorganization. Contributing factors may include:

 Inadequate employee training. Sometimes, it may just be that workers have not had
effective or enough training about what is expected of them. This is especially common
when not all workers were involved in the original 5S efforts. This situation can also
arise from employee turnover, which can place new employees into a position where
others would have had more training. In this case, new employees may find themselves
unable to keep up due to lack of knowledge or practice.
 Lack of Time. A question to ask is, "Are current shifts and schedules allowing adequate
time to complete the set 5S tasks?" Sometimes schedules along with high demands
hinder the employees' abilities to complete organizational tasks after a shift. In these
 cases, it is important to take a step back and look into other efficiency tweaks that could
allow more time for employees to complete these needed tasks.
 Lack of requested feedback. In the standardization process employee feedback should
be collected and responded to in a timely and genuine manner. Employee suggestions
should be taken to heart, especially if comments hint that something is not working
properly. After all, it is the employees who are tasked with keeping things in order day
after day.

The final step, which is known as Sustain or Shitsuke, focuses on taking all of the previous steps
of 5S, including the standardized procedures, and transforming them into ongoing habits to
ensure continuous improvement. Just having a basic system in place is not enough, and the
existence of the Sustain step is a testament to this. When workers are required to do something
new in the workspace, it will not become an automatic habit right away; it takes people time to
actually form longstanding habits.

How It Works:

1. Demonstrate. Anything expected of workers should be demonstrated correctly by a

trained and knowledgeable professional. This is the portion where workers gain an
understanding of what actually needs to be done.
2. Supervised undertakings. Employees need to be worked with closely so they know
what is expected. In addition, employees should be monitored through their first few
attempts to make sure the daily 5S habits that are being formed are the exact habits
needed and desired. Workers shouldn't be coddled through this. Mistakes should be
corrected.
3. Periodic check-ins. After the initial training, it is important to stay vigilant by utilizing
the auditing techniques established in the standardizing step to regularly ensure that
things are running smoothly. Having employees learn to properly do these checks can be
helpful for positive habit forming as well.
4. Make changes as necessary. Sometimes continued undesired behavior or undesired
results come about as a consequence of a faulty system. If this is the case, find the fault
in the original setup and correct it as necessary.
 Application

Browse [Link] and view videos on application of 5S Principles to the household and
workplace. Write your learning insights in 1 paragraph.

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LESSON 2
KonMari Method

LEARNING OUTCOMES
2. independently cleans specific areas of the house according to standard
operating procedures

Linking Prior Knowledge

Prepare a One-Week Daily Cleaning Schedule. A sample format is provided below.

Acquire New Knowledge

Tidying Up With Marie Kondo

 The KonMari method became popular early in the 2000s because it gave people a simple
five step method to approach decluttering and/or organizing your life. Similarly to the
manufacturing industry’s 5S method – sort (seiri), set in order (seiton), shine (seiso),
standardize (seiketsu), and sustain (shitsuke) – Kondo’s method asks us to get rid of waste or
anything that doesn’t bring us joy. All she asks is that we thank those items that no longer serve
us repurposing those things than could be useful to others as they had been to our past selves.

1. Decluttering requires self-reflection

Many of us hold on to things because we can, not because we have to. It took me a few years to
question my purchases. Why did I buy this? Do I use it? If not, why am I holding on to it? Sunk
costs and sentimental value aside, we should only keep what we use; it’s common sense.
Learning to let go of what doesn’t serve us requires us to understand why we didn’t need it in
the first place. Once we still the mind, we can still the shopping or hoarding triggers that result
in a home and mind full of stuff we can live without.

2. If you can replace it in 20 minutes while spending $20, don’t store it

Unless the item is used daily, it is easier to wait until you need something to procure it. Buying
stuff on sale just in case you will need it not only wastes money but space and time. Even in a
well-organized home, items that are waiting for a turn may be stored for years before you have
any need for them. Give away extras, or sell them, rather than sticking them in a drawer with the
hopes that it will come in handy at a later date.

3. Not all collectibles hold their value

In one of the episodes a man goes through thousands of baseball cards to lean out his collection
keeping less than 10%. Those cards that were from lesser known players or failures didn’t hold
their value. Sometimes we collect Beanie Babies or comics, among other items, with the hope
that someone with nostalgia, many years in the future, will pay boatloads of cash for the item we
treasured. For an item to be valuable it must be in unused or pristine conditions, oftentimes
vetted by professional appraisers to ensure all appropriate standards are met. If you don’t
follow the rules, your efforts will be for naught.

4. Only one person is needed to make a tough decision

Consulting, collaborating and sharing burdens helps us humans prepare before making
important decisions but in the end, the responsibility of the hard choice will fall on just one
person – an as history indicates, most likely a figure head. Sentimental value can hold a person
hostage to items that are past their prime or have no utility.

5. It all comes down to habits

Decluttering a home can be an ardous task and maintaining the vibe requires lifestyle changes.
New habits have to replace the old, and discipline and will power must be employed to ensure
we don’t succumb to temptation. For example, you’ll need to stop buying in bulk when only an
item is necessary even if it appears to be a better deal. The goal is to avoid hoarding items,
which doesn’t mesh sometimes with saving cost. Saving space to keep a home in a zen state
aesthetically requires a change of perspective and motivation around consumerism. If you don’t
master step 1 on this list, step 5 will be nearly impossible to achieve.

Application

Decluttering Challenge
1. You are to do a Housekeeping Challenge by demonstrating how to clean and maintain the
household independently. Select 5 areas of the house that requires standard and deep
cleaning. The competencies are provided below.
2. Write a narrative of your experiences and learning insights. Take BEFORE AND AFTER
pictures for every task done for the documentation.

