Baseline Configuration:

1. Company | Company Code | Assignment

2. Chart of Accounts
2. COA
AP50
AP50
AP50
AP50

Assets:
1. Fixed Assets
2. Current Assets
3. Stock
4. Prepaid Expenses
5. Sundry Debtors
6. Cash in Hand
7. Cash at Bank
8. Acc. Dep
9. Provisions
10. Advances
11. Other Receivable
Fical Year Variant:
Reporting cycle
Legal Reporting Cycle
Financial Year
Accounting Year
Assessment Year
India
USA
Russia
China
Example: AP50 - Apple India
India:
In the project, we don’t create new Fiscal Year Variants, We w
Jan-Dec
Apr-Mar

Calender
Month
01
 02
03
04
05
06
07
08
09
10
11
12

Posting Period Variant

Controlling Fiscal Periods
12 + 4 = 16
Day to Day Transaction Posting

We must strictly post entries in the Current Month/Period onl

We must prepare and submit Financial Reports Periodically..
Every Month, we must prepare TB, PNL, BS
January Month:
Today is 1/21/2025
Month End Reports:
Jan 31 is Month End
All Entries related to Jan must be entered in Jan itself.. Before
Jan 1 to 31 Transactions

1/22/2025
1. Fiscal Year Variant
2. Posting Period Variant
Example 1:
We have paid Rent on 30th November 2024. Amount of 40000
Entry:
Rent Dr..
Bank Cr..
Let's Assume: AP50 is operating in 3 Countries:
1. INDIA
2. USA
3. SINGAPORE
We have made some transactions in each country:
Country
1. INDIA
2. USA
3. SINGAPORE

For every Transaction, we need to write Accounting Entry:

Accounting Entries are written to prepare Financial Reports (T
We need to prepare reports as per Local & Group Requiremen
We have paid Rent on 30th November 2024. Amount of 40000
Entry:
Rent Dr..
Bank Cr..
If we are not using any Application:
We will write Accounting Entry in a Ledger Book
Local A/C Book
TB
PNL
BS
Rent Dr
Bank Cr

Orange Book

1/25/2025
Two Reporting requirements from SAP point of view..
Ledger Concept:
1. Leading Ledger
2. Non Leading Ledger

i. Indian Accounting Standards

ii. IFRS
Our Company:

Countries:
1. INDIA
2. USA
3. SINGAPORE

Ledger

Ledgers:
Leading Ledger
Non Leading Ledger
Fiscal Year Variant:
Leading Ledger:
Local Reporting
Group Reporting

Accounting Entry 1
Exp Dr
Cash Cr
No profit center = No Accounting Entry
For all Expenses = Cost Center is required
Cost Center Part of FI or CO
Profit Center is part of FI or CO
Depreciation is part of Asset Accounting
Asset Accounting is different in ECC & S4HANA
it is still same
If business begins from June..
Apr to May No entries

1/26/2025

Company Company Code is strictly 1:1

Inter Company Transactions

1/26/2025
Year End is [Link].2024
Jan 10th 2025 Period 12 is closed
27th Jan 2024
13th Period
15th Feb 2024

INDIA
USA
SINGAPORE
UK
 1/27/2025
Leading & Non Leading Ledger
Reporting Requirement:
1. Local Reporting
Ledgers in SAP:
1. Leading Ledger
Option 1:
Local Reporting will be used with Leading Ledger
Group Reporting will be used with Non Leading Ledger

SAP Practice Approach

[Link] 1 : Apple India
[Link] 2: Reliane Digital
[Link] 3: Pepsi India
Different Companies
Controlling Areas: 3
Operating COA: 3
Three Transactions:
1. Sales
Customer Dr..
Sales Cr..

2. Expenses
Expense Dr..
Bank Cr..

3. Bank Loan received

Bank Dr..
Bank Loan Cr..

Monday, February 3, 2025

Baseline Configuration:

Business Blue Print (BBP)

Solution Design Document (SDD)
Key Data Structures (KDS)
Baseline Config Steps:
1. Company
Company Code
 [Link] - Company Assignment

Tuesday, February 4, 2025

We have 3 types of Chart of Accounts
Operating COA | Country or Alternative COA | Group CO
Mandatory Optional Optiona
G/L Account Alternative A/C Group
Baseline Config Steps:
2. Chart of Accounts
Assign Chart of Accounts
Define Account Groups
Define Retained Earnings A/C

FI
G/L Account
PNL Accounts
BS Accounts

PNL Accounts
Incomes
Expenses
G/L Account
Actual
BS Accounts
Assets
Liabilities

Rent of 1000 Paid in Jan 2025

Rent of 1000 Paid in Feb 2025

Wednesday, February 5, 2025

Baseline Config Steps:
3. Fiscal Year Variant
Assign Fiscal Year Variant
Fiscal Year / Accounting Year / Financial Year / Reporting Year

Q1 = Peiriod 1, 2, 3
Q2 = Peiriod 4, 5, 6
Q3 = Peiriod 7, 8, 9
Q4 = Peiriod 10, 11, 12
Annual Reporting

4. Posting Period Varinat

Assign Posting Period Varinat
Open & Close Posting Periods

5. Field Status Variant

Assign Field Status Variant

Thursday, February 6, 2025

Two Fiscal Year Variants we need to create
Two Posting Period Variants we need to create
But, Only one Fiscal Year Variant & one Posting Period Variant
We need to Assign One FYV and One PPV directly to the Comp
We need to Assign the other FYV and PPV to the Company Cod
In SAP, we have TWO General Ledgers..
1. Classic GL
2. New GL
ECC System
In the Project, If Classic GL is Implemented/Activated
In the Project, If New GL is Implemented/Activated

Leading Ledger is identified with "0L" code in SAP… (Both ECC

System Environment
ECC - Classic GL
ECC - New GL
S/4HANA - New GL
Example: If Apple is operating in 40 Countries
Apple will have 40 Company codes
Howmnay Leading Ledgers Apple require?
Howmnay Non Leading Ledgers Apple require?

In SAP, All the Financial Transactions are recorded along with

Once Financial Entry is posted, It will be recorded/updated/sa
Once the Accounting entry is posted, We need to prepare Rep
Page 1
Page 2
Page 3
Page 4
Tables

Ledgers
Reporting Requirement
1. Local Reporting
2. Group Reporting
3. Tax Reporting
4. BI / BPC Reporting
5. Audit Reporting

We use 3 Currencies in General for a Company Code..

1 at Company Code Level
1 at Client Code Level
1 at Country Level

Friday, February 7, 2025

Controlling Area:
As a recommended approach, we should use SINGLE Controlli
To use single controlling area for all the company codes, the b
1. Same Operating Chart of Account must be used by all the c
2. Same Fiscal Year Variant must be used by all Company cod
In the Controlling Area, we have two options…
Option 1: Same controlling area for all the company codes
Option 2: Separate controlling area for each company code
We have to choose a Currency for Controlling Area:
We have to use USD currency as Controlling Area Currency

Currency related points:

Every company code must have TWO Currencies:
1. Company Code Currency
2. Group Currency

Currency Types in SAP:

1. Company Code Currency
2. Group Currency
Currency type 10 is Variable from Company code to Company
INR/USD/AED/SGD
Currency type 30 is Fixed for all Company Codes
USD
Business Blue Print & Key Data Structures Document signed off
Scenario Based QUESTIONS
 Saturday, February 8, 2025
Document Splitting
In S4 Hana system, we use New GL as by default.
Document Splitting is one of the New GL Functionalities.
Basic Point before posting any Accounting Entry in SAP
No Profit Center = No Accounting Entry
There are 3 Types of Document Splittings in SAP:
1. Active Document Splitting
2. Passive Document Splitting
3. Zero Balance Document Splitting
Types of Accounts:
 1. PNL Accounts
2. BS Accounts
Types of Ledgers in Accounting:
Main Ledger
Sub Ledger
Posting Period Variant (Account Types)
+
A
D
K
M
S

Document Splitting is applicable Exclusively for Sub-Ledger Ac

1. Vendor
2. Customer
3. Fixed Asset
4. Material

In SAP, Profit Center cannot be entered or applicable for Sub L

PRCTR field is not editable for Customer/Vendor/Asset/Inven
Accounting Entries with Account Types
Example 1: Manual Posting
Rent Dr..
Cash Cr..
Example 2: Manual Posting INVOICE
Data Entry View
Customer Dr..
Sales Cr..
General Ledger View
[Link] Dr..
Sales Cr..

Example 3: Manual Posting INVOICE

Data Entry View
Purchase Dr..
Vendor Cr..
General Ledger View
Purchase Dr..
[Link] Cr.

Example 4: Manual Posting INVOICE

Fixed Asset Dr…
 Vendor Cr…
Example 5: Manual Posting INVOICE
Customer Dr..
Fixed Asset Cr..
The below Sub Ledgers we need to understand first:
1. Customers / Sundry Debtors / Accounts Receivable / Buyer
Customer Account
Name of a Person or Organization
Sub Ledger
1. Dell Computers Ltd
2. Mr. Ram
2. Vendors / Sundry Creditor / Accounts Payable / Seller / Sup
Vendor Account
Name of a Person or Organization
Sub Ledger
1. Sony India Ltd
2. Mr. Raj
When we write Accounting Entry in SAP..
Debit & Credit must be identified with Posting Keys
We do not use Dr & Cr in SAP Accountinf Entry
Posting Key is a TWO Digit Numeric Key
Based on Account Type We have different Posting Keys in SAP
Account Type
G/L
Customer
Vendor
Fixed Asset

Every Accounting entry contains two Views in SAP.

1. Data Entry View
2. General Ledger View

Document Splitting is applied in General Ledger View only of a

In Data Entry View, Certain line items (Dr or Cr) Can be Blank i
In General Ledger View, All the Line items (Dr & Cr) must be fi
In the Data Entry view, We will write sub-Ledger Account (Cus
In the General Ledger view, We will write Reconciliation Accou

We will prepare Financial Statements with Main Ledgers only…

Sub-Ledgers are not included directly in the Financial Stateme
We take Sub-Ledgers in Financial Statements using Reconciliati
Document Splitting is used to apply/fill Profit centers in Sub-Le

Example 6: Automatic Posting (FI-MM Integration)

Inventory Dr..
GR/IR Cr..

Monday, February 10, 2025

Financial Statement:
1. Trial Balance 2. Profit & Loss Statement 3
We will generate the above reports at Company Code Level
No PRCTR = No Accounting Document
Accounting Entry: Data Entry View
Account Details
Rent Dr..
Cash Cr..

In the above entry Debit & Credit Total is Equal or ZERO

In Every Accounting Entry, We must update Profit Center:
Account Details
Rent Dr..
Cash Cr..

Account Details
Rent Dr..
Electricity Dr..
Cash Cr..

While entering the Accounting Entry, System will treat it as Da

Before Posting, System will convert the Accounting entry into
In General Ledger View, System checks If PRCTR is filled up in
Debit & Credit is matching at PRCTR level
Only when these conditions are satisfied entry is posted. Othe
As per Document Splitting Functionality, System tries to apply
G/L Account & Document Type
Customer Invoice:
Customer Debit
Sales Credit
Customer Debit
Bank Credit

Tuesday, February 11, 2025

Profit Center:

Company Products and Services:

1. Apple
2. Samsung
3. Accenture
4. Wipro
Industires where SAP is used:
Telecom

Ex 1:
Apple Paid salaries to employees 120000 INR
Cost in Mobile ?
Cost in Laptop ?
Cost in Tabs ?
Ex 2: Apple purchased Mobile Screens for 40000 INR
Ex 3: Apple Sold 10 Laptops to customers for 300000
Ex 4: Apple Paid Advances to supplier for Laptop Chargers 750

1. One expense
2. One Income
3. One Asset
4. Liability

Tata Car

Product Lines/Product/service
30

HDFC Bank
Post a Doc in [Link]

Scenario based questions

1 Hour or 2 Hours Maximum every topic

 Wednesday, February 12, 2025
Company Name:
Motorola: Electronics
Loreal Paris : Cosmotics
Amul: Dairy
Tata Motors: Motors
United Sugar: Sugar
MRF : Tyres
Colgate
Prestige
Fuji
Khetan
Carrier
Havells India
HP
Sony
Hero Motor Corp
Ashok Leyland
Tata Steel
Astra Microwave Products Ltd
Cipla
Parle G
Accenture
Airtel
Decathlan
Godrej
Samsung
Rolex Co Ltd
RHI (Refractroy Business)
Britannia
Amazon
Kirkland Signature
Daimler Truck
Xiomi
Euroka Phobes
Little Baby Care Prodcuts
Gandour India Pvt Ltd
HMT Machines India Ltd
SN Packaging
Feather Light
Valeo Auto Parts Supplier
Apple
Adidas
RTX
PNG
LG India
Soulded Store
John deere Company
Honeywell
Merck

Financial Transactions
We will understand Financial Reports
Company Code Level
Profit Center Center Level

Thursday, February 13, 2025

Monthly Business Transactions of Apple India (AP70)

1. Capital
2. Purchases
3. Sales
4. Other Expenses
5. Other Income
6. Rent Exp
np

Jan/2025 Balances
Transaction
Capital
Purchases
Sales
Expenses
Income
Cash

Account
Capital
To ensure every Accounting entry is updated with PRCTR, we h

Friday, February 14, 2025

Practice Approach:
Step 1:

Check List:

Documentations:
Step 2:

Saturday, February 15, 2025

Baseline Configuration Steps:
1. Create Company
Create Company Code
Assign Company to Company Code
Company Name
Products
Country
Accounting Principles

Monday, February 17, 2025

Two Important Documents before Baseline Configuration beg
1. Business Blue Print (BBP) or Solution Design Document (SDD
2. Key Data Structures Document (KDS)
Baseline Configuration initiated by FICO Consultant.
End to End Implementation Project:
ECC Project
ASAP Methodology
Phases/Stages
P - Project Preparation
B - Business Blue Print
R - Realization
F - Final Preparation
G - Go-Live & Support

System Configuration
System Landscape:
3 Systems
1. Development System / Client

Each client will be represented by 3 Digit Numeric Key (Provid

As a FICO Consultant, We will use Development System for be
i. System Configuration (Baseline / Business Process) Client#
In Dev 100, We will strictly maintain only Configutation Data
Only selected Masters which will have impact on the config is
We will never do any Postings/Testings in Dev 100
ii. Unit Testing (Business Process) Client
In Dev 200, We will not do any Configurations.
We copy configurations from Dev 100 to Dev 200 Using SCC1 T
We will Create Master Data and Post Transactions to do the U

2. Quality System / Client

3. Production System / Client

SAP Logon:
1. SAP GUI Logon
2. SAP FIORI Logon
Favourite/BookMark
[Link]

[Link]

[Link]

Tuesday, February 18, 2025

Whenever we maintain Configuration, System will prompt a C
In Short, we call it as a TR Number.
We have TWO types of TR's.
1. Customizing TR / Request
2. Workbench TR / Request
As a FICO Consultant, Most of our Configurations are always w

As a FICO Consultant, we maintain all our Configurations in De

In Dev-100 Client, Testing is not allowed.
To do the Testing, we must use Dev-200 Client.
We have done Config in Dev-100. But no config is maintained
It is not possible to Maintain any Config in Dev-200.
As a FICO Consultant, we have to strictly maintain config in De
To perform Unit Testing in Dev-200, we must copy the configu
This copying of Config from Dev-100 to Dev-200 is called as Cli
To Client copy of Config from Dev-100 to Dev-200. We will use
To copy the Config, we must follow below steps.
Ajay is a FICO Consultant in Wipro
Ajay Employee code in Wipro is 886655
Ajay is assigned to Apple Implementation Project
Ajay is working in Wiprp Company as a Fico Consultant
Ajay is workig in Apple Project
Ajay is Deployed in Apple Project
Ajay is Tagged to Apple Project
In Apple Project, I will be logging into Apple SAP System.. Not
In Apple Project, My SAP User id may not be My Employee ID
In Apple Project, My SAP User id will be either "Ajay" or "Akum

When we get a job as a FICO Consultant, we may join in below

1. Product Based Company
2. Service Based Company

We may be providing SAP FICO Consulting Service in below Sc

1. Only for a Single Client at a Time.
2. Multiple Client at a Time.

SAP Easy Access Screen is End User Area:

In Easy Access we can perform the below Activities.
1. Master Data
2. Transaction Data
3. Reports
SAP IMG Screen is Consultant Area:
In IMG Screen we can perform the below Acitivities
1. Configuration

To Perform any Activity in SAP, We have two Options.

1. Use Transaction Code
2. Use SPRO/Easy Access Path
For Configuration Activity and For End User Activity we use ab

A4HK900107

100

Wednesday, February 19, 2025

1. Create Company
2. Create Company Code
3. Assign Company code to Company
Create around 3 to 5 Sets.
Each set = 3 Settings
3 Sets = 3*3 = 9 Settings

Monday, February 24, 2025

Step 1:
Step 2:
Step 3:
Step 4:
Step 5:
Our Company Code for Initial Practice: AP80
Config Step
1. Create Company
2. Create Company Code
3. Assign Company code to Company
1. Create Chart of Accounts
2. Assign COA to [Link]
3. Create Account Groups
4. Create Retained Earnings Account
1. Create Fiscal Year Vaiant (Jan-Dec)
2. Assign FYV to [Link] (Leading Ledger)
1. Create Posting Period Variant (Jan-Dec)
2. Assign PPV to [Link] (Leading Ledger)
3. Open & Close Periods (Leading Ledger)
1. Create Field Status Variant
2. Assign FSV to [Link]

Tuesday, February 25, 2025

Config Step
1. Tolerance Group: G/L Accounts
2. Tolerance Group: Customer / Vendor
3. Tolerance Group: Users
Document Splitting:
1. Classify G/L Accounts for Document Splitting
1. Create Tax Procedure
2. Assign Tax Procedure to Country
1. Create Controlling Area
2. Assign Controlling Area to [Link]
3. Activate Components
Leading Ledger:
1. Check Leading Ledger Settings:
 Thursday, February 27, 2025
Config Step
1. Create Non Leading Ledger
1. Activate Profit Center Accounting
2. Set Controlling Area
1. CO Integration with FI
1. Consistency Check for Co. Code

Friday, February 28, 2025

Document Posting in Company Code:
Pre-requisites for Posting a Document
1. Baseline Config
2. Master Data

Accounting Entry to be Posted:

Cash brought into Business as Capital: INR 800000 Transaction
Dr/Cr
Debit:
Credit:
 Apple India: Profit Centers
6 Digits Profit Center
Company Code
Product Line

Mobiles
Laptops
Tablets
Servicing

LC(10) is always converted from DC(00)

GC (30) is converted from either DC(00) or LC(10)

We use [Link] type as "M" in all FI transaction.

