Risk Register Template

RASCI Matrix
Global Projects Delivery Division
Project Name: <Enter Project Name>
Project Number: <Enter Project Number> Document No.: GPMS_D2001
Project Document Number: <Enter Document Number>

Revision No Description of Change Authors Checked by Approved by Date

<Enter Revision No of Register> <Enter description of changes> <Enter Authors> <Enter Reviewer> <Enter Approver> <Enter Date>

Template Revision *Note: Please remove this section below if sent to a customer
Revision No Description of Changes Authors Checked by Approved by Date
R5.00.00 First Issue K R Ravi Prashant Phople Prashant Phople 12/25/2019
R5.01.00 Document Number Changed from GES to GPMS K R Ravi Prashant Phople Prashant Phople 10/9/2020

[Link] Copyright © Yokogawa Electric Corporation Cover

Confidential
 Template revision log
Revision Date Description of changes
5.00.00 12/25/2019 First Release to GPMS in ICP
5.01.00 10/9/2020 Document Number Changed from GES_XXXXX to GPMS_XXXXX
Introduction:

This file has been created for Project Managers to document roles and responsibilities between the end
vendors of the EPC / End User and Yokogawa. Every project is unique, and for every project you will ne
the R, A, S, and I's are correctly reflected in the matrix. It is imperative to discuss this RASCI matrix with
stakeholders, in order to make sure this is well understood by all. Please use the column Comments an
provide additional explanation if and where needed. The sole purpose of this document is to make sure
understands what his/her responsibilities- and activities are, so use these fields to avoid any ambiguity.

Clear definitions of R, A, S, C and I are provided. When there is no EPC involved in the project, column
deleted and the related R, A, S, C and I's can be copied to the End User column

Some of the content in this template is protected to avoid unintentional overwriting of formulas or links.
easily be unprotected by pressing the 'Unprotect Button' in the 'Review Ribbon' and then the sheet can
needed - to match your project requirements.
 PROJECT ACTIVITY RASCI CHART
Project : <Enter Project Name> Doc. #. : <Enter Document Number>
Project # : <Enter Project Number> Revision : <Enter Revision No of Register>
R = Responsible - for performing the work Those who perform the work to achieve the task (task owner)
A = Accountable - for final product Those who have the authority to approve or disapprove the delivery of the task. In other words, an Accountable must sign off (Approve) on work that Responsible provides.
S = Supportive - for performing the work Those who are allocated to Responsible to mandatory assist Responsible in completing the task.
C = Consulted - required consent and mandatory input Those whose opinions are mandatory sought; and with whom there is two-way communication
I = Informed - for information only Those who are kept up-to-date on progress and are notified of results (one-way communication)
Division of Responsibility
Item Description 3rd Party Comments & Additional Explanation
MAC EPC END USER Vendor

1.0 Project Management

1.1 Integrated Control and Safeguarding System (ICSS) Execution Plan R A I Including supporting documents
1.2 ICSS Execution Schedule R A I Level 3 for Execute phase
1.3 Organization Chart R I I Show project team with R&R and reporting relationships
1.4 Document Distribution Matrix / Subcontractor Documentation Register R A I
1.5 Weekly / Bi-weekly / Monthly Progress Report R/A I I
1.6 Minutes Of Meeting (MOM) for Management- and Progress meetings R A I
1.7 Scope Change Register R/A I I
1.8 Change Requests R A I
1.9 Payment Milestones / Invoicing R A I
MAC participation in flawless workshops with lessons learned (technical &
1.10 Flawless Delivery C R A
commercial) for MAC scope
MAC to identify opportunities within project where cost effective solutions are
1.11 Control and Automation Technology Initiatives R A C
available

2.0 Project Quality

2.1 ICSS Project Quality Plan (PQP) R A I
2.2 Safety Validation Plan (SVP) R A I
2.3 Safety Certificate ICSS R/A I I
2.4 System/Component Certificates and Manufacturer's Statement of Conformity R/A I I
2.5 Change Control Process (e.g. typical changes) R A C CLIENT has overall approval authority on the change control process.
2.6 Quality Assurance Procedures Refer to section 8 "Testing"