Standard Cleaning Package

Kitchen

 Clean the refrigerator and freezer (outside only)

 Clean the cooker hobs and oven front
 Clean outside of the microwave
 Clean all appliances like dishwasher, washing machine etc. (outside only)
 Clean and wash all tops and surfaces, sanitize where necessary
 Clean and wash the sink, shine taps and tiles around the sink
 Clean and wipe the door handles
 Empty bins, change bin bag and wipe down bins
 Sweep / vacuum or steam clean floors (if not carpeted)

Toilet(s)
  Clean and disinfect toilet seat inside and out, clean and disinfect toilet bowl inside and
out
 Clean and wash the bathtub, polishing the taps.
 Clean the shower area
 Wash down the tiles
 Clean mirrors and glasses items
 Clean and wash all tops and surfaces
 Clean towel rack and arrange towels neatly
 Clean the cabinets (outside only)
 Clean and wash the sink
 Vacuum / Steam Clean floors and empty the bins
 Clean and wipe the door handles

Lounge / Living Room

 Remove cobwebs from ceiling

 Dust chairs and surfaces
 Clean and polish mirrors and glass surfaces
 Clean tables
 Clean around fireplace
 Vacuum sofas and tidy sofa cushions
 Clean and dust skirting boards
 Clean and dust radiators (if applicable)
 Dust picture frames and lamp shapes (damp wipe is accessible)
 Wipe down window ledges
 Vacuum / Steam Clean floors and empty the bins

Bedrooms

 Clean and wipe wardrobes and drawers (outside only)

 Clean and polish mirrors and glass surfaces
 Dust and polish all tops and surfaces
 Dust picture frames and lampshades (damp wipe is accessible)
 Wipe windowsills and ledges
 Clean skirting boards
 Vacuum and Steam Clean the floor where necessary
 Empty bins

Hall / Stairs (if applicable)

 Clean skirting boards

 Clean Handrails
 Dust picture frames and lampshades (damp wipe if accessible)
 Wipe window ledges
Deep Cleaning Package

Kitchen

 Clean and polish outside of all cupboards and drawers, removing stains, dirt, and finger
marks
 Clean outside the refrigerator and freezer, removing dirt and finger marks
 Clean outside of the cooker hob and outside the oven
 Clean the microwave inside and out, remove stains, and finger marks where possible
 Clean outside of all appliances like dishwasher, washing machine etc. removing dirt and
finger marks
 Clean and wash all tops and surfaces
 Wipe clean the extractor over the cooker
 Clean and wash the sink, shine taps and tiles around the sink
 Clean and wipe the door handles, remove stains, and finger marks where possible
 Dust lampshades and light switches where possible
 Empty bins, change bin bag and wipe down bins
 Sweep / vacuum or Steam Clean the floor (if not carpeted)
 Clean interior windows (where possible)

Toilets

 Clean and disinfect toilet seat inside and out, clean and disinfect toilet bowl inside and
out.
 Clean and wash the bathtub, polishing the taps.
 Clean the shower cabin
 Clean and wash the tiles
 Polishing mirrors and glasses and chromes
 Clean and wash all tops and surfaces, polish where necessary
 Clean towel rack and arrange towels neatly
 Clean cabinets (if applicable)
 Clean and wash the sink inside and out, polish the taps
 Vacuum / Steam Clean the floors and empty the bins
 Clean and wipe the door handles and light switches, remove finger marks
 Polish chrome fixtures
 Clean interior windows (where possible)

Lounge / Living Room

 Remove cobwebs from ceiling

 Dust chairs and surfaces
 Dust and polish Brass / Silver
 Clean and polish mirrors and glass surfaces
 Clean tables and remove finger marks
 Clean around fireplace
 Vacuum sofas and tidy sofa cushions
 Clean and dust skirting boards
 Clean and dust radiators
 Dust picture frames and lamp shapes
  Clean and wipe light switches, remove finger marks and dirt
 Wipe and dust window ledges
 Empty bins
 Clean wardrobes and drawers (outside only)
 Clean and polish mirrors and glass surfaces
 Dust and polish all tops and surfaces
 Dust picture frames and lampshades
 Pick up clutters
 Clean and dust skirting boards
 Vacuum and Steam Clean the floor where necessary
 Empty waste bins
 Clean interior windows (where possible)

Applicable to all rooms

 Clean and dust skirting boards

 Dust picture frames
 Clean and wipe the door handles remove finger marks
 Dust lamp shapes
 Clean and wipe light switches, remove fingerprints and dirt
 Clean around fireplace and radiators
 Polish mirrors and glasses
 Clean windows ledges

Hall / Stairs

 Clean and dust skirting boards

 Dust Handrails
 Clean and dust radiators
 Dust picture frames and lampshades
 Clean and wipe light switches, remove finger marks and dirt
 Wipe window ledges
 Clean interior windows (where possible)

Conservatory

 Clean and dust skirting boards

 Clean and dust radiators
 Dust picture frames and lampshades
 Clean and wipe light switches, remove finger marks and dirt
 Wipe window ledges
 Clean interior windows (where possible)
 Clean all furniture
References:

5S Audit Checklist and Report. 2020. Retrieved at [Link]

checklist-and-report/

Brown, Tim. 2020. Principles of 5S and lean management which can benefit every manufacturer.
Retrieved at [Link]
benefit-every-manufacturer/

Creative Safety Supply. 5S Training and Research Page | Learn About 5S. Retrieved at
[Link]

McCormick Brianna. 2020. How to Declutter. Retrieved at [Link]

declutter

MrsEnginerd. 2019. Retrieved at [Link]

from-tidying-up-with-marie-kondo-netflix/

Sun-Shine Cleaning Services. 2019. Retrieved at

[Link]

Tugonon, Eric. 2017. Retrieved at [Link]

implementation-in-the-workplace/