USD Rate on [Link] = 78
USD Rate on [Link] = 80

Document Currency or Transaction Currency : 00

Local Currency or Company Code Currency : 10
Group Currency or Local Currency 2 : 30
Ex: 1 EUR = 90 INR
Ex: 1 USD to 80 INR
Currency Conversion is based on Exchange Rate:
Exchange Rate is usually two types
1. Direct Quotation
2. Indirect Quotation
We always call currency pair…
INR & USD
[Link] is 80
1 USD = 80 INR
80 INR = 1 USD

[Link] = AP90
[Link] Country = India
[Link] Currency = INR
Local Currency
If Transaction took place in USD…
We need to convert USD to INR for Local reporting purpose
Our requirement is to convert USD to INR
Option 1: LC to FC
Option 2: FC to LC
LC = Local Currency
FC = Foreign Currency
USD Rate is 80 today..
If Conversion is from FC to LC
If Conversion is fro LC to FC
/N/UI2/FLP

Saturday, March 1, 2025

G/L Account Master Data
Cash
Capital
Our Document will be entered on Today's Date
March - 01 - 2025
Local Reporting (Apr-Mar)
Group Reporting (Jan-Dec)

Post GL Document
Open Periods
Change Field Status
Display Doc. Type
Doc. Number Ranges
Display Document
Display GL Line Item Report
Display GL Line Balance Report
Trial Balance in GUI
Trial Balance in FIORI (23P1)
To Open FIORI Screen

Monday, March 3, 2025

Accounting Entry
Display Document
Display GL Reports
Display Trial Balance
In SAP, Every Accounting Entry will be updated/stored/saved
FI G/L Related Tables or Accounting Tables:
BKPF
BSEG
BSIS
BSAS
FAGLFLEXA
ACDOCA
To Display any Table, we have to use [Link]: SE16N
RICEFW / WRICEF Objects / Customization
Each Accounting Doc contains TWO Views:
1. Data Entry View
2. General Ledger View

Tuesday, March 4, 2025

Cut-Over Activities / Open Client Activities
System Landscape:
1. Dev
Config & UT
Cut-Over Activities List:
1. Master Data
2. Transaction Data
3. Number Ranges
4. Open Posting Periods
5. Create Tax Codes
6. Activate Material Ledger
7. Standard Cost Estimation
8. Tax Condition Records
9. Maintain Sets
10. Upload Planing Data

Example of Apple Project (AP90)

Project Start Date
Project End Date
Project End Date = Project Go-Live Date
After Project Go-Live, We will provide Hyper Care Support. (1
After Hyper Care Support, Project will be moved to Support Te
Our Target is to Handover SAP PRD system to Client on 10th M
10th March 2025 is Project Go-Live Date..
What will happen on Project Go-Live Date?
Cake Cutting
Successful Posting of a Transaction in PRD System..
What is the Transaction to be posted?
Sales Entry will be posted first..
Client will strat posting Day to Day Entries in SAP from 11th M
1. I am a user from AR…
We received payment from Customer ABC amount of 20000…
I need to book this receipt in SAP to clear Outstanding Invoice
I need to see all my customer O/S entries in SAP as on 11th M
2. I am a user from AP….
We need to pay an Amount of 15000 to Vendor ZYZ…
I need to Book this payment in SAP to clear Vendor o/s
I need to see all my vendor o/s entries in SAP as on 11th Marc
Before handing over SAP PRD system to Client, We must uploa
Legacy Data = Legacy System Open Data as on Go-Live Previou
Go-Live Month
Go-Live Previous Month
We need to upload Opening Balances in SAP PRD..
Closing Balance of Current Month = Opening Balance of Next M
Opening Balance of Current Month = Closing Balance of Previo
Our Project Go-Live Month
For us March 2025 is Current Month
March 2025 Opening Balance we need in SAP PRD….
For March 2025, Opening Balance will come from Feb-2025 Clo
As a Client, We received SAP PRD system in March 2025 only..
As a Client, Our Feb-2025 Data is not recorded in SAP.
As a Client, All Our Data till Feb-2025 is recorded in Oracle/Ta
The System used by Client before SAP, is called as Legacy Syste
In our scenario, Legacy System will be Oracle
Legacy Data Migration = Data Migration from Oracle to SAP
As a FICO Consultant, We are responsible for moving Legacy F
We always move Financial Data with the help of Trial Balance
Trial Balance is prepared on a Daily /Weekly / Monthly Basis ?
We need Month End Finalised Trial Balance…
In our example, we need TB of Feb-2025 to upload March-202
Every Company will close their Financial on a specific Key Date
3rd/5th/7th Calender Day or Working Day
If Apple is closing their Books on 5th of Every Month…
Feb 2025 will be closed on 05th March 2025.
Apple can provide Feb-2025 TB to SAP FICO Consultant only on
Our Go-Live Date = 10th March 2025.
SAP is handed over to Client on 10th March 2025.
Client will have to do busiess on a daily basis.
From 1st March till 9th/10th March 2025.. There are daily bus
Where they will book these?
March Financials must be prepared from.. SAP
March Financials will be taken from March 01 till March 31
The Days Gap from Month Beginning till Go-Live Date.. This is

When we receive Legacy Data.. We need to understand below

1. Cut-Over Data
2. Catch-Over Data
Project Go-Live Date = 10th March 2025..

Master Data
Transaction Data
 Wednesday, March 5, 2025
Go-Live Date
CutOver Date
CatchOver Date
End User Activities in SAP System:
QAS & PRD System
1. Master Data
2. Transaction Data
3. Reports

1. Master Data
Posting of Business Transactions
In our company code, we have created one Accounting Entry..
G/L Accounting Entry we have posted.
For posting this Accounting Entry what we created in the syste
1. GL Master Data
2. Profit Center Master Data
3. Profit Center Hierarchy/Group
4. Number Ranges
5. Open Posting Period
G/L Master:
This is part of Master Data Cutover Activity.
All G/L's are managed at Chart of Account Level.
We need to create COA Mapping from Legacy system to SAP S
COA contains List of G/L Accounts.
In Current System (Legacy) we have 520 G/L's.
Legacy System G/L
Rent - 400100
Client decided to have 1460 G/L's in SAP..
Is it recommended to create 1460 G/L's manually in a Project?
How we will create 1460 G/L's? Manual or Upload?
For Uploading what Tool do we use?
In ECC How do we upload G/L's?
In S/4 HANA How do we upload G/L's?
In S/4 HANA till 1909 Version ?
In S/4 HANA from 2020 Version ?
MYD = Migrate Your Data or Migration Cockpit

We use below Tools for uploading Legacy Master Data in SAP…

Tool:
LSMW
BDC
LTMC
MYD
For our practice we are using S/4 HANA 2023 Version…
If we have to upload G/L Master in the System.. We must use
MYD contains Pre-defined G/L Master Upload Template provi
We just need to Dowload Template, Update the G/L Details, U
We must have decent Microsoft Excel Skills.
MYD is availble only in FIORI Screen.
MYD cannot be opened in SAP GUI.

Thursday, March 6, 2025

G/L Account Tables
G/L Account Master Data contains two segments
1. Chart of Account Segment
2. Company Code Segment
Assignment:
Create 2 G/L Accounts in TWO separate projects
Project 1 = Cash MYD GL
Project 2 = Capital MYD GL

Friday, March 7, 2025

1. Profit Center Master
2. Cost Center Master
Option 1:
TEST01
Table related to Profit Center: CEPC | CEPC_BUKRS
Option 2: Migartion Cockpit / Migrate Your Data
MYD Link (23P1)
Date Formula = Ctrl (plus) :
Option 3: LSMW
[Link] = LSMW

We have created 100 PC's

Name is incorrect for 65 PC's

Monday, March 10, 2025

Data Migration with LSMW..
G/L Master Creation
BS Account G/L
[Link] for G/L Creation Manually
In LSMW, we will prepare Upload File/Template/Format. We
Assignment:
Create Screen Recording using SHDB [Link]
For below Transactions
1. FS00
2. FS01
3. KE51
Tuesday, March 11, 2025
LMSW: Data Migration
G/L Account Creation
To select data from SAP screen use Ctrl Y on key board.
SAKNR
BUKRS
TXT20
TXT50
XBILK
KTOKS
WAERS
ZUAWA
FSTAG
After copy pasting the data from LSMW screen to Excel,,,
We need to prepare Upload Format/Template
We should know the below Excel Formula…
1. TRIM…
 Wednesday, March 12, 2025
LSMW
Batch Input Recording for FS01..
In LSMW, we upload the data using Flat File Format...
Flat File means Text/Note Pad File (.TXT) Format.

Thursday, March 13, 2025

Cost Centers:
This is used to Capture/Track/Plan/Monitor all the Expenses.
Cost Center is used for PNL Accounts only..
To Use Cost Center, PNL G/L Account must be treated/created
We have Two types of Cost Elements..
1. Primary Cost Element
i. Cost Element (Expenses GL)
ii. Revenue Element (Income GL)

Example 1:
Rent Paid by Cash 15000 INR for Head Office
Rent Dr…
Cash Cr…
Example 2:
Rent Paid by Cash 12000 INR for Mumbai Office
Rent Dr…
Cash Cr…

My Salary = 65000 INR

Rent
Transportation
School Fees
Groceries
Medical
Entertainment
Others

Company / Organization:
Departments:
Finance Dept
HR Dept
Marketing Dept
Sales Dept
Production Dept
Legal Dept
R&D Dept
Procurement Dept
Commercial Dept
IT Dept
Admin Dept

For Every Cost Center, we will do the Planning & Budgeting at

For all Accounting Entries Profit Center is Mandatory….

For all Expense Entries Cost Center is Mandatory…
Relationship between Cost Center & Profit Center:
Profit center is mandatory to create Cost Center..
Whenever we assign/use Cost center, Profit center is updated
While booking any Expenses, Cost center will become Mandat
Reason: We are creating all Expense GL's as Cost Elements.
For All Cost Elements, Cost Object will become Mandatory.
Cost center is one of the Cost Objects.
While creating PNL GL Account, we need to choose GL Accoun
Cash Account C
Non Operating Exp or Income N
Primary Cost or Revenue P
Secondary Cost S
Balance Sheet Account X
When we spend Money, In Accounting it is Expense, In Contro
When we receive Money, In Accounting it is Income, In Contro

We are using which version of SAP?

ECC
S4HANA
Two Configurations:
1. Default Cost Center
2. Default Profit Center

Accounting Document Tables:

Accounting Header
Accounting Line Item
Controlling Header
Controlling Line Item

Whenever we post entries to Primary Cost Elements, System w

Accounting document
Controlling Document

Name
Rent
Salaries
Cost Element is not Independent....
Cost Element is always dependant on Cost Object.
Cost Element is just a Cost Carrier

FI Consultant
FICO Consultant
CO Consultant

We have made sales of 300000 today

Profit
Cost

FI PNL

Saturday, March 15, 2025

Cost Center Creation
We must create Profit center before creating Cost Center.
Currently, We will be creating Department wise Cost Center:
Finance Dept Mobiles
Admin Dept Mobiles
Sales Dept Mobiles
HR Dept Mobile
List of Profit Centers:
1. Mobiles

Naming Convention / Nomen Clature for Cost Center:

We will use 10 Digit Cost Center code.
4
2
4
AP90011001
AP90021001
AP90011002
Cost Center Standard Hierarchy
AP90_CC
1001
1002
1003
1004
Expense Booking using F-02 [Link]
Rent Paid by cash INR 15000
Rent Dr…
Cash Cr…

Monday, March 17, 2025

Expense Booking using F-02
Rent Paid by cash INR 15000
Rent Dr…
Cash Cr…

Wednesday, March 19, 2025

G/L Posting with Cost Center using [Link] F-02
Display Document using [Link] FB03
Verify Two Documents Posted… (Menu->Environment->Doc.E
1. Accounting Document ACDOCA, BKPF, BSEG, FAGLFLEXA
2. Controlling Document COBK, COEP
Display Controlling Document using [Link] KSB5

Reports related to Documents posted sofar…

We posted Two Accounting Documents using below G/L's
1. Balance Sheet G/L Account
2. Profit & Loss G/L Account
 Reports from FI point of view…
1. G/L Line Item Report FAGLL03 / FBL3N
2. G/L Balance Report FAGLB03 / FS10N
1. Display Line Items in General Ledger
2. Display G/L Account Balances

Thursday, March 20, 2025

Cost Center Reports:
1. Cost Center Master Data Creation [Link]
2. Cost Center Master Data Table
3. Cost Center Line Item Report
4. Cost Center Planning
5. Cost Center Comparision Report (Act vs Plan)
6. Check CO Version
7. Exchange Rate Simulator

All Accounting (FI) Entries will be converted from one currency

using Exchange Rate type "M"
All Controlling (CO) Planned Entries will be converted from on
using Exchange Rtae type "P"
Cost Center Actual and Plan Data Comparision:
Actual
175.89
 Sunday, March 23, 2025
AP90
Requirement:
Create Apple India Company and Post below TWO Documents
1. Cash Dr.. Capital Cr… = Profit Center is Mandatory
2. Rent Dr.. Cash Cr.. = Cost Center is Mandatory
Company Details:
Apple India Private Limited
Operating in India currently
Official currency in India is INR
Apple will also perform Consolidation using currency USD
Apple will use TWO types of Reporting
1. Local Reporting = Local Indian Accounting Standards (IAS) a
2. Group Reporting = Consolidation IFRS as per January - Dece
Apple will be dealing with below listed Products.
1. Mobiles 2. Laptops 3. Tablets 4. Accessories 5.
At Product Level Apple will see their Financial Statement like T
Apple will treat the above Products as Profit Centers.
Apple will be monitoring and planning costs at Department w
Apple will use the below Departments
1. Finance & Accounts 2. Human Resources 3. Purchasing 4.
These Departements are Product specific
At Department level, Apple will create Cost Centers.

SAP FICO Configuration:

1. Baseline Configuration
2. Business Process Configuration

We have to start Settingup SAP from Baseline Configuration:

SAP System Landscape
Three System Landscape
1. Development
2. Quality
3. Production

SAP FICO Baseline Configuration:

1. Company, Company Code, Assignment.
Define Company
Define Company Code
Assign Company to Company Code
2. Chart of Accounts (Operating COA)
Define COA
Assign COA to Company Code
Define Account Groups
Define Retained Earnings Account
3. Fiscal Year Variant (Leading & Non Leading)
Define Fiscal Year Variant
Assign Fiscal Year Variant to Co. Code (Leading)
Assign Fiscal Year Variant to Co. Code (Non Leading)
4. Posting Period Variant ( Leading & Non Leading)
Define Posting Period Varinat (Leading)
Define Posting Period Varinat (Non Leading)
Assign PPV to [Link] (Leading )
Assign PPV to [Link] ( Non Leading )
Open Close Periods (Leading)
Open Close Periods (Non Leading)
5. Field Status Variant
Define Field Status Variant
Assign Field Status Variant to Co. Code
6. Tolerance Groups
Define G/L Tolerances
Define Customer / Vendor Tolerances
Define User Tolerances
7. Document Splitting
Classify G/L Accounts for [Link]
8. Controlling Area
Define Controlling Area
Assign Controlling Area to [Link]
Activate Components
9. Activate Profit Center Accounting
Activate PRCTR Accounting
Change CO Area
10. Maintain CO - FI Integration
Define Ledger for CO Version
11. Tax Procedure
Define Tax Procedure
Assign Tax Procedure to Country
12. Perform Consistency Check
Cutover Activities
Define Document Types
Define Number Ranges
Define Cost Center Hierarchy
Define profit Center Hierarchy
Open Posting Period
Maintain Exchange Rate
Check Exchange Rate
Create G/L Master
Create Profit Center Master
Create Cost Center Master
GL Posting
GL Line Item Report
GL Line Balance Report
Trial Balance Report

Monday, March 24, 2025

Sub-Ledger Accounting:
Vendor
Customer
G/L Accounts
Account Group

Accounts Payable
Business Requirement
Configuration
Master Data
Transaction Data
Reports
Support
Accounts Receivable
Business Requirement
Configuration
Master Data
Transaction Data
Reports
Support

In any Organization, Majority of the Purchases & Sales are bas

Purchases are based on Purchase Orders
Sales are based on Sales Orders
Purchases will happen through MM Module
Sales will happen through SD Module
Purchases are of two types:
1. Direct FI Purchases
2. Based on MM Purchase Orders (FI-MM Integration) P2P Cyc

Sales are of two types:

1. Direct FI Sales
2. Based on SD Sales Orders (FI-SD Integration) O2C Cycle

P2P Cycle = Procurement to Payment (FI-MM Integration)

1. Purchase Order
2. Goods Receipt
3. Invoice Receipt
4. Outgoing Payment
5. Bank Reconciliation
O2C Cycle = Order to Cash (FI-SD Integration)
1. Sales Order
2. Delivery
3. Goods Issue
4. Billing
5. Incoming Payment
6. Bank Reconciliation

Sales & Purchases

We sell or purchase below two things.
1. Goods / Material / Stock / Inventory
2. Services / Consumables / Expenses
Sales & Purchases will have Tax applied on it.
Sales Tax
Purchase Tax
Discounts
Discount Received
Discount Allowed
Payments:
Incoming Payment
Outgoing Payment

Purchases
Invoice
No Invoice
Master Data
Customer Master Data
Vendor Master Data

3/26/2025 62
Trial Balance / Opening Balance upload in SAP
Trial Balance (Only G/L Accounts)
Account Name
Assets
TB Fixed Assets
TB Cash
TB Bank
TB Stock
TB Accounts Receivable
TB Other Assets

Liabilities
Accounts Payable
Other Liabilities

Incomes
Incomes

Expenses
Expenses

Let's assume our Project is going live in March 2025..

What is our Go-Live Month & Year
What is our Cut-Over Month & Year
We will receive the Cut-Over Data from Client/Business/User
Trial Balance contain Account wise closing Balance for the Mo
Trial Balane contains only G/L Account Values
We need to segregate Accounts based on above Highlighted B
For the Blue Segregated Items, we need detailed break up for
Trial Balance will contain only ONE SIDE of the ACCOUNTING E
To Write Accounting Entry we need both sides (Debit & Credit
Every Account in the TB is representing either Debit or Credit.
To Upload/Migrate TB into SAP, we need to pass Journal Entry
We will use Takeover Accounts or Technical Accounts for uplo
To write Accounting Entry We need DEBIT & CREDIT…
Sample Accounting Entry:
DEBIT:
CREDIT:
We need to understand Offsetting Account also..
If we talk about Debit, Offsetting will represent Credit..
If we talk about Credit, Offsetting will represent Debit..
For TB, We will be using Offsetting Account as Take Over Acco
Let's assume we are creating a Single Take Over Account as be
TB Takeover

Wednesday, April 2, 2025

Vendor Master Data - AP
Customer Master Data - AR
SAP ECC
SAP S4HANA
Creation of Vendor Master:
A Person or An Organization
Bisleri Water Limited
In ECC:
Accounts Payable Baseline Configuration:
1. Define Vendor Account Groups
2. Define Vendor Number Ranges
3. Assign Vendor [Link] to Vendor A/C Groups
4. Create Accounts Payable Reconciliation G/L Master
5. Create Vendor Master
6. Create Vendor Invoice

Bisleri Water Limited

In S4HANA:
Accounts Payable Baseline Configuration:
1. Define Business Partner Number Ranges
2. Define Business Partner Grouping & Assign [Link]
3. Define Customer Vendor Integration (CVI)
4. Define Vendor Account Groups
5. Define Vendor Number Ranges
6. Assign Vendor [Link] to Vendor A/C Groups
7. Create Accounts Payable Reconciliation G/L Master
8. Create Vendor Master
9. Create Vendor Invoice

Sunday, April 6, 2025

Accounts Payable
1. Vendor Creation
2. Vendor Invoice (Purchase)
3. Vendor Credit Memo ([Link] or Adjstment)
4. Vendor Payment (Outgoing)
5. Bank Reconciliation (BRS)
Example: AP
We have purchased Water bottles from Bislery on 05th Apr 20
1. Create Vendor (BP Vendor) BP = Business Partner (Mandato
TO create BP Vendor in S4hana the below config is mandatory
Config Step 1:
Config Step 2:
Config Step 3:
Config Step 4:
Config Step 5:
Config Step 6:
TO create BP Vendor in S4hana the below Master Data is man
Master 1:
Now, We need to create BP Vendor Master Data - BP
Vendor Name is Bisleri Water Limited
BP General Role: 000000
BP Vendor FI Role: FLVN00
Now, We need to book Vendor Invoice: F-43
Required Master Data before creating Invoice
Master 1:
Master 2:
Master 3:

Thursday, April 10, 2025

Accounts Receivable
1. Customer Creation
2. Customer Invoice (Sales)
3. Customer Credit Memo ([Link] or Adjustment)
4. Customer Payment (Incoming)
5. Bank Reconciliation (BRS)
Example: AR
We have sold Water bottles to Amazon on 05th Apr 2025 for 3
1. Create Customer (BP Customer) BP = Business Partner (Man
TO create BP Customer in S4hana the below config is mandato
Config Step 1:
Config Step 2:
Config Step 3:
Config Step 4:
Config Step 5:
Config Step 6:
TO create BP Customer in S4hana the below Master Data is m
Master 1:
Now, We need to create BP Customer Master Data - BP
Customer Name is Amazon Limited
BP General Role: 000000
BP Customer FI Role: FLCU00
Now, We need to book Customer Invoice: F-22
Required Master Data before creating Invoice
Master 1:
Master 2:

Monday, April 14, 2025

Vendor Examples:
Date
[Link]
[Link]
03. Apr
04. Apr

Customer Examples:
Date
[Link]
[Link]
03. Apr
04. Apr

Vendor Invoice:
Accounting Sequence
Purchase Dr..
Vendor Cr..
SAP Sequence
Vendor Cr..
Purchase Dr..