3.0 ICSS Specifications, Designs and Philosophies

3.1 Input/Output (I/O) Summary C R/A C
3.2 INTools Database (I/O database and Wiring database) C R/A C
3.3 Instrument Index C R/A C
3.4 Control Narratives (including Sequences) C R/A C
3.5 Cause & Effect (C&E) Diagrams C R/A C
3.6 Process & Instrumentation Diagrams I R/A C
3.7 Control & Instrument Philosophy I R/A C
3.8 Shutdown/Reset/Override Philosophy I R/A C
3.9 Alarm Management Philosophy C R/A C
3.10 Alarm Response Manual (ARM) C R/A C RATS list is part of ARM
3.11 Graphic Sketches I R/A C
3.12 Graphic Hierarchy C R/A C
3.13 Operator Stations Configuration Details C R/A C Control group, Function keys, User group/names
3.14 Data Historian, Trend Groups & Reporting Specification C R/A C
3.15 Fire and Gas Detector Layout Drawings I R/A C Required for F&G Graphics configuration
3.16 Central Control Room (CCR) / Local Equipment Room (LER) Layout Drawings C R/A C
3.17 Loop Drawings C R/A C
3.18 Safety SIL Assessment - Logic Solver R/A C I
3.19 Safety SIL Assessment - Pipe to Pipe C R/A I
MAC to provide necessary failure rate data for ICSS system parts / modules based on
3.20 SIL Verification Calculations and Reports S R/A C certain configuration, if required.
3.21 LOPA Assessment and Report I R/A C
3.22 Safety Requirement Specification C R/A C Based on LOPA and SIL Loop Verification calculations
3.23 Foundation Fieldbus (FF) Segment Design C R/A C
3.24 Device Input details and definition of end of line resistors C R/A I
3.25 Load Power details (solenoids, etc.) C R/A C Excluding equipment supplied by MAC
3.26 Functional Safety Assessments C C R/A
3.27 Functional Safety Assessment - follow-up actions ICSS R C A
3.28 Yokogawa Field Instrument Model Selection/Datasheet A R C
3.29 Safety Instrumented System (SIS) and Fire and Gas (FGS) Matrix Panel Layout C R A
3.30 Telecoms & other equipment console design input C R A
3.31 Cable Routing Info I R/A I MAC will determine cable length with this info
3.32 FGS Detector Details I R/A C
3.33 Public Address (PA) Interface Requirements I R/A C
3.34 Fiber Optic Patch Panel (FOPP) port allocation design I R/A I For labelling purposes
Combined exercise by EPC and MAC. MAC will supply tool for calculation and final
3.35 FF Segment Calculation and Drawings C R/A C as-built report.
3.36 Definition of Performance Diagnostic (PD) Tags per Device C R/A C
3.37 HART Device List C R/A C
3.38 Device Driver Details for HART (Yokogawa) R/A I I
3.39 Device Driver Details for HART (non-Yokogawa) I R/A I C Arrange driver details from vendor where required
3.40 FF Device List C R/A C
3.41 FF Device Driver Details (Yokogawa) R/A I I
3.42 FF Device Driver Details (Non-Yokogawa) I R/A I C Arrange driver details from vendor
3.43 Partial Stroke Test (PST) (Pneumatic operated XXV) configuration details C R/A C Pneumatic operated valves will be FF.
3.44 PST (Hydraulic operated XXV) wiring and configuration details C R/A C Hydraulic operated valves will be HART.
3.45 Identification of Loops for Loop Tuning C R A
3.46 FF Segment and Loop Check Procedures R A/C I
3.47 3rd Party Interface serial definition C A C R Define specific interface sheet per 3rd Party vendor
3.48 3rd Party Vendor specifications for the ICSS C A C R Specifications include the database, P&ID, narratives and C&E sheets
3.49 System Architectural Requirements C R/A C Security-, Remote access-, VLAN configuration requirements, etc.

