Computer

Fundamentals

Dr. Muhammad Waqar Ashraf

Computer Fundamentals 2
 Microsoft Office
Microsoft Office is a suite of applications designed to help with
productivity and completing common tasks on a computer. You can
create and edit documents containing text and images, work with data in
spreadsheets and databases, and create presentations and posters.

Computer Fundamentals 3
 The Office Ribbon
Ribbon

Computer Fundamentals 4
 Hiding the Ribbon

Computer Fundamentals 5
 Backstage View

Computer Fundamentals 6
 Quick Access Toolbar

Computer Fundamentals 7
 Shortcut Menus
Right-click for a shortcut menu
Mini toolbar also appears when
right-clicking on text

Computer Fundamentals 8
 ScreenTips

Computer Fundamentals 9
 Status Bar

Computer Fundamentals 10
 Window Controls

Computer Fundamentals 11
 Getting Help
Press the F1 key
Click the Help button
Click the File tab and click
Help

Computer Fundamentals 12
 Changing Views

Computer Fundamentals 13
 Moving Around
Scroll bars
Scroll box
Scroll arrows
Keyboard movement
▪ Arrow keys
▪ Page up, Page Down
▪ End, Home
▪ Ctrl+End, Ctrl+Home

Computer Fundamentals 14
 Selecting Content
Selecting Text in Word or PowerPoint
▪ Drag across it
▪ Click at the start point, hold down Shift, and click at the end point.
▪ Click at the start point, hold down Shift, and press arrow keys to extend the
selection

Computer Fundamentals 15
 Selecting Content
Selecting Cells in Excel
▪ Drag across the cells
▪ Select the first cell, hold down Shift, and click the last cell.
▪ Select the first cell, hold down Shift, and press arrow keys to extend the
selection
▪ Click a cell, hold down Ctrl, and drag across additional cells to select them

Computer Fundamentals 16
 Using the Clipboard
Office Clipboard The enhanced version of the Windows Clipboard that
appears in Office applications.

Computer Fundamentals 17
 Office Clipboard
Holds up to 24 objects at a time
Click an item to paste it

Computer Fundamentals 18
 Undo and Redo
The shortcut for Undo is Ctrl+Z.
The shortcut for Redo is Ctrl+Y.

Computer Fundamentals 19
 Text Formatting

Computer Fundamentals 20
 Themes

Computer Fundamentals 21
 Theme Colors and Palettes

Computer Fundamentals 22
 Moving and Resizing Objects
Drag selection handle to resize
Drag border to move

Computer Fundamentals 23
 Saving Files
Choose File, Save or press
Ctrl+S
When saving subsequent
times, use Save As to reopen
dialog box

Computer Fundamentals 24
 Default File Formats for Office Applications

Computer Fundamentals 25
 Opening Recently Used Files

Computer Fundamentals 26
 New Files with Templates
File, New
Select one of the
templates, or search
for a template

Computer Fundamentals 27
 Printing Files

Computer Fundamentals 28
 Sending a File as an Email Attachment

Computer Fundamentals 29
 Setting Application Options

Computer Fundamentals 30
 Application Options

Computer Fundamentals 31
 Key Terms
AutoCorrect object standard colors
AutoRecover Office Clipboard status bar
Backstage view Quick Access Toolbar tab
cell cursor (QAT) template
color palette Ribbon theme
default file location ScreenTip theme colors
dialog box launcher scroll Zoom controls
embed fonts scroll bar
group scroll box
insertion point selection handle
keyboard shortcut shortcut menu

Computer Fundamentals 32
 Quick Review
Explain how to save and open files in Office applications.
Describe the main features that the user interfaces of all Office
applications have in common.
Describe how colors are arranged on a palette and how they relate to
the active theme.
Name three things you can customize in an application via its Options
dialog box.
Explain how to change the default save location.
Describe how to move the insertion point.
Contrast the Windows Clipboard to the Office Clipboard.
Computer Fundamentals 33
 Think It Over…
Ribbon Customization
Customizing the Status Bar
Theme Colors versus Standard Colors

Computer Fundamentals 34
THANK YOU
For Your Attention