GL Screen
Vendor Screen
Customer Screen

Scenario 1:
Purchase KR
Purchase KR
Sales DR
Payment
Receipt
Sales SA
Expense

Invoice

Reports:
Logics

Tuesday, April 15, 2025

Payments
If we take Customer
If we take Vendor
Payment can be processed with below two modes..
1. Cash Payment
2. Bank Payment
Both the Cash & Bank Payments are subject to Reconciliation
To use Cash Accounts & Bank Accounts the below Functionaliti
1. Petty Cash
2. House Bank
Cash Payments:
We can have both Cash Receips & Cash Payments..
We must set up Petty Cash or Cash Journal functionality to use
Manual Entries are not allowed in Cash GL Accounts.
Opening Cash
Payments
Sales
Closing Cash
Petty Cash / Cash Journal Configuration:
FBCJC1
FBCJC0
FBCJC2
4/15/2025
1. BP Customer creation issues in 23P3 23P1 Server

Wednesday, April 16, 2025

Cash Payment Transactions:

Bank Payment Transactions:

Each Company will have Bank Accounts for their Business Tran
Companies will operate Current Accounts..
A Company can have multiple Bank Accounts.. (There is no lim
Apple India… is operating Bank Accounts in the below Banks…
1. HDFC Bank

Point 1: Bank Name & Branch

Point 2: Bank Account Details
HDFC:
HDFC BANK - HITECH CITY BRANCH
Current Account # 22121821728 INR Apple India Limited
HDFC BANK - ELECTRONIC CITY BRANCH
Current Account # 22372637267 INR Apple India Limited
2. SBI Bank

Point 1: Bank Name & Branch

Point 2: Bank Account Details
SBI Pune Branch:
Current Account# 53523263572 INR Apple India Limited

3. AXIS Bank

Point 1: Bank Name & Branch

Point 2: Bank Account Details
AXIS:
AXIS BANK JUBILEE HILLS BRANCH
Current Account # 7762716716 INR Apple India Limited
AXIS BANK SILK BOARD BRANCH
Current Account # 7788736532 INR Apple India Limited
AXIS BANK SILK BOARD BRANCH
Current Account # 7787281782 USD Apple India Limited

Thursday, April 17, 2025

House Bank Creation in SAP…
Finalize G/L Account logic for Bank Accounts.
In Bank we need to categorize minimum 3 types of G/L Accoun
Bank Main Account
Bank Incoming Account
Bank Outgoing Account
AP90
HDFC Bank Account
AXIS Bank Account
SBI Bank Account
House Bank
ECC
S4HANA
Account ID
ECC
S4HANA

To post day to day Bank Entries, we must strictly use BANK IN

Bank Main ACCOUNT is used only during BANK RECONCILIATIO
 Sunday, April 20, 2025
1. Vendor Creation till Vendor Payment
Configuration:
Create Vendor Master BP
Create Vendor Invoice F-43/FB60
Create Vendor Credit Memo F-41/FB65
Create Vendor Payment F-53/F-58/F110

Vendor Name = Pepsi Limited

Entry for Vendor Invoice:
DEBIT:
CREDIT:
Document Splitting: Active Splitting
Purchase is of TWO types:
1. Capital Expenditure (Capex) BS Item Asset
2. Operating Expenses (Opex) PNL Item Expense
Water

Entry for Vendor Credit Memo:

DEBIT:
CREDIT:
Document Splitting: Active Splitting
Entry for Vendor Payment:
DEBIT:
CREDIT:
Document Splitting: Passive Splitting

Monday, April 21, 2025

Accounts Receivable Postings:
Customer Name = Nokia Limited
Entry for Customer Invoice: F-22
DEBIT:
CREDIT:
[Link]: Active Splitting
Entry for Customer Credit Memo: F-27
DEBIT:
CREDIT:
[Link]: Active Splitting
Entry for Customer Payment: F-28
DEBIT:
CREDIT:
[Link]: Passive Splitting
Customer Line Item Report: FBL5N
GL Line Item Report: FAGLL03
[Link]

Tuesday, April 22, 2025

1. Master Creation
2. Invoice Posting
3. Credit Memo Posting
4. Payment Posting
1. Exchange Rate Differences
Our Company Code AP90 has 2 Currencies
Each Document has 3 Currencies
Transaction

Vendor Invoice [Link]

Vendor Payment [Link]

Vendor Invoice [Link]

Vendor Payment [Link]
LC to FC = Indirect Quotation .. LC Value / [Link]
FC to LC = Direct Quotation .. FC Value * Ex. Rate

Exchange Rate Update in SAP: OB08

We need to update Exchange Rate for each Currency Pair..
INR & USD

INR to USD
USD to INR

For all FI Accounting Entries We use Exchange Rate Type: M

Checking Exchange Rate in the Table: TCURR
Exchange Rate Simulator: EWCT

Exchange Rate Difference GL Accounts: OB09 Maintain for all

Realized
Realized Ex. Rate Loss
Realized Ex. Rate Gain
Unrealized
UnRealized Ex. Rate Loss
UnRealized Ex. Rate Gain

All Reconciliation Accounts are by default Open Item Managem

Thursday, April 24, 2025

Assignment for New Company Code:
Take ONE Organization name (Client Name) Example: Apple, L

Create Two Company (OX15) & Two Company Codes (OX02) in

Create all other Baseline Configurations in the same sequence

Whereever Config screen does not have Company Code.... It is a Clie

Consistency Check:

4/25/2025 Assignment:
Chart of Account: Account Grops & Financial Statements (PNL
 Friday, April 25, 2025
Financial Statement:
1. Trial Balance
2. Profit & Loss Statement
3. Balance Sheet
In SAP, PNL & BS are generated based on FSV Configuration..
Create Financial Statement Version OB58
change Financial Statement Version FSE2

Format of PNL
Option 1:
Expenses
Option 2:
Incomes:
Expenses:

Grouping/Schedules in PNL
Expenses:
Operating Exp
Non Operating Exp
Payroll Exp
Entertainment Exp
Depreciation
Cost of Goods Sold

Every Accounting Entry we post in SAP, The Document Type &

4/25/2025 Assignment:
1. Configure FSV and see the output of BS Accounts only.
2. Prepare a list of BS & PNL Account Groups
3. Execute OBR1 & OBR2 in Your [Link] (Test Run Only)
4. Check OBY6 [Link] (Observe [Link] is Productive Tick Box
 Sunday, April 27, 2025
GL Account Groups:
PNL & BS Format…
Assignment: 4/27/2025
1. Define COA Account Groups
2. Classify G/L for Doc Splitting
3. Revise LSMW one time (In old [Link])
4. Revise MYD one time (In old Co. Code)

Tuesday, April 29, 2025

G/L Master Creation:
GL Master contains TWO Segments
Chart of Account Level
Company Code Level
Steps for GL Migration:
1. Prepare a Template to be shared with Cient
2. Prepare the Templete with GL Mapping Data
3. Take MYD GL Template and follow below two cases
a. Create a SINGLE GL Account only at COA Level
b. Extend the above GL Account to Company Code
C. Create a SINGLE GL Account at Assign it to TWO Com

Thursday, May 1, 2025

GL Posting Scenarios:
1. Post GL Account with DEBIT BS Account, CREDIT BS Account

Friday, May 2, 2025

GL Posting Scenarios:
2. Post GL Account with DEBIT PNL Account, CREDIT BS Accoun
2. Post GL Account with DEBIT BS Account, CREDIT PNL Accoun

Box A (Bus Tran)

1 & 2 & 3 (Item Cat)
24

Saturday, May 3, 2025

GL Open Item Postings
Open Item = BS Account (Current Asset or Current Liability)
Example: Rent Payable
GL Posting with Foreign Currency
Ledger Comparision (Leading & Non Leading)
Ledger Specific Posting
Reversal of Document
 Monday, May 5, 2025
Vendor Payments:
Manual Payment
Automatic Payment
Assignment:
House Bank Creation…
House Bank Template:
[Link]
AP90

Assignment:
Create a Vendor
Create Invoice
Create Credit Memo
Create Bank GL's
Create House Banks
Create Accont ID
See Vendor Report FBL1N
Process Manual Payment F-53
 See Vendor Report FBL1N

Wednesday, May 7, 2025

Vendor Account Statement for May 2025
Vendor Name:
Pepsi Ltd

Vendor Closing Balance = [Link] + Debit + Credit

Reports related to Vendor..
Line Item Report
Balance Report
Line Item Browser
Vendor Account Statement
Ageing Report

Pepsi
Invoice Old
Invoice New
Vendor Closing Balance
Balanse Sheet
Domestic Payable
Foreign Payable

Thursday, May 8, 2025

Vendor Bank Payments:
Manual
Automatic
Test Case/Test Scenaio/Test Script/Test Data
Process Vendor Payment alone (Without Printouts) for single

Centralized Payment
Decentralized Payment

Company Codes
AP90
 India
Option 1: AP90 is making Payments of AP90 Invoices…
Option 2: AP90 is making Payments of AP80 Invoices…

Vendor Invoice
AP90
-35,000.00
Sending [Link]
Decentralized Payments

Friday, May 9, 2025

APP - FBZP Configuration...
Test Case/Test Scenaio/Test Script/Test Data
Process Vendor Payment alone (Without Printouts) for single

Forms in APP - FBZP:

Paying Company Code
Payment Medium Program "RFFOUS_C" used in Payment Me
RFFO
ZRFFOIN_C
Payment Method in Company Code

Saturday, May 10, 2025

Automatic Payment Program Execution: F110
We follow 4 P's Logic..
P = Parameters
P = Proposal
P = Payment
P = Printout
Each Payment Run is Identified by TWO Key Fields..
Run Date
Identification

APP Tables:
REGUH
REGUP
REGUS
PAYR

Sunday, May 11, 2025

Q&A
 Monday, May 12, 2025
Payment Run execution in APP F110.
Assignment:
SAP Customizing Implementation Guide -> Financial Accountin
1. Create Single Invoice Execute APP - Without any Errors… (Pr
2. Create Single Invoice Execute APP - Without any Errors… (Pr
3. Create Three Invoice Execute APP - Without any Errors… (Pr
4. Create Three Invoices Execute APP - Look at No of Payment
5. Create Four Invoices Execute APP - Separate Payment Docu
6. How can we default Payment Method in Invoice Document
7. How can we put default block in Invoice Document ?
8. How can we calculate Discount in Invoice Document?
9. How System will pick Bank GL in APP ?
10. How can we change Bank Account in APP Proposal ?

Tuesday, May 13, 2025

Defaulting Payment Method:
Wednesday, May 14, 2025
Invoice Partial Payments:
1900000014
We can pay Part payment in TWO ways…
1. Partial Payment

2. Residual Payment

Assignment:
Make Partial Payment
Make Partial Payment

Thursday, May 15, 2025

Partial Payment with Automatic Payment Program: F110
We need to make a F-59 - Payment Request against Invoice w
Invoice# 1900000015
Partial Payment
We have to use Special GL Indicator "P" for Partial Payment R
T. Code for Configuring Special GL Indicator both Customer & V
T. Code for Configuring Special GL Indicator for Vendor
T. Code for Configuring Special GL Indicator for Customer
Maintain Special GL Indicator "P" in FBZP All Company Codes.
Create Invoice
Block Invoice
Create Payment Request
Create APP - F110
Create Payment Request
Create APP - F110
Clear Vendor
Vendor Report

Assignment:
Create an Invoice
Create a Credit Memo
Run APP

So far we did Vendor Payment….

We will do Payment Reconciliation…
Bank Reconciliation

Friday, May 16, 2025

Payment Reconciliation:
Cash Payment
Bank Payment
Bank Reconciliation Statement - BRS
1. Manual Bank Reconciliation MBS
2. Electronic Bank Reconciliation EBS

Bank Reconciliation Process for Vendor Payments:

Outgoing Payment:

Bank Account Set up:

Bank Main GL & Bank Sub GL Concept
Bank Main Account
Bank Incoming Account
Bank Outgoing Account
Process Flow for Vendor Outgoing Payment:
1. Create Vendor Invoice
2. Create Vendor Outgoing Payment
3. Bank Reconciliation

Here, we need to clear two Account… Vendor & Bank Outgoin

1. Vendor Account
OPEN ITEM
CLEAR ITEM

2. Bank Outgoing Account..

OPEN ITEM
CLEAR ITEM

Manual Bank Statement

Create and Assign Business Transactions
Internal Transaction
A9BP

Define Posting Keys and Posting Rules for Manual Bank Statem
i. Create Account Symbols
Account Symbol
AP90BO
AP90BM

ii. Assign Accounts to Account Symbol

Account Symbol
AP90BO
AP90BM

iii. Create Keys for Posting Rules

Posting Rule
A9BO

iv. Define Posting Rules

DEBIT (BLANK)
CREDIT (50)
Define Variants for Manual Bank Statement 3
Copy from Standard and make your own with Co. Code ID

Process Manual Bank Statement: FF67

Execute Background Job SM37
Post Process Bank Statement FEBAN
GL Report for Bank Outgoing FAGLL03
GL Report for Bank Main FAGLL03

Monday, May 19, 2025

Bank Reconciliation for Incoming Payment:
Sales to Customer
Payment Received from Cuctomer

Bank Incoming GL Account

Accounting Entry for Customer Payment:
Bank Incoming Dr…
Custome Cr..
Accounting Entry for Customer Payment Reconciliation:
Bank Main Dr…
Bank Incoming Cr…

Statement no 1001
Statement no 1002
Statement no 1003

Current Bank Balance (Opening)

Incoming Payment
Outgoing Payment
Closing Balance
In SU3 [Link]
FIN_BSPROC_UI
Assignment:
Complete MBS Configuration for Incoming & Outgoing Payme
Process FF67 for Outgoing payment seperately
Process FF67 for Incoming payment seperately
Create around 10 entries (Both Incoming & Outgoing) Process
Topic for 5/20/2025
Tables related to BRS…..
We will purchase Fixed Assets…

Tuesday, May 20, 2025

Fixed Assets:
Land & Building
Plant & Machinery
Furniture & Fitting
Computers
Softwares & Licences
Motor Cars
Step 1:
Company Code
Country
Ledgers Used
Currencies Used
Acc. Principle used
Fiscal Years used

Step 2: Asset Accounting Baseline Configuration:

Organizational Structures -> Copy Reference Chart of Deprecia
i. Copy Reference Chart of Depreciation
ii. Specify Description of Chart of Depreciation
iii. Copy/Delete Depreciation Areas

Assign Chart of Depreciation to Company Code

Organizational Structures -> Asset Classes
 i. Specify Account Determination
ii. Create Screen Layout Rules
iii. Define Number Range Interval
iv. Define Asset Classes

Wednesday, May 21, 2025

Depreciation Areas:
Ledgers
0L
NL
Currencies
10
30
Create a Combination of Ledger & Currencies
0L 10 Dep Area
0L 30 Dep Area
NL 10 Dep Area
NL 30 Dep Area
Accounting Principles
Indian Accounting Standards IAS
IFRS

Error 1
In S4HANA Asset Accounting… Only Fiscal Year Variant is allow
We need to Create new Ledger for Assets called as Representa
This Representative Ledger is a copy of Leading Ledger… (RL)
Error 2
In S4HANA Asset Accounting.. For Other currency Dep Areas..

Error 3

Assignment:
Create COD
Assign COD

Thursday, May 22, 2025

Created COD -> Assigned COD to [Link]
We are purchasing Honda City Car for 800000 from ABC Honda
Asset Class Set up…
Integration with General Ledger Accounting
Assign GL Accounts: AO90
GL Master Creation:
Motor Cars
[Link] on Motor Cars
Scrapping of Motor Cars
Asset Sale Clearing
Profit on Sale of Motor Cars
Loss on Sale of Motor Cars
Depreciation on Motor Cars

Define Technical Clearing Account for Integrated Asset Acquis

Asset Technical Clearing

Additional Account Assignment Objects

Specify Account Assignment Types for Account Assignment Ob

Depreciation
Valuation Methods -> Depreciation Key -> Calculation Method
Let's Assume We have two types of Depreciation calculations
1. As per IAS
2. As per IFRS
Define Base Methods
A9B1
APB2
Define Declining-Balance Methods
We do not use this..

Define Maximum Amount Methods

We will define based on a scenario

Define Multi-Level Methods

AM1
AM2

Maintain Period Control Methods

We will define based on a scenario

Maintain Depreciation Key

A9D1
A9D2
Activate both Keys.

General Valuation
Determine Depreciation Areas in the Asset Class - OAYZ
Create Asset Master
Error 1: Information about last completed fiscal year is incomp
Goto Tcode: FAA_CMP_LDT
Update Legacy Date, Doc Type, Transaction Status

Honda City Car

Sunday, May 25, 2025

Asset Master Creation: AS01
Asset Procurement or Purchase or Capitalization
AP Process
Purchase is of TWO types
1. With Purchase Order (PO)
2. Without Purchase Order (Non PO) F-90

Monday, May 26, 2025

Asset Capitalization / Purchase / Procurement F-90
For External Asset Acquisition: We have TWO Views in S4HAN
1. Operational View
2. Valuation View
For every Asset acquisition, 3 Accounting Entries are posted..
 1010000017
1900000024
6900000001
Accounting Impact:
Fixed Asset
Vendor
Asset Tech Clrg

Fixed Asset Valuation

Details
Asset Purchase Value (No Changes)
Asset Purchase Date (No Changes)
Asset Capitalization Date (No Changes)
Asset Dep Start Date ( Can be changed in AS02)
Depreciation Method
Depreciation Per Annum (P.A.)
Depreciation Per Day (P.D.)
Asset Life Cylce:
Fiscal Year
2025
2026
2027
 2028
2029

Month
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

Tuesday, May 27, 2025

FI-MM Integration:
Purchase Order
THREE Way Matching
1
Purchase Order
i. Stock / Material / Product
ii. Services / Opex / Consumables
iii. Fixed Assets / Capex
Qty & Rate & Amount
10 Qty & 100 Rate P.U & 1000
PO Qty 10
PO Value 1000
Accounting Document
Document Type
Nature of Transaction

In General, we make below three types of purchases..

1. Material / Stock / Inventory / Goo
2. Services / Opex / Consumables
3. Fixed Assets / Capex
In our scenario, we are purchasing Fixed Asset / Capex
3 Way matching…
1. Purchase Order
First we need to identify the product/service which we need…
We will send a request to Procurement / Purchasing Dept with
If we identify the need to have a new AC in the IT Dept Room
Requirement is valid, we need to replace the AC
We need to Purchase the new AC…
We need to Identify the Vendors who can supply the AC
Bajaj Electronics
Vijay Sales
Croma
Reliance Digital

User will create Purchase Order in SAP ME21N

Purchase Order must be Approved ME29N (WRICE
We will Issue Purchase Order to Vendor/Supplier
We need to Print Purchase Order from SAP ME23N (WRICE
We will receive the Goods/Services MIGO ( Accou
We will receive the Invoice MIRO ( Accou
We will make payment to Suppler F110 / F-53 / F-5
We will do payment Reconciliation FF67 / FF_5
FI-MM Integration Accounting Entry
FI Accounting Entry
We maintain FI-MM Integration Configuration in [Link] OBYC
All OBYC Configurations are stored in Table T030
All OBYC GL Accounts are strictly Automatic Postings only.

Revision Points:
GL Master | Cost Center | Profit Center | Tables
Business Partner | Vendor | Tables
Accounts Payable Process | Tables
House Banks | Tables
Automatic Payment Program | Tables
Vendor Reports
Bank Reconciliation | Tables

Friday, May 30, 2025

Scenario: Create a Purchase Order for Fixed Asset Procuremen
T. Code for Creating Purchase Order: ME21N
Business Partner
BP Role: 000000 - BP General
BP Role: FLVN00 - BP Vendor FI
BP Role: FLVN01 - BP Vendor MM
BP Tables begin from BUT*
Vendor Tables begin from LF*
Table to connect BP to BP Roles:
Step 1: Create Vendor at MM Module level (Purchase Organiz
Extend the existing Vendor to Purchase Org…
Step 2: Create Asset Purchase Purchase Order
Step 3: Tables related to Purchase Order:
PO Header
PO Line Item
Saturday, May 31, 2025
Perform Goods Receipt Note: MIGO
In S4HANA, Material Ledger Activation is Mandatory…
In MM We create a Plant
IN CO We create Valuation Area
Plant is called as Valuation Area in SAP Controlling (CO)
For this ML Activation, we have to perform configuration…
For Asset GRN, Material Document is posted but Accounting D
While booking Asset Procurement with PO we have two optio
1. GR Valuated
2. GR Non Valuated

Perform Invoice Receipt: MIRO

Wednesday, June 11, 2025

Taxation:
PO# 4500000283
PO Header
PO Item
Material Doc Header
Material Doc Item
Logistics Inv Header
Logistics Inv Item

Posting Period: Accounting - FI Consultant

[Link]
Program (SA38)
Table
Posting period: Logistics - MM Consultant
T. Code (To Update)
T. Code (To Check)
 Taxation:
Client Specific
Country Specific / Legal Requirement / Localization
Two Types of Taxes:
1. Indirect Taxation
Purchases & Sales
Input Tax & Output Tax
Purchases (Input Tax)
1. Direct Purchases from FI Module
2. Order based Purchases from MM Module
Overall there are 3 Modules involved in Sales & Purchases:
FI
MM
SD
In any project, Taxation is part of 3 Modules… Not just FI…
Three Procedures related to Taxation:
1. FI Tax Procedure
2. MM Pricing Procedure
3. SD Pricing Procedure
 Thursday, June 12, 2025
Indirect Taxation:
Example 1: Purchase Tax (Inclusive Method)
Purchased Water Bottles from Pepsi Limited for INR 40000. Ta
Water Charges Dr..
Purchase Tax Dr…
Pepsi Ltd Cr..

Example 2: Purchase Tax (Exclusive Method)

Purchased Water Bottles from Pepsi Limited for INR 40000. Ta
Water Charges Dr.. (-)
Purchase Tax Dr… (<)
Pepsi Ltd Cr..

