Hospital Management Information System (HMIS) – Detailed Module
Specification
Table of Contents
1. General Settings Module
2. Admission Module
3. Cashier Module
4. Billing Module
5. Collection Module
6. Radiology Module
7. Laboratory Module
8. Pathology Module
9. Stock Module
10. Accounting Module
11. Statistics Module
12. Counter Module
1. General Settings Module
Purpose: Core configuration and master data setup for the hospital system.
Section Description Key Tables / Entities
User Roles & Define system roles Roles, RolePermissions, Users
Permissions (Admin, Doctor, Lab
Technician, Cashier,
etc.) and assign
module access
System Center information, SystemSettings
Parameters fiscal year, time zone,
default currency,
holidays, alerts
Physicians Manage physician Doctors, DoctorSchedules,
profiles, specialization, DoctorDepartments
department
assignments,
schedules
Branches Hospital or center Branches, Departments, Sections
Section Description Key Tables / Entities
branches, locations,
wards, floors
Lookup Tables Reference data used Departments, Sections,
across modules MedicalProcedures, Tests
Templates Report templates, ReportTemplates
discharge summary,
lab/radiology reports
Integration External system IntegrationSettings
Settings connections (PACS,
Lab machines,
Insurance)
2. Admission Module
Purpose: Patient registration, admission, and initial management.
Section Description Key Tables / Entities
Patient Create new patient Patients, PatientContacts,
Registration profile, update old PatientInsurance
patient info
Admission Inpatient/outpatient Admissions, Beds, WardAssignments
Management admission, assign
wards/beds, record
history
Physician Assign responsible AdmissionDoctors
Assignment doctor(s) for each
patient
Insurance & Record insurance InsuranceDetails, PaymentMethods
Payment Info provider, coverage, and
payment methods
Integration with Sync admission data Links to Billing, LabOrders,
Other Modules with Billing, Lab, RadiologyOrders, StockIssues
Radiology, Pharmacy,
Stock
Reports Admission lists, bed AdmissionReports
occupancy, patient
history
3. Cashier Module
Purpose: Handle patient payments, receipts, and financial adjustments.
Section Description Key Tables / Entities
Payment Cash, card, or Payments, PaymentMethods
Processing insurance payment
collection
Receipts Generate receipts for Receipts
all transactions
Refunds & Correct billing errors, PaymentAdjustments, Refunds
Adjustments issue refunds
Reports Daily collection CashierReports
reports, payment
summaries
4. Billing Module
Purpose: Generate invoices and manage billing workflows.
Section Description Key Tables / Entities
Invoice Billing for Bills, BillDetails
Generation consultations,
procedures, lab tests,
radiology
Physician Fees Associate charges with PhysicianFees
physician, record fee
distribution
Discounts & Apply discounts, Discounts, InsuranceClaims
Insurance process insurance
Claims claims
Integration Sync with Cashier & Links to Payments, Collections
Collection modules for
payment tracking
Reports Bill summaries, unpaid BillingReports
invoices, patient billing
history
5. Collection Module
Purpose: Manage collection of outstanding payments.
Section Description Key Tables / Entities
Collection Record incoming Collections
Tracking payments from
patients or insurance
Pending Monitor overdue PendingInvoices
Payments invoices, unpaid bills
Reports Collection efficiency, CollectionReports
overdue reports
6. Radiology Module
Purpose: Manage imaging services and reporting workflow.
Section Description Key Tables / Entities
Scheduling Schedule imaging tests RadiologySchedules
(X-ray, CT, MRI,
Ultrasound)
Test Execution Technician records test RadiologyTests, Images
results, images
Doctor Review Doctor reviews results, RadiologyReports
approves reports
Machine Integration with PACS PACSIntegration
Integration system for image
storage
Reporting Generate patient RadiologyReports
radiology reports
7. Laboratory Module
Purpose: Manage lab orders, sample tracking, and test results.
Section Description Key Tables / Entities
Test Definition Define test types, LabTests, TestReferenceRanges
reference ranges,
normal values
Test Orders Enter orders from LabOrders
Section Description Key Tables / Entities
doctors
Sample Track sample Samples, SampleCollectionLogs
Collection collection and status
Result Entry Lab technician enters TestResults, ResultValidation
results, validation
Result Approval Doctor approves ResultApproval
results for reporting
Reporting Lab reports for patients LabReports
Machine Connect lab analyzers LabMachines
Integration for automatic result
entry
8. Pathology Module
Purpose: Track tissue samples and generate pathology reports.
Section Description Key Tables / Entities
Sample Track biopsy and tissue PathologySamples, SampleHistory
Tracking samples
Test Execution Pathologist performs PathologyTests
tests
Report Create reports for PathologyReports
Generation doctors/patients
Integration Sync with Lab, Billing, Links to LabOrders, Billing
Admission modules
9. Stock / Inventory Module
Purpose: Manage inventory of consumables, drugs, and supplies.
Section Description Key Tables / Entities
Item Master Manage all items, StockItems, Suppliers, Categories,
categories, suppliers, Warehouses
warehouses
Purchasing Create purchase PurchaseOrders, PurchaseInvoices,
orders, invoices, PurchaseReturns
returns, contracts
Sales / Service Track stock issued for ServiceRequisitions, StockTransfers
Section Description Key Tables / Entities
Requisition services, returns
Stock Adjustments, physical StockAdjustments, StockCounts,
Management count, expired items, StockCards
stock card, valuation
Reporting Consumption per StockReports
department, valuation
reports
10. Accounting Module
Purpose: Manage financial accounting, ledgers, and reporting.
Section Description Key Tables / Entities
General Setup Chart of accounts, cost Accounts, CostCenters, Vouchers
centers, departments,
banks, vouchers
Journal Entries Record transactions JournalEntries
Payables / Track payables and Payables, Receivables
Receivables receivables
Payments Payment orders, PaymentOrders
approvals
Financial Trial balance, ledger, FinancialReports
Statements P&L, balance sheet,
cash flow
Department- Track DeptFinancialReports
wise Reporting revenue/expenses per
department
11. Statistics / Reports Module
Purpose: Generate reports, KPIs, and dashboards for hospital management.
Section Description Key Tables / Entities
General Admissions, DailyAdmissions, ProcedureStats,
Reports procedures, radiology, LabStats, RevenueReports
lab, billing, collections
Dashboard Real-time KPIs, patient DashboardMetrics
counts, revenue,
Section Description Key Tables / Entities
pending collections
Scheduling & Automated report ReportScheduler
Export generation (daily,
weekly, monthly) and
export to
PDF/Excel/CSV
12. Counter Module
Purpose: Manage walk-in counters for patient services.
Section Description Key Tables / Entities
Queue Track patients waiting QueueNumbers, CounterAssignments
Management for registration, billing,
lab
Transaction Monitor counter CounterTransactions
Tracking activities
Performance Average time per CounterStats
Metrics patient, lab tech stats
Dashboard Visualize counter load, CounterDashboard
waiting times