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How to Write an Application Letter

An application letter, also known as a cover letter, is a formal document used to apply for jobs, internships, or admissions. It should include your address, recipient's address, a salutation, an introduction stating the purpose, qualifications, a closing paragraph expressing enthusiasm, and a complimentary close. A sample application letter is provided to illustrate the format and content expected in such a letter.

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12 views4 pages

How to Write an Application Letter

An application letter, also known as a cover letter, is a formal document used to apply for jobs, internships, or admissions. It should include your address, recipient's address, a salutation, an introduction stating the purpose, qualifications, a closing paragraph expressing enthusiasm, and a complimentary close. A sample application letter is provided to illustrate the format and content expected in such a letter.

Uploaded by

comfortweko
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

WRITING APPLICATION LETTERS.

A n application letter( also called a cover letter) is a formal letter written to apply for a job, internship,
school admission ,or any official opportunity. It should be clear , polite, and professional.

Basic format of an application letter.

[Link] address
(Top right corner)

Example:

P.O Box 123

Kampala, Uganda

5th October 2025

[Link] recipient’s Address


(below your address, on the left)

The Human Resource Manager

XYZ Company

P.O Box 456

Kampala, Uganda

3. Salutation
Dear Sir/ Madam,

(if you know the name: “Dear Mr. Okello, “ )

4. Introduction paragraph
State the purpose of the letter – the position or opportunity you are applying for and where you found
the advertisement.

Example:
Iam writing to apply for the position of Administrative Assistant as advertised in the New Vision
newspaper of 2nd October 2025.

5. Middle Paragraph(s): your qualifications


Highlight your education, experience, skills ,and why you are a suitable candidate.

Example

I hold a Diploma in Business Administration from Makerere University Business school. I have over two
years of experience in office management, record keeping, and customer service. I am proficient in
computer applications such as MS Word and Excel , and I work well both independently and as part of a
team.

6. Closing Paragraph
Show enthusiasm and express readiness for an interview.

Example

I am eager to contribute my skills to your organization and would welcome the opportunity to discuss
how I can be of value to your team. I am available at your convenience for an interview.

7. Complimentary close
Yours faithfully,

(if you used” Dear sir/ madam)

Or

Yours sincerely,

(if you addressed by name)

Signature

Your full name

Phone number/ Email.


Sample Application letter

P.O Box 123

Kampala, Uganda

5th October 2025

The Human Resource Manager

XYZ company ltd

P.O Box 456

Kampala , Uganda

Dear sir / madam,

RE: APPLICATION FOR THE POST OF ADMINISTRATIVE ASSISTANT

Iam writing to express my interest in the position of Administrative Assistant as advertised in the New
Vision newspaper of 2nd October 2025.

I hold a diploma in Business Administration from makerere University Business School. I have two
years of experience in office administration and customer relations. My communication,
organizational, and computer skills make me confident that I can contribute positively to your
organization.

Iam a hardworking , self- motivated individual who values teamwork ad efficiency. Iam eager to bring
my experience and enthusiasm to your team and would appreciate the opportunity to attend an
interview at your convenience.

Yours faithfully,

(signature)

Joy kamu

Tel : 07665236353
Email: joykamu@[Link].

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