Example 3: Sales Tax (Inclusive Method)

Example 4: Sales Tax (Exclusive Method)

FI Tax Configuration:
Tax Accounting Entries for Purchases:
No of Tax Line Items in the Purchase entries
ONE Line Item… Purchase Tax
Step 1: Create Tax Procedure
Step 2: Create Condition Type
Separate Condition type for each Tax line item in Purchase Ent
- Purchase Tax A9PT MWST & D A D
One Common Condition type for Base Amount (No link to Acc
- Base Amount A9BT - &A B K
Step 3: Create Account Key
'- A9P 2 2
Step 4: Assign Condition Type & Account Key to Tax Procedure

Step 5: Assign Tax Procedure to Coun

IN - AP90
Step 6: Create Purchase Tax GL Acco
18100001, Tax Cat = Input Tax, Posting w/x Tax = Tick, Post Au
Step 7: Tax GL Account Determinatio
Rule | Posting Key | Account
Step 8: Create Tax Code
V0 = 0% Purchase Tax
V1 = 10% Purchase Tax
Step 9: Enable Tax settings in Tax Base GL Accounts
Expense GL Tax Category: - Posting without Tax:
Step 10: Post Vendor Invoice (Inclusive Tax 10%) Example# 1

Step 11: Post Vendor Invoice (Exclusive Tax 10%) Example# 2

 Friday, June 13, 2025
Purchase Tax on Purchase Order Invoice:
Define Business Place: S_AL0_96000
Maintain GR/IR clearing account with Account key WRX in T.C
GR/IR Clearing is a BS->Liability (Bal in Local CCY=Tick, OIM = T
Rule: General Modification | Valuation Modifier | Valuation
Posting Key: 86 & 96

MIRO: Invoice Simulation for Asset PO:

GR Document Number starts from 50*
IR Document Number starts from 51*
Logistics Invoice Document# 5105600921
Display Logistics Inv Doc [Link]: MIR4
1010000018
5100000001
6900000002
5105600921
[Link] for Display Document:
1. Accounting Document
2. MM Invoice Document
3. Asset Document
Display Asset Values: AW01N
Document Reversals:
Accounting Document
PO Invoice Document
Asset Document

Monday, June 16, 2025

AUC - Process: Asset Under Consutuction
CWIP - Process: Capital Work in Progress
We have two approaches for this…
1. With Internal order
2. Without Internal Order
3. With WBS Element
Internal Orders: It is a Cost Object
Cost Object is used for Cost Elements…
Cost Element is a GL Account
Only PNL GL Account can be a Cost Element
So far, we have posted entries to Cost Elements in the below L
1. We have used only Primary Cost Elements..
Cost Element (Expense) 01
Revenue Element (Income) 11

Cost Center:
Assets
Liabilities
Incomes
Expenses ( Opex )
Apple India:
Event for Launching New Apple 17 Series… Planned on 18 Jun
Activity / Task
1. Transportation
2. Rent for Hotel
3. Food Expenses
4. Gifts
5. Media Advts
6. Event Organizing Charges

Process steps:
1. Create Internal Order
2. Create Expense with IO
3. Internal Order Report

25 cars: 5000 * 25
125000
5 IN Hyd
3 In Bangalore
10 in Mumbai
7 in Chennai

Create Order Type:

Order Number Ranges:
 Tuesday, June 17, 2025
AUC Asset Capitalization:
Example: We are purchasing a used Laptop… for 10000 INR… S
we added new Screen
we did servicing
Total Cost/Value of Laptop
Step1: Purchase AUC Asset and Capitalize it….
- Asset Class
- Asset GL Account Determination
-Determine Depreciation Areas in the Asset Class
- Create AUC Asset Master
Step 2: Create Internal Order for AUC Asset..
- Book AUC Expenses to Order
- Create Settement Profile
- Create Allocation Structure
- Assign [Link] & All Str in KO02
Step 3: Settle Internal Order to AUC Asset..
- KO88 Order settlement
- Order to become ZERO
- AUC Asset to updte value
 Wednesday, June 18, 2025
AUC Asset (10000) -> Internal Order (5000) -> Auc Asset (1500
1 2 3 4 5
Settle AUC Asset to Main Asset…
AUC Asset for Laptop
Main Asset for Laptop
AUC Settlement From AUC Asset to Main Asset… (Two Step P
AIAB - Distribute
AIBU - Settle

Assignment:
1. Purchase an AUC Asset for 80000
2. Spend 12500 for Repairs with IO
3. Spend 8500 for Spareparts with IO
4. Spend 3000 for Service charges with IO
5. Settle IO to AUC (24000)
6. Check IO Report after Order settlement (0)
7. Check AUC Asset value (104000)
8. Create Main Asset
9. Settle AUC Asset to Main Asset (104000)
10. Check AUC Asset Value (0)
11. Check Main Asset Value (104000)
Next Topics:
Validations & Substitutions
Assessment Cycle
Distribution Cycle
Internal Orders (Real & Statistical)
Thursday, June 19, 2025
Cost Object:
Example 1: Book Rent Expense to Cost Center for 15000
Example 2: Book Rent Expense to Internal Order for 15000
Example 3: Book Rent Expense to CC & IO for 15000
Example 4: Book Rent Expense to CC & IO for 15000
Rent Head Office: 42100005
Cost Center 01: AP90011005
Internal Order 01: ORDER01
Real Object

Cost Allocations from Cost Center:

1. Assessment Cycle
Without Break up
2,500.00
Secondary Cost Elements
Example: We are all going to a Resort for 1 Day… (10 Member
Transport
Resort Booking
Food Expenses
Misc Expenses

Cost per Member = Total Cost / No of Members

25000 / 10
Per Head = 2500

GL
Cost Element
Primary Cost
Secondary Cost

Saturday, June 21, 2025

1. Assessment Cycle (KSU1)
Without Break up
Secondary Cost Elements
2. Distribution Cycle (KSV1) Configuration
Sender Cost Center
Sender Cost Element
 Receiver Cost Center
Receiver Cost Center
Receiver Cost Center

Monday, June 23, 2025

1. Assessment Cycle (KSU1)
Without Break up
Secondary Cost Elements
1. Assessment Cycle Configuration (KSU1)
Sender Cost Center
Sender Cost Element
Receiver Cost Center
Receiver Cost Center
Receiver Cost Center

Assignment:
1. Revise LSMW
2. Revise MYD
Sender Cost Centers
4 CC's (LSMW)
Sender Cost Elements
5 [Link]'s (MYD)
 Tuesday, June 24, 2025
Example for Assessment & Distribution Cycle:
Sender Cost Center:
Receiver Cost Center:
1. Cafeteria
2. Transportation
3. Gym Facility
4. Medical Facilities
1. Cafeteria / Canteen
- Rent
- Electricity
- Water
- Groceries
- Chef Salary
- Servant Salary
- Other Consumables

Sender Cost Center = Cafeteria H.O Common

Receiver Cost Center = Admin Dept
Receiver Cost Center = Finance Dept
Receiver Cost Center = HR Dept
Receiver Cost Center = Production Dept
Receiver Cost Center = Marketing Dept
Receiver Cost Center = Sales Dept
Receiver Cost Center = IT Dept
Receiver Cost Center = Transport Dept

Solution for the above:

Option 1: Assessment Cycle Method
Receiver Cost Center = Admin Dept
Option 2: Distribution Cycle Method
Receiver Cost Center = Admin Dept
- Rent
- Electricity
- Water
- Groceries
- Chef Salary
- Servant Salary
- Other Consumables

Configuration Pre-Requisites:
1. Cost Center Master
2. Cost Element Master (Primary & Secondary)
3. Cost Center Group
4. Cost Element Group
ACS
ACR
DCS
DCR
Bank Reconciliations:
House Banks
GL Accounts for Bank
Main Account *0
Sub Account *1 / *2 / *3 / *4
OIM & Non OIM
Post Automatic
Value Date
Incoming Payments: AR-> Customer… BP Customer ->Inv->Cr
Outgoing Payments: AP-> Vendor .. BP Vendor -> Inv->Cr.M
Bank Expenses
Bank Incomes
Execute Manual BRS one time.
Thursday, June 26, 2025
Electronic Bank Reconciliation:
Example 1: Bank Outgoing Payment:
Payment of 25000 paid to Vendor on [Link].2025
Payment Entry:
Vendor Dr..
Bank Outgoing Cr..
Bank Reconciliation Entry:
Bank Outgoing Dr…
Bank Main Cr…
MT940 Bank Statement Format...
Each Transaction is identified by TAG 61 & TAG 86…
:20:20250626
:25:218261726878865
:28C:4001
:60F:C250626INR30000,00
:61:2506260620D25000,00NCHKCHQ//54672983
:86:CHQ ISSUED TO ABC LTD
:62F:C250626INR5000,00

:20:20250627
:25:218261726878865
:28C:4002
:60F:C250626INR5000,00
:61:2506260620D8000,00NCHKCHQ//54672970
:86:CHQ ISSUED TO ABC LTD
:62F:D250626INR3000,00
 Saturday, June 28, 2025
Foreign Currency Valuation:
Company Code:
Company Code Currency:
Local Currency:
Foreign Currency:
As per Accounting Standards, We have to revaluate Foreign Cu
FCV is used for Balance Sheet Accounts….
FCV is exlcusively used for Balance Sheet Current Assets & Cur
Example 1: We purchased for 20000 INR from ABC India Ltd….
Vendor Liability
Not relavant for FCV
Example 2: We purchased for 10000 USD from XYZ LLC Ltd….
Vendor Liability
Relavant for FCV

We need to identify if we are making any Exchange Rate Diffe

OB09 [Link] we have updated Realized [Link] Loss & Gain G
During Customer & Vendor Payment.. We got [Link] Loss/Ga
Example:
Purchased from Vendor for 1000 INR on [Link].2025
Paid to Vendor INR 1000 on [Link].2025..
Transaction
Invoice
Payment
Difference
Invoice Accounting Entry:
Expense Dr… 1000 INR 1000 INR 12.50 USD
Vendor Cr.. 1000 INR 1000 INR 12.50 USD

Validations:
Checking something if is correct or not correct… / Allowed or n
Transaction Data…
Document Header
Document LineItem
Vendor Invoice - Local
Vendor Invoice - Import
Message Class: ZFI

Sunday, June 29, 2025

 Month End Activities
1. Posting Period Change
2. GR/IR Clearing
3. Depreciation Run
4. Month End Accruals
5. Order Settlement
6. Assessment Cycle
7. Distribution Cycle
8. Bank Reconciliation
9. AUC Settlements
10. Foreign Currency Revaliation
11. Petty Cash Reconciliation
12. Exchange Rate
13. Recurring Entries
14. Tax Reports/Reconciliations

Monday, July 7, 2025

1. FI-MM Integration - Material & Service
2. FI-SD Integration -
3. Taxation - WHT
4. Foreign CCY Valuation
5. AUC - without IO
6. APP DMEE
7. APP Check Printout
8. Dunning
9. WRICEF Objects
10. Inter Company
11. Document Splitting
Assignment

5. ACCT GROUP 1. NAME

1000ASSETS
2000LIABILITIES
3000INCOMES
4000EXPENSES

1* From Acct
11
12
13
14
15
16
17
18
19
20
21
 April - March
January - December
July - June
September - August

Apr-Mar
new Fiscal Year Variants, We will use SAP standard Variants..
K4
V3

Accounting
Day Period
31 10
 29 11
31 12
30 1
31 2
30 3
31 4
31 5
30 6
31 7
30 8
31 9

n the Current Month/Period only…

inancial Reports Periodically..
e TB, PNL, BS
be entered in Jan itself.. Before cutoff Date

vember 2024. Amount of 40000 INR

40,000.00
-40,000.00
-
g in 3 Countries:
Legal Entity
Legal Entity
Legal Entity
ons in each country:
Expenses
10,000.00
15,000.00
22,000.00

Consolidated TB/PNL/BS
d to write Accounting Entry:
to prepare Financial Reports (TB/PNL/BS)
per Local & Group Requirement
vember 2024. Amount of 40000 INR

40,000.00
-40,000.00

in a Ledger Book
rom SAP point of view..

Apple India Limited - AP50

 Jan 25 2025
Ledger 1 Country specific / Legal reporting r
1. INDIA
2. USA
3. SINGAPORE
4. MLAYSIA

Ledger 2 Group / Consolidation Reporting

1. INDIA
2. USA
3. SINGAPORE
4. MLAYSIA

SAP Standard.. We have no contro

Not SAP Standard… We have full c

Org Structure
1. Operating Concern
Leading Ledger 2. Controlling Area
Leading & Non LeadingLedg3. Company Code
 Non Leading Ledger
Leading Ledger Fiscal Year Variant: Apr-Mar / Jan-

Create FYV
Assign FYV to [Link]

Accounting Entry 2
Customer Dr
Sales Cr..
ng Entry
is required

ccounting
n ECC & S4HANA
 These are overview only.. Basic Understanding
All these are explained indetailed
In a week, We will switch to new application
You can take SAP access from Next week
Once we post one entry
These I am not uploading because of Audio issues..
They are not clear
Tomorrow I will connect only for Doubts clarificatin only with
Today's I will share
I will upload All tomorrow the ones with Audio

Baseline Configurations:
Post a Document
Reports
Trial Balance Upload

ctly 1:1
Audit Data is submitted 31st Dec 2024 (Posting Date)
31st Dec 2024 (Posting Date)
Audit Data is submitted 31st Dec 2024 (Posting Date)

Local Group
Apr-Mar Jan - Dec
Jan - Dec Jan - Dec
July - June Jan - Dec
Jan - Dec Jan - Dec

Fiscal Year Variants

Apr-Mar F1
Jan - Dec F2
July - June F3

BPC / SAC

1 Hour Task
 2. Group Reporting

2. Non Leading Ledger

th Leading Ledger
with Non Leading Ledger

SAP Project Approach

[Link] 1: Apple India
[Link] 2: Apple USA
[Link] 3: Apple Singapore
Same Company
Controlling Areas: 1
Operating COA: 1
Reporting Requirement:
Local:
Group:
 60,000.00
-60,000.00

40,000.00
-40,000.00

50,000.00
-50,000.00

SAP FICO
FI CO
FI CO
FI CO
Description Count
Apple India Pvt Ltd 1
Apple India Pvt Ltd 1
 - -

counts
r Alternative COA | Group COA
al Optional
ative A/C Group A/C
Description Count
Apple Operating COA 1
- -

CO
Cost Element
PNL Accounts
-

PNL Accounts
Incomes = Revenue
Expenses = Cost
Cost Element or Revenue Element
Actual & Plan Variance
FI CO
Exp is 1000 Cost is 1000
Exp is 1000 Cost is 1000
Rent is a G/L Account Rent is a Cost Element
GL Exp is 1000 Cost is 1000

Description Count
2

Local Reporting
Different
12 Months Cycle
IAS
Apr 01 -Mar 31
FYV = V3
Financial Year / Reporting Year

[Link]
[Link]
[Link]
[Link]
13 to 16 [Link]

ed to create
e need to create
nt & one Posting Period Variant can be assigned to Company Code d
d One PPV directly to the Company Code..
YV and PPV to the Company Code along with the Non Leading Ledge
Ledgers..
 Available in ECC Only
Available in ECC & S/4 HANA

mplemented/Activated Financial Accounting

lemented/Activated Financial Accounting (New)

th "0L" code in SAP… (Both ECC & S4HANA)

Table
GLT0
FAGLFLEXA
ACDOCA
in 40 Countries

ple require? 1
s Apple require? 1

ctions are recorded along with Company Code Strictly…

It will be recorded/updated/saved/stored in Database Tables.
osted, We need to prepare Reports…
3 Entries
4 Entries
 3 ENtries
2 Entries

Ledger Description Ledger Code

Non Leading Ledger 1 NL
Leading Ledger 0L
Non Leading Ledger 2
Non Leading Ledger 3
Non Leading Ledger 4

l for a Company Code..

Local/Company Code Currency
Group Currency / Local Currency 2
Hard Currency/ Index Based Currency

we should use SINGLE Controlling Area for all the Company codes in
or all the company codes, the below conditions must be fulfilled.
count must be used by all the company codes
ust be used by all Company codes in the Leading Ledger
ve two options…
a for all the company codes
area for each company code
for Controlling Area:
as Controlling Area Currency Currency type = 30

e TWO Currencies:
This is assigned in the Company code configuration
This is assigned directly [Link] level in ECC…
This is assigned from Controlling area directly in S4HANA…

10 This is picked up from [Link] (OX

30 This is picked up from Client (SCC4
om Company code to Company Code

l Company Codes

Structures Document signed off/Approved.

 Client is US Based
Operations in 5 Countries
Org Structure from FICO side
? 5 Company Codes
? 1 Controlling Area
? 1 Operating Concern
? 2 Ledgers (Leading & Non Leading)
? 2 Currencies (Local & Group)

w GL as by default.
e New GL Functionalities.
Accounting Entry in SAP
ng Entry
t Splittings in SAP:
 G/L Accounts
Vendor Accounts | Customer Accounts | Fixed Assets Account
nt Types)
All Accounts
Fixed Asset Accounts
Customer Accounts
Vendor Accounts
Material Accounts
G/L Accounts

e Exclusively for Sub-Ledger Accounts:

Invoice | Credit Memo | Payment | Down Payment
Invoice | Credit Memo | Payment | Down Payment
Purchase | Sale | Transfer | Depreciation
Receipts | Issue

entered or applicable for Sub Ledger during Posting.

Customer/Vendor/Asset/Inventory
t Types
 PRCTR = PC
Main Ledger PC
Main Ledger PC
INVOICE

Sub Ledger -
Main Ledger PC

Main Ledger PC
Main Ledger PC

INVOICE

Main Ledger PC
Sub Ledger -

Main Ledger PC
Main Ledger PC

INVOICE
Sub Ledger -
 Sub Ledger -
INVOICE
Sub Ledger -
Sub Ledger -
d to understand first:
/ Accounts Receivable / Buyer
Reconciliation Account

Main Ledger
Accounts Receivable
Accounts Receivable
Accounts Payable / Seller / Supplier
Reconciliation Account

Main Ledger
Accounts Payable
Accounts Payable
try in SAP..
ed with Posting Keys
Accountinf Entry
meric Key
ve different Posting Keys in SAP..
Debit PK Credit PK
40 50
01 to 09 11 to 19
21 to 29 31 to 39
70 75

ns two Views in SAP.

n General Ledger View only of an Accounting Document

e items (Dr or Cr) Can be Blank in PRCTR field.
Line items (Dr & Cr) must be filled with PRCTR filed with [Link]
write sub-Ledger Account (Cust/Ven)
e will write Reconciliation Account ([Link] / [Link])

Financial Statements:
1. Trial Balance
2. Profit & Loss Account
3. Balance Sheet

ements with Main Ledgers only…

 irectly in the Financial Statements
ial Statements using Reconciliation or Control GL Accounts.
apply/fill Profit centers in Sub-Ledgers Line Items in a Document

(FI-MM Integration)
Sub Ledger -
Main Ledger -

ofit & Loss Statement 3. Balance Sheet

ports at Company Code Level
 Our Company: Apple India Limited (AP70)
1. Mobiles AP70
2. Laptops AP70
3. Desktops AP70
4. Tablets AP70
5. Accessories AP70
6. Servicing AP70

cument

DEBIT CREDIT
5,000.00
5,000.00

dit Total is Equal or ZERO

must update Profit Center:
Amount ([Link] Level) PRCTR (Case 1)
5,000.00 -
-5,000.00 -
-

Amount ([Link] Level) PRCTR (Case 1)

 5,000.00 -
500.00
-5,500.00 -
-
Entry, System will treat it as Data Entry View
nvert the Accounting entry into General Ledger View.
m checks If PRCTR is filled up in all the line items
RCTR level
e satisfied entry is posted. Otherwise, Error messages will be given t
ctionality, System tries to apply PRCTR whereever possibe based on

5,000.00
-5,000.00
5,000.00
-5,000.00

TB, PNL, BS

Mobiles | Laptops | Tabs | Accessories

 Mobiles | Tabs | Accessories | TV's
Consulting Services | BPO Services | ITES Support
Consulting Services | BPO Services | ITES Support

Airtel | Jio | Vodafone

es 120000 INR

Screens for 40000 INR

customers for 300000
upplier for Laptop Chargers 75000 INR
Tata Motors Limited PRCTR
Tata Nexon, P,D,EV Car
Tata Safari Car
Tata Nano Car
10Less than 10

SUV Cars
Sedan Cars
 Commercial Cars
Passenger Cars

Salary to staff
Rent
Garage

Tata Tyre Tata Purchased tyres from MRF

MRF Tyre
Profit Center Segment
Less than 30 Less than PRCTR

AXIS Bank SBI Bank

3 [Link]
I don’t know

????
Trained Candidate
Experienced Candidate

very topic
Products/Profit Centers
Mobile Phones | Ear Buds | Tablets | Smart TV & Audio | S
Make Up | Skin Care | Hair Care
Milk | Chocolates | Sweets | Spreads | Beverages
Commercial Vehicles | Passenger Vehicles | Electric Vehicles |
Sugar | Molasses Sales | Jaggery
Tyres | Toys | Sports Equipments | Paints | Winter Coats
Tooth Paste | Tooth Powder | Tooth Brushes | Mouth Wash |
Kitchen Cookware | Induction Stoves | Cookers | Kitchen appl
Colors | Printers | Chemicals
Fans | Geisars | Pumps | Lights
Air Conditioners | Chillers | Boilers | Refregirations | Heat Pum
Wires | Swith Gears | Lights | MCB's
AI's | Private Cloud | Storage | Super Computing | Networkin
Cameras | Gaming | TV | Audio
Bikes | Scooters | Spare Parts | Services
Trucks | Buses | Defence Vehicles | Power Solutions | Service
Agricultural Products | Construction | Consumer Goods | Fenc
Transmeters | Rador Receivers | Homeland Security systems |
Over the Countr Medicine | Prescribed Medicine | Active Phar
Bisciuts | Snacks | Atta
Digital Marketing | Cloud Infra | Talent Mgmt | Cyber Security
Mobile Networks| Broadband | DTH
Footwear | Clothing | Sports Equipment | Snacks
Refregirators | Wahing machine | microwaves
TV | Mobile | Refregirator | Wahing Machines
Wall Clocks | Smart Watchs | Wrist Watches | Classic Watche
Bricks | Mixes | Components | Valves | Plugs | Refactory | He
Bisciuts | Cakes | Bread | Nutricious Bars | Dairy
Kithen Appliances | Clothing | Gifts | Furnishings
Pet Food Supplies | Baby Care Products | Organic Foods | Hea
Trucks | Buses | Financial Services
Mobiles | Tabs | Electronic Gadgets | Bags | Wellness Product
Water Purifier | Vaccume Cleaner | Air Purifier
Diapers | Wipes | Feeding range | Toys
Cakes | Chocolates | Bisciuts | Candies
Turning | Machines | Grinding| Gear Cutting
Consumables | Machines | Hand Tools | Accessories
Chairs | Tables | Storages | Sofas
Lighting | Electrical Systems | Transmission Components
Laptops | Mobiles | Chargers | Earphones | Tabs
Clothing | Athletic Shoes | Accessories
Aircraft Engines | Drones | Missiles | Cyber Security Solutions
Hair Care | Skin Care | Baby Care | Home Care | Health Care
Washing Machines | Laptops | Monitors | AC | TV
Clothings | Shoes | Accessories
 Tractors | Combine | harvestors | Sprayers
Air Purifier | A.C | Heater | Fans | Wires Swithes
Medicines | Vaccines | AH products | Medical Appliances

eports

of Apple India (AP70)

Total Mobiles
400,000.00 250,000.00
300,000.00 180,000.00
500,000.00 300,000.00
50,000.00 40,000.00
30,000.00 10,000.00
50,000.00
PNL Statement
Total
DEBIT CREDIT
300000 500000
50000 30000
 50000
130000
530000 530000
We have 1000 INR Today
Vegeatables
500
250
350 Profit

Jan Total Feb Total

-50,000.00 -70,000.00
30,000.00 40,000.00
-40,000.00 -50,000.00
5,000.00 10,000.00
-8,000.00 -14,000.00
63,000.00 84,000.00
- -
Mar-Mob Mar-Lap
220,000.00 80,000.00
100,000.00
try is updated with PRCTR, we have Document splitting, Default Pro

Baseline Configuration and Posting of an Accounting Documen

Verify Basic Reports Like: GL Line Item, GL Balance, Trial Balan
How to use SAP GUI
How to use SAP FIORI
You are able to create a company code and post Accounting D
without any Errors in 60 Mins

If I get any company name from someone, Am I able to do it in

What mistakes/errors you are getting during your practice

If someone is aking a Doubt/Question, Are we able to Underst

 1. Business Requirements/ Requirement Gatherings / Worksh
2. Business Blue Print / Solution Design Document
3. Key Data Structures
4. Current Business Process
5. Proposed Business Process
6. FIT-GAP Analysis
7. Standard Process/Functionality
8. Custom Functionality / WRICEF/RICEFW Objects

Business Scenarios in each Process/Module

GL -
AP -
AR -
Cash -
Bank -

y Code
Apple India Limited
 Mobiles | Laptops
India | USA
IAS | IFRS

ore Baseline Configuration begins in any Project.