4.0 Functional Design Specification

4.1 Distributed Control System (DCS), SIS, FGS Software (SW) Typicals Specification R A C
4.2 DCS, SIS, FGS Hardware (HW) Loop Typicals Specification R A C
4.3 Human Machine Interface (HMI) Typicals Specification R A C
4.4 Alarm Management Specification R A C
4.5 I/O Database Exchange Mechanism Specification R A I
4.6 Component Numbering Specification R A I
4.7 Cabinet Typicals Specification R A I
4.8 Sub-System Interface Specification R A I
4.9 ICSS Network Interface Specification R A I
4.10 Network Security Specification R A C
4.11 Time Synchronisation Specification R A I
4.12 Back-up & Recovery Specification R A I
4.13 Remote Monitoring Specification R A I
4.14 Data Historian Specification R A I
4.15 Exaquantum - Enterprise Data historian Interface Specification R A C
4.16 ICSS Reporting Specification R A C
4.17 Sequence of Events (SoE) (Recording) Specification R A I
4.18 Asset Management Specification R A I
4.19 Foundation Fieldbus Specification R A I
4.20 Foundation Fieldbus Segment and Loop Check Procedures R A I
4.21 HART Templating set-up R A C
4.22 Foundation Fieldbus Templating set-up R A C

RASCI Matrix 4 of 6
 PROJECT ACTIVITY RASCI CHART
Project : <Enter Project Name> Doc. #. : <Enter Document Number>
Project # : <Enter Project Number> Revision : <Enter Revision No of Register>
R = Responsible - for performing the work Those who perform the work to achieve the task (task owner)
A = Accountable - for final product Those who have the authority to approve or disapprove the delivery of the task. In other words, an Accountable must sign off (Approve) on work that Responsible provides.
S = Supportive - for performing the work Those who are allocated to Responsible to mandatory assist Responsible in completing the task.
C = Consulted - required consent and mandatory input Those whose opinions are mandatory sought; and with whom there is two-way communication
I = Informed - for information only Those who are kept up-to-date on progress and are notified of results (one-way communication)
Division of Responsibility
Item Description 3rd Party Comments & Additional Explanation
MAC EPC END USER Vendor
4.23 Valve Templating set-up R A C
4.24 Inspection and Test Plan R A I
4.25 System Spare Requirements R A I

5.0 Project Engineering

5.1 Overall ICSS Architecture R A I
5.2 IP addressing scheme and Port allocation schedule R A I
5.3 I/O allocation R A I PAS, SIS and FGS System I/O from field terminal by MAC; field wiring design by EPC
5.4 Bill of Materials R/A I I
5.5 Cabinet Design R A I PAS, SIS, FGS System and Marshalling, Server, Network, FO, PDC, IRC, CCTV
5.6 Cross wiring Design Marshalling Cabinets R/A I I
5.7 Interconnection Cable Schedule R/A C I System I/O, Network (UTP&FO), ELCO, Alarm Diagnostics, Serial comm.
5.8 Engineering and Operator Console Design R A C
5.9 SIS and FGS Matrix Panels Design R A C
5.10 Cross wiring Design Matrix Panels R/A I I
5.11 KVM and Large Screen/Video wall Design R A C
5.12 ICSS Power & Heat Calculations R/A I I
5.13 FCU/SCU Load Calculations R/A I I
5.14 Availability Calculations R/A I I
5.15 Data Historian / Asset Management / etc. Server Sizing R/A I I
5.16 Storage & Preservation Requirements Procedure R/A I I
5.17 Recommended Spares Parts List - Commissioning Spares R A I
5.18 Recommended Spares Parts List - 2-Year Operational Spares R I A

