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Computing Equipment Handover Guidelines

The document outlines the procedure for the handover of computing equipment, including laptops and cell phones, and details the responsibilities of users regarding the care and security of these items. It emphasizes adherence to company security policies, including reporting damage or theft, and ensuring proper use of IT consumables. Users must acknowledge receipt of equipment and agree to follow guidelines to protect company property and sensitive information.

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Furqan Ghanchi
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27 views1 page

Computing Equipment Handover Guidelines

The document outlines the procedure for the handover of computing equipment, including laptops and cell phones, and details the responsibilities of users regarding the care and security of these items. It emphasizes adherence to company security policies, including reporting damage or theft, and ensuring proper use of IT consumables. Users must acknowledge receipt of equipment and agree to follow guidelines to protect company property and sensitive information.

Uploaded by

Furqan Ghanchi
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Handover Of Computing Equipment IT-FRM-02 Rev. No.

03

Name of Department: Division:


Name:

Designation:

Date:

Accessories (tick/ Complete as necessary):


Laptop
Laptop Bag
Wireless Mouse

PC/Laptop Detail
Equipment Specification:
Make:
Model:
Serial Number:

Cell Phone Detail


Equipment Specification:
Make:
Model:
Serial Number:

Company Security Policy Guideline for Protection of Computing Equipement & Contents
Removable Storage Only personnel who are authorized to install or modify software shall use removable media to transfer data to / from company's network.
including/USB/DVSs. Persons shall require specific authorization.

Moving Hardware Any movement of Hardware between company’s location is to be strictly controlled by authorized personnel.
from one location to
another
Damage of Equipment Deliberate or accidental damage to company property must report to IT.
Theft In each instance of theft, department must report details of occurrence to IT. Details must include date, time & location of loss, equipment type.
IT Consumables IT consumables must be purchased in accordance with company's approved purchasing procedures with usage monitored to discourage
theft & improper use.
Laptop Users Persons who are issued with portable computers and who intend to travel for business purposes must be made aware of information security
relating to portable computing facilities and implement appropriate safeguards to minimize the risks.

1) Confidential data disclosed to unauthorized persons can damage the company.


2) A viruses threaten not only data but also system files on laptop.
3) A laptop connected to any network is open to hacking & is unlikely to have any effective security features enabled Files & data could be
stolen, damaged or corrupted.
4) Theft of a laptop computer usually result in additional cost to the company & potential loss of confidential data
5) The use of unlicensed software can subject your company to legal action.
6) Keep the computing device in a locked and secured environment when not being used
7) Do not leave the computing device for prolonged periods of time in a vehicle, especially in extreme temperatures
8) Keep food and drinks away from all computing devices
9) Do not leave the computing device unattended at any time in an unsecured location
10)The device is not to be passed on or reassigned to another staff person without management Approval.

Acknowledgement by user
I confirm that by signing this form I have received the above equipment & have viewed the above Contents. I accept responsibility for the safekeeping of the
equipment & contents of computing facilities & agree to adhere to company policies & guidelines in this [Link] department has authorized
to hold or return back Computing Equipment if I found violating the company's policies.

User Signature: ________________________________

Concerned HOD: ________________________________

IT acknowledgement _________________

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