Solution Design Document (SDD)
ent (KDS)
d by FICO Consultant.
 by 3 Digit Numeric Key (Provided by Basis Consultant)
use Development System for below TWO Activities:
ne / Business Process) Client# 100
ntain only Configutation Data
will have impact on the config is created
/Testings in Dev 100
ss) Client# 200
Configurations.
Dev 100 to Dev 200 Using SCC1 [Link]
d Post Transactions to do the Unit Testing in Dev 200
 p?sap-client=100&sap-language=EN

c/ui2/flp?sap-client=100&sap-language=EN

c/ui2/flp?sap-client=100&sap-language=EN

uration, System will prompt a Customizing Transport Request Numb

our Configurations are always with Customizing Request.

tain all our Configurations in Dev-100 Client.

t allowed.
e Dev-200 Client.
00. But no config is maintained in Dev-200.
ny Config in Dev-200.
to strictly maintain config in Dev-100 only.
-200, we must copy the configuration from Dev-100 to Dev-200.
v-100 to Dev-200 is called as Client Copy.
Dev-100 to Dev-200. We will use [Link] SCC1.
llow below steps.
1. Login to Dev-100, Copy the TR Number.
 2. Login to Dev-200, Open [Link] SCC1
3. Put the TR Number copied from Dev-100 and Click on Copy.
4. After clicking on Copy, All the Config from TR will come to D

s 886655
ementation Project
any as a Fico Consultant

ng into Apple SAP System.. Not Wipro SAP System

id may not be My Employee ID
id will be either "Ajay" or "Akumar" or "KumarA" or "FIUSER"

onsultant, we may join in below Two Company categories..

Employee of Apple.. Proving SAP F
Employee of Wipro… Providing SA

O Consulting Service in below Scenarios.

User Area:
the below Activities.

the below Acitivities

, We have two Options.

For End User Activity we use above two options.

Customzing TR Number

200

mpany
 Creating Configuration & Creating a TR
Complete all Baseline Config & Perform Consistency Check
Create Master Data
Create Transaction Data
Generate Financial Reports and Validate
ractice: AP80

mpany

count
n-Dec)
ing Ledger)
nt (Jan-Dec)
ing Ledger)
ng Ledger)

/ Vendor

cument Splitting

[Link]
unting

Code:
cument
Done
Yet to be created
1. GL Master Data
2. Profit Center Master Data
3. Cost Center Master Data

Capital: INR 800000 Transaction date is [Link].2025

G/L Account Amt: INR (00) DC
Cash 800,000.00
Capital -800,000.00
 -

4 AP90
2 01/02/03

AP9001 KE51 [Link] is used to Create Profi

AP9002 KCH2 [Link] is used to Create Pro
AP9003
AP9004

m DC(00)
er DC(00) or LC(10)

all FI transaction.
78
80

tion Currency : 00
de Currency : 10
ncy 2 : 30
on Exchange Rate:

Our [Link] CCY is INR

Source
INR
1000

USD
1000

INR

R for Local reporting purpose

USD to INR
 FC * [Link] = LC
LC / [Link] = FC

FS00
Asset (1*) 10000001
Liability (2*) 20000001
on Today's Date
March Month = March Period
03 = 12
03 = 03

F-02
OB52
OBC4
OBA7
FBN1
 FB03
FAGLL03
FAGLB03
S_PL0_86000030
[Link]

/N/UI2/FLP

will be updated/stored/saved in the Table.

nting Tables:
Accounting Document Header
Accounting Document Segment

General Ledger: Actual Line Items

Universal Journal Entry Line Items
to use [Link]: SE16N
stomization
TWO Views:
Only Leading Ledger Data
All Ledgers Data (Leading & Non Le

nt Activities

2. QAS
UAT & Training
 March - 10th 2025
Live Date
provide Hyper Care Support. (1 to 3 Months)
ect will be moved to Support Team (Handover to Other Project Team
PRD system to Client on 10th March 2025..
Live Date..
o-Live Date?

tion in PRD System..

posted?

Day Entries in SAP from 11th March 2025..

stomer ABC amount of 20000….

AP to clear Outstanding Invoice in Customer Account..
O/S entries in SAP as on 11th March…

15000 to Vendor ZYZ…

SAP to clear Vendor o/s
entries in SAP as on 11th March…
system to Client, We must upload all Legacy Data…
Open Data as on Go-Live Previous Month
March - 2025
Feb - 2025
alances in SAP PRD..
nth = Opening Balance of Next Month
onth = Closing Balance of Previous Month

we need in SAP PRD….

nce will come from Feb-2025 Closing Balance
RD system in March 2025 only..
is not recorded in SAP.
b-2025 is recorded in Oracle/Tally/JD Edwards/MS Dynamics
ore SAP, is called as Legacy System.
will be Oracle
Migration from Oracle to SAP
esponsible for moving Legacy Financial Data…
a with the help of Trial Balance.
Daily /Weekly / Monthly Basis ?
Trial Balance…
Feb-2025 to upload March-2025 Opening Balance
 Financial on a specific Key Date..
Working Day
on 5th of Every Month…
h March 2025.
B to SAP FICO Consultant only on/after 05th March 2025.
h 2025.
n 10th March 2025.
n a daily basis.
March 2025.. There are daily business transactions..

ared from.. SAP

from March 01 till March 31
inning till Go-Live Date.. This is called as Catch-Over Period

. We need to understand below Two Terms.

28th Feb 2025
01 to 10 March 2025
arch 2025..
 Create | Change | Display
Create | Change | Display
Display

created one Accounting Entry...

posted.
try what we created in the system..
 over Activity.
of Account Level.
ng from Legacy system to SAP System.

have 520 G/L's.

SAP System G/L
Rent - 40000001
L's in SAP..
460 G/L's manually in a Project?
? Manual or Upload?
e use?

d G/L's?

Migration Cockpit

ding Legacy Master Data in SAP…

System Upload Template
ECC & S/4HANA Created by FICO
ECC & S/4HANA Created by ABAP
S/4HANA till 1909 Provided by SAP
 S/4HANA from 2020 Provided by SAP
/4 HANA 2023 Version…
er in the System.. We must use MYD Tool.
Master Upload Template provided by SAP.
plate, Update the G/L Details, Upload the Template…
ft Excel Skills.
creen.

ains two segments

SKA1
SKB1

separate projects
 Manual Creation with [Link] KE51

CEPC | CEPC_BUKRS
Migrate Your Data
[Link]

MYD
LSMW

FS00
oad File/Template/Format. We need to pick the appropriate fields w

SHDB [Link]
 use Ctrl Y on key board.
10000002 G/L Account Number
AP90 Company Code
LSMW 01 G/L Account Short Text
LSMW 01 G/L Account Long Text
X Indicator: Account is a balance she
1000 G/L Account Group
INR Account Currency
001 Key for sorting according to assign
G001 Field status group
m LSMW screen to Excel,,,
rmat/Template
cel Formula…
= TRIM select the data
using Flat File Format...
File (.TXT) Format.

Plan/Monitor all the Expenses.

ounts only..
ccount must be treated/created as a Cost Element
ments..
2. Secondary Cost Element

or Head Office
15000
-15000
or Mumbai Office
12000
-12000

My Salary = 90000 INR

15000 20000
4000 5000
8000 8000
5000 6000
2000
3000
4000
41000

Cost ? 3 Employees A , B, C (10000, 1200

Cost ? 2 Employees X, Y ( 9000, 7000) 20
Cost ?
Cost ?
Cost ?
Cost ?
Cost ?
 Cost ?
Cost ?
Cost ?
Cost ?

do the Planning & Budgeting at the beginning of Financial Year

t Center is Mandatory….
nter is Mandatory…
nter & Profit Center:
reate Cost Center..
center, Profit center is updated by default from Cost center master.
ost center will become Mandatory byfault
pense GL's as Cost Elements.
ect will become Mandatory.
Objects.
, we need to choose GL Account Type..
C
Only FI or Accounting
Both FI & CO or Accounting & Cont
Only in Controlling or CO
 ounting it is Expense, In Controlling it is Cost
ccounting it is Income, In Controlling it is Revenue

GL Account & Cost Element are Different.

GL Account & Cost Element are same.

BKPF
BSEG
COBK
COEP

rimary Cost Elements, System will generate TWO Documents

Accounting (FI) Controlling (CO)

GL Account Cost Element
GL Account Cost Element
ant on Cost Object.

Accounting Entry is not possible without Basic CO..

Product Costing | Profitability Analysis

0 today
? 70000
? 230000
180000
20000
10000
20000
?

KS01
efore creating Cost Center.
Department wise Cost Center:
 Finance Dept Laptops Finance Dept Servicing

2. Laptops 3. Servicing

Clature for Cost Center:

er code.
[Link] AP90
PRCTR 01
Dept 1*/2*/3* (1001/2001/3001)
Apple India Mobiles Finance Dept Hyd
Apple India Laptops Finance Dept
Apple India Mobiles Finance Dept BGL
OKEON

Finance Cost Centers

Admin Cost Centers
Logistics Cost Centers
HR Cost Centers
 PRCTR
15,000.00 AP9001
-15,000.00 AP9001

PRCTR
15,000.00 AP9001
-15,000.00 AP9001

sing [Link] F-02

e FB03
… (Menu->Environment->[Link]-> Accounting Documents
CDOCA, BKPF, BSEG, FAGLFLEXA
OBK, COEP
using [Link] KSB5

posted sofar…
cuments using below G/L's
 GLL03 / FBL3N GUI Report
AGLB03 / FS10N GUI Report
l Ledger FIORI Report
FIORI Report

ation [Link] KS01

CSKS
KSB1 / KSB1N
KP06
port (Act vs Plan) S_ALR_87013611
OKEQ
EWCT

be converted from one currency to other currency

tries will be converted from one currency to other currency

mparision:
Plan Varaiance (Act-Plan)
500 -324.11
nd Post below TWO Documents:
fit Center is Mandatory
t Center is Mandatory

idation using currency USD

eporting
n Accounting Standards (IAS) as per April - March Financial Cycle
ation IFRS as per January - December Financial Cycle
w listed Products.
3. Tablets 4. Accessories 5. Watches 6. Servicing
their Financial Statement like TB, PNL, BS.
ducts as Profit Centers.
lanning costs at Department wise.
rtments
man Resources 3. Purchasing 4. Admin 5. Sales 6. Production 7. L
uct specific
l create Cost Centers.

Apple Organization Structure

Client ONE Client
Operating Concern ONE Operating Concern
Controlling Area ONE Controlling Area
Company Code MULTIPLE Company Code
Chart of Account ONE OPERATING COA
Fiscal Year Variant TWO FISCAL YEAR VARIANTS

P from Baseline Configuration:

Two clients… One for Config, One for Testing

Two clients… One for UAT/Training, One for Mock/Pre-Produ
One Client... Real time day to day Business Transactions.
ssignment.
OX15
OX02
OX16
g COA)
OB13
OB62
OBD4
OB53
& Non Leading)
OB29
o. Code (Leading) OB37
o. Code (Non Leading) FINSC_LEDGER
ding & Non Leading)
Leading) OBBO
Non Leading) OBBO
OBBP
eading ) FINSC_LEDGER
OB52
OB52

OBC4
Co. Code OBC5

OBA0
erances OBA3
OBA4

plitting S_ALR_87008943

OKKP
OKKP
OKKP

0KE5
OKKS

S_ER9_11000156

OBYZ
OBBG
FINS_CUST_CONS_CHK_P
 OBA7
FBN1
OKEON
KCH2
OB52
OB08
EWCT
FS00 / LSMW / MYD
KE51 / LSMW / MYD
KS01 / LSMW / MYD
F-02
FAGLL03
FAGLB03
S_PL0_86000030

Purchases Accounts Payable

Sales Accounts Receivable
Balance Sheet
Liabilities Assets
Accounts Payable Accounts Receivable
Purchased but Money not pSold but Money not received
Customer Accounts Vendor Accounts
Account Group Account Group
Sales Purchases
Cash Sales Cash Purchase
Credit Sales Credit Purchase
Domestic Sales Domestic Purchase
Export Sales Import Purchase
Employee Sales Employee Purchases
Intercompany Sales Intercompany Purchases
Intracompany Sales Intracompany Purchases
FOC Sales FOC Purchases

FI Process

End User Activity Vendor

End User Activity Invoice | Credit Memo | Advances
End User Activity Line Item | Balance | Ageing | Pay

FI Process
 End User Activity Customer
End User Activity Invoice | Credit Memo | Advances
End User Activity Line Item | Balance | Ageing | Pay

of the Purchases & Sales are based on Orders..

ase Orders

MM Module 90%
Module 90%

ers (FI-MM Integration) P2P Cycle

-SD Integration) O2C Cycle

yment (FI-MM Integration)

MM
 MM & FI
MM & FI
FI
FI
D Integration)
SD
SD
MM & FI
SD & FI
FI
FI

things.
nventory
penses
x applied on it.

Taxes are of Two types:

1. Direct Taxes TDS/WHT
2. Indirect Taxes VAT/GST
 Mode of Payment:
Cash Payment
Bank Payment -> Check / Transfer

Payment 100
Payment 100

e upload in SAP

Account Number Balance in LC

 10001001 50,000.00
10001002 30,000.00
10001003 20,000.00
10001004 40,000.00
10001005 30,000.00
10001006 20,000.00

20001001 -90,000.00
20001002 -40,000.00

30001001 -80,000.00

40001001 20,000.00
-

ng live in March 2025..

March 2025
February 2025
ata from Client/Business/User in the form of Trial Balance
wise closing Balance for the Month end
Account Values
s based on above Highlighted Blue color from TB.
we need detailed break up for the TB Balance
ONE SIDE of the ACCOUNTING ENTRY
need both sides (Debit & Credit)
esenting either Debit or Credit. (Only one side)
P, we need to pass Journal Entry / Accounting Entry.
s or Technical Accounts for uploading TB into SAP.
need DEBIT & CREDIT…

Rent
Cash
tting Account also..
ng will represent Credit..
ng will represent Debit..
tting Account as Take Over Account…
Single Take Over Account as below…
80001001

Invoice | Credit Memo | Payment

 Invoice | Credit Memo | Payment
Vendor Master & Customer Master
Business Partner -> Vendor Master & Customer Master

[Link]: FK01 / XK01 / MK01

nfiguration:

Vendor A/C Groups

conciliation G/L Master

[Link]: BP
nfiguration:
mber Ranges
uping & Assign [Link]
egration (CVI)
 Vendor A/C Groups
conciliation G/L Master

eturns or Adjstment)

ttles from Bislery on 05th Apr 2025 for 30000 INR.

BP = Business Partner (Mandatory in S4HANA)
a the below config is mandatory at client level..
Create Vendor Account Group OBD3
Create Vendor Account Number Ranges (Ext) XKN1
Assign Vendor [Link] to [Link] OBAS
Create BP Number Ranges (Int) BUCF
Create BP Grouping & Assign BP No. Range SPRO
Define Number Assignment for Direction BP to Vendor (CVI) SPRO
a the below Master Data is mandatory at company code level..
Create [Link] Reconciliation GL FS00
ndor Master Data - BP
Limited
1871
1871
r Invoice: F-43
reating Invoice
GL FS00
Profit Center KE51
Cost Center KS01

[Link] or Adjustment)

Amazon on 05th Apr 2025 for 30000 INR.

mer) BP = Business Partner (Mandatory in S4HANA)
na the below config is mandatory at client level..
Create Customer Account Group OBD2
Create Customer Account Number Ranges (Ext) XDN1
Assign Customer [Link] to [Link] OBAR
Create BP Number Ranges (Int) BUCF
Create BP Grouping & Assign BP No. Range SPRO
Define Number Assignment for Direction BP to Customer (CVI) SPRO

na the below Master Data is mandatory at company code level..

Create [Link] Reconciliation GL FS00
stomer Master Data - BP

mer Invoice: F-22

reating Invoice
GL FS00
Profit Center KE51

Transaction Amount
Invoice 01 -50,000.00
Returns 01 10,000.00
Invoice 02 -35,000.00
Returns 02 5,000.00

Transaction Amount
Invoice 01 50,000.00
Returns 01 -10,000.00
Invoice 02 35,000.00
Returns 02 -5,000.00

PK 40
PK 31

PK 31 From whom we purchased?

PK 40 What we purchased?
First
GL GL
AP Vendor
AR Customer

Amount
100
100
100
100
100
100
100

FI Invoice MM Invoice
VEN = KR RE
CUST = DR
FI Adjustment
VEN = KG
CUST = DG
Customer
Outstanding
Receivable
Positive Debit Balance
 We need to receive the Payment
We need to make the Payment
h below two modes..
Daily Reconciliation
Daily / Weekly / Monthly Reconciliation
ts are subject to Reconciliation on a timely Basis.
Accounts the below Functionalities must be set up..
For all Cash related Transactions..
For all Bank related Transactions..

s & Cash Payments..

Cash Journal functionality to use Cash Postings..
d in Cash GL Accounts.
1000
5000
45000
41000
guration:
 in 23P3 23P1 Server

Petty Cash or Cash Journal

House Bank
Accounts for their Business Transactions..
nt Accounts..
Bank Accounts.. (There is no limit)
k Accounts in the below Banks…
We have 2 Accounts..
One in HiTech City Branch
One is Electronic City Branch
House Bank
Account ID
 8 INR Apple India Limited
Y BRANCH
7 INR Apple India Limited
We have 1 Account…
Pune Branch
House Bank
Account ID

2 INR Apple India Limited

We have 3 Accounts.
One in Jubilee Hills Branch
TWO in Silk Board Branch
House Bank
Account ID

INR Apple India Limited

INR Apple India Limited

USD Apple India Limited

ank Accounts.
minimum 3 types of G/L Accounts for BRS Purpose.
1*0 G/L Ending with 0
1*1 G/L Ending with 1
1*2 G/L Ending with 2
Main Incoming
11201010 11201011
11201020 11201021
11201030 11201031
FI12 or FI12_HBANK
HB01 Configuration
HB01 Configuration
FI12 | Manage Bank Account FIORI
HB011 Configuration
HB011 Master Data

s, we must strictly use BANK INCOMING & BANK OUTGOING G/L's o

nly during BANK RECONCILIATION Postings based on the Bank State
Payment

F-43/FB60 -80,000.00
F-41/FB65 10,000.00
F-53/F-58/F110 70,000.00
-

Water Expenses (GL) CC->PC

Pepsi Ltd (Sub-GL) PC ([Link])

BS Item Asset
PNL Item Expense
Our Usage
Sales

Vendor (Sub-GL) PC ([Link])

Water Expenses (GL) CC->PC
 Pepsi Ltd (PC from Invoice)
Bank Outgoing (PC from Pepsi Ltd)
litting

BP -> Role 000000 & FLCU00

Customer 80,000.00
Sales -80,000.00

mo: F-27
Sales 10,000.00
Customer -10,000.00

Bank Incoming 70,000.00

Customer -70,000.00
[Link]/sap/fix/externalViewer/#/detail/Apps('F0770')/S30P

Customer & Vendor

Customer & Vendor
Customer & Vendor
Customer & Vendor

Currencies

Document CCY Local CCY - INR

Not Fixed Fixed (DC->LC)
-30,000.00 -30,000.00
30,000.00 30,000.00
- -

Document CCY USD Local CCY - INR

-10,000.00 -800,000.00
10,000.00 810,000.00
 - 10,000.00

. LC Value / [Link]
. FC Value * Ex. Rate

Rate for each Currency Pair..

Rate is 80 April 20. 2025

Indirect 80
Direct 80

e use Exchange Rate Type: M

Table: TCURR

ccounts: OB09 Maintain for all Open Item Based GL Accounts

 PNL - Expense
PNL - Income

PNL - Expense
PNL - Income

by default Open Item Management.

Code:
Client Name) Example: Apple, Lenovo, Pepsi…
Apple
& Two Company Codes (OX02) in TWO Different Countries...
Apple India Apple USA
AP10 AP20
AP00 AP00
gurations in the same sequence which was used previosuly…
t have Company Code.... It is a Client Level Setting.. Create one entry & Ass

AP10 PASS
AP20 PASS

ps & Financial Statements (PNL & BS)

 FINANCIAL STATEMENT VERSION (FSV)

d based on FSV Configuration..

rsion OB58
rsion FSE2

Balance Sheet:
Assets:
i. Fixed Assets
ii. Current Assets
iii. Investments
iv. Loans & Advances
v. Sundry Debtors
vi. Inventory
vii. Cash Balances
viii. Bank Balances
 Incomes

t in SAP, The Document Type & GL Account play key role in [Link]

utput of BS Accounts only.

count Groups
ur [Link] (Test Run Only)
e [Link] is Productive Tick Box Field)
ld [Link])
Co. Code)

Here We will create GL Master

Here We will Exteng GL Master

ared with Cient

GL Mapping Data
follow below two cases
ccount only at COA Level
Account to Company Code
ccount at Assign it to TWO Company Codes in the single upload
 BS Account, CREDIT BS Account

PNL Account, CREDIT BS Account

BS Account, CREDIT PNL Account

Box B (Bus Tran)

1 & 2 & 4 (Item Cat)
123
24

F-02
nt Asset or Current Liability)

F-02
& Non Leading) GCAC
FB01L
FB08
Payment without Print out F-53
F110

House Bank Bank Country

HDFC IN

4 Bank's (12 GL's)

4 House Bank's
4 Account ID's
ay 2025
[Link] DEBIT
-60,000.00 20,000.00
April Balance Payment & [Link]
alance + Debit + Credit
Vendor Transaction Tables:
BKPF | BSEG | FAGLFLEXA | ACD
BSIK (Open Items) | BSAK (Cleared

Current GL New GL
Deomestic Vendor Foreign Vendor
-10000
-20000
-30000

-10000
 -20000

F-53 (No config) F-58 (Config - House Bank, A/C ID,

F110 (Config of FBZP, House Bank, A/C ID, Check Lot, Doc Type
ript/Test Data
e (Without Printouts) for single invoice in Local Currency.
FBZP - AUTOMATIC PAYMENT PROGRAM CONFIGURATION:

AP80
 Singapore
ments of AP90 Invoices…
ments of AP80 Invoices…

Vendor Payment
AP90
35000
Paying [Link]

ript/Test Data
e (Without Printouts) for single invoice in Local Currency.