6.0 Procurement
6.1 Distributed Control System (DCS) HW/SW R/A I I
6.2 Safety Instrumented System (SIS) HW/SW R/A I I
6.3 Fire and Gas System (F&G) HW/SW R/A I I
6.4 Network, Server (and other scope) cabinets R/A I I
OWS, EWS, DH, SOE, AMS, IAMS, IMS, TMS, NMS, Back-Up, Domain, AV/WSUS, OPC,
6.5 ICSS Network Components (PCs/Servers, L2/L3 Switches, Firewalls) R/A I I Enterprise Data historian
6.6 Engineering and Operator Consoles R/A I I Including mounting brackets for LCDs
6.7 LCDs, KVMs, KVM Switches, Video cards, Large Screens/Video wall, Printers R/A I I In- or excluding for CLIENT Corporate PC
6.8 Operator Keyboards, Windows Keyboards, Mouse/Trackballs R/A I I In- or excluding for CLIENT Corporate PC
6.9 SIS and FGS Matrix Panels R/A I I
6.10 Operator Chairs R C A
6.11 Operator Training System R/A I I
6.12 ICSS Network Cables (UTP) R/A I I
6.13 ICSS Network - BP Network Cables (UTP) I R/A I
6.14 ICSS Network - 3rd Party Serial Communication Cables R/A I I I Both for test and site, except for Field Cables (outside building)
6.15 ICSS Network Cables (Fiber Optic Patch Cable) R/A I I Between ICSS switch and FOPP
6.16 Fiber to Copper Converters R/A I I Located in ICSS switches
6.17 ICSS Network Cables (Fiber Optic Patch Cable) I R/A I Between non-ICSS switch and FOPP, and between FOPPs
6.18 Fiber to Copper Converters I R/A I Located in non-ICSS switches
6.19 Fiber Optic Multicore Cable I R/A I
6.20 Fiber Optic Patch Panels and Fiber Optic Patch Panel Cabinets I R/A I
6.21 KVM Network Cables R/A I I In- or excluding for CLIENT Corporate PC
6.22 Cabinet Alarm Diagnostics Cables R/A I I
6.23 ELCO Cables (SIS and FGS Matrix Panel Connection) R/A I I
6.24 Field Cables I R/A I
6.25 Power Cables I R/A I
6.26 Grounding Cables I R/A I
6.27 Foundation Fieldbus Junction Boxes R/A I I In- or excluding Bricks, Trunk/Spur Cables
6.28 Non-Foundation Fieldbus Junction Boxes I R/A I
6.29 Fire & Gas Devices I R/A I
6.30 End of Line Resistors (for FGS Devices) I R/A I
6.31 Yokogawa Field Instruments R/A I I
6.32 Non-Yokogawa Field Instruments I R/A I
6.33 Process CCTV I R/A I
6.34 Flame Detection CCTV I R/A I
6.35 ICSS Software and Licenses Updates R/A I I
6.36 Commissioning Spares R/A I I Delivery to EPC
6.37 2-Year Operational Spares R/A I I Delivery to END USER

7.0 Implementation
7.1 DCS, SIS and FGS Configuration HW/SW R/A C C
7.2 Level 3 Application Configuration R/A C C
7.3 Graphics Configuration (PAS/SIS/FGS) R/A C C
Operator support functions like Control Group, Trends, Function Keys, User
7.4 HMI Configuration R/A C C Group/Names and Operation Grouping
7.5 Asset Management System Configuration R/A C C
7.6 Historian, SoE, Trend groups & Report Configuration R/A C C
7.7 HART & FF Device Template Configuration R/A C C
7.8 Network Layer 2/3 Switch Configuration R/A C C
For Enterprise Data historian server, Anti Virus and Windows only, Enterprise Data
7.9 Server SW Installation and Configuration R/A C C historian application by EPC/END USER
7.10 Define Foundation Fieldbus Device Network Addresses R A C
7.11 Operator Training Simulator (OTS) Configuration R/A C C
7.12 Loop Monitoring Configuration R/A C C
7.13 3rd Party Interface Configuration R/A C C C
7.14 Alarm Response Manual (ARM) configuration R/A C C
7.15 Process- and Flame Detection CCTV Integration R/A C C

