REPORT WRITING
Definition: Report writing is a creation of structured document that precisely describes and
examines on event or occurrence.
What is a report?
A report is a document which presents facts in a clear and logical way to offer the reader
important information. It is short, sharp and specially written for a particular audience and
purpose.
What is technical report?
A technical report is a document that describes the process, progress or results of technical or
scientific research problems.
Purpose
Used to communicate technical information
Helps in decision making for example finding solutions to problems.
Other Types of Reports
Performance Appraisal Report, Progress Report, Inspection Report, Feasibility Report, Analytical
Report and Project Report.
Performance Appraisal Report.
Performance Appraisal is the systematic evaluation of the performance of employees to
understand the abilities of a person for further growth and [Link] reports are a
great way to help employees to identify strengths and weaknesses and set goals for the
upcoming time period.
Progress Report
A progress report is a written record of what the individual has done and what is left to do on a
project. It is written to inform a supervisor, associate, or customer about progress you've made
on a project over a certain period of time.
Inspection Report
Inspection report is designed to examine the risk from a moral, physical, and financial
[Link] involves checking something, examining something, and assessing something. We
may inspect a building or organization to make sure that it meets specific standards. The
inspectors need to ensure that nothing is faulty and that nobody is breaking any laws.
Feasibility Report
A feasibility report is a result of survey to find out whether the proposed work is possible or not
and proposed business is profitable or not. As the name implies, a feasibility study is used to
determine the viability of an idea ensuring a project is legally and technically feasible as well as
economically justifiable. It tells us whether a project is worth for the investment. There can be
many reasons for this, including requiring too many resources, which not only prevents those
resources from performing other tasks but also may cost more than an organization would earn
back.
Analytical Report
Analytical reports are used to understand and analyze problems. As a specific genre of reports,
analytical reports are a hybrid between an informational report and a proposal. Analytical
reports' goals are not only the identification and analysis of a problem and previously tried
solutions but also the proposal of evidence-based recommendations to solve that problem
where past attempts failed.
Project Report
A Project Report is a result on any of the proposed study which provides details on the overall
picture of the proposed study. The project report gives an account of the project proposal to
ascertain the prospects of the proposed plan or activity.
Parts of a Feasibility Report
A feasibility report needs to be comprehensive and should cover all the necessary aspects
related to the implementation of the idea. Here are the parts you need to see in an
effective feasibility report.
1. Introduction
Explain what the project is all about, including the background.
2. Objective(s)/ Purpose
Explain why you do a feasibility study.
3. Notes of reference
The source from which directive is given to prepare the report
4. Methodology
5. Result found
This serves as the body of your report and where you write in detail your processes
6. Alternative Solutions
You will need to post at least three solutions to the problem and examine the viability of
these solutions.
7. Recommendation
Recommend which of the three solutions is the most viable option.
8. Conclusion
Briefly write a conclusion to the report
9. References