Form
FFOUS_C" used in Payment Method in Country
IN C
 Form

xecution: F110

d by TWO Key Fields..

Settlement data from payment program

Processed items from payment program
Acounts blocked by payment proposal
Payment Medium File
 F110.

on Guide -> Financial Accounting -> Accounts Receivable and Accoun

e APP - Without any Errors… (Proposal & Payment)
e APP - Without any Errors… (Proposal Only)
e APP - Without any Errors… (Proposal Only)
te APP - Look at No of Payments (Based on Invoice & Common for a
e APP - Separate Payment Document based on Profit Center
nt Method in Invoice Document ?
ck in Invoice Document ?
unt in Invoice Document?
GL in APP ?
Account in APP Proposal ?

-35,000.00 Invoice
10,000.00 Payment 1
8,000.00 Payment 2
 17,000.00 Payment 3
-
WO ways…
Here, we enter Payment Amount…
Original Invoice is Open until full amount is paid.
Here, we enter Balance Amount…
Original Invoice is Cleared when we make first payment. Balan

with Invoice Reference Tick Enabled

with Invoice Reference Tick Not Enabled

tic Payment Program: F110

ment Request against Invoice with Partial Payment Value.
-35,000.00
12000
cator "P" for Partial Payment Request..
GL Indicator both Customer & Vendor
GL Indicator for Vendor
GL Indicator for Customer
P" in FBZP All Company Codes.
F-43/FB60
FBL1N/FB02
F-59
F110
F-59
F110
F-44
FBL1N

-10,000.00
1,000.00
-9,000.00

tion…

Cash Reconciliation
 Bank Reconciliation
- BRS
MBS
on EBS

r Vendor Payments:

Check Payment 1+1

Transfer Payment 1+1

oncept OIM
1310***0 -
1310***1 X
1310***2 X
oing Payment:
-80,000.00
80,000.00

count… Vendor & Bank Outgoing…

This is created when we book Invoice…

 This is created when we book Outgoing Payment…

This is created when we book Outgoing Payment

This is created when we perform Bank Reconciliation

nsactions 2
+/- Posting Rule
- A9BO

g Rules for Manual Bank Statement 1

Description
BANK OUTGOING
BANK MAIN

Symbol
Account Modifier Currency
+ +
+ +
 Text
AP90 BANK OUTGOING

BANK OUTGOING
BANK MAIN
nk Statement 3
your own with Co. Code ID

nt: FF67
SM37
FEBAN
FAGLL03
FAGLL03

ng Payment:
 25,000.00
-25,000.00
-
25,000.00
Payment:
25,000.00

Payment Reconciliation:
25,000.00
-25,000.00
Op Bal Cl Bal
1,000.00 1,500.00
1,500.00 2,000.00
2,000.00 2,900.00

-55,000.00
120,000.00
-35,000.00
30,000.00

FEBAN
or Incoming & Outgoing Payment…
ment seperately
ment seperately
Incoming & Outgoing) Process MBS without any error in one GO.

We are purchasing Honda City Car

We buy the Asset
 We use the Asset
Asset Value will be Decreased
This Deceased value is called as De
Leftover or Balance Value is called
We have to calculate Depreciation

Look at Your Company Code Set up…

AP90
INDIA
0L & NL
INR & USD
IAS & IFRS
K4 & V3
Perform [Link] Consistency Chec
ine Configuration: ORFA
opy Reference Chart of Depreciation/Depreciation Areas
reciation 0IN -> AP90
of Depreciation
Do not make any Changes

o Company Code Do not make any Changes

set Classes
 AP90MC AP90 MOTOR
A9MC AP90 MOTOR
Do not make any Changes
Enter the data. Do not Save

Currencies
IFRS - INR - 0L 01
IFRS - USD - 0L 02
IAS - INR - NL 03
IAS - USD - NL 04
SAP Customizing Implementation Guide -> Financial Accountin
NL
0L

Fiscal year variants in company code AP90 have differing start

Only Fiscal Year Variant is allowed.
for Assets called as Representative Ledger…
copy of Leading Ledger… (RL)
Parallel crcy area (crcy type 30) missing for area 01 ch. of depr
For Other currency Dep Areas.. Currency type to be assigned
Asset Accounting -> General Valuation -> Currencies -> Specify
Input tax code for non-taxable transactions for company code
Assign ZERO Tax codes (V0 & A0) in [Link] OBCL

50% you are clear with Asset Accounting.

to [Link]
Car for 800000 from ABC Honda Limited

er Accounting

BS -> Recon (A) 11101000

 BS -> Recon (A) 11201000
PNL -> EXP 42101000
PNL -> INC 31601000
PNL -> INC 35101000
PNL -> EXP 42101001
PNL -> EXP 44101000

unt for Integrated Asset Acquisition

BS -> Takeover 81101000

t Objects
ypes for Account Assignment Objects ACSET

ation Key -> Calculation Methods

es of Depreciation calculations as beolow.
5 Years Useful Life
15% Straight Line Method

AP90: IAS - Base Method - Useful Life

AP90: IFRS - Base Method - Percentage
 AP90: IAS - Base Method - 5 Years Useful Life
AP90: IFRS - Base Method- 15% Straight Line Method

AP90: IAS - 5 YEARS Useful Life

AP90: IFRS - 15% Straight Line Method

in the Asset Class - OAYZ

 AS01
completed fiscal year is incomplete

, Transaction Status

100000000001

100000000001
e or Capitalization F-90

MM Configuration is required..
on PO) F-90 FI Purchase or Direct Purchase

/ Procurement F-90
We have TWO Views in S4HANA…
Vendor Common
Asset Leading
Accounting Entries are posted..
 AA Valuation View (Leading IFRS)
KR Operational View
AA Valuation View (NonLeading IAS)

800,000.00
-800,000.00
-

IFRS Valuation (INR)

800,000.00
25 . May . 2025
Changes) 29 . May . 2025
hanged in AS02) 29 . May . 2025
15% SLM
120,000.00
328.77

Usage IFRS
Partial 71,342.47
Full 120,000.00
Full 120,000.00
 Full 120,000.00
Partial

Daily Depreciation
IFRS
Days 328.77
31 10,191.78
28 9,205.48
31 10,191.78
30 9,863.01
31 10,191.78
30 9,863.01
31 10,191.78
31 10,191.78
30 9,863.01
31 10,191.78
30 9,863.01
31 10,191.78
120,000.00
 2 3
Goods Receipt Invoice Receipt

Qty & Rate & Amount Qty & Rate & Amount
10 & 100 & 1000 10 & 100 & 1000
GRN Qty 10 INV Qty 10
GRN Value 1000 INV Value 1000
Purchasing Document
Purchase Order Type
Nature of Purchase AP90 -> India
Local PO Vendor is in [Link] Country (IND
Import PO Vendor is not in [Link] Country
Capex PO This exclusively for Fixed Assets (L
Intercompany PO This exclusively between TWO Leg
Intracompany PO This exclusively between TWO Dept's in Sa

ee types of purchases..
(Blank)
(K) Cost Center
 (A) Fixed Asset
sing Fixed Asset / Capex

2. Goods Receipt 3. Invoice Receipt

roduct/service which we need…
urement / Purchasing Dept with necessary Approval..
a new AC in the IT Dept Room
to replace the AC

rs who can supply the AC

LG 1.5 Ton AC 45000
LG 1.5 Ton AC 46000
LG 1.5 Ton AC 44500
LG 1.5 Ton AC 46200

r in SAP ME21N
ved ME29N (WRICEF Object **Workflow**) (Release St
o Vendor/Supplier
der from SAP ME23N (WRICEF Object **Forms**) ( Smart Forms
vices MIGO ( Accounting / Finacial Impact)
MIRO ( Accounting / Financial Impact)
pler F110 / F-53 / F-58 ( Accounting / Financial Impact)
tion FF67 / FF_5 ( Accounting / Financial Impact)

n Configuration in [Link] OBYC

ored in Table T030
ly Automatic Postings only.

ofit Center | Tables

Tables

der for Fixed Asset Procurement..

Order: ME21N

LFB1
 LFM1

Module level (Purchase Organization level)

endor to Purchase Org… 190011
Purchase Order 4500000283
ase Order:
EKKO
EKPO

MIGO
tivation is Mandatory…

a in SAP Controlling (CO)

e to perform configuration…
ment is posted but Accounting Document is not Posted…
ent with PO we have two options..
Accounting Entry is posted..
 Accounting Entry is not posted..

MIRO

EKKO
EKPO
MKPF PO N/A
MSEG PO
RBKP PO N/A
RSEG PO

Consultant
OB52 / ? / ?
RFOB5200
T001B
Consultant
MMPV
MMRV
ement / Localization

2. Direct Taxation

Sales (Output Tax)

1. Direct Sales from FI Module
MM Module 2. Order based Sales from SD Mod
volved in Sales & Purchases:

of 3 Modules… Not just FI…

xation:
FI Consultant Tax Code & Tax GL Determination
MM Consultant
SD Consultant
sive Method)
Pepsi Limited for INR 40000. Tax Inclusive is 10%
36,363.64 100%
3,636.36 10%
-40,000.00 110%
-
usive Method)
Pepsi Limited for INR 40000. Tax applicable is 10%
40,000.00 100%
4,000.00 10%
-44,000.00 110%
-
Method) To be Discussed

e Method) To be Discussed

chases:
chase entries
 OBYZ / OBQ3
OBYZ / OBQ1
ch Tax line item in Purchase Entry…
ST & D A D
or Base Amount (No link to Accounting Entry)
&A B K
OBCN

& Account Key to Tax Procedure OBYZ / OBQ3

OBBG

FS00
Posting w/x Tax = Tick, Post Automatic = Tick, OIM = Tick
OB40

FTXP
ax Base GL Accounts FS00
tegory: - Posting without Tax: Tick
nclusive Tax 10%) Example# 1
Untick this so that System calculates Inclusive Tax Method.

Exclusive Tax 10%) Example# 2

Enable this Tick so that System calculates Exclusive Tax
er Invoice:
SAP Customizing Implementation Guide -> Financial Accountin
nt with Account key WRX in [Link] OBYC
y (Bal in Local CCY=Tick, OIM = Tick, Sort Key = 014, FSG = G006, Post
Valuation Modifier | Valuation Class

sset PO:
rom 50*
om 51*
105600921
e: MIR4
Accounting document 0L
Accounting document
Accounting document AP90
Asset Transaction

FB03
MIR4
AB03

FB08
MR8M
AB08

nsutuction
n Progress

FICO
FICO
PS & FICO

ments…

Cost Element
to Cost Elements in the below Logic...
Cost Elements..
Cost Center is Mandatory…
Profit Center is Mandatory…

Internal Order:
Assets ( Capex )
Liabilities
Incomes
Expenses ( Opex )

e 17 Series… Planned on 18 June 2025

Planned Cost Actual Cost
 40,000.00 42,000.00
60,000.00 60,000.00
35,000.00 40,000.00
20,000.00 20,000.00
10,000.00 10,000.00
30,000.00 30,000.00
195,000.00 202,000.00

KO01
F-02
KOB1N PNL
DR.. Expenses
Fuel Charges

TS01AB1234
KA06MB5564
MH09HT7811
TN13IP76291

SAP Customizing Implementation Guide -> Controlling -> Inter

SAP Customizing Implementation Guide -> Controlling -> Inter
used Laptop… for 10000 INR… Screen is broken
4000 INR AUC Cost
1000 INR AUC Cost
15000 INR
d Capitalize it….

Determination
ciation Areas in the Asset Class
Master 200000000001
or AUC Asset.. AP90AUC01
to Order

ructure
l Str in KO02
AUC Asset..

CO Number Range - KANK - (COIN

Order (5000) -> Auc Asset (15000) -> Main Asset (15000) -> AUC Asse

Before AUC Settlement

200000000001 15,000.00
100000000003 -
et to Main Asset… (Two Step Process)

A/C
A/C
with IO A/C
ges with IO A/C
A/C
settlement (0) -
-
-
set (104000) A/C
-
04000) -
to Cost Center for 15000 Only CC
to Internal Order for 15000 Only IO
to CC & IO for 15000 CC & IO
to CC & IO for 15000 CC & IO

Statistical Object

Details: 2. Distribution Cycle

Common Cost With Break up
800 + 1000 + 500 + 200 = 2500
Primary Cost Elements
 Resort for 1 Day… (10 Members)
8,000.00 Option 2
10,000.00
5,000.00
2,000.00
25,000.00 Option 1
2500
/ No of Members
Option 1: We are ok to pay 2500.. Without any questions.
Option 2: We are ok to pay 2500.. But, we need the Break up.

Details: 2. Distribution Cycle (KSV1)

Common Cost With Break up
Primary Cost Elements
Configuration
AP90DCS01 10,000.00
43100002
 AP90DCR01 5,000.00
AP90DCR02 3,000.00
AP90DCR03 2,000.00

n (KSU1)
AP90ACS01 10,000.00
43100003
AP90ACR01 5,000.00
AP90ACR02 3,000.00
AP90ACR03 2,000.00

Receiver Cost Centers

6 CC's (MYD)
Receiver Cost Elements
1 [Link] (Manual)
tribution Cycle:
Common Cost Center
Actual Cost Center to get the Debit of Expenses

8,000.00 One time

1,000.00 One time
1,500.00 One time
3,000.00 Multiple times
4,000.00 One time
2,500.00 One time
4,000.00 Multiple times
24,000.00
-24,000.00
4,800.00 20%
3,600.00 15%
1,920.00 8%
1,200.00 5%
 5,280.00 22%
3,120.00 13%
3,360.00 14%
720.00 3%
100%

4,800.00 Without any Detailed cost break u

4,800.00 With Detailed cost break up..

1,600.00
200.00
300.00
600.00
800.00
500.00
800.00

AC
S:1 & R:8
ry & Secondary) P:7 & S:1
SC:1 & RC:1
SCE:1
 EBS -> Electronic Bank Statement (
90% is already covered…
10% to be understood…

tomer… BP Customer ->Inv->[Link]-> Payment

ndor .. BP Vendor -> Inv->[Link]->Manual Pmt & Automatic Pm

ment:
dor on [Link].2025
 25,000.00
-25,000.00 OIM

25,000.00 OIM
-25,000.00

by TAG 61 & TAG 86…

Statement Date. (YYYYMMDD)
Bank A/C Number (Numeric)
Statement Numebr
Op. Balance | Date(YYMMDD) | CCY | Amount
HKCHQ//54672983

Cl. Balance | Date | CCY | Amount

Statement Date. (YYYYMMDD)

Bank A/C Number (Numeric)
Statement Numebr
Op. Balance | Date(YYMMDD) | CCY | Amount
KCHQ//54672970

Cl. Balance | Date | CCY | Amount

 AP90
INR
INR
Otherthan INR
We have to revaluate Foreign Currency Transaction figures in Balanc
Accounts….
nce Sheet Current Assets & Currenct Liability category Accounts..
20000 INR from ABC India Ltd…. DC LC GC
20000 INR

10000 USD from XYZ LLC Ltd…. DC LC GC

10000 USD

making any Exchange Rate Differences while Settling or Clearing the

Realized [Link] Loss & Gain GL..
yment.. We got [Link] Loss/Gain Calculated incase of change in Ex.
00 INR on [Link].2025 Rate@ 80
.June.2025.. Rate@ 82
DC (INR) LC (INR)
-1,000.00 -1,000.00
1,000.00 1,000.00
- -
Payment Accounting Entry:
000 INR 12.50 USD Vendor Dr… 1000 INR
000 INR 12.50 USD Bank Outgoing Cr.. 1000 INR
Realized [Link] Cr.. -

t or not correct… / Allowed or not Allowed

Doc Date | Posting Date | CCY | [Link]

KR Allow only INR

KI Don't allow INR
 Year End Activities
1. Number Range
2. Balance Carry Forward
3. Asset Revaluations
4. Open Asset Fiscal Year
5. Account Reconciliations
6. Audit/Financial/Management A
7. Special Period Opening

l & Service
12. Validations & Substitutions
13. Financial Statement Version
14. Asset Transactions
15. Cash Account for Bank GL's
16. Cutover & Catchover Activities
17. Month End & Year End Activities
18. BP Config for Same Cust & Ven
19. Extension Ledger
20. BRS (Manual & EBS)
21. Search Strings (EBS)
3. FROM ACCOUNT 4. TO ACCOUNT
10000001 19999999
20000001 29999999
30000001 39999999
40000001 49999999

To Acct
1 Company which is implementing SAP
1 is already doing business
1 using some other ERP application
1
1 TB | PNL | BS
1
1
Baseline
Business Process

workshops / Requirement gathering se

Blue Print
KDS - Key Data Structures
 COA
A/C Group

iants..

Year Shift Calender Date

-1 01.01.2025
-1 01.02.2025
-1 01.03.2025
0 01.04.2024
0 01.05.2024
0 01.06.2024
0 01.07.2024
0 01.08.2024
0 01.09.2024
0 01.10.2024
0 01.11.2024
0 01.12.2024
Cutoff is: 5th Calender Day
Feb 5th

Option 1:
India

Local Company
Company Code As per India's A/C
Company Code As per USA's A/C
Company Code As per SG's A/C
Local Reporting
Incomes PNL Result
12,000.00 -2,000.00
19,000.00 -4,000.00
25,000.00 -3,000.00
Group A/C Book
TB
PNL
BS
Rent Dr
Bank Cr

Green Book

Multiple Countries
 3 Company Codes..
Sales 50000
al reporting requirement
IAS - Apr-Mar
USGAAP - Jan-Dec
SGAS - Jan - Dec
MYAS Jul-Jun

n Reporting
IFRS - Jan-Dec
IFRS - Jan-Dec
IFRS - Jan-Dec
IFRS - Jan-Dec

ve no control on this.
We have full control on this.

Accounting
TB, PNL, BS
pr-Mar / Jan-Dec
tin only with Audio.. I will confirm time in the morning based on my

s with Audio issues also

60 Mins

1. Company [Link] Assingment

g Date)
g Date)
g Date)

TB from SAP

[Link] till Posting TB Screen

 Option 2:
Local Reporting will be used with Non Leading Ledger
Group Reporting will be used with Leading Ledger

gapore

Non Leading Ledger

Leading Ledger
January 2025 Data
Local Reporting
Sales -60,000.00
Expenses 40,000.00
Profit -20,000.00

As per our requirement:

Local Reporting = Non Leading Ledger
Indian Accounting Standards & April - March

Group Reporting = Leading Ledger

IFRS = January to December

27

[Link] -> PDF

[Link] -> PDF
Ms. Excel
[Link] Naming Convention
OX15 Alpha Numeric
OX02 Numeric/Alpha Numeric
OX16 -

28

[Link] Naming Convention

OB13 AlphaNumeric
OB62
OBD4
OB53

Comparitive Financial Statements

PNL
EXP
INC
PROFIT
 We want to buy a Laptop
40000 INR
We bought for 42000 IN
We bought for 39000 IN

29
[Link] Naming Convention
OB29
OB37

Group Reporting
Common
12 Months Cycle
IFRS
Jan 01 - Dec 31
FYV = K4
 13 Q1 Report = March
14Q2 Report = June

Strictly Year End Date is allowed

30

mpany Code directly.

eading Ledger..
 Ledger [Link]
0L AP70
NL AP70

Tables.

Report
 TWO Digit Alpha Numeric

Mandatory
Mandatory
Optional

31

any codes in a Client..

e fulfilled.
 This is recommended
This is not recommended

S4HANA…

[Link] (OX02)
Client (SCC4)
CO side

Non Leading)
Group)

32
sets Accounts

-
Sub Ledger
Sub Ledger
Sub Ledger
Sub Ledger
Main Ledger
 A.D.S

A.D.S
th [Link] Functionality.
ocument

33
PRCTR 01
PRCTR 02
PRCTR 03
PRCTR 04
PRCTR 05
PRCTR 06

Amount
5,000.00
-5,000.00
0.00

PRCTR (Case 2)
PRCTR 01 5,000.00
PRCTR 01 -5,000.00
-

PRCTR (Case 2)
 PRCTR 01 5,000.00
PRCTR 01 500.00
-5,500.00
-

will be given to User

be based on

34
SEGMENT

Less than PRCTR

CARS
from MRF

5 PRCTR's
I don’t know
 35

& Audio | Smart Appliances

ric Vehicles | Luxury Vehicles

er Coats
outh Wash | Speciality Products
Kitchen appliances

ns | Heat Pumps | Air Terminals

| Networking | Softwares

ons | Services
Goods | Fencing
rity systems | Antenas
| Active Pharma medicals

yber Security
assic Watches
efactory | Heat Mgmt | Tech Equipement

Foods | Health & Beauty

lness Products

ponents

ity Solutions
Health Care
pliances

36

Laptops DEBIT
150,000.00 Cash
120,000.00 Purchase
200,000.00 Cash
10,000.00 Other Exp
20,000.00 Cash
Rent

Mobiles
DEBIT CREDIT
180,000.00 300,000.00
40,000.00 10,000.00
 90000
310,000.00 310,000.00

FruitsJuices
500
100

Mar Total Mar - Mob

-180,000.00 -100,000.00
90,000.00 30,000.00
-120,000.00 -80,000.00
40,000.00 10,000.00
-70,000.00 -20,000.00
240,000.00 160,000.00
- -
, Default Profit Center, Default Cost Center, Substitutions in Place.