8.0 Testing
8.1 HMI Typical testing R A C
8.2 Function Block Typical testing R A C
8.3 Cabinet Typical & HW Loop Typical testing R A C
8.4 Staging ICSS R/A I I
8.5 FAT, IFAT, SAT Procedures R A C
8.6 FAT, IFAT, SAT Records R A C
8.7 FAT, IFAT, SAT Certificates R A C
8.8 FAT Execution R A C S 3rd Party Vendors to support if integrated
8.9 IFAT Execution R A C S 3rd Party Vendors to support if subsystem
8.10 SAT Execution R A C
8.11 Punch Items (category & contents) R A C
8.12 Punch Items (implementation) R A C
8.13 Telecoms & other equipment supply to Console supplier C R/A I
8.14 ICSS Console equipment (1 set) supply to Console supplier R/A I I
8.15 Enterprise Data historian Auto synch Interface Test R S A

RASCI Matrix 5 of 6
 PROJECT ACTIVITY RASCI CHART
Project : <Enter Project Name> Doc. #. : <Enter Document Number>
Project # : <Enter Project Number> Revision : <Enter Revision No of Register>
R = Responsible - for performing the work Those who perform the work to achieve the task (task owner)
A = Accountable - for final product Those who have the authority to approve or disapprove the delivery of the task. In other words, an Accountable must sign off (Approve) on work that Responsible provides.
S = Supportive - for performing the work Those who are allocated to Responsible to mandatory assist Responsible in completing the task.
C = Consulted - required consent and mandatory input Those whose opinions are mandatory sought; and with whom there is two-way communication
I = Informed - for information only Those who are kept up-to-date on progress and are notified of results (one-way communication)
Division of Responsibility
Item Description 3rd Party Comments & Additional Explanation
MAC EPC END USER Vendor
8.16 Supply of MAC scope HART devices for test R A I
8.17 Supply of non-MAC scope HART devices for test I R/A I
8.18 HART Templating Test R A C End result of the test are HART templates to be used by EPC to assign to tags
8.19 Supply of MAC scope FF devices for test R A I
8.20 Supply of non-MAC scope FF devices for test I R/A I
8.21 FF Templating Test R A C End result of the test are FF templates to be used by EPC to assign to tags
8.22 Supply of Valves for test I R/A I
8.23 Valve Type Testing R A C
Pre-test for System Compatibility with Portable Test Unit (PTU) for 3rd Party Interfaces (if
8.24 required) R A I S
8.25 Third Party Vendor Interface FAT R A C S MAC will attend FAT and interface to 3rd Party equipment

9.0 Packing & Shipment

9.1 Windows/Anti-Virus Patch and Virus Scan R A I PCs/Servers boxes sealed after quality check
9.2 Packing of all ICSS Equipment R A I Packing inspection before shipment release
9.3 Database with weight, size, etc. of major components (consoles, cabinets, etc.) R A I
9.4 Handling Procedure Lifting of ICSS equipment R A I
9.5 Shipping from MAC's office to End User Site S R/A I Ex Works (MAC loads to EPC's carrier)
9.6 Shipping Insurance I R/A I Ex Works delivery
9.7 As-built ICSS Scope of Supply - As delivered R/A I I
9.8 As-built ICSS FDS R/A I I
9.9 Instruction and Maintenance Manuals R/A I I

10.0 Installation & Construction

10.1 Storage & Preservation Instructions R/A I I
10.2 Unpacking of all ICSS Equipment S R/A I
10.3 Installation of ICCS C/S R/A I
10.4 Installation of Operator Consoles R A I
10.5 ICSS Instrument Power, Earthing and Installation Verification A R C
10.6 ICSS Power-up A R C
10.7 ICSS Software and Licenses Updates Identification R A C
10.8 System Handover R A C Administrator password/Responsibility hand-over

11.0 Commissioning & Start-up Support

11.1 Commissioning Activities S R/A C
11.2 Implementation of Management Of Change (MOC) S R/A C
11.3 Start-up S R/A C
11.4 Training of END USER personnel S I R/A
11.5 As-built ICSS Scope of Supply - with site modifications before Mechanical Completion S R/A C
11.6 Site access / Site introduction training for MAC personnel S R/A C
11.7 Accommodation for MAC personnel R/A C I
11.8 Transportation of MAC personnel R/A C I To site and on site
11.9 Letter of Invitation for MAC personnel S R/A I
11.10 VISA application for MAC personnel R/A I I

RASCI Matrix 6 of 6