Nature of Account DEBIT

Asset +ve (Increase)
Liability +ve (Decrease)
Income +ve (Decrease)
Expense +ve (Increase)

37

ting Document in a Company Code

e, Trial Balance

Accounting Doc on your own

ble to do it in 60 Mins?

r practice

le to Understand/relate it?
ngs / Workshops

38
T. Code SPRO-IMG Path
OX15 SAP Customizing Implementation Guid
OX02
OX16
 39

S/4HANA Project
ACTIVATE Methodology

D - Discover
P - Prepare
E - Explore
R - Realize
D - Deploy
R - Run
Configuration
We have 3 Client in general. But as a FICO Consultant
We will use only 2 Clients

On Premise & Cloud (Public / Private)

 40
equest Number.

Dev-200.
 lick on Copy.
will come to Dev-200.

USER"

Proving SAP FICO Consulting to Apple.

Providing SAP FICO Consulting to Apple.

Dedicated Resource in the Project

Shared Resource in the Project
 41
OX15 APIL
OX02 APIL
OX16 APIL -> APIL
 Set 1 = Apple
Set 2 = Pepsi
Set 3 = BMW

42

ncy Check

Apple India Pvt Ltd

Identification T. Code / IMG Path
AP90 OX15
AP90 OX02
AP90 -> AP90 OX16
AP90 OB13
AP90 -> AP90 OB62
ALIEST OBD4
L Series OB53
Jan-Dec (K4) OB29
K4 -> AP90 OB37
AP90 OBBO
AP90 -> AP90 OBBP
- OB52
AP90 OBC4
AP90 -> AP90 OBC5

43
Identification T. Code / IMG Path
AP90 OBA0
AP90 OBA3
AP90 OBA4

GL Group SAP Customizing Implementation Guid

AP90 OBYZ
AP90 - IN OBBG
AP90 OKKP
AP90 ->AP90 OKKP
- OKKP

0L FINSC_LEDGER
 44
Identification T. Code / IMG Path
NL FINSC_LEDGER
AP90 0KE5
- OKKS
- SAP Customizing Implementation Guid
AP90 FINS_CUST_CONS_CHK_P

45

Amt: INR (10) LC Amt: USD (30) GC

800,000.00 10,000.00
-800,000.00 -10,000.00
 - -

o Create Profit Center.

to Create Profit Center Group/Hierarchy

No other Alternative here. This is fixed

Two Options available here.
Option 1: DC(00) to GC(30)
Option 2: LC(10) to GC(30)

EUR 1000 Manual Input

INR 90000 EUR to INR
USD 1125 INR to USD
Rate Target
80 USD
80 12.50

80 INR
80 80,000.00
 USD to INR FC to LC
INR to USD LC to FC

46

h Period Year = Fiscal Year

2025 = 2024
2025 = 2025
4323/sap/bc/ui2/flp?sap-client=100&sap-language=EN#GLAccount-analyzeTrialBalance?sap-ui-tech-hint=WDA

47

Common for All Docs

Applicable for G/L Docs Only
 BSEG
ding & Non Leading) ACDOCA & FAGLFLEXA

48

3. PRD
Cut-Over Activities | System Handover to Business

All Configuration is moved to PRD System.

1. We do config in Dev-100
2. We copy config from Dev-100 to Dev-200 (SCC1)
3. We perform UT in Dev-200
4. We Release TR in Dec-100 (SE09)
5. We Import TR in QAS -100 (STMS_IMPORT)
6. We perform UAT in QAS-100
7. We Import TR in PRD-100 (STMS_IMPORT)
Project Team)
March - 2025
 49

Display
Display

Dev / QAS / PRD = Seperately Created.

Dev / QAS / PRD = Seperately Created.
Dev / QAS / PRD = Seperately Created.
Dev / QAS / PRD = Seperately Created.
Dev / QAS / PRD = Seperately Opened/Closed.
NO.
Upload
ECC or S/4?
LSMW / BDC
Version?
LTMC / LSMW / BDC
MYD / LSMW / BDC
50

51
/sap/bc/ui2/flp?sap-client=100&sap-language=EN#DataMigration-m

52

riate fields while preparing LSMW Template.

 53

a balance sheet account

ing to assignment numbers

 54

55

PNL
Rent 27000
 My Salary = 40000 INR
12000

(10000, 12000, 6000) 1000

00, 7000) 2000
ial Year

nter master.

unting & Controlling

ments
FI/CO

Material
Rent
Transport
Promotions

56
 Finance Dept Accessories

4. Accessories

1/3001)
 CCTR
AP90011001
-

57

CCTR
AP90011001
-

58

g Documents)
 59

Variance % (Var/plan*100)
-64.822
 60

ncial Cycle

oduction 7. Logistics
RIANTS

ck/Pre-Production
actions.
A4HK901223 - Apple India FICO Baseline Configuration - Ajay
AP90
AP90
AP90 -> AP90

AP90
AP90 -> AP90
A1 L2 I3 E4 S5 T8
X 2Series GL

K4 = Jan-Dec & V3 = Apr-Mar

K4
V3

AP90 A
NL19 1
AP90 ,
NLA9
AP90
NLA9

AP90
AP90 -> AP90

AP90
AP90
AP90

AP90
AP90
AP90

AP90
AP90

AP90 -> 0 -> 0L

AP90
IN->AP90
61
eceived

o | Advances | Payments
Ageing | Payment | Master
o | Advances | Payments
Ageing | Payment | Master

G/L = Everything
TB, PNL, BS

Purchase
Goods & Services
3 Way Matching

Sales
Goods & Services
DEBIT Entry CREDIT Entry
TB Fixed Assets TB TAKEOVER
TB Cash TB TAKEOVER
TB Bank TB TAKEOVER
TB Stock TB TAKEOVER
TB Accounts ReceivableTB TAKEOVER
TB Other Assets TB TAKEOVER

TB TAKEOVER Accounts Payable

TB TAKEOVER Other Liabilities

TB TAKEOVER Incomes

Expenses TB TAKEOVER
 63
o | Payment | Advances
o | Payment | Advances

Master

Client Level Config

OBD3
XKN1
OBAS
FS00
FK01
F-43 & FB60

Client Level Config

OBD3
XKN1
OBAS
FS00
BP
F-43 & FB60

64
Accounts Receivable
1. Customer Creation
2. Customer Invoice (Sales)
3. Customer Credit Memo ([Link] or Adjustment)
4. Customer Payment (Incoming)
5. Bank Reconciliation (BRS)

AP90
SS
AP90 -> SS
SS
AP90 -> SS
AP90 -> AP90 = SAME
e level..
20001001

40001001
AP9001
AP90011001

65
 AP90
55
AP90 -> 55
55
AP9C -> 55
VI) SPRO AP90 -> AP90 = SAME
ode level..
10001001

550004
550004

30001001
AP9001

66
BP -> Vendor = 000000 & FLVN00
Balance
 -50,000.00 F-43 -> KR = 19* (PK = 31 Credit)
-40,000.00 F-41 -> KG = 17* (PK = 21 Debit)
-75,000.00 F-43 -> KR = 19* (PK = 31 Credit)
-70,000.00 F-41 -> KG = 17* (PK = 21 Debit)

BP -> Customer = 000000 & FLCU00

Balance
50,000.00 F-22 -> DR = 18* (PK = 01 Debit)
40,000.00 F-27 -> DG = 16* (PK = 11 Crerdit)
75,000.00 F-22 -> DR = 18* (PK = 01 Debit)
70,000.00 F-27 -> DG = 16* (PK = 11 Crerdit)

Customer Invoice:

Customer Dr..
Sales Cr…

hased? Customer Dr..

Sales Cr…
Next
Anything
Anything
Anything

Purchases KR 200
Sales DR 100

SALES GL 200

SD Invoice
RV

Vendor
Outstanding
Payable
Negative Credit Balance

67
Incoming Payment
Outgoing Payment
 68

House Bank Account ID

HD01 HD101
 HD02 HD201

House Bank Account ID

SB01 SB101

House Bank Account ID

AX01 AX101

AX02 AX201

AX02 AX202
 69

Outgoing
11201012
11201022
11201032

OING G/L's only.

e Bank Statement.
 70
2. Customer Creation till Customer Payment
Configuration:
Create Customer Master BP
Create Customer Invoice F-22/FB70
Create Customer Credit Memo F-27/FB75
Create Customer Payment F-28

Customer Name = Nokia Limited

Entry for Custome Invoice:
DEBIT: Customer
CREDIT:
 71

FLCU00

Sub-GL -> PC derived from Sales GL ([Link])

GL -> PC is manually entered

GL -> PC is manually entered

Sub-GL -> PC derived from Sales GL ([Link])

GL -> PC is derived from Customer Line

Sub GL -> PC is derived from Invoice
'F0770')/S30PCE

72

Group CCY - USD

Fixed (LC->GC) Ex. Rate
-375.00 80
370.37 81
-4.63 Realized [Link] Gain

Group CCY - USD

-10,000.00 80
10,000.00 81
 - Realized [Link] Loss

AP90 -> INR

INR to ? = Indirect Quotation (Value / Ex. Rate)

? to INR = Direct Quotation ( Value * Ex. Rate)

ounts
 73

ne entry & Assign to both [Link]

0L & NL INR & USD

0L & NL USD & USD
 74

RSION (FSV)

AP90
AP90

Format of BS
 Option 1:
Liabilities Assets
Option 2:
Assets:
Liabilities:

Grouping/Schedules in BS
Assets:
Fixed Assets: Gross Block
[Link]:
Fixed Assets: Net Block
Inventory
Debtors
Cash
Bank
e in [Link] to Derive PRCTR.
 75

100 GL's

76

Check Table SKA1 is updated with your GL.

Check Table SKB1 is updated with your GL.
e upload

77
F-02 / FB01

78

79
 80

Payment with Print out F-58

Bank Key Telephone

HDFC00010 2367637

UTR KIDNO FIELD IN INDIA

PAYMENT REFERENCE
 81

CREDIT [Link]
-80,000.00 -120,000.00
Invoices May Balance

ables:
LFLEXA | ACDOCA
BSAK (Cleared Items)
 82

Bank, A/C ID, Check Lots, Payment Method)

Lot, Doc Types)

GURATION:

1 Company Code
2
3 Payment Method
4
5 Bank
6
Decentralized
Centralized

Vendor Invoice Vendor Payment

AP90 AP80
-35,000.00 35000
Sending [Link] Paying [Link]
Centralized Payments

83
 84

10.05.2025 11.05.2025
A901 A901
10.05.2025A901 11.05.2025A901

85
 86

e and Accounts Payable -> Business Transactions -> Outgoing Payme

ommon for all invoices)

Payment Terms

1. Invoice, 2. Vendor Master 3. APP Ranking Order

Edit Proposal

87

88
Invoice Residual Payments:
1900000015 -35,000.00
10,000.00
8,000.00
 17,000.00

1st 2nd
10,000.00 8,000.00

-25,000.00 17,000.00
yment. Balance Amount will be a new open item

89

FBKP
OBYR
OBXR
Inv
Part Pay1

Part Pay2
Partial Pay

90
DEBIT
Expense
Vendor
Bank Outgoing

-80,000.00
 80,000.00
-

-80,000.00
80,000.00
-

[Link] [Link]

G/L Account
++1310+++2
++1310+++0
91
Check# 55876432

Check# 55876432
in one GO.

92

onda City Car for 800000 from ABC Honda Limited

ecreased
s called as Depreciation
alue is called as Net Book Value
Depreciation based on Percentage or Useful Life

sistency Check: FINS_CUST_CONS_CHK_P

AP90 MOTOR CARS
AP90 MOTOR CARS

t Save

93

ial Accounting -> Financial Accounting Global Settings -> Ledgers -> P

differing start dates

01 ch. of deprec. AP90

ies -> Specify the Use of Parallel Currencies

ompany code AP90 missing

94

[Link] APC
[Link]. [Link] ordinarary Depreciation
Loss Made on Asset Retirement W/O Revenue
Clearing Acct. Revenue from Asset Sale
Gain from Asset Sale
Loss from Asset Sale
Expense account for ordinary Depreciation
 95

required..
Purchase

96

Non Leading
ng IFRS) Asset Dr.. Asset Tech Clrg Cr..
Asset Tech Clrg Dr.. Vendor Cr..
eading IAS) Asset Dr.. Asset Tech Clrg Cr..

IAS Valuation (INR)

800,000.00
25 . May . 2025
29 . May . 2025
29 . May . 2025
5 Years Life
160,000.00
438.36

IAS
95,123.29
160,000.00
160,000.00
 160,000.00

IAS
438.36 2025 IFRS
13,589.04 -
12,273.97 -
13,589.04 -
13,150.68 -
13,589.04 986.30
13,150.68 9,863.01
13,589.04 10,191.78
13,589.04 10,191.78
13,150.68 9,863.01
13,589.04 10,191.78
13,150.68 9,863.01
13,589.04 10,191.78
160,000.00 71,342.47

97
Country (INDIA)
ode Country (Other than INDIA)
xed Assets (Local & Import)
een TWO Legal Entities (AP90 & AP80)
WO Dept's in Same [Link] (Finance & Admin)
 1 Year Free Delivery
1 Year Delivery Cost
1 Year Delivery Cost
3 year Delivery Cost

) (Release Strategy)

Smart Forms)

cial Impact)
cial Impact)

98
99
 100

-
-
BKPF
BSEG
BKPF
BSEG
 Module
rom SD Module

termination
 101

40000*100/110
40000*10/110

40000*10/100
40000+4000
x Method.

ve Tax
 102

ial Accounting -> Financial Accounting Global Settings -> Withholdin

= G006, Post Automatically = Tick)

Valuation View
Operationa View
Valuation View

103
 125000

olling -> Internal Orders -> Order Master Data -> Define Order Types
olling -> Internal Orders -> Order Master Data -> Maintain Number R
 104

IO Without IO
IO Without IO

KANK - (COIN)
 105
) -> AUC Asset (0)…

After AUC Settlement

-
15,000.00
 106

CC = Real Object
IO = Real Object
CC Statistical & IO Real Object
CC Real & IO Statistical

0 = 2500
 800
1000
500
200
2500

uestions.
he Break up.

107
(KSV1)

100%
 50%
30%
20%

108

100%

50%
30%
20%
109
cost break up..

eak up..

DC
S:1 & R:8
P:7
SC:1 & RC:1
SCE:1
k Statement (MT940 Format)

utomatic Pmt

110
Fixed.. ONE time
Fixed.. ONE time
Fixed.. ONE time
Fixed.. ONE time
Repetitive for every Trasanction
Repetitive for every Trasanction
Fixed.. ONE time
 111

res in Balance Sheet.

Accounts..

Clearing the Open Item..

change in [Link] between INV & PMT

 GC (USD)
-12.50
12.20
-0.30

1000 INR 1000 INR 12.50USD

1000 INR 1000 INR 12.20USD
- - 0.30 USD

112
anagement Adjustment Entries

113

22. CO Topics
23. TR Movement
24. Tables
25. Debugging
26. Group Reporting
27. Interest Calculation
28. Recurring Entries
29. Tolerances
30. Cash Management
31. Bad Debts
s implementing SAP
usiness
ERP application

Co. Code

FI CO
GL

uirement gathering sessions

ructures
AP50

Cal Yr Posting Period

2025 10
 2025 11
2025 12
2024 1
2024 2
2024 3
2024 4
2024 5
2024 6
2024 7
2024 8
2024 9

Month End Activities

AP50 - Apple India
1. Are we doing business in SINGLE Country ?
2. Are we doing business in MULTIPLE countries?
Option 2:
India
USA
Japan
Dubai
Malaysia
Singapore
 MNC

INR Apr-Mar
USD Jan-Dec
SGD Jul-Jun

INR
USD
SGD
 IN
US
SG

A. Local Reporting
B. Group Reporting
 Country to Country this will differ
Per 10 / FY 2024

Per 01 / FY 2025

-
G/L Accounts (Chart of Accounts)
G/L Accounts (Chart of Accounts)
morning based on my availability
Leading
Non Leading

Inventory
Current & Previous

Jan & Dec

Dec to be closed
Jan to be closed
Feb to be opened
ading Ledger
g Ledger
Group Reporting
Sales -60,000.00
Expenses 40,000.00
Profit -20,000.00

Length Identification Code

4 AP70
4 AP70
 -

Length Identification Code

4 AP70

Statements
FEB JAN
1000 900
1200 1200
200 300
Laptop

2000 Additonal Cost

1000 Less Cost

Length Identification Code

Ledgers
Leading
Non Leading
1 to 13
4 to 14
India Data USA Data
0L AP70 0L AP80
NL AP70 NL AP80
IAS USGAAP
Numeric
INR/USD/AUD/SGD/CAD
INR/USD/AUD/SGD/CAD
Offsetting Account

Operating Concern
CO-PA
Margin Analysis

Controlling
Balance Sheet
Assets
Dell Computes
Mr. A
Sundry Debtors / [Link]

Balance Sheet
Liability
Sony India Ltd
Mr. Raj
Sundry Creditors / [Link]
 CREDIT
Capital
Cash
Sales
Cash
Other Income
Cash

Laptops
DEBIT CREDIT
120,000.00 200,000.00
10,000.00 20,000.00
 90000
220,000.00 220,000.00

Mar-Lap
-80,000.00
60,000.00
-40,000.00
30,000.00
-50,000.00
80,000.00
-
bstitutions in Place.

CREDIT
-ve (Decrease)
-ve (Increase)
-ve (Increase)
-ve (Decrease)
mplementation Guide -> Enterprise Structure -> Definition -> Financ
O Consultant

ud (Public / Private)
PIPL BMWI
PIPL BMWI
PIPL -> PIPL BMWI -> BMWI
This is Standard. We don’t configure
 We will always copy from Existing.

Lower Limit
Lower Limit
Upper Limit

mplementation Guide -> Financial Accounting -> General Ledger Acc

Not Maintained
mplementation Guide -> Financial Accounting -> Financial Accountin
_CHK_P

PRCTR
AP9001
AP9001
Auto Converted Number
Auto Converted Number
ech-hint=WDA
Business

00 (SCC1)
=EN#DataMigration-manage&/?sap-iapp-state=TASCFMXHXSAQXJW
29000
18000
Configuration - Ajay

LAST

FIRST
or Adjustment)

SAP Customizing Implementation Guide -> Cross-Application C

SAP Customizing Implementation Guide -> Cross-Application C
 SAP Customizing Implementation Guide -> Cross-Application C
SAP Customizing Implementation Guide -> Cross-Application C

0000 & FLVN00

PK = 31 Credit)
PK = 21 Debit)
PK = 31 Credit)
PK = 21 Debit)

000000 & FLCU00

PK = 01 Debit)
PK = 11 Crerdit)
PK = 01 Debit)
PK = 11 Crerdit)

PK 01
PK 50

PK 01 To whom we sold?
PK 50 What we sold?
HDFC00010
HDFC00020

SBI00010

AXIS00010

AXIS00020

AXIS00020
 80,000.00
-10,000.00
-70,000.00
-
[Link])

[Link])
Nominal Account:
DEBIT: EXPENSES & LOSSES

CREDIT: INCOMES & GAINS

 Rate)
. Rate)
Contact Person Branch Address (Detaile
AJAY HYD…
ns -> Outgoing Payments -> Automatic Outgoing Payments -> Payme

ng Order

Invoice
Payment 1
Payment 2
Payment 3

3rd
17,000.00

-
Invoice Value Payment Made
-35,000.00 12000
12,000.00

23,000.00
35,000.00
CREDIT
Vendor
Bank Outgoing
Bank Main

Vendor CREDIT Invoice Number

Vendor DEBIT Invoice Number

Bank Outgoing CREDIT

Bank Outgoing DEBIT

SAP Customizing Implementation Guide -> Financial Accountin

Text
AP90 Outgoing Payment
ettings -> Ledgers -> Parallel Accounting -> Define Accounting Princip
ech Clrg Cr..
r.. Vendor Cr..
ech Clrg Cr..
2025 IAS
-
-
-
-
1,315.07
13,150.68
13,589.04
13,589.04
13,150.68
13,589.04
13,150.68
13,589.04
95,123.29
Installation Chrges 10 Day Delivery
Free Installation 7 Days
Installation Chrges 15 Days
Installation Chrges 1 Day
ettings -> Withholding Tax -> Extended Withholding Tax -> Basic Setti
Define Order Types
Maintain Number Ranges for Orders
Zoom

MM SD
AP AR
Fiscal Year
2024
 2024
2024
2024
2024
2024
2024
2024
2024
2024
2024
2024 2024

Jan
Profit 5000

Additional Exp of 100 posted in Jan

Jan exp to be booked in Feb

Outstanding Rent in Feb
 Accruals
Dererrals

Outstanding
Prepaid

untries?
 Expenses Incomes
125.00 150.00
15,000.00 19,000.00
550.00 625.00

Local Reporting
Country Specific
IND AS
US AS
SG AS
ry this will differ

Fixed = Change is not possible

Variable = Change is possible

Local = Variable
Group = Fixed
SAP….
FI/CO
IFRS
IFRS

1st Feb
Currently we are in Jan Month:

If we need to finalise January Tran

To do the reporting, we need Jan-2

If we need to submit Jan-2025 rep

As per Local
PNL for Period 10/2024
Profit 20000
SE70
Unfav
Fav
Mobiles
-50,000.00
30,000.00
-40,000.00
5,000.00
-8,000.00
63,000.00
-
> Definition -> Financial Accounting -> Define company
> General Ledger Accounting -> Business Transactions -> Document S
> Financial Accounting Global Settings -> Ledgers -> Integration of Co
TASCFMXHXSAQXJW67IBN0G4VYL2DAND1IJMSFVQ5W
> Cross-Application Components -> SAP Business Partner -> Business
> Cross-Application Components -> Master Data Synchronization ->
> Cross-Application Components -> SAP Business Partner -> Business
> Cross-Application Components -> Master Data Synchronization ->
& LOSSES

& GAINS
SWIFT CODE BANK NUMBER
- HDFC00010
Payments -> Payment Method/Bank Selection for Payment Program
Net Outstanding
-23,000.00
1900000023
 1900000023

Check Number 5644990

Check Number

> Financial Accounting -> Bank Accounting -> Business Transactions -

ne Accounting Principles
ding Tax -> Basic Settings -> India -> Define Business Places
ECC

PP PS
AA Tax
 FY- 2024-2025
April 2024 - March 2025

Apr - Dec = 2024

Jan - Mar = 2025

Fiscal Year = SINGLE YEAR

Fiscal Year = 2024
Fiscal Year = 2025

4900
Expenses Expenses Not yet paid
Expenses Expenses paid in advance
Group Reporting
PNL Result
-25.00 USD
-4,000.00 USD
-75.00 USD
-4,100.00 USD

Group Reporting
Corporate Specific
IFRS
IFRS
IFRS
 Calender Month
Jan 2025 Transa

Local Reporting
Apr-Mar
possible Per - 10/2024
possible

STANDARD
CUSTOMIZED / Z

Jan-Dec/Apr-Mar (Fiscal Year Variant)

Jan-Dec/Apr-Mar (Fiscal Year Variant)
Jan-Dec/Apr-Mar (Fiscal Year Variant)
 n Month:

January Transactions for reporting:

we need Jan-2025 Data

Jan-2025 reporting:
As per Group
PNL for Period 01/2025
Profit 20000
Balance Sheet
Liabilities Amt
> Document Splitting -> Classify G/L Accounts for Document Splitting
egration of Controlling with Financial Accounting -> Define Ledger fo
er -> Business Partner -> Basic Settings -> Number Ranges and Group
onization -> Customer/Vendor Integration -> Business Partner Settin
er -> Business Partner -> Basic Settings -> Number Ranges and Group
onization -> Customer/Vendor Integration -> Business Partner Settin
Account Type Account DescriAccouCountBank Curre
01 - Current HDFC Current A26376IN HDFCINR
ment Program -> Define Payment Groupings
Transactions -> Payment Transactions -> Manual Bank Statement -> C
Starting Month
Ending Month
More no of Months
Not yet paid
paid in advance
Calender Month
Jan 2025 TransactionProfit = 50000

Local Reporting Group Reporting

Apr-Mar Jan-Dec
Per - 10/2024 Per - 01/2025
 PNL Schedules/Headings
BS Schedules/Headings

Assets Amt
Fixed Assets
Current Assets
Cash
Bank
Stock
Debtors
ocument Splitting
Define Ledger for CO Version
anges and Groupings -> Define Groupings and Assign Number Range
ess Partner Settings -> Settings for Vendor Integration -> Field Assign
anges and Groupings -> Define Groupings and Assign Number Range
ess Partner Settings -> Settings for Vendor Integration -> Field Assign
IBANOpeniHouseG/L Account
- ###HDFC ###
nk Statement -> Create and Assign Business Transactions
 Number Ranges
n -> Field Assignment for Vendor Integration -> Assign Keys -> Define
 Number Ranges
n -> Field Assignment for Vendor Integration -> Assign Keys -> Define
n Keys -> Define Number Assignment for Direction BP to Vendor
n Keys -> Define Number Assignment for Direction BP to Vendor
to Vendor
to Vendor
 Documents
Company Coades

Mars Enterprises Month end should be closed by 7 th w

1 Sales to Customer 50000

2 Purchase from custom 30000
3 Other Expenses 5000
4 Other Incomes 12000

1 Cash a/c dr 50000

sales a/c cr -50000

2 Purchases from vendor 30000

Cash a/c cr -30000

3 Other expenses a/c dr 5000

cash a/c cr -5000

4 cash a/c dr 12000

Other Incomes cr -12000

Opeaning blance Brought down

Closing Balance Carried down

Accounting Reporting Requorements

Indian Accounting Standards IFRS Accounting Standrds
Finan Year Finan Year
Apr to Mar Jan to Dec

Ledgers
1. Leading Leadges
2. Non- Leading Leadgers
Options to decide at the beginning of the year
Repoting requirements Option 1 Option2
Local Reporting Leading Non Leading
Group Reporting non Leading Leading
1
 Chart Of Accounts 2
3
4
Document Splitting
Ex:
SAP:
No Profit center = No Accounting Entry In sap 1 Customer Dr
Profit center is applicable only for GL accounts inSAP Sales Cr

2 Cash dr
Income cr

In Accounting to Post Antry: DR is = to

Customer dr, 50000
Sales cr, -5000

In SAP Accounting to post any entry :DR Amount must be Equal to CR Amount at PRCT
Customer dr, 50000 -
Sales cr, -5000 PRCTR

In the above case:SAP Will perform Document Splitting:

Customer DR: 50000 -
Sales CR -50000 PRCTR

TB,PNL,BS is always prepared with GL accounts (Main Ledgers) only.

Sub Ledgers (Cust/ven/fix asst) Will not be taken directly in TB/PNL/BS
They are taken with the help of Recounciliation GL

In SAP , for Accounting Entry There are TWO views:

1. DATA Entry View(GL & Sub GL with/without PRCTR)
GL Account
Sub Ledger Account (C/V/FA)
2. General Ledger View (Only GL With PRCTR)
Only GL Accounts
Customere= Acc, Receivables
Vendor= Acc, payable
12/18/2024

Accounting Entry= Accounting Document

Journal Entry
Journal Vocher
Posting
Transaction

Any accounting entry posted in SAP… Will be recorded in Tables Support

[Link] Accounting Document Actual In H$HANA
2. FAGLFLEXA Financial Accounting General Ledger Flexible Actual ECC & S$HANA
3. GLTO ECC

TWO Types Of Ledgers

1. Classic GL Only in ECC it is applicale
2. New GL Boath In ECC & S$HANA It Is applicale

ECC- Classic GL GLTO FAGLFLEXA

ECC- New GL FAGLFLEXA GLTO ACODCA
S4HANA- New GL ACODCA FAGLFLEXA GLTO

Additional: Tables of Accounting Entries

BKPF Document Header Total Info
BSEG Document Line Item Total Info

Account type based Tables:

GL S BSAS BSIS GL Info
Customer D BSAD BSID CUSTOMER Info
Vendor K BSAK BSIK VENDOR Info
Asset A

Reports:
Accounting Cycle
1. Business Transaction
2. Journal Enty Table
3. Ledger Accounts Report:
4. Trial Balance Report:
5. PNL Report:
[Link]' Report:

12/21/2024 13 class

[Link] ? Every thing

[Link] Invoice/ Credit Momo/ Down Payment/Payment
3. VENDOR Invoice/ Credit Momo/ Down Payment/Payment
[Link] ASSETS Invoice/ Credit Momo/ Depreciation/Sales/Scrap/Revaluation

Financial Statements:
TB/PNL/BS

VENDOR Invoice/ Credit Momo/ Down Payment/Payment

Buy/Purchases
Good/Services/Assets With PO/ Without PO Cash Basis/ Credit Basis

[Link](PNL/BS) PO= MM=FI-MM Integration

Goods/material/invetory/Stock BS Account
Service/Consumable?Expense PNL Account
Assets/Capex BS Account

Taxation:

Direct Taxation Indirect Taxation

TDS/WHT GST/Purchase Tax/VAT

Paymets: Two Way Matching = PO & INV

Cash Three Way Matching = PO/GRN/INV
Bank
Discounts
Currency Revaluation (Gain/Loss)
Differences Report: Master
Fright & Other charges Daily Create
GR/IR Account weekly Change
Monthly Revie
Recouncilation

GR/IR Account
Parking Liability

Manual Payment
Automatic Payment/ APP/ Automatic Payment Program
Due Dates
Payment Recounciliation:
House Bank Bank Recouncilation(BRS)
Account ID Bank Statements
Manual Bank Statements (MBRS)
Electronic Bank Statement(EBRS)

Cash Payment:
Cash Journal/Petty Cash
Cash Recounciliation

Vendor
Liability
Credit Balance
Vendor Account Credit Balance We Have to Pay to Vendor
Vendor Account Debit Balance We Have to Get From Vendor
Vendor Detailed Transaction Report Credit Period = 1 Moanth
Vendor Balance Report
Ageing Report 40/60/90 days

12/23/2024 class- 14
[Link] ? Every thing
[Link] Invoice/ Credit Momo/ Down Payment/Payment
3. VENDOR Invoice/ Credit Momo/ Down Payment/Payment
[Link] ASSETS Invoice/ Credit Momo/ Depreciation/Sales/Scrap/Revaluation

Financial Statements:
TB/PNL/BS

Customer Invoice/ Credit Momo/ Down Payment/Payment

Sales
Good/Services/Assets With SO/ Without SO Cash Basis/ Credit Basis

[Link](PNL) SO= SD=FI-SD Integration

Goods/material/invetory/Stock BS Account
Service/Consumable?Expense PNL Account
Assets/Capex BS Account

Taxation:

Direct Taxation Indirect Taxation

TDS/WHT GST/Purchase Tax/VAT

Paymets: Two Way Matching = PO & INV

Cash Three Way Matching = PO/GRN/INV
Bank
Discounts
Currency Revaluation (Gain/Loss)
Differences Report: Master
Fright & Other charges Daily Create
GR/IR Account weekly Change
Monthly Revie
Recouncilation

GR/IR Account
Parking Liability

Manual Payment
Automatic Payment/ APP/ Automatic Payment Program
Due Dates Dunning
Payment Recounciliation:
House Bank Bank Recouncilation(BRS)
Account ID Bank Statements (MT940/BAI)
Manual Bank Statements (MBRS)
Electronic Bank Statement(EBRS)

Cash Payment:
Cash Journal/Petty Cash
Cash Recounciliation

Customer
Asstets
Debiit Balance
Customer Account Credit Balance We Have to Pay to Customer
Customer Account Debit Balance We Have to Get From Customer

Customer Detailed Transaction Report Credit Period = 1 Moanth

Vestomer Balance Report
Ageing Report 40/60/90 days

Suresh Sold I phone 15 to ABC Ltd @ 80000 each

1. Buyer 2. Seller
Abc Ltd Suresh
AR AP

if you are ABC Pvt Ltd….. You Will Record Accounts Payable
If you are Suresch You will Record Accounts Receivable

Ajay Will Receive Money From ABC Pvt Ltd

ABC Pvt ltd pay Money to Ajay

For Ajay Abc Pvt Ltd Is a Customer

For Abc Pvt Ltd Ajay is a Vendor

Ajay Will Receive Money From Abc Pvt Ltd

ABC Pvt Ltd Will Pay Money to Ajay

Abc pvt Ltd Will Create PO and Issue to Ajay

Ajay Will Create a SO with Reference to PO

Counter Sales

12/24/2024 Class-15
Vendor Customer
Invoice Invoice
Accounting Entry Accounting Entry
Purchase DR…. Customer Dr…
Vendor CR…. Sales CR..

Payment Payment
Vendor Dr,, Bank Incoming DR…
Bank Outgoing CR… Customer cr..

Document Splitting
[Link] Invoice/ Credit Memo
2. Passive Payment /Clearing Offsetting Account will updated the PRCTR for Cust/Ven
3. Zero Balance Line Items = Each Dr & Each Cr
Offsetting Account:
Journal Entry
Debit:
Credit:
Vendor CR = Liability
Customer DR = Aasset

12/26/2024 class 16
Payment Process:
Mode Of Payment
1. Payment Made to Vendor Cash/ Check/ transfer
2. Payment Received From Customer Cash/ Check/ transfer

In any Business
Buying & Selling Is a Regeluar Activity:
Sales & Purchases/ AP& AR/ Customer & Vendor
Due Date:

Check Book 10/20/30

If we have to Process Oayment to Vendor?

In general, ina company how many vendors will be There? Thousands of Vendors
80 Vendors
200 Vendors
IDFC Bank
Date: 26-12-2024
Payeee: Amount:
Amt in Wards:
 Sig 1 Sign2 FICO = Finctional
ABAP= Technical

CTS Format= Check Truncation System

Smart Fom Will be Developed by ABAP

Smart form is a Part of RICEFW Object

For Any RICEFW Object, FICO

1. Manaual 2. Automatic
One by one At a Time
100 Times One Time
100 Check 100 Checks

PDC
12/27/2024 class 17
Bank Transfer Payment:
Name of Account Holder
Account Number
Bank Name Add Payee / Beneficiary
Branch
IFSC Code Bank Format
Amount
Currency DMEE
Date Custom Process
Remarks
Account Type

Customer :
Sales
Receiv Payment
Cash/Check/ Transfer

Bank Statement:
BRS
1. MBS Update The Statement DATA Manually
[Link] Uplod The statement File in the System MT940 Format

12/28/2024 Classe 18
Vendor Customer
Invoice Invoice
Cr, Memo Cr, Memo
Payment Payment
Down Payment Down Payment
Invoice
Direct Taxation In the Books Of ABC (customer/ Buyer)
Indirect Taxation
Discount Purchase Dr…. 1000
Payment Terms GST DR…. 100 Inderect Tax paid by ABC ( Customer)
Vendor Bank Details Vendor CR -1050
Currency WH tax IT cr… -50 Direct Tax Paid by ABC ( Customer
0

Ajay Sold Phone to ABC

Tax @ 10%
WHT @ 5% Tax Liability In ABC ( Customer)
Direct Tax Indirect Tax
WH Tax / TDS GST/ VAT
50 100
1000
1100
1300
130
1430

Product Value = 1000

Purchases Sales
po So GST
MM SD Cgst Input
Sgst Input
Taxation Igst Input
FI, MM , SD Utgst Input

12/30/2024 Class 19

Purchases Dr…. Sales cr….

Purchase Tax Dr…. Sales tax cr..

Tax Rate / tax Percentage

Tax % is applied on goods or services vlae

Eg:- We Purchased a Product for 1000 tax is 10%

value of Product 1000
Tax on Product 100
Total produt value 1100

Eg:- We Purchased a Product for 1000 tax is 10% Inclusive MRP (inclusive)
value of Product 909.09090909 100% Rate (Tax Extra)
Tax on Product 90.909090909 10%
Total produt value 1000 110%

Sales Tax Purchase Tax

BS BS
Liability Asset
Tax Payable Tax Receivable
Current Liability Current Asset

Tax Returns:
Tax Payments
Tax Credit

1/3/2025 Class 20
SAP FICO Configuration:
1. Baseline Configuration Organation Structure
2. Business process Configuration

Apple India. Profit/loss - Overall

Mobile Profit Individual Business Unit
tablest Profit
Watches Profit
Profit Center Laptops Profit
Profit Center Desktops Profit
buds Profit

Country of Operation
Multi Countries : india Usa Dubai

1/4/2025 Class -21

Baseline Config
1. Create Company
Create Company Code
Assign Chart Of Accounts to Company code

[Link] GL account Groups

Assigne Chart Of Accounts to Company Code
create GL Account group
Create Retained Earnings Account

3. Create Fiscial Year Variant

Assign Fiscal year Variant to Company Code
4. create Posting Period Variant
Assign Posting Period Varient to Company Code
Opean & Close Periods

5. create Filed Status Varient

Assigne Field Status varient to Comapany Code

6. Create GL Tolerance Groups

Create Customer Vendor Tolerance Groups
create User Tolerance Groups

7. Create Document Splitting Set Up

8. Create Tax Procedure

Assigne tax Procedure to Country

9. Create controlling Area

Assigne Controling area toi company code
Activate controlling Componets

10. Create Ledgers & Currencies

11. Activate Profit Crenter Accounting

12. Maintain CO-FI Integration

13. Performs Company Code Consistency Check

Accounting Entry:
General Accounting entry;
Rent Paid by Cash 4000
Rent Dr…. 4000
Cash cR…. -4000
0

In Sap Debit & credit Represented by Two Digit Numeric Key

In Sap, Debit & Credit is Identified by 2 digit numbers for each Accounting Type

Posting Key mapping in SAP

Account Type Debit PK Credit PK
G/L 40 50
Customer 01(01-09) 11(11-19
Vendor 21(21-29) 31(31-39)
Fixed Assets 70 75

Debit Amount is Positive 4000

Credit Amount is Negative -4000

In SAP All Accounts (GL/CUST/VEN/ASSET) are identified by Numeric Number….

GL Account Number 111222777 Rent
Customer Account Number 556677 Ajay
Vendor Account Number 884422 Abc Ltd
Fixed Asset Account Number 330099 Furniture

General Accounting Entry SAP A/C Entry

Rent DR….1000 40 111222777 1000
ABC Pvt Ltd CR…1000 31 8884422 -1000

Customer DR…2000 01 556677 2000

Rent Cr -2000 50 111222777 -2000

Furniture Dr…3000 70 330099 3000

Vendor Cr … -3000 31

Calender Date Vs Accounting Date

Calender Date Vs Accounting Date

1/6/2025 Class 22
Base Line Config = 13 steps [Link] Splitting
1. Company /Company Code (3) 8. Ledger(2) & Currency(2)
2. Chart Of Accounts (4) 9. Tax Procedure (2)
3. Fiscal Year Variant (2) 10. Controlling Area (3)
[Link] Period varient (3) 11. Activate Profit center Accounting
5. Field Status Varient (2) [Link]-CO Integration
6. Tolerance Groups (3) 13. Company Code Consistency check

Journal Entries/Journal vocher/Accounting Entry/ Accouting Doc/ Financial Entry/ Financial Document

Debit (Dr) Accounts (A/C)

Credit (Cr) Accounts (A/C)

Account Type Nature Of Accounts

All + PNL = Expenses/Incomes
Assets A 70/75 Alpha Numaric BS = Assets/ Liabilities
Customers D 01/11 Alpha Numaric
Vendors K 21/31 Alpha Numaric
Materials M Alpha Numaric
G/L's S 40/50 Numeric
 Manual Accounting = Account Name
SAP Accounting = Account Number

1/8/2025 Class 23
SAP Screen of Baseline Config
1. Development
Client 100 Configuration
Client 200 Testing
2. Quality
3. Production

1. Company/ Company Code/ Assignment of Company to Company Code

1/9/2025 Class 24
Consiltant Screen In SAP/ SAP IMG Screen

1. Baseline Configuration System Setup

2. Busines Process Configuration Scenarios

Company: Baseline
We Are Receiving Payments

1/11/2025 Class 25
SAP Customizing Implementation Guide -> Enterprise Structure -> Definition -> Financial Accounting -> Define
 1 Liabilities
2 Assets
3 Incomes
4 Expenditures

d should be closed by 7 th working day

Trial Balance PNL

A/c Name Dr, Cr, Amount Expenses Incomes

Cash 27,000 27,000 30000 50000
Purchases 30,000 30,000 5000 12000
Sales -50,000 -50,000 27000
expenses 5,000 5,000 62000 62000
Incomes -12,000 -12,000
62,000 -62,000 -

unting Standrds
Opeartig concern
controling area
company code

Accounting entries

Account type Ledger Profit Center Examples

GL Accounts Main Ledger Applicable
 Customer Accounts Sub Ledger na Name Of persons & Company
Vendor Accounts Sub Ledger na Name Of persons & Company
Fixed Asset Account Sub Ledger na Land , Building, PPE

3 Purchases dr Main prctr

sub - Vendor cr sub -
main PRCTR

4
main prctr Furniture dr sub -
main prctr Vendor cr sub -

ting to Post Antry: DR is = to CR

-
PRCTR

qual to CR Amount at PRCTR

Balacesheet
Assets:
Customer
Acc, Receivables/Sundry Debtors

n TB/PNL/BS

Business Requirements
Configuration
Master DATA
Transactiona DATA
Reports
Support
/ Credit Basis

P2P Cycle ==Procure A/c Entry

[Link] Order no MM
[Link] YES FI-MM
[Link] YES FI-MM
[Link] YES FI
[Link] YES FI

GR/IR Clearing = Month end Activity

Money
Money/Goods/Services/Asset
/ Credit Basis

O2C Cycle = Order to C A/c Entry

[Link] Order NO SD
[Link] NO SD
[Link] Goods Issue(PGIYES FI-SD
[Link]/Invoicing YES FI
[Link] YES FI
[Link]

GR/IR Clearing = Month end Activity

Money/Goods/Services/Asset
Money
 NO PC = No A/C Doc

PRCTR for Cust/Ven

s of Vendors

Print Out:
Smart form/ form
RICEFW/WRICEF Object
ax paid by ABC ( Customer)

x Paid by ABC ( Customer

Tax Amount in AJAY (Vendor)

Direct Tax Indirect Tax
WH Tax / TDS GST/ VAT
50 100

30

alue = 1000

Output
Output
Output
Output
 Profit
Business Unit
Dolden rules of Accounting
Rule Debit Credit
1. Personal A/C Receiver Giver
2. Real A/C What Comes In What Goes Out
3. Nominal A/C Expensess & Losses Incomes & Gains
ial Accounting -> Define company
 BS

Liablities Assets
27000 27000

27000 27000